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A Rental Licensing CITYOF 7700 Market Boulevard PO Box 147 Chanhassen, MN 55317 Administration Phone: 952.227.1100 Fax: 952.227,1110 Building Inspections Phone: 952,227,1180 Fax: 952.227,1190 Engineering Phone: 952.227.1160 Fax: 952,227.1170 Finance Phone: 952.227.1140 Fax: 952.227,1110 Park & Recreation Phone: 952.227.1120 Fax: 952,227.1110 Recreation Center 2310 Coulter Boulevard Phone: 952,227,1400 Fax: 952,227,1404 Planning & Natural Resources Phone: 952,227.1130 Fax: 952,227,1110 Public Works 1591 Park Road Phone: 952,227,1300 Fax: 952.227,1310 Senior Center Phone: 952,227,1125 Fax: 952,227.1110 Web Site www. ci.chanhassen.mh.us TO: Todd Gerhardt, City Manager FROM: Kate Aanenson, Community Development Director DATE: August 1, 2003 SUB J: Rental Licensing Program and Conduct on Premise Update Staff will be at the work session on Monday evening to provide an update on the Rental Licensing Program and the Conduct on Premise. Attached is an update from Steve Torell, Building Official, regarding the program's status. Specifically, the report addresses the concerns that the building owners have regarding the $50 annual fee. Staff is recommending a reduction of the fee. The second part of the licensing program deals with the conduct on premise portion. The Crime Prevention Specialist has also attached a report regarding the status of this program. Staff will be available to answer questions on Monday night. The City of Chanhassen * A growing community with clean lakes, quality schools, a charming downtown, thriving businesses, winding trails, and beautiful parks. A great place to live, work, and play. CITYOF 7700 Market Boulevard PO Box 147 Chanhassen, MN 55317 Administration Phone: 952.227.1100 Fax: 952.227.1110 Building Inspections Phone: 952.227.1180 Fax: 952.227.1190 Engineering Phone: 952.227.1160 Fax: 952.227.1170 Finance Phone: 952.227.1140 Fax: 952.227.1110 Park & Recreation Phone: 952.227.1120 Fax: 952.227.1110 Recreation Center 2310 Coulter Boulevard Phone: 952.227.1400 Fax: 952.227.1404 Planning & Natural Resources Phone: 952.227.1130 Fax: 952.227.1110 Public Works 1591 Park Road Phone: 952.227.1300 Fax: 952.227.1310 Senior Center Phone: 952.227.1125 Fax: 952.227.1110 Web Site www. ci.chanhassen.mn.us MEMORANDUM TO: FROM: DATE: Kate Aanenson, Community Development Director Steven Torell, Building Official July 8, 2003 SUBJ: Rental Licensing Update We have issued 39 rental licenses for 120 licensed rental units. Inspections of rental properties are ongoing and licenses are being issued as inspections warrant. It has been difficult, at times, scheduling inspections with owners as it takes time for them to coordinate the inspection with their renters, but we are making progress. We have received $23,850.00 in revenue to date (license applications for 477 units ~ $50 per unit). I estimate that we have about 1,000 rental units in the city. Bob Reid has done the bulk of the work on the program, including database setup, notices, inspections and license issuance. To date, he has put in 234 hours at a cost of $7,722. Carol has put in 30 hours on data entry and license processing at a cost of $900 for a division total of $8,622. This cost does not include time that you and I have put in initiating, revising and supervising the program, or the time that Beth and the CCSO have invested regarding the conduct on premises portion of the program. In response to concerns from some building owners regarding the $50 annual fee, I have the following recommendations: 1. The rental license fee should be changed from $50 per unit annually, to $50 per unit bi-annually. 2. Licenses should be issued for a two-year time period. 3. Units would be inspected every two years. 4. Inspections would be done during the two-year license period on a complaint basis. This will result in anticipated revenue of approximately $40,000 this year, as forecast in the budget. Revenue will be minimal in 2004 but the workload should decrease if the majority of the licenses are issued by November 1 ~ as anticipated. The Inspections Division has administered the rental-licensing program this year without an increase in staff. We have been able to do this because building permit activity is down approximately 15% for the year. As permit activity picks up and returns to normal levels, it will be necessary to evaluate division staffing. The City of Chanhassen * A growing community with clean lakes, quality schools, a charming downtown, thriving businesses, winding trails, and beautiful parks. A great place to live, work, and play. CITYOF CHAN SEN 7700 Market Boulevard PO Box 147 Chanhassen, MN 55317 Administration Phone: 952.227.1100 Fax: 952.227.1110 Building Inspections Phone: 952.227.1180 Fax: 952.227.1190 Engineering Phone: 952.227.1160 Fax: 952.227.1170 Finance Phone: 952.227.1140 Fax: 952.227.1110 Park & Recreation Phone: 952.227.1120 Fax: 952.227.1110 Recreation Center 2310 Coulter Boulevard Phone: 952.227.1400 Fax: 952.227.1404 Planning & Natural Resources Phone: 952.227.1130 Fax: 952.227.1110 Public Works 1591 Park Road Phone: 952.227.1300 Fax: 952.227.1310 Senior Center Phone: 952.227.1125 Fax: 952.227.1110 Web Site www. ci.chanhassen.mn.us MEMORANDUM TO: P-ROM: Todd Gerhardt, City Manager Beth Hoiseth, Crime Prevention Specialist DATE: August 1, 2003 SUBJ: Conduct on License Premise Update Tracking ordinance violations on licensed rental properties Was implemented on July 10, 2003. To date, one violation has been documented. On July 31, 2003, the property owner of 489 Chan View was notified of a disorderly conduct violation. The owner advised me that he would take the appropriate actions with the tenant in violation. The City of Chanhassen. A growing community with clean lakes, quality schools, a charming downtown, thriving businesses, winding trails, and beautiful parks. A great place to live, work, and play.