1m Carver Co. Library AgreementCITYOF
CHANHASSEN
7700 Market Boulevard
PO Box 147
Chanhassen, MN 55317
Administration
Phone: 952.227.1100
Fax: 952.227.1110
Building Inspections
Phone: 952.227.1180
Fax: 952.227.1190
Engineering
Phone: 952.227.1160
Fax: 952.227.1170
Finance
Phone: 952.227.1140
Fax: 952.227.1110
Park & Recreation
Phone: 952.227.1120
Fax: 952.227.1110
Recreation Center
2310 Coulter Boulevard
Phone: 952.227.1400
Fax: 952.227.1404
Planning &
Natural Resources
Phone: 952.227.1130
Fax: 952.227.1110
Public Works
1591 Park Road
Phone: 952.227.1300
Fax: 952.227.1310
Senior Center
Phone: 952.227.1125
Fax: 952.227.1110
Web Site
www. ci.chanhassen.mn.us
TO:
FROM:
Mayor & City Council
Todd Gerhardt, City Manager
DATE: June 6, 2003
SUB J:
Approval of Modified Agreement with the Carver County
Library System for Library Services
Attached you will find a Modified Agreement with the Carver County Library
System for library services in the City of Chanhassen. The language changes
have been underlined for your convenience. Some of the major changes
include:
· Sharing any rental income derived from the rooms.
· The city may operate food and drink vending machines and retain
100% of the revenue from the machines.
· The city. will be responsible for all utilities and maintenance of the
facility.
RECOMMENDATION
Staff recommends approval of the attached Modified Agreement with the Carver
County Library System for library services.
ATTACHMENTS
1. Modified Agreement with Carver County Library System
The City of Chanhassen * A growing community with clean lakes, quality schools, a charming downtown, thriving businesses, winding trails, and beautiful parks. A great place to live, work, and play.
CARVER COUNTY LIBRARY SYSTEM
AGREEMENT WITH CITY OF CHANHASSEN FOR LIBRARY SERVICE
THIS AGREEMENT, made and entered into this day of ,
2003, by and between the Carver County Library Board, (hereinafter "Library Board"), the
County of Carver, (hereinafter "County"), a public body corporate and politic, and the City of
Chanhassen, (hereinafter "Municipality"), a municipal subdivision located within the County of
Carver, State of Minnesota.
WITNESSETH:
WHEREAS, the Library Board, through the Carver County Board of Commissioners, has
voted to establish a county library system as authorized by Minnesota Statute § 134.09, and has
previously appointed a county library board which is the managing and direction authority for
said library system, and
WHEREAS, the Library Board currently operates a branch library in the Chanhassen
Municipal Building, a building owned by the Municipality, and
WHEREAS, the parties have previously entered into an agreement dated June 15, 1981
concerning the maintenance of a branch library, and
WHEREAS, the parties have agreed to relocate the branch library from the Chanhassen
Municipal Building to a new building to be constructed by the Municipality,
NOW THEREFORE, in consideration of the mutual covenants herein contained, and
pursuant to the authority granted by Minnesota Statutes {}471.59 known as the Minnesota Joint
Powers Act, it is agreed by and between the parties hereto as follows:
1. That the Library Board shall establish a branch of its library system within the
corporate limits of the Municipality in the building known as the Chanhassen Public Library
located at
That the Library Board shall provide the necessary library materials, personnel, furniture,
shelving, services, alarm systems, equipment, and supplies as deemed necessary by the Library
Board, all of which shall be in such quantifies or amounts as determined from time to time by the
Library Board.
The Library Board shall have authority to establish procedures for use of the public
meeting rooms located in the library. The Library Board and Municipality shall equally share any
rental income derived from use of the public meeting rooms by third parties.
.
Library Board.
That the entire management and control of said branch library shall vest in the
3. The Library Board shall be responsible for the monthly fees for data lines for the
library building and the Municipality shall be responsible for the monthly fees for voice lines for
the library building. The Library Board shall reimburse the Municipality for long distance
telephone charges within thirty (30) days of receipt of billing information from the Municipality.
The Municipality shall provide billing information to the Library Board on an annual basis.
4. The Municipality shall provide a building for the library and shall at its own
expense provide all necessary utilities including air-conditioning, heat, water and sewer, lighting,
fire extinguisher service and repair, garbage removal, janitorial services and all other
miscellaneous services or repairs to maintain the premises in a functional condition.
The Municipality shall also be responsible for maintenance of the exterior of the
building including, but not limited to, snow removal from the sidewalk and parking lot,
maintenance and/or repair of the parking lot, lawn and landscape care and all other services or
repairs to maintain the exterior of the premises in a functional condition.
The Municipality may operate food and drink vending machines in the vending
area in the library lobby. The Municipality shall be responsible for maintaining the vending
machines and shall retain all revenues from the machines.
5. This -contract shall be binding upon each of the parties for a period of five (5)
years commencing the ~ day of ,2003, and shall automatically
renew for additional periods of five (5) years upon the expiration of each term unless twelve (12)
months prior to the expiration thereof, either party has notified the other of its intent to cancel the
contract, said notice to be in writing and addressed to the other party at its legal mailing address.
6. The Municipality shall provide for all necessary insurance on the building
housing the library property and liability coverage as deemed appropriate by the Municipality to
adequately cover the building.
The County will adequately insure the contents of the library, including library
materials, furniture and equipment to the extent deemed necessary by the County.
7. The basic conditions and provisions of this agreement are standard and shall
apply throughout the entire County of Carver.
IN WITNESS WHEREOF, each of the parties has caused this Agreement to be executed
by its appropriate officials the day and year first above written.
CITY OF CHANHASSEN
CARVER COUNTY LIBRARY BOARD
By: By:
Mayor President
By: By:
Clerk Secretary
COUNTY OF CARVER
By:
Chairman of Board