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9 TH 212 Advisory CommitteeCITYOF CHANHASSEN 1690 Cio, Center Drive, PO Box 147 Chanhasse,, Minnesota 55317 Phone 612.93Z 1900 General Fax 612. 937.5739 Engineering Fax 61293Z9152 Public Sago, ~x' 612. 934. 2524 W~b lt,WU~ ci. &anhasse,.,m. ,s MEMORANDUM TO: Scott A. Botcher, City Manager FROM: DATE: Teresa J. Burgess, Public Works Director/City Engine.e..r..~,o February 12, 2001 SUBJ' Appoint Council Member to TH 212 Corridor Management Public Advisory Committee The Minnesota Department of Transportation (Mn/DOT) is setting up advisory committees for a TH 212 Corridor Management Plan. A copy of the letter from Mn/DOT and the description of the roles and duties of each of the committees are attached. Engineering will act as the liaison for the Technical Committee. Mn/DOT is requesting an Elected Official be named to the Public Advisory Committee. g:\eng~212L2-12-01 staff report.doc 'he Cig, of Chmthassen. A ~,'owin~, commmdt¥ with clean lakes, aualit~, schools, a cha;min~ downtown, thdvin~ businesses, and beautiful oarkv. A ~','eat ,/ace to/i,e, work.-a,d t~/a~. -2001 WED 03:35 PM PiN DOT W[LLMPtR FAX NO, 320231~168 P, 02 Minnesota Department of Transportation ...... District 8. Willmar/M',:~rshall/Htltchinsoa 2505 Transportation PO Box 768 Wiltlnar, MN 56201 January 22, 200l Office Tel: 320-231-5497 800-657-3792 Fax: 320-23 l-516g www.dot, state.mn.us Nzmcy Mancino, Mayor City of Chanhassen 690 City Center Drive Chanhassen, MN 55317 Dear Mayor Mancino: The Minnesota Department of Transportation (Mn/DOT) invites you to participate in the development of an Inter'regional Corridor Management Plan for Trunk Highway 212, The plan will. cover the Highway 21 2 corridor from I494 on the east, to Ihe South Dakota/Minnesota border on the west, and will involve both M~DOT District 8 and the Metro Division. The purpose of the Plan is to develop a common vision and management approach in order to preserve and improve Highway 212's ability to serve, as an important storewide connection for Minnesota in the future, In order to achieve this purpose. Mw'DOT needs involvement from county and local officials. Through your participation in this planning process, you can help Mn/DOT develop a valuable tool that will assist all parties along the corridor in making responsible decisions that will help preserve and improve Highway 212 into the future, Mn/DOT is developing two committees for this project and we are requesting that you provide us with a name, address, and phone number of one representative for each of the two committees. One committee will be the Technical Advisory Committee. Thc representative to this committee should be familiar with your community/county's present and future plans and should also be familiar the mechanisms with how to communicate information with your community/county, The second committee will be a Policy Advisory Committee. The representative to this committee should be an elected official, who can provide communication, advocacy for the corridor, and make recommendations to implementing agencies. The attached Plan Development Structure will provide additional information about both committees, as well as Mn/DOT's Internal Project Management Team. The plan must be completed by October 2001' therefore, we would like to have your committee member choices returned to Mn/DOT by February 9, 2001. If you have questions, please feel free to call Sherry Namsiewicz, Metro Division, at (65 l) 582- 1400, or Patrick Weidemann, District 8-Witlmar, at (320) 214-3753. Sincerely, Sherry Narusiewicz Planning Program Coordinator Metro Division Enclosure Patrick Weidemann Planning Director District 8 - Willmar equal opportunity c~ploycr Minnesota Department of Trans.p_od, ati~°J3. Memo DISTRICT 8 - Wiilmar/Marshall/Hutchinson 2505 Transportation Road PO Box 768 Willmar, MN 56201 Office Tek 320-214-3753 · Fax: 320-231-5168 January 25, 2001 To: From: Subject: TH 212 Corridor Management Plan Mailing Recipients Patrick J We ideman~''~} Plannini Director Attachment - TH 212 Corridor Management Plan Development Structure You recently receive a letter dated January 22, 2001, from the Minnesota Department of Transportation inviting you to select two representatives from your agency (one for a Public Advisory Committee and one for a Technical Advisory Committee) to help assist Mn/DOT in developing a Corridor Management Plan for TH 212. In the letter, references were made to an enclosure, which provided additional information about the membership and roles of the committees. That enclosure was inadvertently not included with the letter. Attached is a copy of the TH 212 Corridor Management Plan Development Structure that should have been included with the letter. I apologize for any confusion caused by the error. If you still have questions or concerns, please do not hesitate to give me a call at (320) 214-3753 or to call Sherry Narusiewicz at (651) 582-1400. Thank you. Attachment TH 212 Corridor Management Plan Development Structure General Mn/DOT will be using a coordinated development structure for the TH 212 Corridor Management Plan in order ensure the plan produces a common vision and preservation plan. This coordinated structure will involve four types of comm/ttees. Each committee has slightly different membership, roles, and responsibilities. However, the committees are linked together by key individuals serving on two different committees. Through this process, issues raised in one committee can be passed along for discussion in another. Mn/DOT hopes the end result of this coordinated structure will be a corridor management plan with a vision that is supported on a local, regional, and state level for implementation. Policy Advisory Committee (PAC) Members This group would consist of elected officials from all counties, cities, and townships along the TH 212 Corridor, as well as Mn/DOT representatives. Representing Mn/DOT would be the District 8 Engineer, an I_nterregional Corridor Manager, and the Area Manager of the Southwest Metro area. In addition, all state legislators with a portion of their district served by TH 212 will be offered an opportunity to serve on the committee. Finally, the chair of each TAC will also be a member of the PAC. Roles and Responsibilities Communication link to their respective constituents regarding information developed on the plan. Review TAC work to ensure consistency with corridor Vision and the Interregional Corridor (IRC) principles. Provide ongoing guidance, support, and recommendations to Mn/DOT regarding the corridor vision and implementation strategies beyond the completion of the plan document. Serve as a forum for discussing potential implementation strategies of corridor investment priorities, including possible funding options. Serve as advocates for the corridor by spreading the word regarding the vision and purpose for the corridor and work toward creating one voice for TH 212. TH 212 Corridor Management Plan Development Structure Page 2 Technical Advisory Committee (TAC) Members This group is comprised of agency (both state and regional), county, city, and township representatives with knowledge regarding potential issues that may impact the vision and/or performance of TH 212. Because of the geographic size of the plan area, the TAC has been divided into two working groups (an eastern TAC covering Hennepin, Carver, and McLeod counties; and a western TAC coveting Renville, Chippewa, Yellow Medicine, and Lac qui Parle counties). Periodically the two TACs will meet jointly to share progress and discuss common issues. Roles and Responsibilities Chair of each TAC group will be part of PAC committee. Review development and transportation issues and concerns along the corridor within their respective counties in terms of impact to corridor vision and corridor preservation. Make recommendations to the PAC regarding corridor vision, implementation priorities, and development concerns along corridor. Serve as a two-way communication contact to the local jurisdiction regarding potential impact of the corridor vision on future plans of the jurisdiction. Assist the PAC in spreading the word regarding the vision and purpose for the corridor and work toward creating one voice for TH 212. Identify previously unidentified non-.highway modal issues along the corridor and serve as a sounding board regarding those issues for the respective modal offices of Mn/DOT. Continue to meet after the completion of the plan document to help discuss corridor vision implementation concerns and issues that may arise in the future. TH 212 Corridor Management Plan Development Structure Page 3 Sub Area Committee Members This group will be a sub group of the TAC. Community representatives and citizens involved in these specific issues will meet to discuss localized problems and work on developing'solution recommendations to the larger TAC. Several committees can be meeting at the same time depending on the arena of the issues. Roles and Responsibilities Develop recommendations to resolve very localized issues. Make recommendations to the TAC committee. Internal Project Management Committee Members This group consists of MnJDOT staff at district/division level, an Interregional Corridor Manager, and any other Mn/DOT personnel that is appropriate. Also included would be the MPO representative, a representative from each regional development commission, and County staff. Roles and Responsibilities Assist Mn/DOT in the overall administrative management of the plan's development. Ensure that plan delivery is on schedule and meets the required elements of the Guide for Plan Development and Corridor Management approved by Mn/DOT in September of 2000. Assist the plan's consultant in the collection of key data from both MnJDOT and local agencies. Help identify key communication points with the public and the other committees regarding plan vision progress and implementation strategies. Provide initial review of draft results from consultant to ensure product meets quality tests. Provide ongoing coordination regarding corridor vision implementation.