A. 2012 Key Financial StrategiesCITY OF MEMORANDUM
CHMNSEN TO: Mayor and City Council
7700 Market Boulevard
FROM: Todd Gerhardt, City Manager
PO Box 147
Since 2002, the city council has annually set goals and priorities called "key
Chanhassen, MN 55317
DATE: January 9, 2012
6
Engineering
SUBJ: 2012 Key Financial Strategies
Administration
The city council and staff will be meeting on Saturday, January 7 to brainstorm
Phone: 952.227.1100
ideas for 2012. Staff will bring the results of that session to Monday night's
Fax: 952.227.1110
BACKGROUND
Building Inspections
Phone: 952.227.1180
Since 2002, the city council has annually set goals and priorities called "key
Fax: 952.227.1190
financial strategies" for the coming year. These priorities represent the city
council's goals for 2012.
Engineering
Phone: 952.227.1160
The city council and staff will be meeting on Saturday, January 7 to brainstorm
Fax: 952.227.1170
ideas for 2012. Staff will bring the results of that session to Monday night's
Finance
meeting so that the city council can finalize the list for prioritization before the
Phone: 952.227.1140
January 23` work session.
Fax: 952.227.1110
ATTACHMENTS
Park & Recreation
Phone: 952.227.1120
1. Staff proposed 2012 Key Financial Strategies
Fax: 952.227.1110
2. Schedule for 2012 Key Financial Strategies
Recreation Center
2310 Coulter Boulevard
Phone: 952.227.1400
Fax: 952.227.1404
Planning &
Natural Resources
Phone: 952.227.1130
Fax: 952.227.1110
Public Works
7901 Park Place
Phone: 952.227.1300
Fax: 952.227.1310
Senior Center
Phone: 952.227.1125
Fax: 952.227.1110
Web Site
www.ci.chanhassen.mn.us
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Chanhassen is a Community for Life - Providing for Today and Planning for Tomorrow
PROPOSED 2012 KEY FINANCIAL STRATEGIES
Comprehensive Fire Study/Fire Relief Benefits: Review the delivery of fire and emergency
services, future cooperative efforts, staffing, compensation, facilities, equipment, etc.
Review Kennel Permits: The city ended the animal license program in 2011, but we continue to
require a kennel permit for residents with three or more dogs /cats. Staff proposes to evaluate the
continued need for this program.
Consider Offering NLC Service Line Warranty Program: The National League of Cities
offers a Service Line Warranty Program, administered by Utility Service Partners that insures the
portion of utility lines owned by the property owner (i.e. from the home to street.) Repairs to
these lines can be costly and unexpected. NLC and USP are responsible for all sales and
marketing, but the City Council must authorize participation in the program.
Begin Franchise Renewal with Mediacom (Due in 2013): The current Franchise Agreement
will expire in May 2013.
Review the Community Commercial (CC) and Regional Commercial (RC) Zoning
Districts: The CC district is the continuation of the downtown, and the uses and square footage
requirements should be reviewed. Staff also would like to review the uses in the RC district,
which is located in the Powers Boulevard /Lyman Boulevard /TH 212 area.
Work on the 2005 AUAR (Alternative Urban Areawide Review) Update: The property
owners are preparing for development and the uses in this district should be reviewed. Staff
would like to outline the process for updating the AUAR.
Redistrict Precincts: Redistricting is the process of redrawing the boundaries of election
districts. All precincts in the state must be established or reestablished within 60 days of the
adoption of the state redistricting plan, or by April 3, 2012, whichever comes first.
Infiltration & Inflow (I & I) Update: This item will update the council on the current MCES I
& I surcharge program, review what other cities are doing to decrease I & I in their communities,
and discuss Chanhassen's current I & I program and strategies.
Upgrades to Water Meter Radio Reads: This item will update council on the need to replace
the current water radios for all water meter accounts. Most of the water meter reading radios
were installed 10 years ago, when the city went from a physical meter collection system that
required each meter to be read manually to a radio wireless read system that allows one person to
read all the meters in the city in just a few hours. The batteries for the radios have a life
expectancy of 10 years. These radios are starting to fail and the city will need to start replacing
them in the very near future. This item will review options for replacing the radios.
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AIS (Aquatic Invasive Species) Policy Review: Identify policy priorities for the
prevention/control of AIS in Chanhassen lakes and wetlands, including management, regulation,
and budgetary needs.
Comprehensive 5 -Year Road/Trail/Park Plan, Including Rice Marsh Trail Extension &
Safety Crossing: Development of a comprehensive communication plan describing the status of
projects currently funded in the CIP in addition to desirable projects not currently funded, but
being pursued.
Branding/Marketing for Sewer and Water Main Breaks: Develop an outreach marketing
plan to inform residents of the city's policies concerning water main breaks and sewer backups.
This would be an ongoing educational program to ensure customers are well informed by
publishing articles in the quarterly newsletter, inserts in the city's billing statements, etc.
Consider Cost Benefit of Ball Field Lighting at Bandimere Park: The demand for athletic
field space continues to grow each season. Adding lighting to existing ball field facilities, in
comparison to building more fields, is the most economical method of adding extra field
capacity.
Consider Cost Benefit of Artificial Turf on Soccer Fields, Lake Ann and Bandimere Parks:
Changing out traditional turf athletic fields with artificial turf is another new technology that
significantly increases the ability of a single athletic field to do more. Artificial turf does not
require rest periods between activities and is nearly immune from the negative effects of
weather. Installation of artificial turf more than triples the ability of a field to host games and
practices — all while presenting a consistent and uniform playing surface.
Re- evaluate Recreation Program Fee and Room Rental Schedule: Program fees and room
rental rates need to be re- evaluated periodically to ensure that fees are consistent with the market
— with the goal of maximizing registrants and revenue simultaneously.
Discuss Cost Benefits of County -Wide Fiber: Review sharing services with Carver County
and other participating agencies, e.g. online backups, disaster center, possibility of a county -wide
cloud.
Review Criteria for KFS Cities: The city worked with Ehlers & Associates to establish our list
of ten comparable cities in 2002. Staff proposes to review the selection criteria and affirm or
update the cities we use for comparison purposes.
Discuss Regional Commercial Area: Financing of public improvements, infrastructure
improvements, review Comprehensive Plan guiding, etc.
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SCHEDULE FOR 2012 KEY FINANCIAL STRATEGIES
Saturday, January 7, 2012
Monday, January 9, 2012
Monday, January 23, 2012
Tuesday, January 24, 2012
Monday, January 30, 2012
Monday, February 13, 2012
Staff presents suggested KFS to City Council.
City Council brainstorms additional KFS
suggestions.
Discuss Key Financial Strategies at Work Session.
City Council's Final Suggestions for KFS list.
Staff distributes electronic spreadsheet for City
Council rankings.
KFS ranking due to Assistant City Manager.
Staff presents compiled rankings. City Council
finalizes 2012 KFS.
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