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C Public NotificationsCITYOF 690 CiO, Center Drive PO Box I47 Ch,~.~hassen, Mimmota 55317 952.93.Z 1900 General Fax 952.93~.5739 Engineering Department Fax 952.93Z9152 Building Depamne, t 952.934.2524 l13b Site wu,u ~ d. c l,,mh~me ,. , m. ~s MEMORANDUM TO: Mayor City Council FROM: Scott A. Botcher, City Manager DATE: March 8, 2001 SUB J: Public Notifications to Citizens On the work session this evening is a topic identified as Simplification of Development Notices to Residents. To that end I have asked tba'ee of the Department Heads whose departments primarily deal with this issue to put together a brief .rnemo explaining their methodologies for notification. My expectation this evening is that the outset you will be able to see what the different departments actually do in terms of notification and then secondly should you wish to create a standard to apply across the city- (which may make some sense) you will be able to have a base from which to sta~ your discussion. Department Heads w'i!l be Present to discuss this issue with you. . . CITYOF 690 CiO, Ce, ret Ddve. PO Box 147 Cha,hassen, Mi,,esota 55317 Pho,e 612.937.1900 Onera/ Fa_v 612.93Z5739 E, gi,eeri,g Fax 612. 93 ~ 9152 P,b/ic SagO. Fax 612.934.2524 !~5~b ww~ d. cha,hmse,.,,i. ,s MEMORANDUM TO: FROM' DATE: SUBJ: Scott A. Botcher, City Manager Teresa J. Burgess, Public Works Director/City Engine,e,~."~-) March 7, 2001 Public Notices and Mailings by Engineering/Public Works Engineering and Public Works use mailings to inform the public about up coming projects and informational meetings where they can comment on those projects. These notices are not legally required, however, the information and public contact make for better projects. Engineering also does legal notices for public hearings at City Council meetings. These are sent to all properties proposed to be assessed for a project. Since the amount of information necessmy in these notices is generally limited,' Engineering is exploring the use of postcards instead of traditional letters and envelopes.' The Trunk Highway 101 discussion by the City Council will be noticed by using postcards. Engineering and Public Works also plan to use postcards to notice for the upcoming watering ban. It is hoped that people will read the postcards and perhaps post them as a convenient reminder of the information. Engineering and Public Works plan to continue to use traditional letters when the information can not be clearly conveyed in the space on a postcard or property specific information is included. G:\ENG\TERESA'kstaff reportsknotices 3-21-01 .doc The Cry of Ch,uh~.sse,. ,4 .~;vwi,,, corn,re,in, u,id~ c/em: b. kes. a,,:/it¥ s.,:/,ooh, a ch,m,i,~ do,.,..,t,,.~, d,'i,i,~ h,d,e~se.v. ~,d /~em:ti~d l~m'h, /4 ~rem ~/,ce tn/i,.e, wn,.h. ,vzd t~/,~ CIT OF dQO CiO, Center Drive PO Box 147 C/.,~,/.,mse~, Mim:esom 553 ~holle 952. 93~ I QO0 General Fax 952.9325739 Engineerh~g Department Fax 9523329152 Building Dffaronent Fax 952.934.2524 l13b Site MEMORANDUM TO: FROM: Scott Botcher. City Manager z// Todd Hoffman, Park and Recreation Director DATE: March 7, 2001 SUB J: Citizen Notification of Park and Recreation Commission Agenda Items City ordinance does not require that residents be notified prior to review of Park and Recreation agenda items. However, it is common practice for the commission to notify residents of pending agenda items, The agenda's lbr Park and Recreation Commission meetings are also published in the Chanhassen Villager. Neighborhood mailings are distributed for a variety of reasons; most notab!e~ are subdivision reviews, pending park and trail development and special projects. It is our practice to notify' the entire population in a defined ½ mile user area. Examples of past notification letters are attached. G:\park\th\NotificationP&Ritems 690 COULTER DRIVE · P.O. BOX 147 · CHANHASSEN, MINNESOTA 55317 (612) 937-1900 · FAX (612) 937-5739 June 24, 1994 Dear Resident: The Park and Recreation Commission will conduct its final review of a preliminary plat being submitted by Harstad Companies next Tuesday evening, June 28. This proposal was to subdivide 35.83 acres of property into 38 single family lots and a park located on property zoned RSF, Residential Single Family and is referred to as "The Oaks at Minnewashta." This discussion appears as Item No. 8 on the commission's agenda which begins at 7:30 p.m. at Chanhassen City Hall in the City Council Chambers. This item will be heard after 8:30 p.m. that evening. Attached you will find an agenda for the commission's meeting, the most recent staff report being presented to the commission, and two diagrams which represent options for configuring a future park to be acquired as a part of this platting process. If you are interested in discussing this matter with the Park and Recreation Commission, please attend next Tuesday's meeting. If you are unable to attend but would like to submit written or verbal comments, please contact me at 937-1900 ext. 121. Sincerely, Todd Hoffman Park and Recreation Director TH:k/ Enclosures CITYOF !0 G9, Cemer Drive, PO Box I47 iCha,hasse,, Mi,,esota 55317 ?ho,e 612.937.1900 Ge, eral F, zr 612.93Z5739 O~ghwer/,g £ax 612. 93Z 9152 ?~b/ic Safety Fax' 612.934.2524 lWgb wwu~ ci.&a,hasse,, m,. us March 31, 1998 Dear Prairie Kmoll Park Neighbors: On Tuesday evening, March 24, 1998, the Chanhassen Park and Recreation Commission approved the Phase II playground for Prairie Knoll Park (see attachment). On March 25th an order was placed with Minnesota/Wisconsin Playground. To accomplish this project, a neighborhood labor pool of 10-15 volunteers working two 4 to 6 hour days is needed. Installation can occur anytime after May 15, 1998. Are you willing to assume the role of a playground installation volunteer? If so, please contact Bob or Lori Schnese at 906-9670. Bob and Lori reside at 641 Lake Susan Hills Drive. Thank you for your continued assistance with the development of Prairie Knoll Park. Sincerely, Todd Hoffman Park and Recreation Director TH:ns AttacNnent: Phase II Playground Plan C: Minnesota/Wisconsin Playground Bob Schnese, Project Coordinator Dale Gregory, Park Superintendent CITYOF CHANHASSEN d?O Ci0' Ce;'~t:';' Drive PO Bo:: 147 C/.,a;~k:.,'.,'e,, 3fi;~,c.,'0r,: 55317 952, 93 7. ! 900 952.93~52~ E, gi, eeri,g D~art;,e,t h~x P52.~3ZPI52 B,i/di,f D~part;,e,t Fax 952.934.252e ~3b Site MEMORANDUM TO: FROM: DATE: Scott Botcher. City IVlanager Aanenson, Community Development Directol' Kate March 8, 2001 SUB J: Public Hearinz Notices to Residents ~, ' _ . \v~tnm the last Attached is the Plannina Department s hearin~ notice procedure ""*' ' two years, staff has reworked the notice. With the use of GIS. the maps are now more legible and easier to read. One of the things we changed on the notice is the request that interested parties try to contact staff prior to the meeting and aisc that there is a report ax'ailable. Th~ notice also indicates that they can submit their comments in v:riting and t:he3 xx, iil be given to the commission. The notice procedure it outlined in the city code, specifically in the subdivision ordinance. Notice is mailed to cvery0ne Within 500 feet and a development sign is also placed on the property. !fthe development is on a lake, notice is sent to all lakeshore owners. This same procedure is used for all public hearing requirements l:or subdivisions, conditional uses, site plan approvals, etc. NOTICE OF PUBLIC HEARING CHANHASSEN PLANNING COMMISSION MEETING TUESDAY, FEBRUARY 20, 2001 AT 7:00 P.M. CITY HALL COUNCIL CHAMBERS 690 CiTY CENTER DRIVE PROPOSAL: Rezoning, Subdivision and a Wetland Alteration Permit APPLICANT: Lundgren Bros. LOCATION' East of Galpin Blvd. and south of Lake Lucy Road NOTICE: You are invited to attend a public hearing about a proposal in your area. The applicant, Lundgren Bros., is requesting rezoning of approximately 40 acres of property zoned Rural Residential to Residential Single Family and preliminary plat request for 53 single family lots and 4 outlots and a wetland alteration permit to fill 3,360 sq. ft. of a wetland, located on the east side of Galpin Boulevard just south of Lake Lucy Road, Ashling Meadows. What Happens at the Meeting: The purpose of this public hearing is to inform you about the applicant's request and to obtain input from the neighborhood about this project. During the meeting, the Chair will lead the public hearing through the following steps: 1. Staff will give an overview of the proposed project. 2. The applicant will present plans on the project. 3. Comments are received from the public. 4. Public hearing is closed and the Commission discusses the project. Questions and Comments: If you want to see the plans before the meeting, please stop by City Hall during office hours, 8:00 a.m. to 4:30 p.m., Monday through Friday. If you wish to talk to someone about this project, please contact Sharmin at 937-1900 ext. 120. If you choose to submit written comments, it is helpful to have one copy to the department in advance of the meeting. Staff will provide copies to the Commission. - Notice of this public hearing has been published in the Chanhassen Villager on February 8, 2001. Lake NOTICE OF PUBLIC HEARING PLANNING COMMISSION MEETING Wednesday, October 7, 1992- 7:30 P.M. ] City Hall Council Chambers 690 Coulter Drive Project: Johnson Dolejsi Turner Property Developer: Location: Lundgren Bros. Construction East of Hwy. 4i, north of Hwy. 5, Adjacent to 7305 Hwy. 41 (Hazeltine Boulevard) -' i I I I Notice: You are invited to attend a public hearing about a development proposed in your area. Lundgren Bros. Construction proposes to rezone 95 acres of property zoned RR, Rural Residential to PUD, Planned Unit Development. The applicants are also seeking preliminary PUD approval for the subdivision of 112 single family lots and 8 outlots and a wetland alteration permit. The property is located .on the east side of Hwy. 41, north of Hwy. 5 and adjacent to 7305 Hwy. 41 (Hazeltine Boulevard). What Happens at the Meeting: The purpose of this public hearing is to inform you about the developer's request and to obtain input from the neighborhood about this project. During the meeting, the Planning Commission Chair will lead the public hearing through the following steps: 2. 3. 4. Staff will give an overview of the proposed project. T'ne Developer will present plans on the project. Comments are received from the public. Public hearing is closed and the Commission discusses project. The Commission will then make a recommendation to the City Council. Questions or Comments: If you want to see the plans before the meeting, please stop by City Hall during office hours, 8:00 a.m. to 4:30 p.m., Monday through Friday. If you wish to talk to someone about this project, please contact Jo Ann at 937-1900. If you choose to submit written comments, it is helpful to have one copy to the Planning Department in advance of the meeting. Staff will provide copies to the Commission. Notice of this public hearing has been published in the Chanhassen Villager on September 24, 1992. © Copyrighted. Municipal Code Corp., affiliated Municipality. 2000. Page 1 of 2 CITY CODE Chapter 18 SUBDIVISIONS* ARTICLE II. ADMIN_.!__STRA__TION_.AN_D.._ENFORCEiVIENT DIVISION 2. PLATTING PROCEDURES Sec. 18;37 Exemption. (b) The city council may approve a metes and bounds subdivision of a platted lot into two (2) lots in areas inside the Metropolitan Council's 1990 urban service area if both resulting lots meet the minimum requirements of the zoning ordinance and abut an existing public street. To the extent possible, the new boundary line shall be parallel to a previously existing lot line. The city council shall hold a pub#c hearing on the proposed subdivision .after notice of the date, time, place and purpose of the hearing has been published once in the official newspaper, and a proposed development notification sign has been erected on the subject property by the applicant, both at least ten (10) days before the date of hearing. Written notice shall also be mailed by the city to the applicant and all owners of record within five hundred (500) feet of the outer boundaries of the subdivision. Failure to post a proposed development notification sign or to give notice or defects in the notice shall not affect the validity of the proceedings. At least three (3) weeks prior to the hearing the applicant shall submit to the city: " (1) A survey (prepared and signed by a registered land surveyor); (2) A list of property owners within five hundred (500) feet of the boundaries of the parcel to be subdivided; (3) Except as waived by the city, all information required for plats. (Ord. No. 33-D, § 4.2, 2-25-85; Ord. No. 240, § 1, 7-24-95) Sec. 18-38. Pre-application consultation. Prior to the preparation of a preliminary_ plat, the applicant shall consult with the city to discuss the (Ord. No. 33-D, § 4.1, 2-25-85) Sec. 18-39. Preliminary plat--Generally. (a) After the preapplication consultation and at least twenty-one (21) days prior to the meeting of the planning commission at which action is desired, the applicant may file with the city, an application for preliminary plat approval. The application shall be accompanied by copies of the plat in such number as required by the city, an eight and one-half-by-eleven-inch transparency reduction of each sheet, proof of ownership satisfactory to the 'city, and a list of property owners within five hundred (500) feet of the property certified by an abstract company. The applicant shall pay the application fee established by city council resolution. All required data, documentation plans, copies and fees must be submitted before the application will be considered complete. Rejection of the plat by the city council, or abandonment or withdrawal of the proposed plat by the subdivider, shall not entitle the applicant to the return of all or any part of the application fee. (b) The city may refer copies of the preliminary plat to other agencies and utility companies for their review, comments and recommendations. (c) The planning commission shall hold a public hearing on the preliminary plat after notice of the date, time, place and purpose of the hearing has been published once in the official newspaper, and a proposed development notification sign has been erected on the subject property by the applicant, both at least ten (10) days before the date of hearing. Written notice shall also be mailed by the city to the applicant and all owners of .record within five hundred (500) feet of the outer boundaries of the preliminary plat. Failure to post a proposed development notification sign or to give notice or defects in the notice shall not affect the validity of the proceedings. If a development is proposed adjacent to a lake, or will affect the usage of the lake, the applicant shall provide the city with a list of property owners abutting the lake at the time of application. The city shall provide mailed notice to the lake homeowners as in compliance with the procedures above. The applicant is responsible for meeting with affected homeowners. (d) The planning commission shall make a recommendation on the preliminary plat to the city council within forty-five (45) days from the date of the opening of the public hearing, unless the applicant consents on the record to a continuance. The planning commission may recommend approval, approval subject to conditions or htt~://www.munic~de.c~m/C~I-BIN/~m-isa~i.d~~?advquery=pub~ic%2~hearing&inf~bas¢=~ 1 ¢... 3/6/01 © Copyrighted. Municipal Code Co~2o., affiliated Municipality. 2000. Page 2 of 2 that the preliminary plat be denied. If denial is recommended, the reasons for that recommendation shall be stated in the record. (e) Following action by the planning commission, the city council shall consider the preliminary plat. The city council shall make its decision within one hundred twenty (120) days following receipt by the city of the properly completed application, unless the subdivider consents on the record to a continuance. The city council may: ..... (1) Grant approval of the preliminary plat, with or without modification or conditions; or http:,/v, qw,'.nmlficode.con~/CGI-BIN/om_isapi.dll?advquery=public%20hearin-°&infobase= 115.. 3/6/01