B. Key Financial StrategiesTo: Todd Gerhardt, City Manager
From: Laurie Hokkanen, Assistant City Manager
CITY OF
Date: January 18, 2012
CHANIIASSEN
7700 Market Boulevard Subject: Key Financial Strategies
PO Box 147
Chanhassen, MN 55317
Attached please find the compilation of the rankings awarded by the City
Administration Council members to each of the suggested priorities for 2012. Items were
Phone: 952.227.1100 awarded a number, with 1 representing high priorities and 4 representing low
Fax: 952.227.1110 priorities. The average ranking can be found in the final column.
Building Inspections During the work session, the City Council will discuss the rankings. From the
7.118
52.
9
Phone: 220
Fax: one:52.27.118 rankings, the 2012 Key Financial Strategies will be selected.
Engineering
Phone: 952.227.1160
Fax: 952.227.1170
Finance
Phone: 952.227.1140
Fax: 952.227.1110
Park & Recreation
Phone: 952.227.1120
Fax: 952.227.1110
Recreation Center
2310 Coulter Boulevard
Phone: 952.227.1400
Fax: 952.227.1404
Planning &
Natural Resources
Phone: 952.227.1130
Fax: 952.227.1110
Public Works
7901 Park Place
Phone: 952.227.1300
Fax: 952.227.1310
Senior Center
Phone: 952.227.1125
Fax: 952.227.1110
Web Site
www.ci.chanhassen.mn.us
Chanhassen is a Community for Life - Providing for Today and Planning for Tomorrow
2012 Key Financial Strategies
Priority Rankings 1 = High Priority
CATEGORY
PROPOSED 2012 KEY FINANCIAL
STRATEGIES
Ernst
Furlong
Laufenburger
McDonald
Tjornhom
Average
Comprehensive Fire Study /Fire Relief Benefits:
A
Review the delivery of fire and emergency services,
future cooperative efforts, staffing, compensation,
1
1
1
1
1
1
facilities, equipment, etc.
Review Kennel Permits: The city ended the animal
license program in 2011, but we continue to require a
D
kennel permit for residents with three or more
4
1
4
4
2
3
dogs /cats. Staff proposes to evaluate the continued
need for this program.
Consider Offering NLC Service Line Warranty
Program: The National League of Cities offers a
Service Line Warranty Program, administered by
Utility Service Partners that insures the portion of
C
utility lines owned by the property owner (i.e. from
2
2
3
1
1
1.8
the home to street.) Repairs to these lines can be
costly and unexpected. NLC and USP are
responsible for all sales and marketing, but the City
Council must authorize participation in the program.
Begin Franchise Renewal with Mediacom (Due in
A
2013): The current Franchise Agreement will expire
1
2
1
1
2
1.4
in May 2013.
Review the Community Commercial (CC) and
Regional Commercial (RC) Zoning Districts: The
CC district is the continuation of the downtown, and
B
the uses and square footage requirements should be
2
1
2
1
1
1.4
reviewed. Staff also would like to review the uses in
the RC district, which is located in the Powers
Boulevard/Lyman Boulevard /TH 212 area.
G: \Admin \TG \Key Financial Strategies\2012 \Staff Proposed 2012 Key Financial Strategies with CC Ranking.docx
2012 Key Financial Strategies
Priority Rankings 1 = High Priority
CATEGORY
PROPOSED 2012 KEY FINANCIAL
Ernst
Furlong
Laufenburger
McDonald
Tjornhom
Average
STRATEGIES
Work on the 2005 AUAR (Alternative Urban
Areawide Review) Update: The property owners are
C
preparing for development and the uses in this district
4
1
2
1
1
1.8
should be reviewed. Staff would like to outline the
p rocess for updating the AUAR.
Redistrict Precincts: Redistricting is the process of
redrawing the boundaries of election districts. All
B
precincts in the state must be established or
1
1
1
1
1
1
reestablished within 60 days of the adoption of the
state redistricting plan, or by April 3, 2012,
whichever comes first.
Infiltration & Inflow (I & I) Update: This item will
update the council on the current MCES I & I
D
surcharge program, review what other cities are
1
2
2
1
1
1.4
doing to decrease I & I in their communities, and
discuss Chanhassen's current I & I program and
strategies,
Upgrades to Water Meter Radio Reads: This item
will update council on the need to replace the current
water radios for all water meter accounts. Most of
the water meter reading radios were installed 10
years ago, when the city went from a physical meter
collection system that required each meter to be read
C
manually to a radio wireless read system that allows
2
2
2
1
2
1.8
one person to read all the meters in the city in just a
few hours. The batteries for the radios have a life
expectancy of 10 years. These radios are starting to
fail and the city will need to start replacing them in
the very near future. This item will review options
for replacing the radios.
G: \Admin \TG \Key Financial Strategies\2012 \Staff Proposed 2012 Key Financial Strategies with CC Ranking.docx
2012 Key Financial Strategies
Priority Rankings 1 = High Priority
CATEGORY
PROPOSED 2012 KEY FINANCIAL
Ernst
Furlong
Laufenburger
McDonald
Tjornhom
Average
STRATEGIES
AIS (Aquatic Invasive Species) Policy Review:
A
Identify policy priorities for the prevention /control of
1
1
1
2
1
1.2
AIS in Chanhassen lakes and wetlands, including
management, regulation, and budgetary needs.
Comprehensive 5 -Year Road /Trail /Park Plan,
Including Rice Marsh Trail Extension & Safety
D
Crossing: Development of a comprehensive
4
2
2
2
3
2.6
communication plan describing the status of projects
currently funded in the CIP in addition to desirable
rojects not currently funded, but being pursued.
Branding/Marketing for Sewer and Water Main
Breaks: Develop an outreach marketing plan to
inform residents of the city's policies concerning
D
water main breaks and sewer backups. This would
1
2
2
1
1
1.4
be an ongoing educational program to ensure
customers are well informed by publishing articles in
the quarterly newsletter, inserts in the city's billing
statements, etc.
Consider Cost Benefit of Ball Field Lighting at
Bandimere Park: The demand for athletic field space
D
continues to grow each season. Adding lighting to
4
2
3
2
2
2.6
existing ball field facilities, in comparison to building
more fields, is the most economical method of adding
extra field capacity.
G: \Admin \TG \Key Financial Strategies\2012 \Staff Proposed 2012 Key Financial Strategies with CC Ranking.docx
2012 Key Financial Strategies
Priority Rankings 1 = High Priority
CATEGORY
PROPOSED 2012 KEY FINANCIAL
Ernst
Furlong
Laufenburger
McDonald
Tjornhom
Average
STRATEGIES
Consider Cost Benefit of Artificial Turf on
Soccer Fields, Lake Ann and Bandimere Parks:
Changing out traditional turf athletic fields with
artificial turf is another new technology that
significantly increases the ability of a single
D
athletic field to do more. Artificial turf does not
3
3
3
2
3
2.8
require rest periods between activities and is
nearly immune from the negative effects of
weather. Installation of artificial turf more than
triples the ability of a field to host games and
practices — all while presenting a consistent and
uniform playing surface.
Re- evaluate Recreation Program Fee and Room
Rental Schedule: Program fees and room rental
D
rates need to be re- evaluated periodically to
4
2
4
3
3
3.2
ensure that fees are consistent with the market —
with the goal of maximizing registrants and
revenue simultaneously.
Discuss Cost Benefits of County -Wide Fiber:
Review sharing services with Carver County and
D
other participating agencies, e.g. online backups,
3
3
4
3
2
3
disaster center, possibility of a county -wide
cloud.
Review Criteria for KFS Cities: The city worked
with Ehlers & Associates to establish our list of
C
ten comparable cities in 2002. Staff proposes to
2
2
3
1
1
1.8
review the selection criteria and affirm or update
the cities we use for comparison purposes.
G: \Admin \TG \Key Financial Strategies\2012 \Staff Proposed 2012 Key Financial Strategies with CC Ranking.docx
2012 Key Financial Strategies
Priority Rankings 1 = High Priority
CATEGORY
PROPOSED 2012 KEY FINANCIAL
Ernst
Furlong
Laufienburger
McDonald
Tjornhom
Average
STRATEGIES
Discuss Regional Commercial Area: Financing
B
of public improvements, infrastructure
1
2
2
1
1
1.4
improvements, review Comprehensive Plan
guiding, etc.
D
Discuss Citywide Emergency Response Policy,
1
3
2
1
2
1.8
i.e. sewer backup, review NIMS training
D
Consider Expanding the Use of Technology, i.e.
2
2
3
3
3
2.6
streaming video, email, list servers, reverse 911
C
Review Arboretum research projects —pervious
2
4
3
3
4
3.2
surfaces
Time Commitment
Legend
Category
Description
A
3+ meetings or more
than one ye ar
B
2 to 3 meetings (3 to 6
months)
C
1 to 2 meetings (2 to 3
months)
D
1 meeting
G: \Admin \TG \Key Financial Strategies\2012 \Staff Proposed 2012 Key Financial Strategies with CC Ranking.docx
2012 Key Financial Strategies
Priority Rankings 1 = High Priority
Ongoing Items:
➢ Enhance relationships with outside agencies (state, County, businesses, civic organizations, etc. (2003)
• Look for partners for storm water capital improvement projects. (2009)
• Support SW Metro Chamber and the Buy Chanhassen efforts.(2011)
• Monitor state and county financial situations and develop Legislative Priorities. (2003)
• Discuss County Fiber Ring Project, Related City Initiatives, and Potential for Business Opportunities. (2011)
• Work with other agencies to advance implementation of improvements for Highway 101 to Scott County line.
(2009)
➢ Promote Economic Development. (2009)
• Leverage City property as much as possible — Marketing of land. (2008)
• Support the marketplace driven development of industrial, residential, and commercial land. (2009)
• Develop a public - private partnership to create jobs and enhance the tax base. (2011)
• Expand the number of Working Together Program meetings. (20 10)
• Take an active role in the Redevelopment of the Chanhassen Dinner Theatre /Chanhassen Transit Station.
(2011)
➢ Education on Emergency Preparedness. (2009)
➢ Quarterly Updates on Revenues and Expenditures. (2009)
➢ Water Use and Conservation discussion. (2010)
➢ Develop a list of Budget- cutting ideas, Policies, and Service Levels to examine (2011)
G: \Admin \TG \Key Financial Strategies\2012 \Staff Proposed 2012 Key Financial Strategies with CC Ranking.docx