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5. 1994 Vehicle & Equipment Purchases� I � I � -1 . � I 5 CITY OF CHANHASSEN 690 COULTER DRIVE • P.O. BOX 147 • CHANHASSEN, MINNESOTA 55317 (612) 937 -1900 • FAX (612) 937 -5739 MEMORANDUM Actlon by City Administrator ✓ Du'A TO: Don Ashworth, City Manager CIO Relecte--- -- --�- -- Det FROM: Charles Folch, Director of Public Works /City Engineer Mete submitted to Go- mission DATE: March 9, 1994t ' 0 ° ' " SUBJ: Award of Bids for Public Works Vehicles and Equipment File No. PW- 016bbb estimates were always this close. It is therefore recommended "that the City - Council award the low bids received for each of the vehicles and equipment listed for,the 1994 "public works aquisition as highlighted in Harold Brose's memo dated March 8, 1994. I have to again commend Equipment Superintendent Harold Brose for his efforts to date concerning the 1994 equipment and vehicle acquisition process beginning back to last fall's City budgetary process. A total of ten public works vehicles and equipment are scheduled for acquisition in 1994. Based on the bids received, the total cost for this 1994 public works vehicle and equipment acquisition is approximately $22,500 below that which was approved in the budget. Considering the budget amountwas nearly $400,000, actual acquisition cost is within 5% (below) that which was estimated during the budgetary process. This, in my mind, is clearly the result of the level of effort which Harold has made in working with the other superintendents to evaluate their equipment needs, contacting product representatives and preparing detailed specifications for each piece of equipment. I only wish that my capital improvement project Attachment: Memo from Harcic use dated March 8, 1994. L Dave Hempel, Assistant C�.',- Engineer Harold Brose, Equipment •erintendent L 1 I MEMORANDUM CITY OF CHANHASSEN 690 COULTER DRIVE • P.O. BOX 147 • CHANHASSEN, MINNESOTA 55317 (612) 937 -1900 • FAX (612) 937 -5739 TO: Charles Folch, Director of Public Works /City Engineer ' FROM: Harold Brose, Equipment Superintendent '^ ' DATE: March 8, 1994 ' SUBJ: Award of Bids for Public Works Vehicles and Equipment File No. PW- 016bbb Approval was given at the January 24, 1994 City Council meeting to advertise for bids and obtain quotes for public works vehicles and equipment. The bids and quotes I received are listed below with the bidder highlighted in bold print. 1. SEWER JET RODDER ' Flexible Pipe Tool Co...... ................ $75,569.00 ABM Equipment & Supply, Inc ................................ $67,777.00 2. THREE 4X4 PICKUPS AND TWO PLOWS Grossman Chevrolet, Inc ..... ............................... $49,636.00 (State Bid Contract No. M8110 -Group 8) 1 1 Western Snowplow Gherer Welding, Inc ........................................ $2,697.87 Crysteel Truck Equipment .... ............................... $2,480.39 Baker Road. Auto Service Center .... . ......................... $2,376.30 X o� Charles Folch March 8, 1994 Page 2 3 :1 5. 1Z ENGINEERING SEDAN Superior Foid ............ ............................... $14,106.00 (State Bid Contract No. 8053) SKID STEER LOADER Lano Equipment of Norwood, Inc . ............................ $13,786.43 Lano Equipment, Inc., Shakopee .............................. $13,412.28 DUMP BODY AND SANDER Bidding Company Single -Axle Tandem -Axle MacQueen Equipment $14,622.45 $19,081.61 J- Craft, Inc. $14,468.68 $16,300.48 Crysteel Truck Equipment $11,969.54 $14,279.52 Midland Equipment $11,899.25 $14,065.46 PLOW AND WING Bidding Company Single -Axle Tandem -Axle Midland Equipment $13,464.80 $13,677.80 MacQueen Equipment $13,145.40 $1,251.90 F rysteel Equipment $12,182.54 $12,619.00 7. FRONT MOUNT MOWER (GROUNDSMASTER) Waconia Farm Supply ...... ............................... $1 ,210.36 Jerry's Small Engine ....... ............................... $' MTI Distributing ......... ............................... $,. 5 340.30 8. BOBCAT/ROLL PACKER TRAILER: Lano Equipment, I nc ....................................... 698.75 Stepp Mfg. Co., Inc . ........ ............................... ,200.00 Charles Folch March 8, 1994 Page 3 9. PAINT STRIPER Graco, Inc ............................................... $7,411.17 Ead F. Andersen, Inc . ....... ............................... $6,166.35 10. TWO -WAY RADIOS Communication Auditors (9 @ $636.87 ea.) ....................... $5,731.83 Bear Communications, Inc. (9 @ $590.01 ea.) ..................... $5,310.09 VEHICLE SALES TAX Paid directly to State with license) ............................ $16,672.46 I recommend purchasing the vehicles and equipment from the low bidders and State bids which all met specifications. The total amount budgeted for these vehicles and equipment is $392,500.00. The total of the bids including sales tax is $369,919.55. These purchases would be $22,590.45 under the budgeted amount. ktm Attachments: 1. Fund 950 Summary Sheet. 2. Fund 800 Summary Sheet. 1 FUND #950 VEHICLE /EQUIPMENT MAINTENANCE INTERNAL SERVICE FUND 1994 BUDGET Ccffmntary G eneral Camment: This fund was established to: 1) provide a means by which long range capital purchases could be monitored and planned; 2) to provide a "control center" for purchase /maintenance /usage of vehicles and equipment; and 3) to divorce from the operating costs the peaks and valleys created by a number of major purchases occurring (or not occurring) in any one year. During any five year period, since origina- tion of this fund, costs have approximated 2% of the valuation of pro- perty within the community (the relationship between property sewered, streets /utilities, and equipment necessary for property /public improve - rrients served is highly predictable). The City completes a debt analysis study each year to insure that the debt structure of this fund stays within the 2 mill guideline and that overall debt stays within 8 mills. st 1993 Expenditures DXunp Truck Plow & Sander Skid Steer Loader d 1 Pickup with Plow C: Ack Sealer A i r - Compressor Groundmaster Mower - Replace 1976 Allis to be used by Sewer/Water /Street Depts. for mowing areas outside the parks Replace CSO Vehicle Acimin. Sedan & Pick -up Re -build fire truck Fuel storage tanks *Carry forward to 1994 E 1994 Expenditures dem Dump Truck p Truck (Replace #109A) er Jet Ro.dder (Replace 304) 4 Utility (Replace 301) 4 Parks (Replace 405A) E lineering Sedan (Replace 502) �_. d Steer Loader - Bobcat (Replace 413) 16,500 Groundsmaster Mower 17,000 Bobcat /Roll Packer Trailer 7,000 Paint Striper 7 Fire Department: Air Packs 80,000 Refurbish 210 80.000 535,500 - 60,000 - 110.000 365,500 sub -total Carry forward from 1993 Transfer in fron Utility Net Total 70,000 20,000 23,000 14,000 15,500 15,000 12,920 28,000 60,000* 70.000 328,420 110,000 70,000 90,000 20,000 20,000 18,000 PrAs , 3 ?�_ r 0 , 0 0 I 1 3 q a� 1 CITY OF CHANHASSEN 1994 BUDGET FUND 800 HISTORIC PRESERVATION TRUST 1993 RI IM.FT 800000 4098 TOTAL PERSONNEL SERVICES MATERIALS + SUPPLIES 800000 800000 800000 800000 800000 800000 800000 800000 800000 ' 800000 800000 800000 ' 800000 800000 800000 ' 800000 800000 800000 800000 800000 800000 800000 ' 800000 800000 800000 800000 4110 rtKbUNNEL SERVICES 800000 4010 SALARIES & WAGES, REG. 800000 4011 OVERTIME, REGULAR 800000 4020 SALARIES & WAGES, TEMP. 800000 4030 CONTRIBUTIONS, RETIRE. 800000 4040 CONTRIBUTIONS, INSURANCE 800000 4050 WORKMENS COMP. 800000 4098 TOTAL PERSONNEL SERVICES MATERIALS + SUPPLIES 800000 800000 800000 800000 800000 800000 800000 800000 800000 ' 800000 800000 800000 ' 800000 800000 800000 ' 800000 800000 800000 800000 800000 800000 800000 ' 800000 800000 800000 800000 4110 SUPPLIES, OFFICE 4120 SUPPLIES, EQUIPMENT 4150 MAINTENANCE MATERIALS 4151 IRRIGATION MATERIALS 4170 MOTOR FUELS & LUBRICANTS 4240 UNIFORMS & CLOTHING 4260 SMALL TOOLS & EQUIPMENT 4290 MISC. MTLS. & SUPPLIES 4298 TOTAL MATERIALS + SUPPLIES CONTRACTUAL SERVICES 4300 FEES, SERVICE 4320 UTILITIES 4350 CLEANING & WASTE REMOVAL 4370 TRAVEL & TRAINING 4375 PROMOTIONAL EXPENSE 4410 RENTAL, EQUIPMENT 4420 ADMIN. FEES (OVERHEAD) 4481 INSURANCE, BUILDINGS 4510 REP.& MAINT.- BLDG & GND 4530 REP.& MAINT. - EQUIPMENT 4598 TOTAL CONTRACTUAL SERVICES CAPITAL OUTLAY 4705 OTHER EQUIPMENT 4798 TOTAL CAPITAL OUTLAY 4933 SALES TAX ON PURCHASES 4985 ATTRIBUTABLE TO HILT. TRUST 4998 TOTAL MISC. DISBURSEMENTS 4999 TOTAL EXPENDITURES 54,400 1,000 6,500 7,100 7,800 _3.000 79,800 0 1,500 6,500 1,800 500 400 200 -1,400 12,300 7,500 800 200 0 0 5,000 1,100 8,000 0 22,600 .es, 500 0 27,731 27,731 .142, 931 1993 ESTIMATED 54,400 100 5,500 7,100 5,000 2,300 74,400 500 1,500 4,500 1,800 500 400 200 _1.200 10,600 7,500 1,000 200 0 500 10,000 1,100 6,000 _2.000 28,300 2,500 2,500 700 2_ 7,241 27,941 143,741 1994 PROPOSED 86,200 1,000 8,000 11,200 8,500 _7,200 122,100 1,000 2,000 7,500 2,500 750 800 600 2.000 17,150 10,000 2,000 500 300 500 1,000 10,000 2,000 10,000 31000 39,300 17.000 17,000 1,500 _137.06 138,516 334,