The URL can be used to link to this page

Budget Work Session - General Government, General Fund Revenue and other Special Revenue FundsCITY OF I• 10 MEMORANDUM CHANHASSEN 690 COULTER DRIVE • P.O. BOX 147 • CHANHASSEN, MINNESOTA 55317 (612) 937 -1900 • FAX (612) 937 -5739 TO: Mayor and City Council FROM: Don Ashworth DATE: November 3, 1994 Note: This work session is on Tuesday, November 7 at 5:30 p.m. in the Courtyard Conference Room SUBJ: Budget Work Session - General Government, General Fund Revenue and Other Special Revenue Funds Monday evening is the third work session to r budget requests for 1995. At this last work session, three areas will be covered: General Government Department al Fund (venue Special Revenue Funds •CATV Fund *Capital Fkpject Fund •Historic F servation Trust Fund •Firefighteie'.Relief Fund *Vehicle Ea66 /Maint Fund See you Monr+ov I* �nti{ \. 4 ?;{•K.}}iv,. ;CM::.vn:A \ \: K•i }i:J }v:.\ }\ x: ?J > } } } }:?:vrk :2!:i. }v.:• } } } } }: i:J:::.v. } } }::.i:.: } } }}Y..: }�' c: General Government 0 1995 Proposed Budgets November 7, 1994 : J '. }:: v : };'•i ":i }:J }i::'.: }: } }::. } }:v;} C:•::i! }. v:::J:J } } } } } }:.: :.::: }:: ^::^ :.::.:...:'::::: 0 CITY OF CHANHASSEN 1995 BUDGET GENERALFUND Expenditures by Department Corn Dev Gen Govt Park &Rec 4% 20% 19% Pub Works Pub Safety 25% 32% Expenditures by Type capiw 2% Contrac { %•. h {{+f. of {'•'riFY'r'r'� : }'•i , { „s ^::.;.,�';�• Personal 37 4 r` % »i ya K ^ 480/6 Materials Mlsc 11% 2% 1 Personal Materials & Contractual Capital Services Supplies Services Outlay Misc. Total GENERAL GOVERNMENT 335,700 43,400 543,380 9,950 65,400 997,830 PUBLIC SAFETY 882,200 70,400 638,185 42,730 6,110 1,639,625 PUBLC WORKS 663,900 180,000 433,750 12,500 9,300 1,299,450 PARKS & RECREATION 409,805 285,692 253,780 24,050 15,205 988,532 COMMUNITY DEVELOPMENT 135,300 3,050 45,100 1 100 184,550 TOTAL GENERAL FUND 1,914,195 90,230 5,109,987 96,115 2,426,905 582,542 Expenditures by Department Corn Dev Gen Govt Park &Rec 4% 20% 19% Pub Works Pub Safety 25% 32% Expenditures by Type capiw 2% Contrac { %•. h {{+f. of {'•'riFY'r'r'� : }'•i , { „s ^::.;.,�';�• Personal 37 4 r` % »i ya K ^ 480/6 Materials Mlsc 11% 2% 1 CITY OF CHANHASSEN 1995 BUDGET GENERAL GOVERNMENT Personal Materials & Contractual Capital 'rq Services Supplies Services Outlay Misc. Total 111 Legislative 28,500 800 109,950 1,000 140,250 112 Administration 175,900 19,600 45,830 1,000 1,000 243,330 113 Finance 118,400 4,700 45,900 1,200 60,500 230,700 114 Legal 97,500 97,500 115 Property Assessment 72,550 72,550 117 City Hall 16,200 165,400 500 2,400 184,500 118 Elections 12,900 2,100 6,250 7,250 500 29,000 TOTAL 335,700 43,400 543,380 9,950 65,400 997,830 'rq CITY OF CHANHASSEN 1995 BUDGET Commentary General Government - Legislative Function: To act as the overall policy making body of the City by establishing goals nd policies. These policies and goals are typically conveyed to our citizenry through adoption of policy documents, such as the operating budget, comprehensive plan, redevelopment plans and policies, park plans, development standards, etc. These policy statements are adopted by City ordinances and resolutions. The City Council is composed of the Mayor (2 -year term) and four council members (elected by the voters for four -year staggered terms). The Council is the legislative and governing body of the City. It appoints the City Manager and members of various advisory commissions. Expenditures: i 4020 Mayor ($500 /month) 4 Council members ($400 /month) 4110 Maple Leaf Awards. 4330 Postage for agenda /newsletter mailing, public hearing notices. 4340 Printing newsletter; other council publications such as ordinances, resolutions,., etc. !�17 ChambP• M f'e%mmmrec Assoc. League L.M.C. I Other S 401 it 4370 Nationa 4483 Genera CITY OF CHANHASSEN 1995 BUDGET 101 General Fund 511 General Government 111 Legislative 1994 1994 1995 ACCOUNT DESCRIPTION BUDGET RE- ESTIMATE BUDGET 4020 Salaries & Wages -Temp 13,200 13,200 25,200 4030 Contributions - Retirement 1,100 1,100 3,100 4050 Workers' Compensation 350 350 200 TOTAL PERSONAL SERVICES 14,650 14,650 28,500 4110 Supplies -Office 600 600 700 4210 Books & Periodicals 100 100 100 TOTAL MATERIALS & SUPPLIES 700 700 800 4300 Fees, Services 9,000 9,000 9,500 4310 Telephone 0 350 350 j 4330 Postage 15,000 18,700 20,600 • 4340 Printing & Publishing 22,000 36,200 40,000 4360 Subscriptions & Memberships 16,000 14,600 16,000 4370 Travel & Training 5,000 3,000 6,500 4375 Promotional Expense 2,000 1,200 2,000 4483 Insurance - General Liability 10,000 15,000 15,000 TOTAL CONTRACTUAL SERVICES 79,000 98,050 109,950 4933 Sales Tax on Purchases TOTAL MISCELLANEOUS 500 500 1,000 500 500 1,000 ** TOTAL LEGISLATIVE 94,850 113,900 140,250 4 CITY OF CHANHASSEN 1995 BUDGET Commentary General Government - Administration Function: To provide for the administration of the City Government within the guidelines and policies established by the City Council and to advise the Council regarding administration of the City a i d its' financial status. The Manager is also to prepare the agenda for the Council, research items to be considered, and to make recommendations on such. The City Manager is appointed by the Council and is responsible for all other administrative personnel. f Costs of the City Managers office, general secretarial services, general office supplies, etc. are paid from this function. Expenditures: Personal Services: Salaries for this function have been distributed in the budget based on hours spent in that function. For the current budget, the distribution made is as follows: 1994 1995 4010 Salaries, Regular: City Manager 50% 50% Assistant City Manager 25% 25 0 /6 Office Manager 70% 70% (3) Part-time Receptionist 100 j 100 4110 General supplies - paper, pencils, etc. 4330 Postage for general mailing. 4360 International City Management Assn. Minnesota City Management Assn. Metro Area Management Assn. League of Minnesota Cities 4410 Copier(s), postage meter. 4530 Service calls for computers and typewriters. 4984 Attributable to Construction/Development is being charged 20% of the total costs of this function. I • 5 CITY OF CHANHASSEN 1995 BUDGET 101 General Fund 511 General Government 112 Administration 1994 1994 1995 ACCOUNT DESCRIPTION BUDGET RE- ESTIMATE BUDGVET 4010 Salaries & Wages -Reg 155,000 155,000 139,000 4011 Overtime -Reg 500 500 0 4020 Salaries & Wages -Temp 1,000 1,000 0 4030 Contributions - Retirement 18,900 18,900 16,800 4040 Contributions- Insurance 13,250 13,250 19,000 4050 Workers' Compensation 1,200 1,200 1,100 TOTAL PERSONAL SERVICES 189,850 189,850 175,900 4110 Supplies -Office 17,500 17,500 19,000 4120 Supplies - Equipment 200 100 100 4130 Supplies - Program 1,000 20 0 4140 Supplies - Vehicles 0 0 0 4210 Books & Periodicals 500 500 500 TOTAL MATERIALS & SUPPLIES 19,200 18,120 19,600 4300 Fees, Services 1,200 1,200 1,200 4310 Telephone 300 1,000 1,200 4330 Postage 3,000 3,000 3,500 4340 Printing & Publishing 500 500 600 4360 Subscriptions & Memberships 3,000 2,000 2,500 4370 Travel & Training 5,500 5,500 5,500 4380 Mileage 2,800 2,800 2,800 4410 Rental- Equipment 25,000 25,000 28,000 4440 License & Registration 0 30 30 4530 Repair & Maintenance -Equip 500 1,000 500 TOTAL CONTRACTUAL SERVICES 41,800 42,030 45,830 4703 Office Equipment 1,000 1 1,000 " TOTAL CAPITAL OUTLAY 1,000 1,000 1,000 4933 Sales Tax on Purchases 1,000 1,000 1,000 4984 Attributable to Constr /Dev (50,570) (50,570) TOTAL MISCELLANEOUS (49,570) (49,570) 1,000 ** TOTAL ADMINISTRATION 202,280 201,430 243,330 6 CITY OF CHANHASSEN 1995 BUDGET Commentary General Government - Finance Function: To provide fiscal services for the City Government including: receipting, disbursing, and investing of City funds; utility billings; payroll; special assessment certifications and collections;,l annual budget, audit and financial statement preparation. Expenditures: Personal Services: Salaries for this function have been distributed in the budget based on hours spent in that function. For the current budget, the distribution made is as follows: 4010 Salaries, Regular: 1994 1995 Treasurer 50% 50% Finance Coordinator 50 % 50% Deputy Treasurer 30% 30% Internal Auditor 100% 4130 Software for financial/audit/budget/payroll. 4300 Data processing, special programming and payroll maintenance contract. 4301 Audit fee. 4340 Receipt books, statement. W -2 forms, purchase orders, checks, and publishing of annual budget and financial i 0 � 4370 GFOA, state & national; specific software training. 4530 Repairs on calculators, typewriters and computers. 4703 Printer, report racks. j I 4984 Attributable to Construction/Development is being charged 20% of the total cots of this function. i *1 WA CITY OF CHANHASSEN 1995 BUDGET 101 General Fund 511 General Government 113 Finance 1994 1994 1995 kCCOUNT DESCRIPTION BUDGET RE- ESTIMATE BUDGET 4010 Salaries & Wages -Reg 57,000 57,000 99,000 4030 Contributions - Retirement 6,950 6,950 12,000 4040 Contributions - Insurance 4,700 4,700 6,600 4050 Workers' Compensation 400 400 800 4081 Compensated Absences 15,000 15,000 TOTAL PERSONAL SERVICES 84,050 84,050 118,400 4110 Supplies -Office 1,600 1,600 1,600 4120 Supplies- Equipment 800 800 800 4130 Supplies - Program 2,000 2,000 2,000 4210 Books & Periodicals 300 300 300 TOTAL MATERIALS & SUPPLIES 4,700 4,700 4,700 4300 Fees, Services 6,000 6,000 6,000 4301 Fees, Financial/Audit 25,000 25,000 30,000 4310 Telephone 100 100 100 4330 Postage 150 150 100 4340 Printing & Publishing 3,500 3,500 3,500 4360 Subscriptions & Memberships 700 700 700 4370 Travel & Training 5,000 5,000 5,000 4530 Repair & Maintenance -Equip 500 500 500 TOTAL CONTRACTUAL SERVICES 40,950 40,950 45,900 4703 Office Equipment 1,200 1,200 1,200 TOTAL CAPITAL OUTLAY 1,200 1,200 1,200 4920 Interest Expense 60,000 60,000 60,000 4933 Sales Tax on Purchases 500 500 500 4984 Attributable to Constr /Dev (38,280) (38,280) TOTAL MISCELLANEOUS 22,220 22,220 60,500 '* TOTAL FINANCE 153,120 153,120 230,700 8 CITY OF CHANHASSEN 1995 BUDGET Commentary General Government -Legal Function: To provide legal services for the City Council and administrative staff, and to prosecute City cases in Municipal Court. The City uses consultive attorney services with general service costsipaid on a fixed fee basis. Expenditures: Costs shown under this function include all general administrative legal fees. Not shown are legal fees for construction projects and specific development projects which are typically charged to the individual project and even, in some cases, charged to the developer. I •� CITY OF CHANHASSEN 1995 BUDGET 101 General Fund 511 General Government 114 Legal 1994 1994 1995 ACCOUNT DESCRIPTION BUDGET RE- ESTIMATE BUDGET 4302 Fees, Legal 4305 Fees, Legal- County TOTAL CONTRACTUAL SERVICES ** TOTAL LEGAL 62,200 80,000 80,000 0 0 17,500 62,200 80,000 97,500 62,200 80,000 97,500 10 CITY OF CHANHASSEN 1995 BUDGET . Commentary General Government - Property Assessment Function: To determine the valuation of all properties, in a uniform manner, within prescribed by state law. The City contracts for this service through the Carver County The 1988 Legislature passed the Truth in Taxation Legislation requiring cities to for all parcels at the time of adopting the annual budget if there is in fact an ii time of preparation of this document the total effect of the Truth in Taxation L feel obligated to anticipate expense based upon our most current information. The Carver County Auditor's office provides the City with continuing infon ownership. They are charging us on a per copy basis at the current rate of $0.25 City of Chanhassen as 3ssors Office. proposed tax statements in levy proposed. At the n is yet uncertain but we on changes in property Expenditures: 4300 The City is required, under state law, to reimburse the county for assessing services. 1990 5,000 parcels @ $6.50 = 32,500 1991 5,000 parcels @ $6.50 = 32,500 ' 1992 5,150 parcels @ $6.75 = 34,762 1993 5,200 parcels @ $7.00 = 36,400 1994 5,500 parcels @ $7.50 = 41,250 1995 5,700 parcels @ $7.50 = 42,750 Hennepin County typically bills us between $400 and $600 annually. Truth in Taxation: 1991 5,000 parcels @ $1.50 = 7,500 1992 5,200 parcels @ $3.00 = 12,500 1993 5,500 parcels @ $3.50 = 19,250 1994 5,500 parcels @ $4.00 = 22,000 1995 5,700 parcels @ $4.00 = 22,800 Change in Ownership data: 1994 $5,000 1995 $5,000 4340 Truth in Taxation Hearing advertisements. 1 01 01 11 CITY OF CHANHASSEN 1995 BUDGET 101 General Fund 511 General Government 115 Property Assessment 1994 1994 1995 ACCOUNT DESCRIPTION BUDGET RE- ESTIMATE BUDGET 4300 Fees, Services 68,250 68,250 70,550 4340 Printing & Publishing 2,000 2,000 2,000 ' TOTAL CONTRACTUAL SERVICES 70,250 70,250 72,550 ** TOTAL PROPERTY ASSESSMENT 70,250 70,250 72,550 12 i CITY OF CHANHASSEN 1995 BUDGET Commentary General Government -City Hall Function: To account for expenditures which are multi - departmental in nature and/ori directly associated with the maintenance and upkeep of the City Hall. With the new Senior Citizens Center in the City Hall building, overall costs for maintenance and upkeep of the building and associated equipment is naturally going to increase in the next year. Expenditures: 4140 Parts and supplies needed for City cars. 4150 Cleaning supplies. 4170 Gas and oil for City cars. 4310 All telephones in City Hall building, including library. 4320 Gas & electricity for City Hall, including library. i 4350 Garbage pick -up service and contract for major cleaning tasks such as carpet cleaning, window washing. 4483 Liability and fire insurance for all general fund activities. • i, 4520 Repairs and maintenance on all administration vehicles. 4530 Repairs and maintenance on equipment in City Hall. 4531 Radio maintenance contract on all administration radios. CITY OF CHANHASSEN 1995 BUDGET 101 General Fund 511 General Government 117 City Hall 1994 1994 1995 %CCOUNT DESCRIPTION BUDGET RE- ESTIMATE BUDGET 4110 Supplies -Office 2,000 2,000 2,000 4120 Supplies - Equipment 2,500 2,500 2,500 4140 Supplies - Vehicles 700 700 700 4150 Maintenance Materials 3,000 7,500 8,000 4170 Motor Fuels & Lubricants 2,000 2,000 2,000 4260 Small Tools & Equipment 1,000 1,000 1,000 * TOTAL MATERIALS & SUPPLIES 11,200 15,700 16,200 4300 Fees, Services 8,000 8,000 8,000 4310 Telephone 20,000 20,000 20,000 4320 Utilities 22,000 22,000 22,000 4350 Cleaning & Waste Removal 20,000 20,000 20,000 4375 Promotional Expense 200 200 200 4410 Rental- Equipment 100 100 100 4440 License & Registration 100 100 100 4483 Insurance - General Liability 75,000 80,000 80,000 4510 Repair & Maintenance- Building 8,000 8,000 8,000 4520 Repair & Maintenance- Vehicles 1,000 1,000 1,000 4530 Repair & Maintenance -Equip 5,000 5,000 5,000 4531 Repair & Maintenance- Radios 1,000 1,000 1,000 * TOTAL CONTRACTUAL SERVICES 160,400 165,400 165,400 4705 Other Equipment 500 500 500 * TOTAL CAPITAL OUTLAY 500 500 500 4933 Sales Tax on Purchases 500 2,400 2,400 * TOTAL MISCELLANEOUS 500 2,400 2,400 ** TOTAL CITY HALL 172,600 184,000 184,500 14 CITY OF CHANHASSEN 1995 BUDGET Commentary General Government - Elections Function: To carry out national, state and local elections in accordance with applicable laws. Expenditures: Costs of this function occur in even numbered years representing primary and general election . costs for federal, state and local elections. Recent state legislation has tightened control and established considerably more rigid guidelines for municipalities. In most recent elections the City has experienced difficulty in enlisting volunteers to serve as election judges because of the low rate of remuneration. The City must maintain the pay rate for election judges to be competitive with other election areas such as school district, etc. In 1992 the City changed from punch card to optical scan voting equipment. Maintenance fee and election support costs of $3,290 are reflected in the Fees, Services (4300) account. 4703 Optech III P Eagle unit Voting Booths 6 @ $175 $6,2! $7,2; 15 CITY OF CHANHASSEN 1995 BUDGET 101 General Fund 511 General Government 118 Elections 1994 1994 1995 ACCOUNT DESCRIPTION BUDGET RE- ESTIMATE BUDGET 4011 Overtime -Reg 4020 Salaries & Wages -Temp 4030 Contributions - Retirement TOTAL PERSONAL SERVICES 4110 Supplies -Office TOTAL MATERIALS & SUPPLIES 2,000 2,000 2,000 10,000 12,900 10,000 900 1,000 900 12,900 15,900 12,900 2,100 2,100 2,100 2,100 2,100 2,100 4300 Fees, Services 5,000 5,900 5,000 4330 Postage 200 200 200 4340 Printing & Publishing 200 200 200 4370 Travel & Training 600 600 600 4380 Mileage 50 50 50 4560 Signs & Striping 200 200 200 TOTAL CONTRACTUAL SERVICES 6,250 7,150 6,250 4703 Office Equipment 0 0 7,250 TOTAL CAPITAL OUTLAY 0 0 7,250 4933 Sales Tax on Purchases 50 50 500 TOTAL MISCELLANEOUS 50 50 500 ** TOTAL ELECTIONS 21,300 25,200 29,000 16 CITY OF CHANHASSEN 1995 BUDGET 101 General Fund 511 General Government 111 Legislative Personal Services Materials & Supplies Contractual Services Miscellaneous ' TOTAL LEGISLATIVE 112 Administration Personal Services Materials & Supplies Contractual Services Capital Outlay Miscellaneous ' TOTAL ADMINISTRATION 113 Finance Personal Services Materials & Supplies Contractual Services Capital Outlay Miscellaneous TOTAL FINANCE 114 Legal Contractual Services TOTAL LEGAL 14,650 14,650 28,500 700 700 800 79,000 98,050 109,950 500 500 1,000 94,850 113,900 140,250 189,850 189,850 175,900 19,200 18,120 19,600 41,800 42,030 45,830 1,000 1,000 1,000 (49,570) (49,570) 1,000 202,280 201,430 243,330 84,050 84,050 118,400 4,700 4,700 4,700 40,950 40,950 45,900 1,200 1,200 1,200 22,220 22,220 60,500 153,120 153,120 230,700 62,200 80,000 97,500 62,200 80,000 97,500 115 Property Assessment Contractual Services 70,250 70,250 72,550 ` TOTAL PROPERTY ASSESSMENT 70,250 70,250 72,550 117 City Hall Materials & Supplies 11,200 15,700 16,200 Contractual Services 160,400 165,400 165,400 Capital Outlay 500 500 500 Miscellaneous 500 2,400 2,400 ' TOTAL CITY HALL 172,600 184,000 184,500 118 Elections Personal Services 12,900 15,900 12,900 Materials & Supplies 2,100 2,100 2,100 Contractual Services 6,250 7,150 6,250 Capital Outlay 0 0 7,250 Miscellaneous 50 50 500 ' TOTAL ELECTIONS 21,300 25,200 29,000 * *TOTAL GENERAL GOVERNMENT 776,600 827,900 997,830 17 . . ... , . ::.i \. v: 3: a„ a'.,,..::.., t:, isrsran��. a �t�:' S` �u:.. ....s :., +.v,,. ».� :....:.:.:...s y „ ..., s: ;;...,..:,.., ........:..::. �:::::::::::.rr::;•: iii;• �. r:<:.?;.?;.?:. ::.:.::.::::,:.: <:.::i: <::::::. �:. �:.:,..� ..,.:.�::::::F: �::;:::i:i:'::::;G ?:;::::; General Special Fund and Revenue Funds 1995 Proposed Budgets November 7, 1994 \•h \U(A. \ :.:i:. ?'vvW:s.: \ \ .:::.v::::.v::::::::.r::.:::: w:: :: :. . . ....:i:: .:.; . : .....: iZ ::::iv:::: i:i•:: :� ::?:: ?:: :+::": ...::::::.v :. \1. ::• ?} •• .:. \�..: '.'�1� \ ..., ...., ...,..,:::: :•:i :................' \i�r;iv:: iJ:i.: �. ?:�:.i:v.:::::.;; :• i:. i::• is ;.:;.:.•r:::i•:inV:::: ?:i.::::: i:::::: :.:iv�!n ? ?:�:ii „v GENERAL FUND i I CITY OF CHANHASSEN 1995 BUDGET REVENUE 101 General Fund I 1994 1994 J 95 aCCOUNT DESCRIPTION' BUDGET RE- ESTIMATE BDGET GENERAL PROPERTY TAX 1. 3001 Property Tax (Cert) 3002 Allowance for Delinquents; 3011 Delinquent Property Tax 3041 Homestead Credit 3090 Other Property Taxes I'. * TOTAL GENERAL PROPERTY TAX LICENSES 3203 Dog Kennel 3204 Cigarette 3205 Dog or Cat 3213 Solicitor 3223 3.2 Off and On Sale 3226 Liquor On and Off Sale 3227 Club and Sunday 3284 Rubbish * TOTAL LICENSES PERMITS 3301 Building 3302 Plan Check 3305 Heating & A/C 3306 Plumbing 3307 Trenching 3308 Gun 3309 Sprinkler 3310 Gas Piping 3311 Sign 3316 Septic Tank 3320 Stable 3328 Wetland Alteration 3329 Demolition 3390 Misc. Permits * TOTAL PERMITS FINES & PENALTIES 3401 Traffic & Ordinance Violation 3404 Dog/Cat Impound 3405 Other Fines/Penalties * TOTAL FINES & PENALTIES 1 1,681,084 (57,108) 63,700 963,016 1,000 2,651,692 300 300 2,000 200 1,500 47,000 1,000 1,000 53,300 270,000 150,000 40,000 60,000 6,000 2,000 2,500 15,000 1,500 1,500 200 500 100 500 549,800 30,000 5,000 1,000 36,000 1,750;000 0 17 , 963;016 1;100 2,731 ,300 1100 2,000 300 Z ,000 ; ,000 11,500 1],500 56,700 297,000 185.000 1 ,500 1,500 16,000 �1 ,500 2,000 200 500 200 ,000 500 26,500 I 1,953,493 (66,359) 74,000 968,238 1,100 2,930,472 300 100 2,000 400 2,500 50,000 1,500 1,500 58,300 325,000 225,000 100,000 75,000 10,000 1,500 1,500 20,000 1,500 2,000 200 500 200 1,500 763,900 18,000 5,000 .500 23,500 CITY OF CHANHASSEN 1995 BUDGET REVENUE 101 General Fund 1994 1994 1995 ACCOUNT DESCRIPTION BUDGET RE- ESTIMATE BUDGET INTERGOVERNMENTAL REVENUE 3502 M.S.A. Maint. & Constr. 15,100 15,500 16,000 3509 Other Shared Taxes 25,000 25,000 25,000 3520 Grants, County 10,000 10,000 10,000 3807 TOTAL INTERGOVERNMENTAL REV 50,100 50,500 51,000 CHARGES FOR CURRENT SERVICES Ins. Recoveries & Reimburse 1,000 2,000 3601 Sale of Documents 3,000 5,000 6,000 3602 Use & Variance Permits 25,000 25,000 25,000 3603 Rezoning Fees 1,000 500 500 3604 Assessment Roll Searches 7,000 5,000 5,000 3607 Election Filing Fees 100 100 0 3613 Misc.- General Government 1,500 1,000 1,000 3615 Admin. Charge- H.R.A. 75,000 75,000 75,000 3616 Admin. Charge -Eton. Dev. 20,000 20,000 20,000 3617 Misc. Engineering 3,000 3,000 3,000 3618 Admin. Charge -Other Funds 10,000 10,000 10,000 3619 Investment Management Fee 70,000 70,000 70,000 3623 Animal Control 21,000 21,000 21,000 3629 Misc. Public Safety 500 1,000 1,000 3632 Park Admission Fees 12,000 16,000 19,000 3633 Park Equipment Rental 500 300 200 3634 Park Facility Usage Fee 3,000 5,000 7,500 3635 Watercraft Rental 4,200 3,500 3,500 3636 Self- Supporting Programs 59,500 63,000 65,000 3637 Senior Programs 5,000 6,000 6,000 3638 Food Concessions 6,300 7,500 8,000 3639 Misc. -Park & Rec. 400 400 400 3649 Misc. - Public Works 3,000 7,000 10,000 ' TOTAL CURRENT SERVICES 331,000 345,300 357,100 OTHER REVENUE 3801 Interest Earnings 145,000 105,000 105,000 3802 Equipment Rental & Sale 500 500 500 3803 Rental Property 0 0 0 3807 Donations 2,000 29,000 4,000 3808 Ins. Recoveries & Reimburse 1,000 2,000 2,000 3812 Contractor Verification 1,000 2,000 2,000 3816 SAC Retainer 3,000 4,000 4,000 3818 Sur -Tax Retainer 1,000 1,000 1,000 3820 Misc. Other Revenue 1,000 1,000 1,000 3903 Refunds/Reimbursements 1,000 5,000 5,000 TOTAL OTHER REVENUE 155,500 149,500 124,500 ** TOTAL GENERAL FUND REVENUE 3,827,392 4,014,916 4,308,772 2 I* ',4 SPECIAL REVENUE FUNDS CITYj'IOF CHANHASSEN 1995 BUDGET i I Commentary j Special Revenue Fund -CAN General Comment: Under the terms of the franchise agreement with Triax Cablevision the City is to receive 5% of the revenues derrived from cable television sales within the City. These monies are dedicated solely to improving public broadcasting capabilities, studio improvements, and other capital expenditures improving the overall system. j During the early operation years it is difficult to anticipate fees which will be to film community activities, by School District 1'14 2, are included. Expenditures Personal Services: The costs associated this budget. City Manager Asst. City Manager Clerk Typist 4300 Film Community Activities School District Local taping and transcribing City 1994 0% 0% 100% 5,000 9,000 from franchise fees. Fees meetings are included in 1995 10% 10% 100% 3,500 6,500 0 -� CITY OF CHANHASSEN 1995 BUDGET SPECIAL REVENUE FUNDS 210 CAN Fund It �, 0 1994 1994 1,995 ACCOUNT DESCRIPTION BUDGET RE- ESTIMATE BUDGET EXPENDITURES PERSONAL SERVICES 3801 Interest Earnings 6,000 6,000 6,000 * TOTAL OTHER REVENUE 6,000 6,000 6,000 ** TOTAL REVENUE 44,000 44,000 46,000 REVENUE GENERAL PROPERTY TAX 3080 Franchise Fees 38,000 38,000 40,000 TOTAL GENERAL PROPERTY TAX 38,000 38,000 40,000 OTHER REVENUE 4010 Salaries & Wages -Reg 28,800 28,800 44,000 4030 Contributions - Retirement 3,500 3,500 5,300 4040 Contributions - Insurance 4,700 4,700 5,700 4050 Workers' Compensation 210 210 400 * TOTAL PERSONAL SERVICES 37,210 37,210 55,400 MATERIALS & SUPPLIES 4120 Supplies- Equipment 1,000 100 500 * TOTAL MATERIALS & SUPPLIES 1,000 100 500 CONTRACTUAL SERVICES 4300 Fees, Services 14,000 14,000 10,000 * TOTAL CONTRACTUAL SERVICES 14,000 14,000 10,000 CAPITAL OUTLAY 4705 Other Equipment ` TOTAL CAPITAL OUTLAY ** TOTAL EXPENDITURES REVENUE OVER /(UNDER) EXPENDITURES FUND BALANCE FORWARD LESS REQUIRED RESERVE TOTAL RESOURCES OVER/(UNDER) LIABILITIES 7,000 7,000 7,000 7,000 7,000 7,000 59,210 58,310 72,900 (15,210) (14,310) (26,900) 92,218 136,685 122,375 77,008 122,375 95,475 0 0 0 5 Capital Project Fund Capital Project Admin. Function: To act as a trust fund for expense improvement projects, administering debt sen purchase of major pieces of equipment/capital Expenditures: General Comment: The concept of "transfer; change is in keeping with the general policy maximum extent possible, i.e. establishing tc maintain the integrity of the General Fund in fu major capital purchases can be made which are As the revenues of this fund cannot be assu revenue source of the General Fund. However, assure the City Council of a means by which sl without distorting the general operating expendi 4010 Engineering Tech (2) Secretary (Part-time) Engineering Intern(FT Temporary) 4300 Comprehensive Plan Network Maint. /Upgrading Engineering Services TH 5 Corridor TH 5 Acceleration Eastern County Transportation Study Codification General Fixed Asset System Computer Training Staff Dev. Training OF CHANHASSEN 995 BUDGET Commentary anticipated to occur in providing e accounts during the period of menditures. `' from this fund to the General Fund statement of the Council in 1983 to fal costs within one control center. ure years while providing a means by typically beyond the scope of the gen red in future years, it should not be J if properly managed, sufficient monies ecial consultive reportstmajor capital 1 Ares of the City. 1994 100% 100% 100% 0 12,000 50,000 20,000 0 8,000 0 6,000 2,000 100,000 to special assessment rots, and to help in the ias been eliminated. This eliminate transfers to the ►econdarily, the City must Nhich special consultive or ral operating departments. considered as a continual should exist in this fund to urchases can be budgeted 1995 100% 100% 100% 0 12,000 50,000 20,000 0 10,000 0 6,000 2,000 102,000 4703 Computer Replacement/Upgrade lI 20,000 j 20,000 6 *I r: � 0 1• �. • CITY OF CHANHASSEN 1995 BUDGET CAPITAL PROJECT FUNDS 400 Capital Project Admin Fund 1994 1994 1995 ACCOUNT DESCRIPTION BUDGET RE- ESTIMATE BUDGET REVENUE CHARGES FOR CURRENT SERVICES 3614 Admin. Charge -2% Constr. 3618 Admin. Charge -Other Funds * TOTAL CURRENT SERVICES 80,000 80,000 80,000 200,000 200,000 200,000 280,000 280,000 280,000 OTHER REVENUE 20,000 20,000 20,000 3801 Interest Earnings 30,000 30,000 32,000 3820 Misc. Other Revenue 1,000 1,000 500 * TOTAL OTHER REVENUE 31,000 31,000 32,500 '* TOTAL REVENUE 311,000 311,000 312,500 EXPENDITURES 0 0 0 PERSONAL SERVICES 4010 Salaries & Wages -Reg 69,000 69,000 92,000 4020 Salaries & Wages -Temp 16,350 16,350 23,000 4030 Contributions - Retirement 10,300 10,300 13,900 4040 Contributions - Insurance 6,000 6,000 10,600 4050 Workers' Compensation 2,200 2,200 900 * TOTAL PERSONAL SERVICES 103,850 103,850 140,400 CONTRACTUAL SERVICES 4300 Fees, Services 100,000 100,000 102,000 4340 Printing & Publishing 1,000 1,000 1,000 * TOTAL CONTRACTUAL SERVICES 101,000 101,000 103,000 CAPITAL OUTLAY 4703 Office Equipment TOTAL CAPITAL OUTLAY ** TOTAL EXPENDITURES REVENUE OVER /(UNDER) EXPENDITURES FUND BALANCE FORWARD TRANSFERS IN /(OUT) LESS RECUIRED RESERVE TOTAL RESOURCES OVER /(UNDER) LIABILITIES 20,000 20,000 20,000 20,000 20,000 20,000 224,850 224,850 263,400 86,150 86,150 49,100 649,750 753,300 659,450 ( ( ( 555,900 659,450 528,550 0 0 0 r] OF CHANHASSEN 1995 BUDGET Commentary Historic Preservation Trust Fund The Historic Preservation Fund occurred throui Village Hall, and Old St. Hubert's Church. The for our historic buildings and newly remodeled General Fund and thus the current property to that land sale proceeds as well as rental incon sale of the current hotel site generated intere: other than plowing or sweeping streets, etc. Pr balances of the above mentioned funds shoul future land sale revenues, to maintain our histoi h the combining of three existing fun 3urpose of the fund is to provide on -g downtown area without creating a fir payers. The 1989 annual audit proci a could be used for any general purp in the possibility of using the monif perly managed and wisely invested, tl provide adequate annual revenues, c buildings and downtown indefinitely. Although designated as an "expendable" trust lfiund within the City's control and should be to not spend any of the fund equi,�' but rather limit annual expenc revenue which is mostly interest income. New sources of revenues are constantly being pursued to insure the continuing discovery that interest earnings on T.I.F. funds are not "restricted" monies gen these funds from the H.R.A.. They generously responded and the resulting reserves of this fund for some time. �I The Historic Preservation Fund, by state /fede revenues/expenditures are designated separa budgets as shown on the preceeding page an accounting standards, is a trust fund y from other budgetary funds. We wil separately from the City totals as press Personal Services: Data Processing Coordinator Building Maintenance Park Maintenance Park Maintenance Park Superintendent Park Maintenance Park Maintenance Heavy Equipment Operator 4150 Fertilizers, weed spray and mainten 4705 Replace two (2) push mowers and 1994 10% 100% 100% 0% 20% 20% 0% 20% material needed to cover expanded whips. Pioneer Cemetery, Old ig maintenance and care icial burden to the City's > brought to light the fact e within the City and the for something significant se monies combined with cludina the dedication of nting process, the intent to the estimated annual of this fund. In 1991 the a request for donation of ons should increase the and accordingly, budgetary continue to provide annual inted in Statement 1. 1995 10% 100% 100% 100% 20% 20% 20% 20% 101 CITY OF CHANHASSEN 1995 BUDGET HISTORIC PRESERVATION TRUST 800 Historic Preservation Trst Fund • n LJ 1994 1994 1995 ACCOUNT DESCRIPTION BUDGET RE- ESTIMATE BUDGET 4010 Salaries & Wages -Reg 86,200 86,200 108,250 4011 Overtime -Reg 1,000 1,000 1,000 4020 Salaries & Wages -Temp 8,000 8,000 10,000 4030 Contributions - Retirement 11,200 11,200 13,150 4040 Contributions - Insurance 8,500 8,500 11,600 4050 Workers' Compensation 7,200 7,200 2,300 * TOTAL PERSONAL SERVICES 122,100 122,100 146,300 4110 Supplies -Office 1,000 0 0 4120 Supplies- Equipment 2,000 1,500 3,000 4150 Maintenance Materials 7,500 7,500 12,000 4151 Irrigation Materials 2,500 2,500 3,000 4170 Motor Fuels & Lubricants 750 750 1,000 4240 Uniforms & Clothing 800 800 1,000 4260 Small Tools & Equipment 600 600 750 4290 Misc. Materials & Supplies 2,000 2,000 2,000 * TOTAL MATERIALS & SUPPLIES 17,150 15,650 22,750 4300 Fees, Services 10,000 7,000 2,000 4320 Utilities 2,000 7,500 8,000 4350 Cleaning & Waste Removal 500 100 100 4370 Travel & Training 300 100 500 4375 Promotional Expense 500 0 0 4410 Rental- Equipment 1,000 300 1,000 4420 Admin. Fees (Overhead) 10,000 10,000 10,000 4481 Insurance- Buildings 2,000 2,000 2,500 4510 Repair & Maintenance- Building 10,000 1,000 2,000 4530 Repair & Maintenance -Equip 3,000 1,500 3,000 * TOTAL CONTRACTUAL SERVICES 39,300 29,500 29,100 4705 Other Equipment 17,000 17,000 3,000 * TOTAL CAPITAL OUTLAY 17,000 17,000 3,000 4933 Sales Tax on Purchases 1,500 1,500 1,000 4985 Historic Preservation Trust 137,016 137,016 150,085 * TOTAL MISCELLANEOUS 138,516 138,516 151,085 ** TOTAL HISTORIC PRESERVATION TRUST 334,066 322,766 352,235 9 CITY OF CHANHASSEN • 1995 BUDGET HISTORIC PRESERVATION TRUST 800 Historic Preservation Trst Fund 1994 1994 1995 ACCOUNT DESCRIPTION BUDGET RE- ESTIMATE BUDGET REVENUE CHARGES FOR CURRENT SERVICES 3670 Interment Fee TOTAL CURRENT SERVICES OTHER REVENUE 3801 Interest Earnings 3803 Rental Property 3804 Land Sale 3903 Refunds/Reimbursements * TOTAL OTHER REVENUE . ** TOTAL REVENUE REVENUE OVER /(UNDER) EXPENDITURES FUND BALANCE FORWARD LESS REQUIRED RESERVE TOTAL RESOURCES OVER /(UNDER) LIABILITIES Lo 100 100 100 100 100 100 150,000 150,000 150,000 20,000 42,000 46,000 400,000 488,000 548,000 50,000 50,000 0 620,000 730,000 744,000 620,100 730,100 744,100 286,034 407,334 391,865 4,149,237 3,221,500 3,628,834 4,435,271 3,628,834 4,020,699 0 0 0 10 :)F CHANHASSEN 995 BUDGET Commentary Internal Service Fund - Firefighters' Relief Function: To accurately account for the relief (pension) benefits. Expenditures: of 'dedicated revenues, from local state sources, for fire General Comments: Accounting for firefighters' relief was previously handled as a part of the general fund resources/liabilRies. Recognizing that the revenues received from the State of Minnesota (reimbursement of a special tax placed on fire insurance policies written within individual cities) represent dedicated monies to be used only for fire relief purposes and recognizing tha�the special levy enacted by the City (general property tax) is also dedicated for firefighters' relief; prompted t e City to establish a separate fund wherein the dedicated revenues/liabilities could be separately shown. 3010 The amount of money requir 4470 the Council, after completion fund the accrued liability for fire annual actuarial report. benefits is established by 0 • • 11 CITY OF CHANHASSEN 1995 BUDGET INTERNAL SERVICE FUNDS 850 Firefighters' Relief Fund e• 1994 1994 1995 ACCOUNT DESCRIPTION BUDGET RE- ESTIMATE BUDGET REVENUE GENERAL PROPERTY TAX 3010 Current Property Tax 32,000 32,000 35,360 * TOTAL GENERAL PROPERTY TAX 32,000 32,000 35,360 INTERGOVERNMENTAL REVENUE 3509 Other Shared Taxes 34,000 37,000 37,000 * TOTAL 'I NTERGOVE RN MENTAL REV 34,000 37,000 37,000 OTHER REVENUE 3801 Interest Earnings * TOTAL OTHER REVENUE 4,000 4,000 2,000 4,000 4,000 2,000 ** TOTAL REVENUE 70,000 73,000 74,360 10 EXPENDITURES CONTRACTUAL SERVICES 4470 Remitt-Fire Dept 55,900 55,900 55,900 * TOTAL CONTRACTUAL SERVICES 55,900 55,900 55,900 ** TOTAL EXPENDITURES 55,900 55,900 55,900 REVENUE OVER /(UNDER) EXPENDITURES 14,100 17,100 18,460 FUND BALANCE FORWARD 68,354 14,800 31,900 LESS REQUIRED RESERVE 82,454 31,900 50,360 TOTAL RESOURCES OVER /(UNDER) LIABILITIES 0 0 0 12 3F CHANHASSEN 995 BUDGET Commentary Internal Service Fund - Vehicle /Equipment General Comment: This fund was establishe could be monitored and planned; 2) to provide 2 equipment; and 3) to divorce from the operati purchases occurring (or not occurring) in any or costs have approximated 2/6 of the valuation of sewered, streets/utilities, and equipment rn predictable). The City completes a debt analy stays within the 2 mill guideline and that overall Estimated 1994 Expenditures: Tandem Dump Truck Dump Truck (Replace #109A) Sewer Jet Rodder (Replace 304) 4 x 4 Utility (Replace 301) 4 x 4 Parks (Replace 405A) Engineering Sedan (Replace 502) Skid Steer Loader - Bobcat (Replace 413) Groundsmaster Mower Bobcat/Roll Packer Trailer Paint Striper Fire Department: Air Packs Refurbish 210 TOTAL Estimated 1995 Expenditures: Repalce 1973 chassis on 50' bucket Dump Truck (Replace #109) Dump Truck Utility 4x4 Pickup (Replace #301) Park 44 Pickup (Replace #401) Park 44 Pickup w/ V -plow Street 44 pickup w/ plow Public Safety Sedan Public Safety 44 Pickup Engineering 44 Pickup (Replace #; Building Maintenance Pickup Code Enforcement 44 Pickup Fire Dept. Staff car (Replace #207) Sub -total Tar Kettle (Replace propane fired Roll Packer (Replace 8 year old F Pumper (Refurbish #209) Water Tanker (Replace #224) Sub -total TOTAL ntenance I to: 1) provide a means by which long range capital purchases "control center" for purchase /maintenance/usage of vehicles and ng costs the peaks and valleys created by a number of major s year. During any five year period, si ice origination of this fund, property within the community (the relationship between property bessary for property /public improvements served is highly is study each year to insure that the 1debt structure of this fund Jebt stays within 8 mills. 110,000 70,000 90,000 20,000 20,000 18,000 16,500 17,000 7,000 7,000 80,000 80.000 535,500 l I #106 52,000 88,000 88,000 20,000 20,000 24,000 24,000 22,000 24,000 19,000 19,000 21,000 35.000 456,000 8,000 38,000 32,000 200.000 278,000 i 734,000 • 13 CITY OF CHANHASSEN • 1995 BUDGET INTERNAL SERVICE FUNDS 950 Vehicle /Equip Maint. Fund 1994 1994 1995 ACCOUNT DESCRIPTION BUDGET RE- ESTIMATE BUDGET REVENUE GENERAL PROPERTY TAX 3010 Current Property Tax 320,300 320,300 353,932 * TOTAL GENERAL PROPERTY TAX 320,300 320,300 353,932 OTHER REVENUE 3801 Interest Earnings * TOTAL OTHER REVENUE ** TOTAL REVENUE EXPENDITURES CAPITAL OUTLAY 4704 Vehicles 4705 Other Equipment * TOTAL CAPITAL OUTLAY ** TOTAL EXPENDITURES REVENUE OVER /(UNDER) EXPENDITURES FUND BALANCE FORWARD TRANSFER IN /(OUT) LESS REQUIRED RESERVE TOTAL RESOURCES OVER /(UNDER) LIABILITIES I* 45,000 45,000 40,000 45,000 45,000 40,000 365,300 365,300 393,932 238,000 238,000 456,000 297,500 297,500 278,000 535,500 535,500 734,000 535,500 535,500 734,000 (170,200) (170,200) (340,068) 648,015 1,038,700 923,500 55,000 55,000 55,000 532,815 923,500 638,432 0 0 0 14