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1. Organized CollectionCITY OF CHANHASSEN 690 COULTER DRIVE • P.O. BOX 147 • CHANHASSEN, MINNESOTA 55317 (612) 937 -1900 a FAX (612) 937 -5739 TO: Mayor and City Council FROM: Bob Generous, Planner II DATE: June 1, 1994 SUBJ: Chanhassen Organized Collection Study Phase H Status - Interim Recommendations BACKGROUND Activities in the Phase H Chanhassen Organized Collection Study have followed the Work Plan/Scope of Services approved by the City .Councii. ; A draft contract for service has been prepared, which incorporates the Organized,Collection Study objectives, as well as many of the directives of the Study Committee and City Council. The Study Committee met three times to review the proposed contract. The Committee has reached consensus on the basic concepts of the contract. committee meetings served as a point of discussion and debate with the haulers for the basic elements of the contract. Several of the haulers also submitted written comments to the project consultant for consideration. There are many details in the contract in which no consensus was reached. The Study Committee has embraced the conceptual elements of the contract and acknowledged that details of a contract are subject to > a negotiation process with the haulers. The Study Committee has recommended the City Council accept the draft contract for review and authorize negotiation of:;a contract for service with existing haulers. It is important to note that while the haulers have generally agreed on the basic elements of the contract, there are several items of concerk and ` no consensus on many of the details of the contract. Concerns have been expressed a40' the award of new accounts on a performance basis. The haulers believe this element is entirely subjective and will be difficult for the city to administer. There has been concern about the city's right to extend the option for a two year contract term. Concern has been expressed about establishing the hauler account verification as of January 1, 1994, rather than a future date. Haulers have also questioned the city's need for reporting requirements. MEMORANDUM Chanhassen Organized Collection Study Phase II Status - Interim Recommendations June 1, 1994 Page 2 Members of the Recycling Committee who have attended the Organized Collection Study Committee meetings have expressed a desire to get back to working on recycling issues. They have suggested that if the city still needs to keep the Organized Collection Study Committee that the City Council appoint only those individuals who are interested in continuing on the committee rather than the entire Recycling Committee. It is also fair to point out that the haulers have expressed concern/frustration over the low attendance of committee members during the contract review process. The haulers questioned whether the proposed contract is truly representative of or a reflection of the committee. Four of the haulers Aagard West, Admiral, Chaska and Woodlake have attended the contract review meetings. They have expressed interest in the consortium approach to collection in lieu of a competitive bid process. The haulers also expressed concern that the City Council has not responded to the haulers' alternative collection method, presented to the city last fall. The alternative was prepared in response to the Council's challenge to the haulers to offer an alternative to organized collection. The haulers alternative is enclosed with this packet. It may be appropriate for the City Council to make a response or take official action on the haulers' alternative. RECOMMENDATIONS The project consultant and staff feel that the committee has completed its role in the contract review process. The Council has a few options on how to proceed from this point. It is recommended that the City Council review the basic elements of the contract for consistency with the Organized Collection Study Objectives and Council directives. If the Council concurs with conceptual elements as a framework for the contract, then authorization to negotiate a contract with existing haulers would be appropriate. It is recommended that the negotiating team for the city include staff, the city attorney, and the project consultant. A negotiated contract would be presented to the Study Committee and City Council for future review. A second approach would be if a negotiated contract with existing haulers is not found to be acceptable to the City Council, then a contract for competitive bid may be prepared and the city may prepare a request for proposal. Finally, it is recommended that City Council respond to the alternative collection method proposal prepared by the haulers. Specifically, Council should provide feedback about the sufficiency of the proposal as regards the concerns and issues contained in the Organized Collection Study Report in addition to other concerns the Council may have. Chanhassen Organized Collection Study Phase II Status - Interim Recommendations , June 1, 1994 Page 3 ATTACHMENTS: 1. Contract Outline 2. Haulers' Alternative Proposal 3. Draft Solid Waste Collection Contract 4. Review of "Draft Report Comparative Economic Analysis of MSW and Recycling Collection in the Twin Cities Metropolitan Area" c: Organized Collection Study Committee Chanhassen Collection Contract Outline IA Consortium form of organized collection - Existing haulers form a corporation - "the contractor IC Four primary collection components: - Solid Waste - Recyclables - Yardwaste - Bulk items IE 3 year term ; 2 year renewal option IF Contractor will establish initial districts, based upon proportion of total accounts, subject to city approval IF Annual adjustments for growth: - Minimum 50% prorata distribution of new households - Maximum 50% performance based distribution of new households II Solid wast hauler - 32 - 32 - 64 - 96 e: voles gallon gallon gallon gallon ne based collection - day certain /one bi- weekly weekly weekly weekly IIG Optional solid waste services - Door step collection - Wheeled carts - Solid waste overage fee - Curbside yardwaste (except seasonal collection) - Appliances - Bulk items III Recyclable Collection - same day /one hauler - Newsprint - Corrugated cardboard - Mixed paper, mail - Magazines - Glass containers - Metal containers - Plastic containers IV Yardwaste Collection - same day /one hauler - Spring curbside - 2 weeks - Fall curbside - 2 weeks - Winter curbside - 1 week - Balance of curbside is an optional (fee) service V Bulk Item Collection - not day certain - Optional (fee) service; haulers bill but may subcontract - Household goods - Construction debris - Appliances VI Performance Standards - Missed stop - Contractor billing - Vacation credit - Personnel requirements - Equipment requirements - Performance bond - Insurance - Performance evaluation criteria /review process - Termination CHANHAS Etl 11.24. 1?a 1_: c�5 i Post-it'" brand fax transmittal memo 7671 Rof pages r o ^ ��,� t✓ rote o. o. apt. Phone it ♦x N Fix d Npv4mber 24, 1993 Tp the Mayor and the City Council for the 4ty of Chanhassen FPur of the six residential garbage haulers have met twice at CXty Hall, to discuss oUr current relationship with th a e G r sidenta, We feel that this relat�tQnship hay with h versarial tones and this is not our intent. All of the 4 nt to work with the City in addressing their concerns on 8te collection issues. T have identified possible poi hta of discussio a d ag sone� of the City's aoncOrns and we have included that W w�4uld also be open to discussing other options as they w 6 � ld hope that this would be a r6tuxn to a health C cp�rativt� relationship between the City and Your solid wash s rve providers. Asgard We Admixal Waste Chaska'fanitation Woodlake Sanitation FPOM CITY OF CHANHASSEFa 11.2.199.', 12:35 i f i ! i Hauler's Proposal to the City of Chanhassen OVR�VI[ W In "an 'effort to find workable solutions for the City of Chanhassen, its residents, land the current licensed haulers, two hauler work sessions have t been h ldiat city hall with oversight provided 'by city staff. These meetings were gitteAded by four of the .six residential haulers: Woodlake, Chaska Sanita oni Admiral Waste, and Aagard West. We have all agreed to the follow g !proposed actions. 11,ENT7 HIGH RISK ROADS Di ect your public works department to provide all licensed haulers with a list f s�ecifie streets that are at high risk for damage once a year. All haule will use only small collection vehicles (5 ton - per axle) on these few Streets t�1 prtir,o „ne« ! YARV WIA M C1LLECTION Si ce'the colldction of yard waste requires a third truck b all the haule , recommend that the city look at option's to d Y P dea with this. Some sugges ions brought out at our work sessions include: A paper bag system manda ed 1by the city, increased accessibility to the city's compost site, a spring Ian fall collection sponsored by the city and all the haulers, city imposed 1 mits on when yard waste co be collected, and increased city efforts iat �ducation and compost bin distribution. DIST IClTS Al the haulers to provide a districting plan for approval that would ensure'no had service more than one day in the week. SPRIrI POAD P OS T INGS Li it `residential collections during spring road postings to small {5 ton per ax e) , iollection vehicles on residential streets, Such a plan would requ r e the ci to provide several safe areas where haulers could transfer waste irjto larger of t ction vehicles. We would work with the city to implement this provis on , quickly as possible. Tom �ol i Gary Lano Nancy Lee Chris Boatwright Woo4ake Sanitation . Chaska Son anitati Patrick plood Admiral Waste A r aga d West D�aC� CHANHASSEN SOLID WASTE COLLECTION CONTRACT THIS CONTRACT made and entered into this day of ' 1994, by and between the City of Chanhassen, a Minnesota municipal corporation, herein referred to as "City", and , a Minnesota corporation, herein referred to as "the Contractor ". L General - Collection Service A. Organization The Contractor is composed of shareholders who are independent companies engaged in the business of solid waste collection. The initial organization shall consist of the following shareholders: • Aagard west, Inc. • Admiral Waste Management, Inc. • Chaska Sanitation, Inc. • Quality Waste Control, Inc. • Waste Management- Savage • Wood Lake Sanitary Service, Inc. B. Independent Contractor The contractor is declared to be an independent contractor, and nothing in this Contract shall be constructed to create the relationship of employer and employee between the City and the Contractor or its agents, or make the Contractor, its agents, or employees, subject to City employment requirements or benefits. C. General Description The Contractor shall perform waste management services from residential dwellings consisting of four units or less, in the City of Chanhassen, according to the terms and conditions of this contract. Waste management services include five basic collection categories: 1. Solid Waste Collection. 2. Recyclables Collection. 3. Yard Waste Collection. 4. Bulk Item Collection. -5 SpeeialGelleedem. D. Legal Compliance. 1. Governing Law. This Contract is governed in all respects by the laws of the State of Minnesota, and all obligations are enforceable in accordance therewith; and the Contractor, where required by the City or other government agencies, must obtain all licenses or permits to transact a solid waste collection business in the City of Chanhassen. 2. Health Regulations and Ordinances. The Contractor shall acquaint itself with all pertinent City Ordinances and shall comply with all health regulations and Ordinances of the City of Chanhassen, the counties of Carver and Hennepin, and the State of Minnesota in effect at this time or hereafter adopted. RSC 4/27/94 Contract 3. Contractor's Examination. a. The Contractor shall make its own examination, investigation, and research regarding the proper method of doing the work, and all conditions affecting the work to be done and the labor, equipment and materials needed thereon, and the quantity of work to be performed b. The Contractor agrees that it has satisfied itself by its own investigation and research regarding all such conditions, and that its conclusion to enter into the proposed contract is based upon such investigation and research C. The Contractor shall make no claim against the City because of any of the estimates, statements, or interpretations made by any official, officer, or agent of the City that may prove to be in any respect erroneous. d. The Contractor so assumes the risk of all conditions, foreseen and unforeseen and agrees to complete the work without additional compensation under whatever circumstances which may develop other than as herein provided. 4. Obli ation. The Contractor shall supply all labor, material, and equipment necessary for carrying out this Contract. E. Term. The term of this Contract shall be three (3) years and shall be in full force and effect for the period beginning ,1994 and ending , 1997. 1. Extension. The City may, at its option, extend this contract for an additional two (2) year term. F. Districts. 1. Establishment. The City Contractor will establish districts for the Contractor to operate within. Contract shareholders will operate exclusively within the districts for residential collection service. Initial districts shall be based upon the representative share of residential collection accounts by each shareholder as of January 1, 1994. District boundaries and collection days are identified on Attachment 2. Adjustment. Shareholders' districts will be reviewed annually and may be adjusted by the Contractor to reflect household growth. Adjustments to Shareholders' districts, due to new household accounts, shall be based upon the following criteria: a. At least fifty (50) percent of the annual household growth will be apportioned pro rata to each Shareholder, provided the terms and conditions of this contract have been met by each Shareholder. RSC 4/27/94 Contract b. The City may award a maximum of fifty (50) percent of the annual household growth to Shareholders on the basis of performance. Y. f - "I WIN :.�i♦ -., %•i•�s :rro���i..�•i•w iii :�•isi� l�w..ii.�i �•.��z•�:�e ii iw� C. a. Vehicle driver safety. b. Vehicle inspection /safes equipment. c. Weight restriction adherence. d. Reporting accuracy and timeliness. 2. Errant or unintentional contract violations-(Those violations in which the Shareholder unknowingly or accidentally violated the provisions of this Contract). a. Vehicle driver safety. b. Vehicle inppection /safety equipment. c. Missed collection stops. if Vehicle weight restriction adherence. e. RevortinLy accuracy and timeliness. f. Litter containment. d. The award of accounts is not automatic; rather, it is intended to serve as an incentive for exemplary service and contract conformance. The award of accounts shall be made by the City Council and based upon the review of information assembled by City staff. G. Day - Certain Collection. Day - Certain Collection is a City - approved plan for weekly Collection Services by an established day - certain schedule. This schedule requires that a district must be collected on the same day of each week and is based on a five (5) day, :Monday through Friday, working week. H. Collection Days. The Contractor shall provide Day - Certain Collection for solid waste, recyclables and yard waste according to the district boundaries and collection days identified on Attachment 1. Adjustment. The Contractor may request a change in the pickup schedule by requesting such change in writing to the City and affected residents at RSC 4/27/94 Contract The criteria to award or withhold new household accounts to Shareholders shall be based upon the performance evaluation criteria contained in Section VI.P. of this Contract. The ranking or 1. Blatant or intentional contract violations.(!bose violations in which the Shareholder knowingly and purposefully violated provisions of this Contract) least sixty (60) days from the proposed date the requested change is to take affect. A change bp.effected only upon written authorization from the City. The City is under no obligation to approve any adjustments. 2. Notification. The Contractor shall bear all costs involved in notifying . residents of approved schedule changes. 3. Exceptions. The y Exceptions to "Day - Certain" plan include Bulk Item collection and shall be during those weeks in which legal holidays occur or in the event of a weather emergency, "Act of God," construction delay, er other uncontrollable interruption of service. I. Holidays. The Contractor will observe all legal holidays on which their offices and operations will be closed. The legal holidays are: 1. New Year's Day (January 1) 2. Memorial Day 3. Independence Day (July 4) 4. Labor Day 5. Thanksgiving Day 6. Christmas Day (December 25) When holidays fall on a weekday, the collection for each day of that week after the holiday shall be made on (1) day later. L Hours of Service. The Contractor shall perform all Collection Services between the hours of 7:00 a.m. and 5:00 p.m., except when an emergency exists, at which time the Contractor shall notify the City of such emergency and request an extension of time to complete collection. The Contractor may perform collection services on Saturday when a holiday falls on a weekday. K. Location. Residents shall have, as required by City ordinance, their collection receptacles located at the boulevard adjoining the curb at or before 7:00 a.m. on the designed day of collection. 1. Exception. Door Step Service will be provided by the Contractor at the direction of the City for disabled customers, or those customers who have elected to utilize door step service as an option. L. - Receptacles Required. All customers will be required to keep solid waste in watertight, nen ilamm receptacles with tight fitffiig lids, designed for solid waste storage Recyclable materials shall be placed in recycling bins approved by the City. Leaves, grass and garden waste, shall be placed in bags approved by the City. Trimmings, brush, and branches shall be tied in bundles. 1. Exceptions. a. Bulk items are not required to be placed in receptacles. 4 RSC 4/27/94 Contract H. Solid Waste Collection Service A. Description. Solid Waste Collection Service shall include the collection and transportation oh 1. Garbage. Garbage is organic waste, including discarded material resulting from the handling, processing, storage, preparation, serving, and consumption of food. 2. Refuse. Refuse is putrescible and non - putrescible solid waste from residences, including garbage and rubbish, and specifically excluding compost, recyclables and toxic and hazardous waste. Refuse further excludes industrial, commercial, agricultural, and construction garbage or rubbish and wastes. 3. Rubbish. Rubbish is inorganic solid waste, including ashes, consisting of both combustible and noncombustible waste, such as wood, bedding, crockery, and other non - reusable waste. Rubbish also includes non- recyclable types of glass, paper products, metals, plastics and mixed materials. B. Exclusions. Solid Waste Collection Service shall not include the collection of: 1. Toxic and Hazardous Wastes. 2. Problem materials such as batteries, tires, construction material, motor oils, and paint in liquid form. 3. Bulk items and Appliances. 4. Yard waste, limbs, brush, and other items. 5. Recyclables. 6. Animal waste. 7. Solid waste materials resulting from industrial, commercial and agricultural operations, and from community activities. 8. Earthen fill, boulders, rock, and other materials normally handled in construction operations, solids or dissolved material in domestic sewage or other significant pollutants in waste water effluent, dissolved materials in irrigation return flows, or other common water pollutants. C . Title. Title to all solid waste collected shall remain vested in the Contractor until delivered to a disposal facility. D. Volume Based Service. "Volume- based" solid waste collection means the maximum limit of solid waste a dwelling unit is permitted to dispose under the basic collection structure, selected by each household. With exception to bi- weekly service, all volume levels receive weekly collection service. The fee structure for basic service levels is identified in Attachment 5 RSC 4/27/94 Contract 4 1. 32 gallon bi- weekly service (l , can) 2. 32 -gallon service (1 can) 3. 64 -gallon service (2 cans) 4. 96 -gallon service (3 cans) E. Service Level Overage. It is anticipated and customary for occasional volume service level overages to occur. Such overages may be balanced by regular underfilling of containers, uncredited vacations, etc. The City desires to create an equitable system of volume based service to encourage waste abatement, allow flexibility and establish appropriate fee structures. Shareholders will exercise discretion and tolerance for occasional overages by customers ersll- er overages in excess of the maximum service level volume allewed eaeh menth which are billed to the customer shall be according to the rate schedule included on Attachment F. Rate Structure. The schedule of rates is included on Attachment G. Optional Service Levels. The Contractor will provide the following additional optional collection services, when requested by the customer. The fees for optional services are included on Attachment 1. Door Step Collection 2. Wheeled carts (60-64 gallon, 90 -96 gallon). 3. Solid Waste Overage. 4. Curbside Yard waste Collection. 5. Appliance Collection. 6. Bulk Item Collection. H. Disposal. All solid waste collected in the City must- may not be disposed of in violation of preperly-at a Minnesota Pollution Control Agency pemaitted an .. te management faeiH"- les. I. Reporting, Shareholders shall notify the City in writing on a form provided or approved by Carver County by the fifteenth of the month, the monthly or quarterly reporting internal required by Carver County, of the tonnages of solid waste collected in the previous period and the disposal location(s), by weight. Truck weights and gate receipts must be kept on file and available to the City on request. Melly Rreports shall also indicate the total number of accounts, service level breakdown, optional services, customer complaints, complaints resolved and the number of new accounts in the district. III. Recyclable Collection Service A. Description. Recyclable Collection Service shall include the curbside collection of recyclables from residential dwelling units in the City of Chanhassen. 6 RSC 4/27/94 Contract B. Location. Residential Dwelling Units shall have their recyclables in containers, approved by the City, located at the boulevard adjoining the curb on or before 7:00 a.m. on the designated day of solid waste collection. Exception to boulevard placement includes customers with door step solid waste collection. C. the recyclable materials become property and D. Recycling Container. The Contractor shall furnish and deliver recycling containers to eaeh-new residential households in the City Qapter 16 ef the en-C l Fade - The recycling container shall be Title. All recyclable materials placed for collection shall be owned by and be the responsibility of the occuDarits of the residential vronerties until thev are hmdled customers for replacement containers, according to the schedule of fees included on Attachment .(Changes Pending) E. Source Separation. Recyclable materials shall be prepared by residents as follows: 1. Newsprint and Supplements. Placed separately in paper bags. F- 2. Corrugated Cardboard. Flattened, placed in paper bags or tied in bundles, not exceed 3' X 3'. 3. Mixed RapgrLAtnk Mail/hes. Placed together in paper bags. 4. 4. Magazines. Placed separately in paper bags. 5. Glass Food and Beverage containers. Caps removed, rinsed comingled colored glass containers (no flat glass or ceramics) placed in paper bags. 6. Metal Food and Beverage Containers. Rinsed, and placed in paper bags. 7. Plastic Food and Beverage Containers with a Neck. Caps removed, rinsed, flattened and placed in paper bags. GF. Materials Disposition. The Contractor shall deliver all such recyclables to a processing site or market. The Contractor shall not landfill, incinerate, or otherwise dispose of the recyclable materials. HG. Reporting_ Shareholders shall notify the City in writing, on a form provided or appro� ved b_y Carver Countv. the fifteenth of eaeh the month after the monthly or quarterly reporting interval required by Carver County of the tonnages of each material recycled during the previous m period in conjunction with the curbside recycling program. Truck weight tickets and market receipts must be on 7 RSC 4/27/94 Contract responsibility of the Contractor. permanent file and available to the City on request from the Contractor. Weekly participation rates in the cu rbside recyclin , program must be included in the mentMy reports. The proceeds from the sale of the recycling materials collected in conjunction with the Recycling Collection Service belong to the Contractor. Iv. Yardwaste Collection Service A. Definition. Yardwaste means leaves, grass clippings, garden waste, sed prunings, and branches less than feur-(4) two (2) inches in diameter. Yardwaste also includes Christmas trees but does not include wired wreaths or other materials containing metal, ornaments, etc. B. Description. The Contractor shall provide for curbside collection of yard waste from residential properties. 1. Spring and Fall Curbside. Contract service shall include curbside yardwaste collection during the b last two (2) full weeks of Mai A�iil and during the last two (2) full weeks of October each year. 2. Winter Curbside. Contract service shall include a holiday curbside yardwaste collection during the second full week of January each year. Items permitted in the collection include Christmas trees, boughs, wreaths, and other plant materials, provided no metal, plastic, glass or other non- biodegradable materials are attached or included. 3. Optional Curbside. Optional service shall include curbside collection of yardwaste from April 1 to November 30. The contractor shall provide the optional service at the request of residents and for a fee as outlined in Attachment of this contract. C. Placement. Yard waste shall be placed at the boulevard and prepared by residents as follows: L Bagged Yardwaste. Leaves, grass, and garden waste must be contained in bags that are securely closed. 2. Bundled Yardwaste. Bundles of branches and limbs (4-2 -inch maximum cross - section per limb) up to 18 inches in diameter, four feet (4D long must be tied securely with twine or string, not wire. D. Disposal. The Contractor shall not dispose of ell yard waste at an appreved - Carver Ee in violation of Minnesota Pollution Control Agency eempest site rules The Contractor shall advise the City in writing of the places of yard waste disposal and any changes in the places of yard waste disposal. E. Reporting. Shareholders shall notify the City in writing on a form provided or approved by the Carver Count by the fifteenth of the eaeh -month after the monthly or quarterly report ing interval required by Carver Count of the tonnages of yard waste composted and the number of collections during the previous newh period in conjunction with the City yard waste collection program. Truck weight tickets must be on permanent file and available to the City on request from the Contractor. RSC 4/27/94 Contract V. Bulk Item Collection Service A. Description. Requests for pick-up of additional items shall be made to the Shareholders. hauler. Shareholders may subcontract the collection of bulk items, but may not allow third party billings to residents. Charges for pickup of additional items and for additional service shall be billed by the hauler to the resident owner at the prices stated in Attachment B. Household Goods. Household goods are carpeting and padding, mattresses, chairs, couches, tables, televisions, electronic equipment, and other similar items. C. ' Construction Debris. Debris includes stone, sod, earth, concrete and building materials resulting from remodeling of the residence on the property at which these materials have been placed D. White Goods. White goods are major appliances including washers and dryers, dishwashers, hot water heaters, garbage disposals, trash compactors, conventional ovens, ranges and stoves, air conditioners, refrigerators, freezers, and other similar items. E. Special Containers. Shareholders may furnish residents with dumpsters for construction debris home sale clean up and other single purpose occasions BF. Disposal. The Contractor shall not dispose deliver -ell bulk items to approved Garvery-er violation of Minnesota Pollution Control Agency rules . The Contractors shall advise the City in writing of the places of bulk item disposal or processing and any changes in the places of disposal or processing. FG. Reporting. Shareholders shall notify the City in writing on a form provided or approved by Carver County, by the fifteenth ofthe eaeh -month after the monhtly or quarterly reporting interval required by Carver County of the tonnages and general description of all bulk items coll ected during the previous month, including the tonnages of major appliances collected and recycled during the previous month. Truck weight tickets, market receipts and subcontractor receipts must be on permanent file and available to the City on,request from the Contractor. iI: 'Special Collections rte.. B. ra RSC 4/27/94 Contract pm eessed-. k ' VIM. Performance Standards A. Issuance of Notice. The Contractor shall issue city approved notices to all homeowners and users of the service whenever solid waste, recyclable, yard waste and/or bulk item removal is not effected. 1. The notice shall be signed by the employee and given to the user if the user is present at the residence. If the user is not present, the notice shall indicate steps taken to notify the user. 2. Said notice shall indicate the reason for the failure to collect the solid waste, recyclable materials, yard waste material and/or bulk item. 3. Duplicate copies shall be made and fl mailed to the City within one by 4;30 e the day following its issuance. B. . Failure to Collect. In the event that the Contractor shall fail by its own error to make a solid waste, recyclable, yard waste and /or bulk item major appliance collection at any particular residence, as required by the contract, the Contractor shall do so within 24 hours after notification from the City or resident of the address where such collection was not made. 2. If the Contractor fails by its own error to make a solid waste recyclable, yard waste, land/or bulk item, collection at any particular residence on Friday (excluding holiday weeks) and is notified of such a failure by the City or resident prior to 12 Noon, the Contractor is required to service such residence before 7:00 p.m. of the same day. 3: C. Exceptions. For purposes of this Contract, the Contractor shall not be deemed to be in Default where its inability to perform is the result of conditions beyond the control of the Contractor, including, but not limited to civil disorder, acts of God, inclement weather severe enough that trucks cannot make collections, changes in applicable statutes, regulations, and ordinances; provided, however, that the Contractor shall exhaust every reasonable remedy to.correct the conditions resulting in its nonperformance. D. Payment Method. The Hauler Contractor shall bill and collect monies due from residents for services rendered, according to the fees outlined in Attachment E. Vacation Credits. The Contractor shall allow pror credits on customer F. Dwelling Vacancy There shall be no service collection required or payment due from vacant dwellings 10 RSC 4/27194 Contract G. Personnel Requirements. 1. The Contractor shall be required to maintain an office equipped with telephones and staffed with sufficient personnel to handle complaints, orders for special service, and/or to receive instructions. The office shall be staffed from at least 8:00 a.m. to 5:00 p.m., Monday through Friday (except holidays)_ The Contractor shall maintain a written log of all complaints, the date thereof and the action taken pursuant thereto or the reason for no action. A record of all complaints and action taken thereon shall be kept by the Contractor and reported monthly to the City. 2. There shall be no limitation on the size of the Contractor's collection crew so long as they are sufficient to fulfill the requirements of the specifications and contract. 3. Each collection crew shall adhere to all applicable ordinances of the City and all of those rules, regulations, and conditions for refuse collection as established by the City. 4. Driver. a. The driver must have a valid Minnesota Driver's License with all the necessary endorsements. b. The driver must adhere to all traffic laws. 5. Driver /Collector. a. The driver and collector(s) shall at all times have a courteous attitude toward the general public. b. The driver and collector(s) shall be of sound character, competent and sober throughout the entire work day. e. d. The driver and collector(s) shall make a concerted effort to have at all times a presentable appearance. e. The refuse collector(s) on each crew shall be physically able to perform their duties and be at least eighteen (18) years old. The age requirement may be waived for family members of the corporate owners. f. The collector(s) shall perform their work in a neat and a quiet manner and clean up all materials spilled in collection. m}der- my- e�ane g. All containers shall be replaced in their proper locations and covers placed securely back on containers. 11 RSC 4/27/94 Contract h. Damage to containers or o"r,property shall be avoided. Containers may not be confiscated no matter how worn or useless it may be unless requested to do so by the owner. If the container fails to meet the specifications set by ordinance, it shall be tagged and the City shall be notified j. Consumption of any beverages containing alcohol or illegal drugs is forbidden during or before work hours of any collection day. k. Before the start of each collection day, personnel shall check to see that the collection vehicle is equipped with at least one broom and shovel for use in cleaning up refuse spilled during collection or hauling. 6. Supervision. a. A full-time supervisor of collections shall be employed by the Contractor and shall be the representative of the Contractor under this Contract. The supervisor shall be on the job during normal hours of collection operations and shall maintain proper schedules for collection. The supervisor shall have supervisory duties which shall include servicing complaints. b. All services to be performed for the City by the Contractor Pursuant to the terms of this Contract shall be supervised by such employee, agent, or officer of the City as the City shall designate. The designated inspector may have access to all of the Contractor's Chanhassen records and equipment at reasonable times. C. Contractor's employees shall report to the City any violations of the regulations under this contract and the City's solid waste regulations that they observe during the performance of their work. H. Non - Discrimination. The provisions of Minn. Stat. Section 181.59 which relates to civil rights and discrimination shall be considered a part of this contract as if fully set forth. This Contract may be canceled or terminated by the City, and all money due or to become due hereunder may be forfeited for the violation of the terms and conditions of this paragraph. I. Safe . The Contractor shall provide and maintain all sanitary and safety accommodations for the use and protection of its employees as may be necessary to provide for their health and welfare and comply with federal, state, and local codes and regulations, as well as those of other bodies and tribunals having jurisdiction. I Public Construction Project. 1. The City reserves the right to improve any street or alley which may prevent the Contractor from traveling its accustomed route or routes for collection. The ` e tr aet - s __ " fhe eit p '- - P -s%A - `- I- H selufiens. No additional compensation will be made for this interference. 12 RSC 4/27/94 Contract 2. The Contractor shall be obligated to protect all public and private utilities whether occupying street or public or private property. If such utilities are damaged by reason of the Contractor's operations, under the contract, it shall repair or replace same_ K. Equipment. 1. Vehicle Protection. All trucks or motor vehicles used by the Contractor shall be water -tight so as not to allow the leakage of liquids or refuse while hauling the same and shall be covered to prevent the scattering of its contents upon the public streets or private properties in the City. Should any refuse be dropped or spilled under any circumstance in collecting or transporting, it shall be immediately cleaned up. A broom and a shovel shall be carried on each vehicle at all times for this purpose. 2. Cleaning. All vehicles shall be kept in a clean and sanitary condition 3. Painting. The packer body shall be painted and numbered, and shall have the Contractor's name and telephone number painted in letters of contrasting color. at l 6, :.. (P) ,,ig ea eaeh side ,.f th vebiele and the number painted en the rear 4. Maintenance. The trucks shall be maintained in good working order. They shall be equipped to meet all Federal, State, and Municipal regulations concerning vehicles used on public roads and maintained to meet these standards. 5. Vehicle Inspection. All vehicles used in the performance of this contract shall be made available for inspection b -w +4 �I the City of Chanhassen a� 6. Description of Vehicles. The Contractor shall furnish the City with a written description of all vehicles and equipment to be used within the City of Chanhassen and in the performance of this contract and shall advise the City in writing of any change therein within one (1) week of the time of making such change. 7. Sg&ty Equipment. Each collection vehicle shall have a flashing light warning system, fire extinguisher (CO2 type), first aid kit, twe- safety vests (high visibility), and proper backup alarms and other devices required b� law. L. Performance Bond. Before the Contract shall be valid and binding against the City, the Contractor shall enter into a performance bond with the City of 13 RSC 4/27/94 Contract Chanhassen for the use of said City and also for the use of anyone who may perform or cause to be performed any work -or labor, or furnish or cause to be furnished any skill, labor, equipment or material in the execution of such contract which bond shall be signed by the Contractor with a surety company as surety and shall be in the amount br :.. u. full feree a �c t 100 f the term e f the tr a and terms prescribed in Chapter 16 of the Chanhassen City Code The conditions of which bond shall be that the Contractor shall fully and faithfully perform all conditions of the contract and these specifications; shall pay anyone who may perform or cause to be performed any work or labor, or furnish or cause to be furnished any skill, labor, equipment, or material in the execution of such contract;. — fe . M. Liability Insurance. The Contractor shall, at all times during the term of this contract, procure and maintain at the Contractor's expense general public liability insurance. This insurance shall cover claims for bodily injuries, wrongful death, and property damage occurring as a result of the Contractor's performance of its duties under this contract. Such insurance shall afford protection to a limit of not less than Five Hundred Thousand Dollars ($500,000.00) in respect to injuries or death to a single person, to a limit of not less than One Million Dollars ($1,000,000.00) in respect to any one accident or occurrence, and to a limit of not less than One Hundred Thousand Dollars ($100,000.00) in respect to property damage. The City shall be named an additional insured on all such policies of insurance. Memorandum copies of all such insurance policies shall be delivered to the City before the commencement date of the term hereof of this contract. All renewal policies, together with proof of payment of the premiums thereon, shall be delivered to the City at least thirty (30) days before the expiration date of the policy then in force together with.a Certificate Of Insurance. N. Worker's Compensation Insurance. The Contractor shall at all times keep fully insured, at its own expense, all person's employed by it in connection with the performance of this Contract as required by the laws of the State of Minnesota relating to Worker's Compensation Insurance and shall hold the City free and harmless from all liability from any cause that may arise by reason of injuries to any employee of the Contractor who may be injured while performing work or labor necessary to carry out the provisions of the Contract. The Contractor shall supply to the City memorandum policies upon request of the City. accounts. P. Performance Evaluation Criteria 1. Contract Violations - blatant or intentional 2. Contract Violations - en-ant or unintentional 3. Reporting completeness and accuracy 4. Reporting timelines 5. Complaints (verified and unverified) 6. Complaint resolution 7. Vehicle and personnel appearance Shareholders may 14 RSC 4/27/94 Contract q, 8. Vehicle weight restriction adherence 9. Vehicle inspection comyliance 810. Personnel disposition 911. Collection schedule adherence -1012. Litter control /container handling X13. Safety record 4-214. Shareholder participation in management 1311 Shareholder cooperation in management 4416. Shareholder innovations /recommendations for success 14. City Performance Fevaluation Review PPprocess The City may utilize a Process to evaluate shareholder performance including but not limited to the following. al. Review of reports /complaints b2. City personnel field observations (aesthetics, appearance, equipment, litter, safety) e3. Resident satisfaction surveys, unsolicited comments d4. Quarterly evaluations to shareholders /City Council e5. Annual summar evaluations to shareholders /City Council Q-.R. Termination. 1. If the City determines that tie Ee aeter any one of the Shareholders is in breach of the agreement, a written notice will be sent to the C-eatraeter Shareholders allowing 30 days to comply. Failure by the Gent aeter Shareholders to comply with the agreement by the end of the 30 day period shall terminate the contract. 2. Upon failure of the Contractor to fulfill any of the provisions of the contract, the City shall be authorized to hire personnel and equipment, or City employees and equipment, as deemed necessary to do the work and the cost of such expenses may be charged to the Contractor, or collected by recourse against the Contractor's bond or financial. guarantee. Rte_ Severability. All parts and provisions of this Contract are severable. If any part or provision of this Contract shall be held invalid, the remainder of this Contract shall remain in effect. SST. Disputes. Any disputes or controversies arising out of the interpretation of the provisions of this Contract shall be submitted to arbitration in accordance with the provisions of this Contract. T-.U. Arbitration. In the event of any disagreement when a solution has not been reached within thirty (30) days subsequent to a formal written request for binding ...r r-- -.r s ---- ....- . t .......,. ,,.............., . .. arbitration by either party, the dispute or controversy shall be submitted to arbitration in accordance with the provisions of Chapter 572 of the Minnesota 15 RSC 4127/94 Contract Statutes. The venue of such arbitration shall be in Carver County, and three arbitrators shall be appointed- by any Carver, County District Court Judge agreed - upex by the parties selected by the City. U. TerminoloQv. The term Contractor and Shareholder shall mean the same and are used interchangeably, unless otherwise noted. V--W. Subletting or Assignment of Contract No assignment or subletting of this contract, all or in part, will be permitted without authorization of the City, exce t as specifically provided herein. The Contractor alone will be held responsible for full and faithful performance of the contract. The addition or deletion of any Shareholder shall be deemed an assignment by Contractor and subject to the approval conditions for assignments as found in hereof. 1. The Contractor will not make or create, or suffer to be made or created, any total or partial sale, assignment, lease, or transfer in any other part of this agreement or any part thereof or any interest therein, without the prior written approval of the City, which approval will not be unreasonably withheld. The City shall be entitled to inquire, as to conditions to any such approval that: a. Any proposed transferee shall have the qualifications and financial responsibility, as reasonably determined by the City, necessary and adequate to fulfill the obligation undertaken in this agreement by the Contractor; b. The transfer does not create an anti-trust situation in the local solid waste hauling industry that is contrary to the public interest of the residents of Chanhassen; C. Any proposed transferee shall submit in writing satisfactory to the City expressly assumes all of the obligations of service under this agreement and agrees to be subject to all the conditions of same; d. There shall be submitted to the City for review all documents involved in affecting such transfer, and if proposed transferee shall submit to the City for review all bonds, insurance policies and any and all other documents required by this agreement, and if approved by the City, its approval shall be indicated to the proposed transferee in writing. 16 RSC 4/27/94 Contract LIX. Notice. Except as otherwise herein provided, all notices required to be served by either party on the other shall be in writing and forwarded by certified mail to the principal office of the party to which notice is given, as follows: To the City of Chanhassen: City of Chanhassen 690 Coulter Drive P.O. Box 147 Chanhassen, Minnesota To Contractor: All notices shall be effective when received. 17 RSC 4/27/94 Contract IN WITNESS WHEREOF, the City of Chanhassen and have executed this agreement the day and year first written above. CONTRACTOR L President CERTIFICATES OF ACKNOWLEDGMENT STATE OF MINNESOTA COUNTY OF On this day of ' 19 before me personally appeared to be known, who, being duly sworn, did say he is the president of and acknowledged that he executed the same as his free act and deed on behalf of said corporation. STATE OF MINNESOTA COUNTY OF CARVER CITY OF CHANHASSEN By Mayor By City Clerk/Manager Notary Public On this day of , 19 before me personally appeared to be known, who, being duly sworn, did say they are Donald J. Chmiel, Mayor and Don Ashworth, City Clerk/Manager of the City of Chanhassen did say they are and acknowledged that they executed the same as their free act and deed on behalf of said municipal corporation. Notary Public 18 RSC 4/27/94 Contract CITY OF CHANHASSEN 690 COULTER DRIVE • P.O. BOX 147 • CHANHASSEN, MINNESOTA 55317 (612) 937 -1900 • FAX (612) 937 -5739 TO: Mayor FROM: Bob Generous, Planner 11 DATE: May 26, 1994 SUBJ: Review of Draft Report: "Comparative Economic Analysis of MSW and Recycling in the Twin Cities Metropolitan Area" BACKGROUND The Metropolitan Council has contracted with Gershman, Brickner & Bratton, Inc..(GBB) to prepare "Comparative Economic Analysis of MSW and Recycling in the Twin Cities Metropolitan Area" (report) to provide a comparative economic analysis of municipal solid waste (MSW) and recyclables collection in the region and to develop recommendations for one or more model programs to increase collection efficiency. Additionally, this report was to provide base line information on existing MSW and recyclables collection systems and charges within the metro area. Minnesota Statutes, Section 115A941 requires cities and towns with populations of 5,000 or more to ensure that every household and business has solid waste collection service. This legislation affects approximately 92 percent of the 2.3 million residents in the metro area and includes the City of Chanhassen. Approximately 1.2 tons of MSW are generated per capita per year in the region. Residential MSW and recyclables are estimated to account for approximately 45 percent of the total waste in the region: Commercial wastes account for the remaining 55 percent of the regional wastes. However, the primary scope of the report was residential solid waste collection: z EXISTING CONDITIONS 3 Collection systems in the metro area consist of municipal (approximately 12 percent of the population) and private service (approximately 88 percent of the population). 58 percent of the population is served by an open collection system. Forty-two percent of the population is served by an organized collection system. Minnesota Statutes, section 115A.94 defines organized collection as "a system for collecting solid waste in which a specified collector, or MEMORANDUM Comparative Economic Analysis of MSW ... May 26, 1994 Page 2 member of an organization of collectors, is authorized to collect from a defined geographical area or areas some or all of the wastes that is released by generators for collection." The most common type of organized collection system in the metro area is the single hauler, single zone. Competitive procurement is less common than a negotiated process in selecting haulers. Collection costs, including equipment, labor, fuel, insurance, maintenance, legal, accounting, taxes, surcharge, license, and other management and administrative fees, account for approximately 52 percent of the total solid waste system costs in 1991. The report later states that actual collection costs make up between 44 and 61 percent of the fees charged to customers and that tipping fees and surcharges account for between 43 and 52 percent of customer fees. FEES The factors effecting collection costs can be broken down into the following six categories: operating efficiency, level of service, institutional structure (i.e., open versus organized systems), administrative complexity, transportation distances, and tipping fees. The waste hauler has control over three of these factors: operating efficiencies, levels of service, and transportation (unless institutional structures dominate this component). Municipalities have control over administrative complexity, e.g. fee structure (volume versus weight based or variable fees), billing responsibilities, and districting. Tipping fees, surcharges and taxes are generally beyond either the hauler's or municipality's control. Fees charged to residential customers varied widely throughout the region based on the base level of service and the type of collection system (open or organized). Below is a summary of the range of fees within the region. ORGANIZED SYSTEM SERVICE LEVEL LOW HIGH AVERAGE 30 gallon 9.77 16.12 12.12 60 gallon 12.02 16.56 14.78 90 gallon 9.25 19.10 15.69 unlimited 15.80 20.73 19.14 Comparative Economic Analysis of MSW . . May 26, 1994 Page 3 OPEN SERVICE LEVEL LOW HIGH AVERAGE 30 gallon 11.74 16.26 13.72 60 gallon 13.00 19.22 16.08 90 gallon 15.50 23.73 18.25 unlimited 18.60 23.20 20.01 By comparing the two tables, it is apparent that organized collection systems result in lower customer charges on average at all service levels than an open collection system. This appears to contradict the arguments of proponents of open systems that the open system free market forces and natural competition serves to provide lower costs and higher quality services. A shortcoming in the report's analysis of the organized collection costs is that all types of organized collection systems are included and no differentiation has been made between charges under single -zone, single- hauler systems, multiple -zone, multiple - hauler systems, or consortium systems. Below, I have attempted to compare types of organized collection fees within Ramsey County where this differentiation was attempted. The single - hauler long standing relationship was the only negotiated system used. Unfortunately, there is not sufficient information to provide a determination or prepare a cost - effectiveness review of a negotiated consortium system of organized collection. ORGANIZED COLLECTION AND OPEN SYSTEMS FEES IN RAMSEY COUNTY RAMSEY RAMSEY RAMSEY RAMSEY LOS NEGOTIATED (long standing) ORGANIZED COMP. BID ORGANIZED AVERAGE OPEN 32 gallon 14.05 9.46 11.78 13.3 64 gallon 16.86 11.84 12.89 16.01 96 gallon 18.96 13.71 14.84 18.62 unlimited 20.53 17.46 19.36 19.50 Comparative Economic Analysis of MSW ... May 26, 1994 Page 4 As can be seen in this table, the organized competitive bid system and the organized average produce lower customer charges than an open system. However, at least in this instance, a negotiated fee structure as part of a long standing relationship with an individual hauler leads to customer charges that are higher than fees in both competitive bid and open systems. Based on this, a community should be wary of establishing a monopoly type system of organized collection in their jurisdiction. Additionally, it should be noted that the competitive bid system produced customer charges, at least in Ramsey County, that are lower than the regional average for organized collection. This appears to verify an intuitive assumption that for the lowest customer costs, a competitive bid system is the appropriate organized collection system to use. "Even if costs are adjusted to account for differences in services offered (e.g., recycling, yard waste collection, bulky waste pick -up, or special clean -up services included in the rate) and differences in administrative responsibility (e.g., does the hauler or the municipality bear the cost/responsibility for billing), the communities with competitive bid selection processes experience significantly lower per household costs" (page V -6). Variable -rate Structures Variable -rate fees are established on either a volume (32, 64, or 96 gallon) or weight based system. Due to the ease in administration and minimal recording requirements by collection clews, the volume based system is the preferred rate structure. However, this type of rate structure does not seem to be very effective at waste reduction or to provide a correct measure of collection costs since haulers are generally charged by weight for tipping fees. Volume based fees encourage volume reduction in waste generators, not necessarily waste reduction. The differentiation in fees between different volumes does not seem to be effective in waste reduction. The pricing structure is not significant enough to broadly affect the waste disposal behaviors of individuals. The report offers two suggestions for making variable -rate structures effective in altering waste disposal behavior. The first alternative would subsidize the smallest level of waste -collection service (e.g., 32 gallon or at a regional average waste generation level) by charging an artificially high price for the higher levels. The second alternative would charge customers based on the actual weight of the wastes being discarded. This second alternative would require extensive modification to the waste collection methods employed by waste haulers and would likely entail higher costs due to capital costs, crew recording requirements, and administrative costs. SOLID WASTE MANAGEMENT COORDINATING BOARD The Solid Waste Management Coordinating Board has investigated solid waste hauler licensing requirements in the region. Their investigation shows that there is often duplication of effort and costs for haulers which drive up consumer costs. The Board also found that Comparative Economic Analysis of MSW . . May 26, 1994 Page 5 licensing forms vary from county to county; licensing year time frames vary from county to county, licensing fees are widely different among counties, licensing insurance requirements vary from county to county, and licensing administration would need to be altered if a regionwide coordinated license system were implemented. The Regulatory Committee of the Board has concluded that counties should consider creating a uniform application form, licensing year, and administrative process as well as developing a joint powers agreement that would create one license good throughout the region as a means to create a more efficient waste collection system. POLICY ISSUES Institutional Structure Based on the issues raised in the draft report, the primary issue which a city must decide as part of their management of municipal solid waste is whether to use an open collection system or an organized collection system Benefits of an open system are: - Generator choice - Small haulers can remain competitive and offer limited service area or niche services - Competition may drive costs down - Administrative costs for municipalities are minimized, and - Tradition is not disrupted. Benefits of an organized collection system are: - Increased control over the level of service - Greater control over customer charges - Increased collection efficiencies - Ability to influence waste destination and control liability for safe disposal - Improved neighborhood aesthetics, including the potential for controlling illegal dumping and decreasing traffic, noise, air pollution, energy consumption, and litter; and Comparative Economic Analysis of MSW ... May 26, 1994 Page 6 - Decreased wear and tear on roads and alleys from heavy collection vehicles. If left as an open system, then the city could through licensing or ordinance provisions address some of the issues enumerated in the City of Chanhassen Organized Collection Study: create zones for day of the week pick -up, provide greater enforcement and therefore potential costs for overweight vehicles, and encourage and assist neighborhood associations and groups to contact haulers directly to bid collection in their areas. If the city decides to organize collection, then it must determine what type of organized system to use. Alternatives are competitive bid or negotiated systems with either individual contractors, multiple contractors, or a consortium; single or multiple districts; and contract or franchise collection systems. The direction currently preferred by the-City of Chanhassen Organized Collection Study Committee is to implement organized collection through a negotiated contract with a consortium of the six existing waste haulers in Chanhassen rather than through a competitive bid process. There are risks associated with a competitive bid system. Depending on which haulers are eligible to bid, the community may get a hauler with little knowledge of the community causing consumer problems as the hauler gains this knowledge. There are administrative costs that will assumed by the community including developing procurement documents, review for compatibility with state and local guidelines, legal counsel, pre -bid conferences, bid evaluation and selection, and contract monitoring. The study estimates that these costs range from $0.50 to $1.30 per household per year. If a consortium is used, the local government may wish to establish guidelines to be followed by the consortium, e.g., limit the number of routes any individual hauler may, develop uniform level of service standards and costs, or prepare performance standards. But it is recommended that the consortium use their logistical expertise to develop the routes. This is the phase that the City of Chanhassen is at with the study committee forwarding to City Council guidelines for an organized collection system incorporating a consortium of existing haulers. STUDY RECOMMENDED MODEL The draft report recommends that the use of organized collection be promoted throughout the region due to cost advantages, collection efficiencies, and quality and cost- effectiveness. Organized collection offers these benefits vis -a -vis an open system: - Increased local control over the types and quality of collection services - Provides a mechanism for enforcing mandatory collection and variable -rate pricing Comparative Economic Analysis of MSW . . May 26, 1994 Page 7 - Provides a more equitable and consistent system of fees - Reduces the number of vehicles servicing a community and their accompanying impacts; and - Offers a potential strategy for accomplishing designation. The following approaches are offered as means for implementing organized collection within the metropolitan area. Region -wide Organized Collection In this option, the entire metropolitan area would be organized with multiple contract or franchise districts. This approach would entail a major alteration in the institutional structure of solid waste collection in the area and would require a strong implementing agency or organization that could contract in the behalf of the communities, monitor and enforce contracts, and maintain the confidence of the member jurisdictions. Such a system would develop waste collection districts based on a computer model being developed by the Metropolitan Council establishing waste sheds within the region. Alternately, counties could establish policies or ordinances within their boundaries requiring organized collection. Regional Procurement of Collection Services In this approach, a regional entity would contract on behalf of local governments and provide staff and resources to conduct procurement, monitor contract performance, and enforce contract terms. However, under this alternative, the local government could opt out of the regional program if they could provide a collection program that complied with state statutes and local ordinances and policies. Encouragement of Increased Organized Collection The Metropolitan Council would provide local governments with technical assistance and staff resources to institute organized collection within their jurisdictions as well as assistance and education for haulers in organized collection procedures, e.g., preparing bids and requests for proposals. Consumer Awareness Campaign Provide consumers with additional information so that they could make reasonable choices with full and complete information. One example would be to require bills to be standardized separating out the various components of collection costs. Haulers could be made to publish their rates for various service levels so that consumers could more easily compare prices. Comparative Economic Analysis of MSW ... May 26, 1994 Page 8 CONCLUSION Solid waste collection is a very complex and important issue that must be addressed by-local governments. Its regulation falls under a jurisdiction's responsibility to protect the health, safety and welfare of its citizens, property owners and businesses and to abate and control public nuisances. Depending on the desires of a community, solid waste collection can be handled through either an open or an organized system. Based on the information in the draft report, the most efficient and cost - effective means for collection is through an organized system. Further, it appears that a competitive bid process will provide the greatest cost savings for the individual consumer. c: Don Ashworth, City Manager