Budget Work Session-Park & Recreation Dept. & Public Safety Dept.CITY OF
•
TO:
FROM:
DATE:
SUBJ:
CHANHASSEN
690 COULTER DRIVE • P.O. BOX 147 • CHANHASSEN, MINNESOTA 55317
(612) 937 -1900 • FAX (612) 937 -5739
Mayor and City Council
Don Ashworth, City Manager
October 13, 1994
Note: This work session is
on Monday, October 17 at
5:30 p.m. in the Courtyard
Conference Room
Budget Work Session - Park and Recreation Department and Public Safety
Department
Monday evening is the first of three work sessions:to review budget requests for 1995. As
stated in my previous memorandum, I sincerelX believe that the departmental work sessions
are an opportunity for each of your department," heads to relay progress that has occurred
• during 1994, including problems they have incurred. ',,The primary focus will be their views
as to how the proposed 1995 budget relates- to work activities which they anticipate need to
be accomplished in 1995.
On Monday evening some discussion occurred as to the 1995 . goals and how they relate to
budget proposals. Scott Harr has included goals as the first part of his enclosures, followed
by general commentaries on each of the functions under his department and how they relate
to the general goals. The commentary section is followed by the specific functions, including
the commentary and detailed budget request for that function.
Todd Hoffman has prepared similar enclosures to Public Safety, i.e. budget summary, support
documents, commentaries associated with each function and the detailed budget request for
that function. Both the, Park and Recreation as well as Public Safety packets include a
summary of all of the functions including the budget for 1994 in comparison to 1995 for each
function and type of expense under that function.
In regards to the Park and Recreation goals, the Park and Recreation Commission will be
meeting prior to the joint work session with the. „city council (November 9). However, I doubt
that the council will see significant change in their goals from previous years; Le: the
commission continues to weigh improvements which have been completed in each of our
neighborhood parks and make recommendations centered around ensuring that all
neighborhood facilities meet basic standards and that the dollars are equally distributed
between neighborhoods; that neighborhood and community park and trail systems be looked
MEMORANDUM
Mayor and City Council •
October 13, 1994
Page 2
at on a similar basis as improvements to neighborhood parks; that both recreational programs
and recreational activities keep pace with the current growth so as to ensure the existing
community that they are not subsidizing new growth; and finally, the goal to solve the
tremendous need for additional indoor recreational activities. The good news is that we will
achieve the last goal in 1995; but the bad news is that such does add a new major expense
into the park and recreation arena.
As a final note, I am sure the city council will notice that the budget requests have been
printed in a new format. The preparation of the 1995 budget was accomplished by our
newest addition to the Finance Department - -Pam Snell, Internal Auditor. Pam started in a
part -time role for us and her elevation to full-time status can be attributed to: 1) Jean
Meuwissen's anticipated retirement, 2) the strong recommendations of Deloitte and Touche
and the recognition that Pam's degree work/previous experience provides a perfect match to
meet the needs referred to by Cliff Hoffman, and 3) I simply could not let such a great "find"
accept a position with another organization. It will be with a great deal of pleasure to
introduce Pam to the council Monday evening. See you then!
•
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Park and Recreation
Department
0
1995 Budget Requests
October 17, 1994
•
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GENERAL GOVERNMENT
PUBLIC SAFETY
PUBLC WORKS
PARKS & RECREATION
COMMUNITY DEVELOPMENT
"* TOTAL GENERAL FUND 2,381,286 575,292 1,829,895 75,980 93,365 4,955,818
1
CITY OF CHANHASSEN
1995 BUDGET
GENERAL FUND
Personal
Materials & Contractual
Capital
Services
Supplies Services
Outlay
Misc.
Total
335,500
38,400 495,830
2,700
63,050
935,480
881,900
70,400 638,185
42,730
6,110
1,639,325
635,181
177,750 422,000
5,500
8,900
1,249,331
409,705
285,692 253,780
24,050
15,205
988,432
119,000
3,050 20,100
1,000
100
143,250
"* TOTAL GENERAL FUND 2,381,286 575,292 1,829,895 75,980 93,365 4,955,818
1
Park and Recreation Department
1995 Proposed Budget
Summary of Notable Changes
October 17, 1994
Account 570, Parks and Recreation is currently comprised of eight separate accounts in the
general fund and one capital project fund. Of the eight general fund accounts, one,
Recreation Center, is a new addition and a second, Park Maintenance, is a transfer from
Public Works. (Administratively, this transfer occurred January 1, 1994; however, the 1994
budget was printed with this function as a component of Public Works.) For your reference,
the nine separate accounts are:
141
142
143
144
145
146
..__...._......... _ . 147
148
410
Park and Recreation Commission
Park and Recreation Administration
Recreation Center (New)
Senior Center Operation
Recreation Programs
Self - Supporting Programs
Lake Ann Park Operations
Park Maintenance
Park /Trailways Acquisition and Development
First, let us set aside the two accounts or functions which are not proposed to experience
significant change.
141 Park and Recreation Commission: This function is proposed to increase $75
over budgeted 1994 expenditures and approximately $217 over actual 1994
expenditures.
146 Self - Supporting Programs: This function is proposed to decrease $14,198 from
1994 budgeted expenditures and approximately $273 from actual 1994 expenditures.
Program expansion costs for 1995 have been offset by the transfer out of most special
event costs (see commentary on Function 145).
The remaining functions will be addressed in numerical fashion for ease of reference.
142 Park and Recreation Administration: This function is proposed to increase
approximately $13,591 over actual 1994 expenditures:
$7,400 in contractual services directly related to the printing of 10,000 copies
of a four color park and recreation brochure;
$6,200 in personal services.
CJ
2
Park and Recreation Department Budget
October 17, 1994
The park and recreation brochure has been formatted and is an item which the city
receives requests for on a daily basis. Existing and potential residents and visitors to
the community want to know what is available in park and recreation services. This
brochure has been designed with a three year life span; however, I anticipate that all
copies would be circulated prior to three years passing.
143 Recreation Center: In 1993 the city initiated a joint project with School District
112 to construct an elementary school which included a recreation center and a 20
acre park/youth athletic complex. Hammel Green and Abrahamson was contracted to
provide architectural services for both the school district and the city. In 1994 Borson
Construction was awarded a contract to construct this multi -use facility with the city's
portion of the contract totalling $2.3 million. In September of 1995, the school,
recreation center and park will open to the public. It is the responsibility of the Park
and Recreation Department to furnish, staff and manage the recreation center and park
components. As noted in the budget commentary for this function, we will be in
operation for approximately 4 months in 1995. As such, staffing costs are
approximately 1 /3 of what they will be in 1996; however, start up costs are nearly
100 %. Equipment purchases will dramatically decrease in 1996. This budget will ride
a roller coaster for two to three years until the numbers level out. I ask for the
council members and affected staff members understanding in this regard.
What are the big ticket items?
$33,750 in personal services. Seven to ten permanent/part -time employees will
be hired as facility supervisors to operate the center seven days a week,
typically 17 hours per day.
$165,755 in supplies, equipment. The list of equipment needed to open the
doors to the recreation center and the park is extensive. Please refer to your
budget commentary for function 143 for a detailed listing. Only those items
exceeding $500 are listed. A large variety of miscellaneous items, i.e. easels,
dance bar, ball carts, balls, climbers, nets, and game equipment are not listed
individually. The most expensive items indoors are the fitness machines with
the hockey boards and recreation building equipment consuming the majority
of the exterior budget.
I should note that all of the items detailed in this function were not included in
the original 'Borson" contract. However, furnishings such as reception chairs,
sofas, and end tables; conference tables and chairs; and window treatments; etc.
were included in the original contract. This is consistent with information
which has been documented for the city council in earlier proceedings.
3
Park and Recreation Department Budget
October 17, 1994 0
$33,100 in contractual services:
* $6,500 in fees for instructors, copier service, indoor plant maintenance
and physical plant maintenance.
* $10,000 for gas and electric.
* $6,000 for printing and publishing two cycles of recreation center
bulletins.
* $19,000 in office equipment
* $11,000 in sales tax.
144 Senior Center Operation: Proposed to increase approximately $8,350 over
.... ...... _ __.. approximate actual expenditures in 1994.
$4,780 in personal services.
$3,050 in fees for service attributable to increased catering and entertainment
costs. (The majority of senior programs and trips are a break even or better
proposition; however, this function does not show revenues.)
145 Recreation Programs: Proposed to increase $26,702 over approximate actual
expenditures in 1994. This is attributable to:
$9,530 in personal services (cost of living increase) split between Recreation
Supervisor (80 %), Recreation Supervisor /Senior Citizen Coordinator (50 %),
Playground Director (50 %), 4 Playground Leaders (50 %), 8 Warming House
Attendants (100%), Building Monitors (100%), Recreation Intern (100 %).
$17,622 in contractual services. Special event sponsorship proceeds
(approximately $20,000 annually) do not cover the expense of all city special
events. As such, nearly 100% of the costs for these events have been
transferred from self - supporting programs to recreation programs. Sponsorship
money will be deposited in the general fund. Other new costs, including
installation of a pay phone at Lake Susan Park, increased utility costs (South
Lotus tennis courts, North Lotus warming house and lights, recreation center
tennis and hockey lights and recreation building). Printing and publishing costs
were realigned from fees for service and $1,250 is needed to rent a warming
house for North Lotus Lake Park. •
4
Park and Recreation Department Budget
October 17, 1994
147 Lake Ann Operations: Proposed to decrease $6,480 from actual 1994
expenditures and increase approximately $7,810 from approximate actual 1994
expenditures. The increase is attributable to the maintenance of outfield fences which
have fallen victim to frost heave and age ($10,000).
The overage in 1994 actual expenditures ($14,290) correlates to an accounting
correction made for lifeguard services billed to the city. In the past, the bill arrived
the year after the services were delivered. To correct this, we paid both the 1993 and
1994 lifeguard bills in 1994.
148 Park Maintenance: The administration/supervision of this function has been
transferred to the Park and Recreation Department from the Engineering/Public Works
Department. This transfer occurred on January 1, 1994; however, 1995 will be the
first year that this function is shown as a part of the park and recreation budget.
This function is proposed to increase significantly from 1994. The proposed additions
are detailed below:
$44,550 in personal services to add a full time park maintenance person, a full
time temporary maintenance person (increasing from 4 to 5), and to cover cost
of living increases.
At present the maintenance division is supervised by a Park Superintendent
(Dale Gregory) and employs two park maintenance persons (Dean Schmieg and
Keith McKinley). If their only job was to maintain the existing parks, this
could be accomplished with the assistance of the five seasonal employees.
However, the city's park system is growing rapidly and we call on full -time
employees to survey, grade, seed and restore park sites; install playground
equipment, retaining walls, trees, drain tile, hockey boards, volleyball and
basketball courts and trails, etc. In essence, the city employs a full-time
construction crew which leaves little time for routine maintenance. The
addition of one full time employee will bring the number of full-time park
maintenance workers to four (4). "Utilities" currently employs five (5) full-
time employees and streets employs six (6). Each year the city's park system
continues to grow and this new position is essential to keep pace with this
growth. If this new position was left unfunded, both productivity and moral
would be severely hampered. If you have concerns regarding this position,
please speak to any of the employees in our public works division. Park
maintenance is stretched so thin we regularly borrow employees from other
departments. This in turn leaves those departments short for up to weeks at a
• time.
Park and Recreation Department Budget
October 17, 1994
$20,050 in materials and supplies reflects additional equipment, $4,000 for a
new water tank for flooding rinks, an increase in maintenance materials
(transfer from 410), and a new irrigation account (Lake Susan Park and Lake
Ann Park).
$42,150 in contractual services reflects a transfer of responsibility in
maintenance items from 410 (a capital project fund) to park maintenance. In
addition, parking lot and trail overlays and sealcoating has been transferred
from street maintenance. The 1995 proposed park pavement management
program contains $20,600 in maintenance work (see attached memo).
410 Park/Trailways Acquisition and Development: Proposed to increase from
$125,167 in 1994 to $200,150 in 1995. The increase reflects a more aggressive stance
by the Park and Recreation Commission on capital improvements and slightly higher
personal and contractual service costs. Revenues will exceed this budget and the
commission and staff continue to tuck away a "nest egg" to offset an inevitable
downturn in revenues.
•
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6
CITY OF
C.
MEMORANDUM
CHANHASSEN
690 COULTER DRIVE • P.O. BOX 147 • CHANHASSEN, MINNESOTA 55317
(612) 937 -1900 • FAX (612) 937 -5739
TO: Tom Chaffee, Finance Coordinator
FROM: Todd Hoffman, Park and Recreation Director
DATE: September 26, 1994
SUBJ: 1995 Budget Request, Fund 148, Park Maintenance
In preparing for the 1995 budget cycle, I initiated'th
related sealcoating/pavement management items (see
1994). In discussing this issue with Charles, itwas
budgeted separately from the 132 -4550 Repair and r
I respectively request that $20,563.62 be included in
road/parking lot and trail maintenance. Bill Bement
for this work. A variety of other projects were cons
pavement management, but were withdrawn from co
approach to be developed for this work.
0
inclusion of a variety of park and trail
memo to Charles Folch dated August 18,
.greed that these items should be
:aintenance, Streets category. Therefore,
the new 148 budget for park
?repared the attached itemized estimate
Jered for this initial year of park
isideration allowing for a phased
7
CITY OF
CHANHASSEN
690 COULTER DRIVE • P.O. BOX 147 • CHANHASSEN, MINNESOTA 55317
(612) 937 -1900 • FAX (612) 937 -5739
TO: Charles Folch, City Engineer
FROM: Todd Hoffman, Park and Recreation Director
DATE: August 18, 1994
SUBJ: 1995 Pavement Management Program; Inclusion of Park and Trail Items
Please consider the following items for inclusion in the 1995 Pavement Management Program.
I will rely on the expertise of you and your staff giro assess the condition of each segment of
asphalt and to determine the level of treatment required. The trail repairs that Bill Bement
worked on along Kerber Boulevard this summer have been well received by our residents. In
speaking with Don Ashworth, it is his opinion that consolidating pavement management for
all city streets in addition to trails and parking` lots in the public works /engineering
department is the best method of managing this work. Please inform me of your
conclusions as you, Bill, and other staff work through these issues.
Trail Sections
1. SaddleBrook Trail
Curve to Saddlebrook Trail
•
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N.
MEMORANDUM
Mr. Charles Folch
• August 18, 1994
Page 2
4. Lake Ann Community Park Trail - Boat access parking lot to Greenwood
Shores Drive.
- Widen trail to 8 feet.
- Extend trail from current terminus in Greenwood Shores Park to Utica
Lane.
Overlay existing segment road.
Roads and Parking Lots
Lake Ann Community Park
Overlay old road segment and parking lots (see attached map)
Lake Susan Community Park
Sealcoat existing entrance road and parking lots.
I recognize that some of these areas are in need of more attention than others. Thanks for
your attention in this matter.
P.S. I am out of town until September 6, 1994. If you have questions as you work through
your review of these projects, please speak with Dale Gregory.
p.c. Dale Gregory, Park Superintendent
Don Ashworth, City Manager
9
• CITY OF CHANHASSEN
1995 BUDGET
PARKS & RECREATION
Expenditures by Function
I 0
Self- Support Lake Ann Park
Rec Programs 7% 60/.
16%
Park Maint
34%
Sr Center
3%
Rec Center
27%
Aamin & Comm
NO
10
Personal
Materials &
Contractual
Capital
Services
Supplies
Services
Outlay
Misc.
Total
141
Park & Rec Commission
300
1,500
15
1,815
142
Park & Rec Administration
50,700
2,100
18,175
50
250
71,275
143
Recreation Center
33,750
170,355
33,100
19,000
11,000
267,205
144
Senior Center Operation
23,500
3,500
6,650
40
33,690
145
Recreation Programs
76,630
21,950
59,225
900
158,705
146
Self- Supporting Programs
24,625
16,137
24,230
600
65,592
147
Lake Ann Park Operations
19,500
7,850
35,500
400
63,250
148
Park Maintenance
181,000
63,500
75,400
5,000
2,000
326,900
TOTAL
409,705
285,692
253,780
24,050
15,205
988,432
Expenditures by Function
I 0
Self- Support Lake Ann Park
Rec Programs 7% 60/.
16%
Park Maint
34%
Sr Center
3%
Rec Center
27%
Aamin & Comm
NO
10
CITY OF CHANHASSEN 40 1995 BUDGET
Commentary
Parks & Recreation -Park & Recreation Commission
Function: To provide recommendations and advice to the City Council in matters pertaining to parks, recreation
and leisure services and to cooperate with other groups in advancing sound recreation and park planning and
programs throughout the community. The Park and Recreation Commission is composed of seven members who
are appointed by the City Council for staggered terms.
Expenditures:
General Comment: Normal expenditures are anticipated for this function.
4110 Paper, nameplates, etc.
4340 Publishing agendas and advertisements.
4360 Board membership to MRPA and NRPA.
4370 Attendance to annual MRPA Conference and other professional and advisory board workshops.
11
•
CITY OF CHANHASSEN
1995 BUDGET
101 General Fund
570 Parks & Recreation
141 Park & Rec Commission
•
.7
1994 1994 1995
ACCOUNT DESCRIPTION BUDGET RE- ESTIMATE BUDGET
4110 Supplies -Office
4130 Supplies- Program
4210 Books & Periodicals
TOTAL MATERIALS & SUPPLIES
150
150
150
0
2
50
75
84
100
225
236
300
4300
Fees, Services
100
100
100
4340
Printing & Publishing
300
247
300
4360
Subscriptions & Memberships
700
600
700
4370
Travel & Training
400
400
400
"
TOTAL CONTRACTUAL SERVICES
1,500
1,347
1,500
4933
Sales Tax on Purchases
15
15
15
TOTAL MISCELLANEOUS
15
15
15
** TOTAL PARK & REC COMMISSION
1,740 1,598 1,815
12
CITY OF CHANHASSEN
1995 BUDGET
Commentary
Parks & Recreation- Administration
Function: To administer the planning, development, and coordination of leisure time activities within the
community. This function is responsible for physical planning and development of parks, open space, trails, etc.
It is also responsible for park and recreation administration including overall development of park planning
programs in conjunction with the Park & Recreation Commission and School Districts, and social planning and
program development in coordination with the Chanhassen Athletic Association, and other associations, Senior
Citizens, etc.
This office works closely with the Engineering and Planning Departments to coordinate the planning and
development of facilities.
Expenditures:
4010 Park and Recreation Director 80%
4110 Office supplies for four offices including office paper allowance and computer maintenance.
4210 Professional books and periodicals, department library.
4300 Goose removal program and other miscellaneous professional services.
4310 Telephone service, Park and Recreation Offices.
4340 Printing of park and trail directory; 10,000 copies.
4360 Professional memberships, MRPA and NRPA, subscription to professional journal.
4370 State MRPA Conference (3), professional workshops, continuing education units, MAPA tuition.
4380 Personal mileage reimbursement.
CJ
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13
r�
LJ
CITY OF CHANHASSEN
1995 BUDGET
101 General Fund
570 Parks & Recreation
142 Park & Rec Administration
i
•
1994 1994 1995
ACCOUNT DESCRIPTION BUDGET RE- ESTIMATE BUDGET
4010
Salaries & Wages -Reg
4030
Contributions - Retirement
4040
Contributions - Insurance
4050
Workers' Compensation
2,400
TOTAL PERSONAL SERVICES
4110
Supplies -Office
4120
Supplies- Equipment
4130
Supplies- Program
4210
Books & Periodicals
'
TOTAL MATERIALS & SUPPLIES
4300
Fees, Services
4310
Telephone
4340
Printing & Publishing
4360
Subscriptions & Memberships
4370
Travel & Training
4380
Mileage
4440
License & Registration
'
TOTAL CONTRACTUAL SERVICES
4703
Office Equipment
10,000
TOTAL CAPITAL OUTLAY
4933
Sales Tax on Purchases
4,500
TOTAL MISCELLANEOUS
** TOTAL PARK & REC ADMINISTRATION
37,300
37,300
41,000
4,530
4,530
4,900
2,400
2,400
2,400
270
270
2,400
44,500
44,500
50,700
1,500
1,500
1,750
100
100
100
50
25
50
200
154
200
1,850
1,779
2,100
2,700
2,700
2,700
200
150
200
3,000
3,000
10,000
450
435
475
4,500
4,200
4,500
100
50
100
0
200
200
10,950
10,735
18,175
400
420
50
400
420
50
175
250
250
175
250
250
57,875
57,684
71,275
14
CITY OF CHANHASSEN
1995 BUDGET
Commentary
Parks & Recreation - Recreation Center
Function: To provide year round indoor and outdoor recreational programs at the Chanhassen Recreation
Center. Provides for staffing, supplies and equipment, fees for service including utilities and repair and
maintenance.
General Comment: This facility officially opens in September of 1995.
Expenditures: Expenditures for this function represents approximately one -third of normal staffing costs but
nearly 100% of start-up costs in association with equipment and supply purchases.
4020 Facility Supervisors (8) 100%
4110 General office equipment.
4120 Items exceeding $500 include:
Cash registers (2)
Fax machine
Televisions (4)
VCR's (4)
Stoves (2)
Microwave ovens (3)
Portable stage
Portable sound system
16 Unit circuit training system
Treadmills (2)
Exercise bikes (2)
NordicTracks (2)
Portable score boards (2)
Pitching machines (2)
Batting cage
First aid equipment
Player benches (8)
Picnic tables (6)
Popcorn popper
Hot -dog machine
Large variety of miscellaneous recreation equipment.
4130 Supplies for aerobic, dance and other fitness programs.
4150 General janitorial supplies.
4210 Books and periodicals relating to recreation center management.
4240 Uniforms (shirts) for staff members.
4250 Promotional merchandise, primarily wearables for resale.
Overhead projectors (2)
Slide projector
Refrigerators(3)
Stereo systems (2)
Stair climbers (2)
Volleyball standards (4)
Gym mats
Hockey boards (2)
Trash receptacles (12)
Freezer
4300 Instructor fees, copier service, indoor plant maintenance, physical plant service.
4310 Fees for ten (10) phone lines including (2) pay phones.
4320 Gas and electric for approximately (5) months.
4340 Publication of (2) cycles of recreation center bulletins.
4350 Refuse and floor mat service.
9 �
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• CITY OF CHANHASSEN
1995 BUDGET
Commentary
Parks & Recreation - Recreation Center (cont.)
4360 Professional journals and staff memberships to trade organizations.
4370 Training for employees working directly for recreation centers.
4375 Grand Opening Celebration.
4410 Special event equipment rentals.
4510 Contingency for repair and maintenance of buildings and grounds.
4530 Contingency for repair and maintenance of equipment.
4590 Miscellaneous contractual services.
4703 Receptions chairs (2), vertical files (2), desk, trash receptacles, computers (3), phones (10), fire
extinguishers.
0
16
I*
CITY OF CHANHASSEN
1995 BUDGET
101 General Fund
570 Parks & Recreation
143 Recreation Center
•
•
1994 1994 1995
ACCOUNT DESCRIPTION BUDGET RE- ESTIMATE BUDGET
4020 Salaries & Wages -Temp
4030 Contributions - Retirement
4050 Workers' Compensation
' TOTAL PERSONAL SERVICES
4110
Supplies -Office
4120
Supplies - Equipment
4130
Supplies- Program
4150
Maintenance Materials
4210
Books & Periodicals
4240
Uniforms & Clothing
4250
Merchandise for Resale
1,800
TOTAL MATERIALS & SUPPLIES
0
0
29,750
0
0
2,300
0
0
1,700
0
0
33,750
0
0
1,800
0
0
165,755
0
0
350
0
0
400
0
0
300
0
0
750
0
0
1,000
0
0
170,355
4300
Fees, Services
0
0
6,500
4310
Telephone
0
0
3,250
4320
Utilities
0
0
10,000
4340
Printing & Publishing
0
0
6,000
4350
Cleaning & Waste Removal
0
0
900
4360
Subscriptions & Memberships
0
0
400
4370
Travel & Training
0
0
800
4375
Promotional Expense
0
0
600
4410
Rental- Equipment
0
0
1,200
4510
Repair & Maintenance - Building
0
0
1,000
4530
Repair & Maintenance -Equip
0
0
450
4590
Misc. Contractual Services
0
0
2,000
TOTAL CONTRACTUAL SERVICES
0
0
33,100
4703
Office Equipment
0
0
19,000
TOTAL CAPITAL OUTLAY
0
0
19,000
4933 Sales Tax on Purchases
TOTAL MISCELLANEOUS
0 0 11,000
0 0 11,000
** TOTAL RECREATION CENTER
0 0
267,205
17
CITY OF CHANHASSEN
1995 BUDGET
Commentary
Parks & Recreation - Senior Center Operation
Function: To provide recreation programs and opportunities to senior citizens in the community. Also, to
establish a setting within the Senior Center which is inviting and improves quality of life and use of leisure time.
Revenues: Revenue is generated from various self - supporting trips and classes run for senior citizens ($6,000).
This helps to offset the costs mentioned under Fees, Service and Program Supplies. Occasional donations are
also received at the Senior Center and are found in account 3807.
Expenditures: Any expenditures incurred in this budget will be used to carry out the function and operation of
the Senior Center, as well as its promotion, and includes the Advisory Board.
4010 Recreation Supervisor 1 50%
4120 Shelving, dishes.
4130 Kitchen supplies, admissions, tickets, crafts.
4300 Speakers, entertainment, Southwest Metro Bus, catering.
•
•
18
� 0
CITY OF CHANHASSEN
1995 BUDGET
101 General Fund
570 Parks & Recreation
144 Senior Center Operation
1994 1994 1995
kCCOUNT DESCRIPTION BUDGET RE- ESTIMATE BUDGET
4010
Salaries & Wages -Reg
14,400
14,400
18,000
4030
Contributions - Retirement
1,750
1,750
2,100
4040
Contributions- Insurance
2,470
2,470
2,400
4050
Workers' Compensation
100
100
1,000
200
TOTAL PERSONAL SERVICES
18,720
18,720
23,500
4110 Supplies -Office
4120 Supplies - Equipment
4130 Supplies - Program
TOTAL MATERIALS & SUPPLIES
4300
Fees, Services
4310
Telephone
4330
Postage
4340
Printing & Publishing
4360
Subscriptions & Memberships
4370
Travel & Training
3,000
TOTAL CONTRACTUAL SERVICES
4933
Sales Tax on Purchases
50
TOTAL MISCELLANEOUS
** TOTAL SENIOR CENTER OPERATION
75
0
100
1,000
0
500
1,000
3,000
2,900
2,075
3,000
3,500
3,000
3,400
5,500
200
50
200
500
0
200
200
0
100
150
0
150
500
150
500
4,550
3,600
6,650
60
20
40
60
20
40
25,405
25,340
33,690
19
CITY OF CHANHASSEN •
1995 BUDGET
Commentary
Parks & Recreation - Recreation Programs
Function: To provide a year round recreational program which reflects a variety of interests in the community
and which develops a social, physical, cultural and aesthetic quality for our citizens. Programs funded from this
function are supported both by fees charged to those utilizing programs and by general tax dollars.
Revenue: Revenue in the form of donations (3807) is generated from Chanhassen's Sponsorship Program. This
revenue offsets expenditures incurred under 4130 and 4300 for the following special events: Easter, 4th of July,
Septemberfest, Februaryfest and Halloween.
Expenditures:
General Comment: Expenditures for this function include maintenance of hockey facilities and part-time staff for
such, payments to the Community Schools for programs provided specifically for Chanhassen including Senior
Citizen activities, etc.
4010 Recreation Supervisor 1 80% Recreation Supervisor 1/ 50%
Senior Coordinator
4020 Playground Director 50% Building Monitors 100%
Playground Leaders (4) 50% Recreation Intern 100
Warming House Attendants (8)100%
4011 Payments to full time employees working overtime to prepare rinks/other program activities.
4110 Film/Developing, Colored Paper, Poster Printer Paper, Kroy Tape.
4120 Playground /Camp /Program Equipment (balls,games)
Bases (2 sets)
Soccer Goals (4)
Home Plates (2)
Pitching Rubbers (2)
Safety Base (2)
Anchors (6)
Volleyball Nets (4)
Tennis Court Backboards
Soccer Nets (4)
Waterwars Game
4130 Playground supplies: July 4th, February Festival, Park Pride, Septemberfest, Easter Candy Hunt, Tree
Lighting Ceremony.
4240 Employee Uniforms.
4300 July 4th, Septemberfest, February Festival, Wing Dings, Easter Candy Hunt, Tree Lighting Ceremony.
4310 South Lotus Lake Boat Access, City Center Warming House, North Lotus Warming House, cellular
phones (2).
4320 City Center Warming House, Lake Susan Ballfield Lights, Minnewashta Security Light, North Lotus
Warming House, South Lotus Tennis Courts.
4340 February Festival, July 4th, Septemberfest, Halloween, Easter Candy Hunt. •
4410 Portable warming house North Lotus Park.
Pro,
V..j
•
CITY OF CHANHASSEN
1995 BUDGET
101 General Fund
570 Parks & Recreation
145 Recreation Programs
1994 1994 1995
ACCOUNT DESCRIPTION BUDGET RE- ESTIMATE BUDGET
4010
Salaries & Wages -Reg
42,450
42,450
48,000
4011
Overtime -Reg
1,500
1,500
0
4020
Salaries & Wages -Temp
14,200
12,500
15,430
4030
Contributions - Retirement
5,300
5,300
5,800
4040
Contributions - Insurance
4,750
4,750
4,700
4050
Workers' Compensation
600
600
2,700
TOTAL PERSONAL SERVICES
68,800
67,100
76,630
4110
Supplies -Office
5,950
4,400
2,050
4120
Supplies - Equipment
6,600
3,200
4,925
4130
Supplies- Program
12,050
14,500
14,850
4240
Uniforms & Clothing
200
300
125
"
TOTAL MATERIALS & SUPPLIES
24,800
22,400
21,950
4300
Fees, Services
27,750
32,800
43,600
4310
Telephone
850
750
3,400
4320
Utilities
600
600
2,900
4330
Postage
500
500
250
4340
Printing & Publishing
4,800
6,250
7,000
4370
Travel & Training
350
342
725
4380
Mileage
300
100
100
4410
Rental- Equipment
0
261
1,250
TOTAL CONTRACTUAL SERVICES
35,150
41,603
59,225
4933
Sales Tax on Purchases
900
900
900
TOTAL MISCELLANEOUS
900
900
900
i" TOTAL RECREATION PROGRAMS
129,650 132,003 158,705
21
CITY OF CHANHASSEN
1995 BUDGET
Commentary
Parks & Recreation -Self- Supporting Programs
Function: To supplement overall recreation programs by providing a budgetary vehicle by which new programs,
which are primarily self- supporting (revenues generated by user charges equals costs), can be accomplished.
Expenditures:
General Comment: Programs funded under this function are self - supporting, i.e. men's softball, gymnastics,
hobby and craft courses, instructional courses, etc. The offsetting revenue for this function is separately
accounted for under the General Fund Revenue section of the budget.
In addition to self - supporting recreational programs, community events also included in this function are: Golf
Tournament, and Halloween Party. These activities are generally self- supporting.
Expenditures within this account may exceed budgetary limitations so long as aggregate revenues for all
programs are within 5% of aggregate expense.
4010 Recreation Supervisor 1 20%
4020 Playground Director 50%
Camp Leaders
Playground Leaders (4) 50%
Pre- school/Craft Instructors
Tennis Instructor /Coach
Golf Instructor
Open Gym Attendants
Birthday Bonanza Leaders
Miscellaneous Program Instructors
4130 Supplies for all programs.
4300 Umpire /Officials Fees, Sanctioning Fees, State Tournament Berths, Super Event Bus Rental, Water
Instructor /Camp, Entertainment.
is
LJ
7
22
10
•
CITY OF CHANHASSEN
1995 BUDGET
101 General Fund
570 Parks & Recreation
146 Self- Supporting Programs
1994 1994 1995
ACCOUNT DESCRIPTION BUDGET RE- ESTIMATE BUDGET
4010
Salaries & Wages -Reg
7,000
7,000
8,000
4020
Salaries & Wages -Temp
14,000
10,875
14,525
4030
Contributions - Retirement
1,900
1,900
1,000
4040
Contributions - Insurance
600
600
600
4050
Workers' Compensation
120
120
500
*
TOTAL PERSONAL SERVICES
23,620
20,495
24,625
4120
Supplies - Equipment
170
170
0
4130
Supplies- Program
15,000
13,000
16,112
4240
Uniforms & Clothing
0
0
25
*
TOTAL MATERIALS & SUPPLIES
15,170
13,170
16,137
4300
Fees, Services
40,000
30,000
24,150
4310
Telephone
0
0
0
4320
Utilities
0
0
0
4340
Printing & Publishing
300
1,500
0
4380
Mileage
100
100
80
*
TOTAL CONTRACTUAL SERVICES
40,400
31,600
24,230
4933
Sales Tax on Purchases
600
600
600
*
TOTAL MISCELLANEOUS
600
600
600
**
TOTAL SELF - SUPPORTING PROGRAMS
79,790
65,865
65,592
23
CITY OF CHANHASSEN •
1995 BUDGET
Commentary
Parks & Recreation -Lake Ann Park Operations
Function: To provide accurate accounting of the overall operation of Lake Ann Park. This function is
responsible for tracking all revenues and expenditures including the rental of facilities, watercraft and equipment,
and fees collected from parking and concession sales. Revenue collected offsets expenditures.
Revenue:
General Comment: Revenue collected in this function is obtained from park admission fees, park facility and
ballfield rentals, watercraft rentals, equipment rentals and concession sales. Revenue will be reflected in the
General Fund Revenue Budget.
3632 Lake Ann Gate Parking Pass.
3633 Rental of Volleyball Sets, Volleyballs, Horseshoe Sets, Bocce Ball Sets, Croquet Set, Fishing Equipment.
3634 Rental of Picnic Sites: Lakeside, Parkview, Recreation Shelter, and Ballfield Rental.
3635 Rental: Canoes, Paddle Boats, Fishing Boats, etc.
3638 Revenue collected from food concession sales. •
Expenditures:
General Comment: Expenditures for this function include: salaries & wages, beach/lifeguard contract, utilities,
telephone, employee uniforms and all supplies needed for the operation of Lake Ann Park.
4020 Gate Attendants 100%
Concession /Rental Employees (4) 100%
Shelter cleaning (Lake Ann & Susan)
4120 Lake Ann picnic sign.
4130 Concession supplies (food, paper goods, etc.).
4240 Employee uniforms.
4300 Beach Director /Lifeguard Contract.
4310 Beach and little concession payphones, gatehouse, concession /recreation shelter.
4320 Little concession, recreation shelter /concession, ballfield lights, maintenance shed.
4340 Printing of Lake Ann Passes and Lake Ann Park.
4510 Outfield fence replacement -Field #3. •
24
K]
•
I •
CITY OF CHANHASSEN
1995 BUDGET
101 General Fund
570 Parks & Recreation
147 Lake Ann Park Operations
1994 1994 1995
ACCOUNT DESCRIPTION BUDGET RE- ESTIMATE BUDGET
4020
Salaries & Wages -Temp
15,000
15,000
16,500
4030
Contributions - Retirement
2,340
2,340
2,100
4050
Workers' Compensation
2,100
2,100
900
*
TOTAL PERSONAL SERVICES
19,440
19,440
19,500
4110
Supplies -Office
200
50
100
4120
Supplies - Equipment
2,500
1,350
1,550
4130
Supplies - Program
4,500
5,100
5,700
4240
Uniforms & Clothing
400
550
500
TOTAL MATERIALS & SUPPLIES
7,600
7,050
7,850
4300
Fees, Services
21,500
36,925
19,000
4310
Telephone
2,100
2,000
2,200
4320
Utilities
2,400
2,700
3,300
4340
Printing & Publishing
2,000
1,200
1,000
4410
Rental- Equipment
0
0
0
4510
Repair & Maintenance - Building
0
15
10,000
*
TOTAL CONTRACTUAL SERVICES
28,000
42,840
35,500
4933
Sales Tax on Purchases
400
400
400
*
TOTAL MISCELLANEOUS
400
400
400
**
TOTAL LAKE ANN PARK OPERATIONS
55,440
69,730
63,250
25
CITY OF CHANHASSEN .
1995 BUDGET
Commentary
Parks & Recreation -Park Maintenance
Function: To maintain the Cities 27 park sites containing over 450 acres of property including 18 sets of play
equipment, 10 outdoor basketball courts, 31 athletic fields, 4 hockey rinks, 8 family skating rinks, 3 warming
houses, 3 park shelters,17 tennis courts, 12 sand volleyball courts, 3 boat accesses, 4 swimming beaches, 9
public docks, a fishing pier and approximately 5 miles of bituminous trail.
Expenditures:
Personal Services: Budgeted positions include:
4010
1994
1995
Park Superintendent
80%
80%
Park Maintenance Person
80%
80%
Park Maintenance Person
80%
80%
Park Maintenance Person
80%
4020
Park Maintenance (FT Temp - 5)
100%
100
Other Major Expenditures include:
4120 Reflects the added supplies needed for existing as well as new parks.
4140 $4,000 water tank for flooding rinks. 0
4150 Reflects the added maintenance materials needed for existing as well as new parks, including ball and
soccer fields.
Fertilizer $10,000
Asphalt 5,000
Weed spray 1,500
4151 Supplies to maintain sprinkler systems.
4300 Maintenance of sprinkler systems.
4350 Services for rubbish removal during the summer months.
4400 Portable toilet rental. Increase is for ADA Accessible toilets.
4510 Carver Beach Park fence $ 6,000
Carver Beach Park backstop 1,200
Lake Ann Park outfield fences 6,000
Contingency 1,500
4530 Repairs on equipment that require contractual services. Additional $1,000 to repaint park trailers.
1 0 �
P
CITY OF CHANHASSEN
•
1995 BUDGET
Commentary
Parks & Recreation -Park Maintenance (cont.)
4531 Radio maintenance contract.
4560 New sign purchases in addition to routine sign maintenance such as replacing lost or damaged signs.
4705 Chain saws $1,000
Push lawn mower, weed whip 1,000
Cement mixer 1,000
Portable radio (City) 1,000
Painting of park trailers 1,000
LJ
•
27
CITY OF CHANHASSEN
1995 BUDGET
101 General Fund
570 Parks & Recreation
148 Park Maintenance
•
•
1994 1994 1995
ACCOUNT DESCRIPTION BUDGET RE- ESTIMATE BUDGET
4010 Salaries & Wages -Reg 86,400 86,400 119,000
4011
Overtime -Reg
2,000
2,000
3,000
4020
Salaries & Wages -Temp
20,000
20,000
24,600
4030
Contributions - Retirement
12,400
12,400
14,400
4040
Contributions - Insurance
9,850
9,850
14,300
4050
Workers' Compensation
5,800
5,800
5,700
*
TOTAL PERSONAL SERVICES
136,450
136,450
181,000
4110
Supplies -Office
1,500
200
1,500
4120
Supplies- Equipment
13,000
13,000
16,000
4140
Supplies - Vehicles
2,500
2,500
6,500
4150
Maintenance Materials
19,000
19,000
28,000
4151
Irrigation Materials
0
0
1,500
4170
Motor Fuels & Lubricants
6,500
6,500
7,000
4240
Uniforms & Clothing
1,500
1,500
2,000
4260
Small Tools & Equipment
750
750
1,000
*
TOTAL MATERIALS & SUPPLIES
44,750
43,450
63,500
4300
Fees, Services
2,000
2,000
2,500
4310
Telephone
50
300
500
4320
Utilities
750
750
750
4340
Printing & Publishing
100
100
100
4350
Cleaning & Waste Removal
3,000
3,000
4,000
4360
Subscriptions & Memberships
100
100
150
4370
Travel & Training
500
500
600
4400
Rental -Land & Buildings
9,000
19,000
22,000
4410
Rental- Equipment
1,500
1,500
1,500
4440
License & Registration
500
500
500
4510
Repair & Maintenance - Building
500
500
14,700
4520
Repair & Maintenance - Vehicles
1,500
1,500
2,500
4530
Repair & Maintenance -Equip
1,750
1,750
2,750
4531
Repair & Maintenance - Radios
1,000
1,000
1,500
4540
Repair & Maintenance - Streets
0
0
20,600
4560
Signs & Signals
750
750
750
*
TOTAL CONTRACTUAL SERVICES
23,000
33,250
75,400
4705
Other Equipment
2500
2500
5,000
*
TOTAL CAPITAL OUTLAY
2,500
2,500
5,000
4933
Sales Tax on Purchases
2,000
2,000
2,000
*
TOTAL MISCELLANEOUS
2,000
2,000
2,000
**
TOTAL PARK MAINTENANCE
208,700
217,650
326,900
0-K
CITY OF CHANHASSEN
1995 BUDGET
•
General Fund
1994 1994 1995
ACCOUNT DESCRIPTION BUDGET RE- ESTIMATE BUDGET
570 Parks & Recreation
141 Park & Rec Commission
Materials & Supplies
Contractual Services
Miscellaneous
' TOTAL PARK & REC COMMISSION
225
236
300
1,500
1,347
1,500
15
15
15
1,740
1,598
1,815
142 Park & Rec Administration
0
0
33,750
Personal Services
44,500
44,500
50,700
Materials & Supplies
1,850
1,779
2,100
Contractual Services
10,950
10,735
18,175
Capital Outlay
400
420
50
Miscellaneous
175
250
250
' TOTAL PARK & REC ADMINISTRATION
57,875
57,684
71,275
143 Recreation Center
Personal Services
0
0
33,750
Materials & Supplies
0
0
170,355
Contractual Services
0
0
33,100
Capital Outlay
0
0
19,000
Miscellaneous
0
0
11,000
' TOTAL RECREATION CENTER
0
0
267,205
144 Senior Center Operation
•
Personal Services
18,720
18,720
23,500
Materials & Supplies
2,075
3,000
3,500
Contractual Services
4,550
3,600
6,650
Miscellaneous
60
20
40
' TOTAL SENIOR CENTER OPER.
25,405
25,340
33,690
145
Recreation Programs
Personal Services
68,800
67,100
76,630
Materials & Supplies
24,800
22,400
21,950
Contractual Services
35,150
41,603
59,225
Miscellaneous
900
900
900
' TOTAL RECREATION PROGRAMS
129,650
132,003
158,705
146
Self- Supporting Programs
Personal Services
23,620
20,495
24,625
Materials & Supplies
15,170
13,170
16,137
Contractual Services
40,400
31,600
24,230
Miscellaneous
600
600
600
` TOTAL SELF - SUPPORTING PRGMS
79,790
65,865
65,592
147
Lake Ann Park Operations
Personal Services
19,440
19,440
19,500
Materials & Supplies
7,600
7,050
7,850
Contractual Services
28,000
42,840
35,500
Miscellaneous
400
400
400
' TOTAL LAKE ANN PARK OPER.
55,440
69,730
63,250
148
Park Maintenance
Personal Services
136,450
136,450
181,000
Materials & Supplies
44,750
43,450
63,500
Contractual Services
23,000
33,250
75,400
Capital Outlay
2,500
2,500
5,000
Miscellaneous
2,000
2,000
2,000
' TOTAL PARK MAINTENANCE
208,700
217,650
326,900
"TOTAL PARK & RECREATION
558,600
569,870
988,432
29
CITY OF CHANHASSEN •
1995 BUDGET
Commentary
Capital Project Fund
Park/Trailways Acquisiton & Development
General Comment: Park and trail fees (charges established on new construction) are receipted into this fund.
Many major park and trail improvements become a budgeted expense of this fund (Note: To insure mufti -year
accountability for individual projects, a separate fund is typically established to account for the assets/liabilities of
that project, i.e. Lake Ann Boat Access. In instances like the boat access, the City share of the project cost is
"reserved" until final approvals are received. At time of receipt of federal /state dollars, the City share (budgeted
amount) is "transferred" to the individual project fund. All of the revenues/expenses associated with the project
thereby become easier to monitor - with final balances being "transferred" back to this fund). As such, this fund
represents the master fund reflecting current and future obligations for major park and trail projects, as well as
minor park and trail improvements within our community.
Expenditures: 1994 1995
4010 Personal Services:
Park and Recreation Director 20%
4300 Fees, Service: 12,000 17,000
Professional services associated with the development of city parks and trails.
Tree moving
4302 Fees, Legal: 1,000 1,000 •
Legal services associated with the development of city parks and trails.
4701 Land Purchase & Improvements:
Half court basketball, Chanhassen Estates Park 2,500
Trees, Lake Ann Park 3,000
Skating rink electrical service with light 8,000
Trees, Power Hill Park 2,000
Contingency, Lake Ann Park 2.500
18,000
Trees, Hwy. 212 Berm - Chanhassen Hills
3,000
Tree replacement, Greenwood Shores
600
Landscaping, Lake Ann shelter
3,000
Ballfield safety fencing, Lake Ann Park
10,000
Ballfield lights contribution, Lake Susan Park
10,000
Trees, Lake Susan Park
2,000
Hockey rink with lights, North Lotus Lake Park
30.000
58,600
01
• CITY OF CHANHASSEN
1995 BUDGET
Commentary
Capital Project Fund
Park/Trailways Acquisiton & Development (cont.)
•
31
1994
1995
4705 Other Equipment:
Play area expansion, Chanhassen Hills Park
13,000
Track ride, Lake Susan
2,000
Play area expansion, North Lotus Lake Park
12,000
Play area, Pheasant Hill Park
20,000
Picnic tables, Pheasant Hill Park
3,000
Benches, Pheasant Hill Park
1,600
Picnic tables
4,000
Scout projects
500
Contingency
10.000
66,100
Tire swing, Bandimere Heights Park
1,500
Park benches & signage, Carver Beach Park
2,200
Play equipment, Chanhassen Estates Park
3,000
Play area expansion, Curry Farms Park
8,000
Superdeck Boardwalk, Herman Field Park
Cash register, canoe, paddle boats (2), life jackets (10),
6,000
Canoe paddles (10), bouys
5,350
Play equipment, Power Hill Park
22,000
Picnic tables, benches
12,000
Signage
2,000
Scout project supplies
500
Recycling containers
10,000
Contingency
10.000
82,550
4754 Trailway Improvements:
Lake Ann Park Trail Extension
2,500
16,000
4769 Recording costs, taxes.
200
500
•
31
•
CITY OF CHANHASSEN
1995 BUDGET
CAPITAL PROJECT FUNDS
410 Park Trailways Acq & Dev Fund
i
•
1994 1994 1995
ACCOUNT - DESCRIPTION BUDGET RE- ESTIMATE BUDGET
REVENUE
PERMITS
3303 Park Development Fees
3304 Trail Fees
TOTAL PERMITS
OTHER REVENUE
3801 Interest Earnings
3807 Donations
TOTAL OTHER REVENUE
** TOTAL REVENUE
120,000 360,000 180,000
30,000 100,000 60,000
150,000 460,000 240,000
20,000 20,000 20,000
0 0 0
20,000 20,000 20,000
170,000 480,000 260,000
32
•
CITY OF CHANHASSEN
1995 BUDGET
CAPITAL PROJECT FUNDS
410 Park Trailways Acq & Dev Fund
1994 1994 1995
ACCOUNT DESCRIPTION BUDGET RE- ESTIMATE BUDGET
EXPENDITURES
4010
Salaries & Wages -Reg
9,350
9,350
11,000
4030
Contributions- Retirement
1,130
1,130
1,300
4040
Contributions - Insurance
600
600
600
4050
Workers' Compensation
100
100
600
*
TOTAL PERSONAL SERVICES
11,180
11,180
13,500
4150
Maintenance Materials
2,000
0
0
*
TOTAL MATERIALS & SUPPLIES
2,000
0
0
4300
Fees, Services
12,000
12,000
17,000
4302
Fees, Legal
1
500
1,000
4340
Printing & Publishing
200
208
2,000
4375
Promotional Expense
1,500
1,500
1,000
4410
Rental- Equipment
500
0
0
4510
Repair & Maintenance - Building
4,000
0
0
*
TOTAL CONTRACTUAL SERVICES
19,200
14,208
21,000
4701
Land/Building Improvement
18,000
18,000
58,600
4705
Other Equipment
66,100
59,500
82,550
4752
Outside Engineering Services
1,000
1,179
1,500
4754
Trailway Improvements
2,500
2,500
16,000
4769
Other Acquisition Costs
200
200
500
*
TOTAL CAPITAL OUTLAY
87,800
81,379
159,150
4901
Refunds & Reimbursements
0
13,900
0
4933
Sales Tax on Purchases
5,700
4,500
6,500
*
TOTAL MISCELLANEOUS
5,700
18,400
6,500
**
TOTAL EXPENDITURES
125,880
125,167
200,150
REVENUE OVER /(UNDER) EXPENDITURES
44,120
354,833
59,850
FUND BALANCE FORWARD
413,250
413,250
768,083
LESS REQUIRED RESERVE
West Minnewashta
150,000
150,000
225,000
City Center Park Play Equipment
25,000
25,000
8,000
Highway 101 Trail
15,000
15,000
20,000
New School Site /Furnishings
15,000
15,000
30,000
Stockdale Land Acquisition
0
0
50,000
Land Dev. /Lake Minnewashta West
0
0
25,000
Fund Reserve
252,370
252,370
300,000
TOTAL RESERVE
457,370
457,370
658,000
TOTAL RESOURCES OVER /(UNDER) LIABILITIES
0
310,713
169,933
33
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„ \vv..v.t.:::.x:..,,.:.v .., •.{. .. � :: � \,. v.1 \l...v,v .. \ \ \�v \W ;.v •Tv k \v, v \v.. ..
•
Public Safety
Department
0
1995 Budget Requests
October 17, 1994
•
RIM
�` ::.
� 0
•
I!
CITY OF CHANHASSEN
GENERAL GOVERNMENT
PUBLIC SAFETY
PUBLC WORKS
PARKS & RECREATION
COMMUNITY DEVELOPMENT
** TOTAL GENERAL FUND 2,381,286 575,292 1,829,895 75,980
safety
33%
Expenditures by Department
Park &Rec
Corn Dev Gen Govt
3 %,
9rwi 19%
Pub W
25%
Expenditures by Type
Capital
2%
Contractual
;:.....:... Personal
Materials Misc
12% 2%
Misc.
1995 BUDGET
63,050
935,480
GENERAL FUND
1,639,325
Personal
Materials & Contractual
Capital
Services
Supplies Services
Outlay
335,500
38,400 495,830
2,700
881,900
70,400 638,185
42,730
635,181
177,750 422,000
5,500
409,705
285,692 253,780
24,050
119,000
3,050 20,100
1,000
** TOTAL GENERAL FUND 2,381,286 575,292 1,829,895 75,980
safety
33%
Expenditures by Department
Park &Rec
Corn Dev Gen Govt
3 %,
9rwi 19%
Pub W
25%
Expenditures by Type
Capital
2%
Contractual
;:.....:... Personal
Materials Misc
12% 2%
Misc.
Total
63,050
935,480
6,110
1,639,325
8,900
1,249,331
15,205
988,432
100
143,250
93,365 4,955,818
1
PUBLIC SAFETY DEPARTMENT
1995 GOALS
PRIMARY GOAL: To continue responding to the increasing number of calls for service
(police, fire & rescue, emergency management, animal control, code
enforcement, building inspections, fire inspections, permits, licensing and
crime prevention & safety education) that directly relate to the increase in
population and business growth.
SIGNIFICANT CHANGES REFLECTED IN 1995 BUDGET:
* Design & implement a new Public Safety Education Specialist program with the
hiring of a new full -time person with an approximate salary of $32,000.00.
* Expand current temporary 32 - 40 hour per week Building Inspector position to
permanent full -time.
Complete maintenance goals at our two fire stations that are getting to the point
where repair & upkeep needs have been identified. (We have been caught the last
2 years with significant unplanned expenditures for repairs to the two stations.)
•
2
1995 PUBLIC SAFETY BUDGET
Commentary on Budget Sections
121 - PUBLIC SAFETY ADMINISTRATION
The most significant change in this section deals with the inclusion of the recommended Public
Safety Education Specialist position. This position has been endorsed by the Public Safety
Commission, and one of the factors considered by the Carver County Sheriff's Department in not
increasing the number of patrol hours was their support of such a position. (Attached is a draft
job description.) The increase in 4300/Fees, Services reflects the hourly cost increase for the
police contract with the Sheriff's Department, and does not reflect any increase in hours.
122 - FIRE PREVENTION ADMINISTRATION
Increases in the Fire Department budget reflect the continuously increasing need of training,
building upkeep costs, and other costs associated with maintaining a fire department the size of
ours for a community growing as rapidly as ours is. In order to meet the legal requirements &
recommendations for a policy manual, the Fire Department desires to hire a writer to assist in
this endeavor, which is reflected in the 4300 Fees for Service increase. •
The 4510/Repair & Maintenance for Building section has been increased significantly for the
items set forth in the commentary section of this budget. For the last two years we have been
caught short of estimates for the building simply because the buildings are getting to the point
where they need maintenance. If the budget will sustain the effort, it was decided that this is the
time to go ahead and get the buildings in the shape they should be to continue getting maximum
use out of them.
The other significant increase is in 4705 /Other Equipment, for the items listed in the commentary
section. Again, much of these costs are for items that simply need to be replaced because of the
amount of use the equipment gets along with their age. As is the case with the buildings &
grounds maintenance cost, if the budget will support the purchase of this additional equipment,
the Fire Department would like to proceed with the purchase of these items in 1995.
123 - PUBLIC SAFETY COMMISSION
These is no increase in this section.
•
125 - CODE ENFORCEMENT
Included in this budget section is the addition of a 20 hour per week secretarial position to assist
with the tremendous paperwork that accompanies the growth spurt that the City is in, and will
be in for the foreseeable future. Because the present support staff finds themselves so busy with
taking phone calls and assisting customers with the counter during the day, together with all the
work associated with it, much of the dictation, calling on old permits, code enforcement follow
up, off -hour calls, filing and other support work either does not get done or is done so at a
delayed rate. We are proposing that we hire a secretary to work evenings and /or weekends to
simply help keep the support staff caught up on such things as dictation, filing, phone followups,
etc. Because this position would only be a 20 hour per week position, there would no benefits
associated with it, and an hourly cost could be kept to a minimum.
Because of the tremendous increase in inspection activity (please remember that at the half -year
point in 1994, we conducted almost as many inspections as in all of 1993; similarly, we took in
almost as much permit revenue during the first 6 months of this year as in all of the previous
year), we hired a temporary building inspector to work 30 hours a week that had to be increased
to 40 hours per week. Predictions indicate that the trend will continue well into the foreseeable
future, and for this reason we recommend making this temporary position a permanent, full -time
position.
A significant expense is found in 4705 /Other Equipment, which is primarily the cost of a new
copy machine for approximately $12,000.00. (Ours is simply worn out, and has had literally
every part replaced that can be replaced, and has the repair service in weekly... if not daily.)
A purchase of a new shredder to keep up the increasing amount of material that is required by
law to be shredded (confidential police reports, teletype material, complaint forms, etc.).
126 - ANIMAL CONTROL
The increases in this section are those we anticipate being associated with general cost increases
for services & costs. It should be noted that the majority of the 4300 Fees, Services are paid
back by the cities that we impound animals for. We have included the cost in 4705 for a file
cabinet so that miscellaneous animal control files can be taken out of the general Public Safety
files for the sake of saving room, and making the material more accessible to the animal control
personnel.
g.\safet y\sh\ps budg.e
4
JOB DESCRIPTION
CITY OF CHANHASSEN
*I
POSITION: Public Safety Education Coordinator
DEPARTMENT: Public Safety
DATE: January 1995
OBJECTIVE AND SCOPE
To coordinate and provide public safety education services through program development &
implementation.
The Public Safety Education Coordinator is a non -sworn position of the Chanhassen Public Safety
Department. This person will design, implement and coordinate services to the community that
emphasizes proactive and reactive responses to public safety in our community. Crime
prevention services, safety education and responding to victims of criminal activity in Chanhassen
will fall within the duties of this position.
RELATIONSHIPS Receives supervision from the Public Safety Director; works with Public
Safety, Fire Department and City staff, other emergency service
organizations, and most importantly, the public.
SPECIFIC RESPONSIBILITIES
1. Coordinate and assist with crime prevention programs, including:
A. Operation Identification;
B. Neighborhood Watch;
C. Business Risk Management/Loss Prevention.
2. Disseminate to civic organizations, businesses and residents relevant crime prevention
and safety information.
3. Represent department at designated police - community activities and meetings.
4. Conduct premise surveys of commercial establishments & residential dwellings as
requested.
5. Encourage citizen & commercial participation in crime prevention programs.
6. Assist in the preparation and distribution of "Crime Alerts ".
E
7. Work with neighborhoods and businesses to assist with specific problems, needs or
requests.
8. Work directly with the schools and other neighborhood, civic, and service organizations
to provide requested information or suggest safety programming.
9. Provide effective information to the community, with possibilities including newspaper
articles, city newsletter articles, cable TV programming, etc.
10. Communicate with victims of crime in the community to offer assistance.
11. Review law enforcement reports and work with law enforcement agencies to maintain an
awareness of specific safety related needs.
12. Maintain records reflecting effectiveness of the program.
13. Work with the Carver County Sheriff's Department, Minnesota State Patrol, Southwest
Metro Drug Task Force and Chanhassen Fire Department to coordinate efforts and assist
where needed.
REQUIREMENTS
Valid Minnesota Drivers License.
• Bachelor's Degree.
Free of felony convictions.
Ability to work a flexible work schedule.
Ability to communicate effectively verbally and writing.
Strong organizational skills with an emphasis on prioritizing and following directives.
General knowledge of criminal justice systems.
Knowledge of personal safety programs, crime prevention techniques, programs and philosophies
regarding crime prevention and safety education.
g:\safety\ ormyobdescr.edu
I•
CITY OF CHANHASSEN
1995 BUDGET
PUBLIC SAFETY
Personal Materials & Contractual Capital
Services Supplies Services Outlay Misc. Total
I r 0
I*
121
Police Administration
198,900
7,000
482,475
1,700
650
690,725
122
Fire Prevention Administration
124,900
36,300
115,480
24,730
3,500
304,910
123
Public Safety Commission
500
650
1,525
160
2,835
125
Code Enforcement
483,700
16,250
23,670
14,800
1,000
539,420
126
Animal Control
73,900
10,200
15,035
1,500
800
101,435
TOTAL
881,900
70,400
638,185
42,730
6,110
1,639,325
Expenditures by Function
Animal Cntl
6.2%
Code Enfr
Police
/°
'I
42.
1 /°
32.9
•}Fi
P/S Comm
0.2% Fire
18.6%
7
CITY OF CHANHASSEN
1995 BUDGET
Commentary
Public Safety - Police Administration
Function: To provide for the protection of life and property in the City through both proactive crime prevention
and the enforcement of state statutes and city ordinances. This section includes the positions of Public Safety
Director and two secretaries as well as contractual services obtained from the Carver County Sheriff's
Department for police services and the Southwest Metro Drug Task Force for narcotics investigation and
enforcement.
Personal Services: 1994 1995
4010 Public Safety Director 100% 100
Support Service Secretary 100% 100
Support Service Secretary 100% 100
Public Safety Education Specialist 0% 100%
Materials and Supplies:
4110 Office supplies, including copy machine paper for the Public Safety Department, supplies for crime
prevention.
4130 Program costs for Operation Identification, Crime Prevention, Neighborhood Watch supplies, Junior
Police badges /pencils, brochure rack for lobby.
4140 Equipment for vehicle.
4210 Books and periodicals used to maintain updated information for code and law enforcement.
4240 Uniforms.
4410 Rental of copy machine and maintenance contract.
4531 Radio repair & maintenance, including portion of radio maintenance & repair contract and civil defense
siren maintenance contract fee.
4560 Costs for emergency warning signs.
4705 Portable radio, EOC storage cabinet.
4984 Attributable to Construction/Development is being charged 5% of the total costs of this function.
•
8
1994
1995
4300
Carver County Police Contract
$418,844
$434,707
Southwest Metro Drug Task Force
10,000
10,000
State Crime Computer Fees
1,200
1,300
Pager rental
280
300
Siren maintenance
370
400
Additional traffic /neighborhood patrol
15.000
15.000
$445,694
$461,707
4310
Phone costs.
4360
Membership in professional associations.
4370
Professional training to maintain licenses and certifications.
4410 Rental of copy machine and maintenance contract.
4531 Radio repair & maintenance, including portion of radio maintenance & repair contract and civil defense
siren maintenance contract fee.
4560 Costs for emergency warning signs.
4705 Portable radio, EOC storage cabinet.
4984 Attributable to Construction/Development is being charged 5% of the total costs of this function.
•
8
•
CITY OF CHANHASSEN
1995 BUDGET
101 General Fund
520 Public Safety
121 Police Administration
I �
1994 1994 1995
ACCOUNT DESCRIPTION BUDGET RE- ESTIMATE BUDGET
4010
Salaries & Wages -Reg
110,700
110,700
152,000
4030
Contributions - Retirement
13,500
13,500
18,500
4040
Contributions - Insurance
10,400
10,400
15,200
4050
Workers' Compensation
5,600
5,600
13,200
*
TOTAL PERSONAL SERVICES
140,200
140,200
198,900
4110
Supplies -Office
1,000
1,000
1,500
4120
Supplies - Equipment
500
500
600
4130
Supplies- Program
600
600
900
4140
Supplies - Vehicles
1,000
1,000
1,000
4170
Motor Fuels & Lubricants
1,100
1,100
1,300
4210
Books & Periodicals
500
500
400
4240
Uniforms & Clothing
1,300
1,300
1,300
*
TOTAL MATERIALS & SUPPLIES
6,000
6,000
7,000
4300
Fees, Services
451,850
451,850
462,000
4310
Telephone
4,150
4,150
3,000
4340
Printing & Publishing
300
300
600
4360
Subscriptions & Memberships
750
750
750
4370
Travel & Training
2,500
2,500
5,000
4375
Promotional Expense
400
400
400
4410
Rental- Equipment
5,500
5,500
5,500
4440
License & Registration
25
25
25
4483
Insurance - General Liability
3,300
3,300
3,300
4520
Repair & Maintenance- Vehicles
1,000
1,000
1,000
4530
Repair & Maintenance -Equip
300
300
300
4531
Repair & Maintenance - Radios
400
400
400
4560
Signs & Signals
300
300
200
*
TOTAL CONTRACTUAL SERVICES
470,775
470,775
482,475
4705
Other Equipment
1,000
1,000
1,700
*
TOTAL CAPITAL OUTLAY
1,000
1,000
1,700
4933
Sales Tax on Purchases
605
605
650
4984
Attributable to Constr /Dev
(30,929)
(30,929)
*
TOTAL MISCELLANEOUS
(30,324)
(30,324)
650
0 ** TOTAL POLICE ADMINISTRATION
587,651 587,651 690,725
9
CITY OF CHANHASSEN
1995 BUDGET
Commentary
Public Safety -Fire Prevention & Admin.
Function: To provide fire protection and rescue service to the community through the use of paid - per -call
firefighters. Chanhassen currently maintains and operates two fully equipped fire stations and maintain a staff of
46 fully trained community firefighters.
Expenditures:
Budget
Budget
1994
1995
Personal Services:
4020 Fire call pay per hour
7.00
7.00
Training
7.00
7.00
$1.00 per man per call
Relief Association
1.00
1.00
Fire Chief
2,500
2,500
1 st Asst. Chief
1,800
1,800
2nd Asst. Chief
1,800
1,800
Training Officer
1,200
1,200
Rescue Squad Captain
900
900
Secretary
900
900
4 Captains & 1 Asst. Engr. (700)
3,500
3,500
Lieutenants
2,000
2,000
Clerical
950
950 •
Building Manager
1,300
1,300
Computer Operator
1,000
1,000
Quarter Operator
600
600
Air Packs
300
300
Fitness Coordinator
300
300
Operations Officer
1,100
1,100
Chief Engineer
1,000
1,000
4110 Office supplies.
4120 Supplies, Equipment.
4130 First aid supplies.
4210 Books and Periodicals: Materials as needed by training officers, Fire Education Committee, and Fire
Marshal, such as film rental, training manuals, fire prevention materials, etc.
4240 Replace worn protectional gear, outfit new firefighters, and purchase of fire coats & pants.
4300 Physicals, new members.
Medical Director ($1,000).
Hepititas B shots.
Physicals for members over 40.
Writing of new SOP manual. Is
10
CITY OF CHANHASSEN
1995 BUDGET
Commentary
w
I!
Public Safety -Fire Prevention & Admin. (cont.)
4320 Electricity and heat.
4350 Garbage pick -up, cleaning service.
4360 Subscriptions & Memberships: Includes WAFTA.
4370 Travel & Training.
4375 Fire Prevention material and fire education.
4510 Repair & Maintenance, Bldg. & Grounds:
Carpet hall and steps
Carpet cleaning
Furniture
Bay door
Painting
Fire door, detectors (code issue)
Electric repairs, lighting
Exterior walk and tile repair (1994)
Re -key building, key pads misc. doors
Lockers (crew) 10
4520 Repair & Maintenance, Vehicles:
Engine 209, refurbish, repair (rust, paint, interior).
4530 Equipment Tests
4703 City network computer
4705 Other Equipment:
Pagers (8) @ $450
Mag lights (3)
Radios, pager combos (capts)
Cutter, auto extrication
Exercise room, weights, new machine
Foam and nozzle for new truck
Washer /Dryer, front loading
Headphones for engine, pump panel
Kitchen supplies, new pans, etc.
Fire hose, replace only damaged
Crew lockers
$ 2,100
600
4,780
3,850
1,000
3,900
2,800
2,800
2,500
$26,330
$3,800
330
2,400
1,400
3,700
2,500
1,800
1,500
300
5,000
$24,730
4984 Attributable to Construction/Development is being charged 5% of the total costs of this function.
1 1 11
CITY OF CHANHASSEN
1995 BUDGET
101 General Fund
520 Public Safety
122 Fire Prevention Administration
1994 1994 1995
ACCOUNT DESCRIPTION BUDGET RE- ESTIMATE BUDGET
4020
Salaries & Wages -Temp
103,900
103,900
103,900
4030
Contributions - Retirement
2,900
2,900
8,000
4050
Workers' Compensation
13,000
13,000
13,000
TOTAL PERSONAL SERVICES
119,800
119,800
124,900
4110
Supplies -Office
2,000
2,000
2,000
4120
Supplies - Equipment
3,000
3,000
3,000
4130
Supplies- Program
3,000
3,000
3,000
4140
Supplies - Vehicles
4,000
4,000
5,000
4150
Maintenance Materials
1,000
1,000
1,000
4170
Motor Fuels & Lubricants
2,600
2,600
4,000
4210
Books & Periodicals
1,000
1,000
600
4240
Uniforms & Clothing
16,000
16,000
16,000
4260
Small Tools & Equipment
800
800
700
4290
Misc. Materials & Supplies
1,000
1,000
1,000
TOTAL MATERIALS & SUPPLIES
34,400
34,400
36,300
4300
Fees, Services
8,000
8,000
15,000
4310
Telephone
4,000
4,000
4,000
4320
Utilities
14,000
14,000
16,000
4330
Postage
0
0
0
4340
Printing & Publishing
800
800
400
4350
Cleaning & Waste Removal
5,200
5,200
6,000
4360
Subscriptions & Memberships
3,000
3,000
3,000
4370
Travel & Training
19,000
19,000
20,000
4375
Promotional Expense
4,500
4,500
4,800
4410
Rental- Equipment
0
0
400
4440
License & Registration
0
0
50
4483
Insurance - General Liability
2,500
2,500
2,500
4510
Repair & Maintenance - Building
5,000
5,000
26,330
4520
Repair & Maintenance - Vehicles
8,000
8,000
8,000
4530
Repair & Maintenance -Equip
5,000
5,000
5,000
4531
Repair & Maintenance - Radios
4,000
4,000
4,000
TOTAL CONTRACTUAL SERVICES
83,000
83,000
115,480
4703
Office Equipment
3,600
3,600
0
4705
Other Equipment
13,545
13,545
24,730
TOTAL CAPITAL OUTLAY
17,145
17,145
24,730
4933
Sales Tax on Purchases
3,500
3,500
3,500
4984
Attributable to Constr /Dev
(12,892)
(12,892)
TOTAL MISCELLANEOUS
(9,392)
(9,392)
3,500
**
TOTAL FIRE PREVENTION ADMIN
244,953
244,953
304,910
12
CITY OF CHANHASSEN
1995 BUDGET
Commentary
Public Safety - Public Safety Commission
The City Council established a seven member citizens' commission to provide input on issues pertaining to public
safety in the City of Chanhassen. The day -to -day coordination of patrol service (contracted service with Carver
County), fire administration, and paramedic service are the responsibilities of the Public Safety Director. It is the
responsibility of the Public Safety Director to provide the citizens' commission with comparative cost information
comparing service levelstcosts of a city department versus contracting. In addition, the commission reviews
changes in service levels, meets with citizens regarding public safety concerns, and reviews the coordination of
the various public safety agencies.
Expenditures:
4011 Overtime for department secretary to prepare for and attend commission meetings to record, transcribe,
and distribute minutes and to prepare and distribute commission packets.
4110 Equipment and supplies for commission activities.
4340 Printing and publishing of legal notices for ordinance changes and program printing.
4375 Costs for Public Safety Open House and other costs related to public safety education.
13
CITY OF CHANHASSEN
1995 BUDGET
101
General Fund
520
Public Safety
123
Public Safety Commission
L]
i
1994 1994 1995
ACCOUNT DESCRIPTION BUDGET RE- ESTIMATE BUDGET
4011
Overtime -Reg
500
500
500
"
TOTAL PERSONAL SERVICES
500
500
500
4110
Supplies -Office
650
650
650
TOTAL MATERIALS & SUPPLIES
650
650
650
4340
Printing & Publishing
650
650
650
4370
Travel & Training
175
175
175
4375
Promotional Expense
700
700
700
TOTAL CONTRACTUAL SERVICES
1,525
1,525
1,525
4933
Sales Tax on Purchases
160
160
160
TOTAL MISCELLANEOUS
160
160
160
**
TOTAL PUBLIC SAFETY COMMISSION
2,835
2,835
2,835
14
CITY OF CHANHASSEN
1995 BUDGET
Commentary
Public Safety -Code Enforcement
Function: To provide for the health, safety, and welfare of the City through the administration of state laws and
local ordinances. Included in this function is the code enforcement officer, health officer, building official, building
inspectors, mechanical inspectors, and fire marshal. State building and fire codes are enforced through the City
by adoption of these codes on the local level. This department works closely with police, fire inspection, etc.
Expenditures:
Personal Services: Personnel included in this function are:
4110 Office supplies.
4120 Equipment supplies for building division, fire marshal and code enforcement.
4130 Supplies for fire inspection program, including supplies for fire investigations, code enforcement,
reference books and instructional supplies.
4210 Books and periodicals for building inspections and code enforcement.
4240 Uniforms and equipment.
Contractual Services:
4300 Includes plan review and consulting fees for specialized projects occurring in the City, and pager rental
costs.
4370 Training costs to enable inspection and enforcement personnel to remain current on professional issues,
and to maintain professional licenses required for their positions. Also included is training money for the
code enforcement officer to attend skills training.
4375 Safety handouts, etc.
4520 Annual routine body repair and maintenance for inspection vehicles, CSO vehicles and fire marshal
vehicle.
4530 Maintain existing equipment.
4705 Portable radio, secretarial chair & typewriters, copy machine, shredder.
��- I
!I
15
1994
1995
Building Official
100
100
3 Building Inspectors
100
100%
Fire Marshal
100%
100%
Public Safety Officer /Code Enforcement Officer
50%
50%
2 Mechanical Inspectors
100%
100%
Mechanicallnspector -P/T
100%
100%
Secretary-F/T
100%
100%
Secretary-P/T (20hrs/week)
100
4110 Office supplies.
4120 Equipment supplies for building division, fire marshal and code enforcement.
4130 Supplies for fire inspection program, including supplies for fire investigations, code enforcement,
reference books and instructional supplies.
4210 Books and periodicals for building inspections and code enforcement.
4240 Uniforms and equipment.
Contractual Services:
4300 Includes plan review and consulting fees for specialized projects occurring in the City, and pager rental
costs.
4370 Training costs to enable inspection and enforcement personnel to remain current on professional issues,
and to maintain professional licenses required for their positions. Also included is training money for the
code enforcement officer to attend skills training.
4375 Safety handouts, etc.
4520 Annual routine body repair and maintenance for inspection vehicles, CSO vehicles and fire marshal
vehicle.
4530 Maintain existing equipment.
4705 Portable radio, secretarial chair & typewriters, copy machine, shredder.
��- I
!I
15
CITY OF CHANHASSEN
1995 BUDGET
101 General Fund
520 Public Safety
125 Code Enforcement
1994 1994 1995
kCCOUNT DESCRIPTION BUDGET RE- ESTIMATE BUDGET
4010
Salaries & Wages -Reg
286,300
286,300
373,000
4011
Overtime -Reg
2,000
2,000
4,000
4020
Salaries & Wages -Temp
3,000
13,800
10,800
4030
Contributions - Retirement
34,800
34,800
45,200
4040
Contributions - Insurance
33,700
33,700
39,200
4050
Workers' Compensation
9,000
9,000
11,500
*
TOTAL PERSONAL SERVICES
368,800
379,600
483,700
4110
Supplies -Office
1,500
1,500
2,000
4120
Supplies - Equipment
850
850
1,600
4130
Supplies- Program
2,200
2,200
2,500
4140
Supplies - Vehicles
4,000
4,000
3,000
4170
Motor Fuels & Lubricants
3,500
3,500
4,000
4210
Books & Periodicals
900
900
900
4240
Uniforms & Clothing
2,000
2,000
2,000
4260
Small Tools & Equipment
200
200
250
*
TOTAL MATERIALS & SUPPLIES
15,150
15,150
16,250
4300
Fees, Services
3,750
3,750
4,000
4310
Telephone
750
750
750
4340
Printing & Publishing
2,300
2,300
3,000
4360
Subscriptions & Memberships
1,500
1,500
1,500
4370
Travel & Training
10,000
10,000
10,000
4375
Promotional Expense
500
500
600
4440
License & Registration
110
110
120
4520
Repair & Maintenance - Vehicles
2,700
2,700
2,700
4530
Repair & Maintenance -Equip
650
650
500
4531
Repair & Maintenance - Radios
500
500
500
*
TOTAL CONTRACTUAL SERVICES
22,760
22,760
23,670
4705
Other Equipment
1,000
1,000
14,800
*
TOTAL CAPITAL OUTLAY
1,000
1,000
14,800
4933
Sales Tax on Purchases
1,000
1,000
1,000
*
TOTAL MISCELLANEOUS
1,000
1,000
1,000
**
TOTAL CODE ENFORCEMENT
408,710
419,510
539,420
1 1 16
CITY OF CHANHASSEN
1995 BUDGET
Commentary
Public Safety- Animal Control
Function: To provide animal control and protection services to Chanhassen and the five cities we contract with
to provide such services, as well as to provide Community Service Officer programming to support the
emergency response agencies providing services within the City, and to assist with code enforcement, deliveries
and general support help in the public safety area.
Expenditures:
4010 Public Safety Officer /Code Enforcement Officer 50%
4020 Three part-time Community Service Officers 100
4110 Office supplies for CSO and Animal Control program.
4120 Equipment and supplies for Animal Control/CSO programs, including leashes, kennels, etc.
4140 Equipment for new CSO truck (lights, radio, etc.).
4240 Uniforms for CSOs and Public Safety Officer including replacement costs.
4300 This area primarily deals with veterinarian fees for services such as boarding of animals and ancillary
veterinary costs which are billed back to the cities utilizing the services. Animal disposal contract costs
shared with Eden Prairie. Vaccination costs for (3) CSO's and Public Safety Officer. Also, $500 for cost -
sharing of deer -heard count.
4705 Portable radio and file cabinet.
17
CITY OF CHANHASSEN
1995 BUDGET
101 General Fund
520 Public Safety
126 Animal Control
1 . 10
i
1994 1994 1995
%CCOUNT DESCRIPTION BUDGET RE- ESTIMATE BUDGET
4010
Salaries & Wages -Reg
16,950
16,950
19,000
4011
Overtime -Reg
1,000
1,000
500
4020
Salaries & Wages -Temp
42,500
42,500
42,000
4030
Contributions - Retirement
7,200
7,200
7,300
4040
Contributions - Insurance
2,500
2,500
3,200
4050
Workers' Compensation
2,750
2,750
1,900
*
TOTAL PERSONAL SERVICES
72,900
72,900
73,900
4110
Supplies -Office
500
500
500
4120
Supplies- Equipment
600
600
600
4130
Supplies- Program
300
300
400
4140
Supplies - Vehicles
400
400
1,000
4170
Motor Fuels & Lubricants
3,000
3,000
3,500
4210
Books & Periodicals
200
200
200
4240
Uniforms & Clothing
3,500
3,500
4,000
*
TOTAL MATERIALS & SUPPLIES
8,500
8,500
10,200
4300
Fees, Services
9,000
9,000
10,000
4310
Telephone
1,000
1,000
1,000
4340
Printing & Publishing
300
300
400
4360
Subscriptions & Memberships
200
200
200
4370
Travel & Training
1,000
1,000
2,000
4440
License & Registration
35
35
35
4520
Repair & Maintenance - Vehicles
500
500
600
4530
Repair & Maintenance -Equip
300
300
400
4531
Repair & Maintenance - Radios
400
400
400
*
TOTAL CONTRACTUAL SERVICES
12,735
12,735
15,035
4705
Other Equipment
800
800
1,500
*
TOTAL CAPITAL OUTLAY
800
800
1,500
4933 Sales Tax on Purchases 700 700 800
* TOTAL MISCELLANEOUS 700 700 800
** TOTAL ANIMAL CONTROL 95,635 95,635 101,435
18
CITY OF CHANHASSEN
1995 BUDGET
101 General Fund
10
1994 1994 1995
%CCOUNT DESCRIPTION BUDGET RE- ESTIMATE BUDGET
520 Public Safety
121 Police Administration
Personal Services
Materials & Supplies
Contractual Services
Capital Outlay
Miscellaneous
* TOTAL POLICE ADMINISTRATION
122 Fire Prevention Administration
Personal Services
Materials & Supplies
Contractual Services
Capital Outlay
Miscellaneous
* TOTAL FIRE PREVENTION ADMIN
123 Public Safety Commission
Personal Services
Materials & Supplies
Contractual Services
Miscellaneous
* TOTAL PUBLIC SAFETY COMM.
125 Code Enforcement
Personal Services
Materials & Supplies
Contractual Services
Capital Outlay
Miscellaneous
* TOTAL CODE ENFORCEMENT
126 Animal Control
Personal Services
Materials & Supplies
Contractual Services
Capital Outlay
Miscellaneous
* TOTAL ANIMAL CONTROL
**TOTAL PUBLIC SAFETY
140,200
140,200
198,900
6,000
6,000
7,000
470,775
470,775
482,475
1,000
1,000
1,700
(30,324)
(30,324)
650
587,651
587,651
690,725
119,800
119,800
124,900
34,400
34,400
36,300
83,000
83,000
115,480
17,145
17,145
24,730
(9,392)
(9,392)
3,500
244,953
244,953
304,910
500
500
500
650
650
650
1,525
1,525
1,525
160
160
160
2,835
2,835
2,835
368,800
379,600
483,700
15,150
15,150
16,250
22,760
22,760
23,670
1,000
1,000
14,800
1,000
1,000
1,000
408,710
419,510
539,420
72,900
72,900
73,900
8,500
8,500
10,200
12,735
12,735
15,035
800
800
1,500
700
700
800
95,635
95,635
101,435
1,339,784 1,350,584 1,639,325
I" 19