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Administrative SectionADMINISTRATIVE SECTION CITY OF CHANHASSEN 690 COULTER DRIVE • P.O. BOX 147 • CHANHASSEN, MINNESOTA 55317 (612) 937 -1900 • FAX (612) 937 -5739 MEMORANDUM TO: Mayor and City Council FROM: Don Ashworth, City Manager DATE: August 11, 1994 SUBJ: 1994 Goals As a part of the mid -year review process, I ha 4 h of our departments provide a status report on 1994 goals. Attached please find th uate. Approved earlier in the year was a 3% increase to occur at mid -year. This in( position. I am proceeding with the mi, continued support of all of our staff. I cooperation, and total work efforts are been associated with. Thank you ag�p idju , ' ent fib this office in January with a 1Ii% ea would p " me to the mid -point (average) for the . Y 4 adjustm , at this time. I thank you for your #n sincerely r t rt that employee morale, I'gher at this p time than any city that I have for your support:, PLANNING DEPARTMENT GOALS 1. Implement Highway 5 Plan While the plan and ordinance have been completed, they must be refined during the review process, given formal public hearings and adopted. The Comprehensive Plan needs to be amended to incorporate the document and revised land use plan. The zoning ordinance also needs to be amended. It is likely that we will have to process several city - initiated revisions to the zoning map to bring it into compliance with the Highway 5 Plan's recommendations. There are a number of long- term tasks to go along with the plan including working with new developments to bring them into compliance and working with MnDOT and others on issues related to the highway and access boulevards. Related projects to be undertaken in 1994 include building the Highway 5 pedestrian overpass and working with Southwest Metro Transit and the American Legion to develop plans for redevelopment of the site. This would involve building a new legion hall, park and ride lot and motel/restaurant. Update, June 1994: Highway 5 is progressing. Tentatively the EA hearing is scheduled for August. Following that will be the Comprehensive Plan amendments and further implementation of the corridor study. 2. Implement SWMP The program was initially funded at 60% of staff's initial 5 year request and due to an error by the original consultant, we are only getting 60% of that. I expected that we would finish 1993 with the SWMP fund nearly zeroed out. This did not occur for several reasons. We did not bring our Surface Water Coordinator on until mid -year which saved on salary but also significantly delayed project development, educational programs, water quality testing, etc. We had also scheduled several construction projects on Lake Lucy and Lake Riley which were delayed due to delays in subdivisions that the project was linked to and an inability of staff to manage and promote projects due to work load. We expect to make up for lost ground in 1994 and the issue of correcting SWMP rates needs to be addressed if the program is to reach its goals. Update, June 1994 The Surface Water Management Plan (SWMP) was received by the City in March 1994. Staff has held two work sessions on the SWMP and the public hearing is scheduled for July 20, 1994. The SMWP has been very helpful for the plan review process. Also, staff applied for a wetland alteration permit for a water quality enhancement project in November 1993 to test the waters of the state and federal permitting authorities. The agencies were requiring an individual permit process which is long and tedious. In order to avoid an unnecessary time consuming permit process for future projects, the City is taking the time to educate the agencies on the progressive SWMP. Chanhassen is the first City to incorporate wetlands and water quality enhancement into a SWMP, and therefore, we are in many ways a test case for the agencies. With the approval of the agencies, staff is planning to complete six water quality enhancement projects by the end of the winter. These projects are along the west side of Lotus Lake, north side of Rice Marsh Lake, and north side of Lake Riley. Wetlands banking is a high priority for the SWMP. SWMP projects that do not have wetland mitigation areas on -site will be delayed if there is not a bank of wetland mitigation area built up to compensate for wetland alteration. Staff is working on land acquisition for wetland restoration in conjunction with the Bluff Creek corridor plan. A lake monitoring program will begin this summer with draft lake management plans completed by winter 1994. These plans will be distributed to lakeshore owners and beach lot associations for comment in conjunction with a survey on lawn and lakeshore care practices. Wetlands and stormwater ponds in addition to the lakes will be monitored on a regular basis starting in 1995 in order to compile the data necessary to assess the effects of the City's SWMP. Education programs on water quality, lawn and lakeshore care, and ecology are also a part of the monitoring program. 3. Senior Housing Development For several years the City has been studying the feasibility of building senior housing in our community. This has been a goal of the Senior Commission for at least 3 years. We have completed a feasibility study that defined the need and type of housing that is required and are currently completing a financial study of how best to attain what is needed. A public /private partnership to build a 70 unit, 2 -3 story project with underground parking in the CBD seems the likely outcome. Things are moving forward and it seems likely that we may at least be able to lock up a site in 1994 and potentially secure a developer and initiate the project. Update, June 1994 The City Council and HRA will meet on August 16, 1994, to discuss finance options for future senior housing. Fred Hoisington, who has been facilitating the Vision 2002 Ad Hoc Committee, has been investigating potential locations for the units. One of the locations favored by the Ad Hoc Committee and Senior Commission seems to be east of the existing Oak Ponds units, west of Kerber Boulevard. 4. Continue work to expand senior services In 1993, we were able to start up the Senior Answer Line. In 1994 we wish to continue to understand and meet senior needs in related areas. 2 Update, June 1994 Senior Linkage Line, operate successfully. rise. which is the information and referral program, continues to The number and quality of phone calls is continuously on the Coordination between the city and Carver County on the different programs has been outstanding. Two Chanhassen senior residents serve on the Senior Advisory Board to the County Commissioners, representing Chanhassen's interests. Staff is still working with the State of Minnesota to start a CHORE program in the area. CHORE is a service that provides help to seniors to allow them to stay in their homes longer. We are hoping the service will be available in November 1994. Transportation is an on -going goal. Staff is working with Southwest Metro Transit, the Metropolitan Council, and Carver County to secure some funds from the state to expand transportation services for seniors. 5. CDBG Now that we have reached our goal of securing funding into the future, we need to get back down to business regarding project development and program operations. It seems likely that senior support services and construction to meet ADA requirements are likely to use the lion's share of funding for the next few years. Update, June 1994 The city has received Year XX Block Grant monies and made the following allocations: Chanhassen Senior Center Operations $17,000 South Shore Senior Center $ 5 Accessibility Improvements $26,544 6. Recycline/Organized Collection The recycling program is largely in -place and requires relatively little oversight. Proceeding with Phase II will largely be a 1994 project. Update, June 1994 Phase U of the Organized Collection Study is almost complete. Staff is requesting authorization to initiate contract negotiations with the consortium of existing haulers. The compost site is open every Saturday through summer. The city subsidized purchase of 75 composters for Chanhassen residents. We are providing up to 100 vouchers for mulching blade converter kits. The Recycling Committee has not met in many months. 3 7. Tree Preservation The Tree Board has been working to develop improved preservation ordinances and is nearing the end of this task. For 1994, I have set a goal of putting the program in a more permanent footing: I am seeking an increase of funding up to $30,000. This will allow us to regularly hire a forestry intern. I would like to be able to start an organized reforestation effort on public lands and ROW with the additional funding. Update, June 1994 The city council adopted the Tree Preservation Ordinance on May 9, 1994. The city provided 200 coupons for city residents to purchase trees. 8. Environmental Commission I am proposing that the Council constitute an Environmental Commission that would replace the work of the SWMP Task Force, Recycling Committee and Tree Board. Each of these groups have reached a point where their work load has diminished. We still need them for important input but they would not convene with enough frequency to be consistent or reliable. Secondly, managing three boards on top of all our other responsibilities is extremely difficult for myself and my staff. I am therefore proposing to combine their responsibilities in an environmental commission that would meet monthly and standing Commission members would be appointed by the Mayor and Council and would serve terms of office. They would provide the required continuity for the three programs and I believe adequately guide and direct them. I am recommending that there be 7 members, 1 from the Planning Commission, 1 from the Park and Recreation Commission and the balance selected from interested residents. Update, June 1994 Staff still supports one commission as opposed to a few narrowly focused commissions. If established, the commission could begin work with the Bluff Creek Corridor Study. 9. South 1995 Study Area and 212/169 Corridor Since we adopted the Comprehensive Plan we have had a goal of defining land uses in the two 1995 Study Areas. With the Highway. 5 Plan we have met this goal for the north area. We need to launch a comparable effort for the south one located between Lyman and Pioneer. Additionally, the Planning Commission has long been concerned with the old commercial strip along Highway. 169/212. Sandwiched between the Minnesota River bluff line and the National Wildlife Refuge, this area contains a series of marginal land uses. We are proposing to combine both studies. Work load permitting, we want to initiate this project with the Planning Commission in 1994. 4 Update, June 1994 Staff has begun work on the BF District (use), but is prepared to begin the 169/212 Study in conjunction with the 1995 Study area south of Lyman Boulevard. This will begin once the Highway 5 Comprehensive Plan amendment process has begun. 10. Hiehway. 101 The City has been working on a project to define the ultimate alignment of Highway. 101 between Highway. 5 and new Highway. 212 that we expect to complete by early 1994. Additionally, we have started a process of working with Carver and Hennepin Counties, Eden Prairie and MnDOT on the ultimate disposition of Highway. 101. This will likely be a long -term program that will culminate in the improvement of the roadway and turn back to County authority. This program should begin in earnest in 1994. Update, June 1994 An alignment for Highway 101 has been selected. The preferred alignment is being staked and then it will be officially mapped in accordance with the Minnesota Municipal Planning Act. The next step will be to secure funding for the construction of the road. 5 PARK AND RECREATION DEPARTMENT Park and Recreation Director 1. Equip North Lotus Lake Park skating rink with electrical service and a light. Update, June 1994 Scheduled for September 1994 2. Continue to administer the development of the new Chanhassen Recreation Center and park. Update, June 1994 Ongoing. Currently concentrating on construction management and preliminary operations policies. 3. Continue in the effort to construct the Highway 101 trail. Update, June 1994 Ongoing. 4. Coordinate the completion of items specified in the 1994 Park Acquisition and Development Capital Improvement Program (CIP). Update, June 1994 Ongoing. 5. Complete finish grading, seeding, restoration, and initial installation of site amenities at Power Hill Park and Pheasant Hill Park. Update, June 1994 - In progress. 6. Ensure that the trail from Lake Susan Community Park to Chanhassen Hills is programmed for completion. Update, June 1994 A beaver has created a dam, which restored a wetland, which flooded the trail route. Currently exploring alternate routes. 7. Implement an honorary tree planting program. Update, June 1994 Fall/winter project. 8. Accelerate the planning/acquisition of the Bluff Creek Corridor. Update, June 1994 Ongoing. Design charrett on May 26. Development design work currently being completed with Heritage Development. 9. Represent the interests of the city in Hennepin Park's project of developing the north and south railroad grade trail corridors. Update, June 1994 Project is nearing completion and will be a great addition to the city's recreational offerings. 10. Ensure that credit card payment and phone and fax mail registrations are implemented by April 29, 1994. Update, June 1994 Did not make April 29 goal. Implementation is forthcoming. 11. Double recreation and leisure program registration levels. Update. June 1994 Leisure program registrations are "up." A final tally will be made later this year. 12. Develop, edit and publish a Chanhassen Park and Trail Brochure. 7 Update, June 1994 Pictures are being compiled. Brochure to be completed late in the year. 13. Construct the trail connection from Pleasant View Road to Trap Line Circle via the Summit at Near Mountain. Update, June 1994 This project was to be completed with volunteers from the Hennepin County Tree Trust. The Tree Trust is no longer working outside of Hennepin County. 14. Complete grading and surface water drainage corrections at North Lotus Lake Park. Update, June 1994 In progress. 15. Complete the trail connection to Eden Prairie at Rice Marsh Lake. Update, June 1994 To be completed by August in conjunction with the Chanhassen Estates street improvement project. 16. Acquire or take necessary steps to guarantee the future acquisition of the remaining vacant land north of City Center Park. Update, June 1994 Incomplete to date. 17. Initiate planning for a new covered picnic shelter for the lakeview picnic area at Lake Ann Park. Update, June 1994 To be discussed with the Park and Recreation Commission during the update of the Park and Recreation Acquisition and Development 5 Year Capital Improvement Program. 8 18. Develop a Pavement Management Plan for present and future bituminous trails and parking lots found in the City's park and trail system with the direct assistance of the Engineering department. Update, June 1994 Fall/winter. 19. Resolve the issue of a lack of storage for park maintenance equipment and supplies.. Update, June 1994 Unresolved to date. Short term: Increased the efficiency of storage in the wood building at Lake Ann. Long term: Unknown. 20. Present a proposal to the Housing and Redevelopment Authority asking them to finance the installation of ballfield lights at Lake Susan Park. Update, June 1994 July agenda. 21. Negotiate the acquisition of the 10 acre park which has been identified west of Lake Minnewashta at the intersection of Minnewashta Parkway and Kings Road. Update, June 1994 In progress. 22. Complete the trail connection between Herman Field Park and Minnewashta Regional Park. Update, June 1994 Fall. 23. Complete the amendment to the Recreation Section of the Comprehensive Plan, including the creation of a Comprehensive Park Plan. Update, June 1994 Ongoing. E 24. Oversee the portion of the city's contract with C.S. McCrossan related to the construction of the tennis courts at South Lotus Lake Park. Update, June 1994 Nearing completion. 25. Complete the annual park inventory in April 1993. Update, June 1994 Complete with the exception of four sites. 26. Continue to pursue grant programs and other available sources of funds or matching grants to augment the Park and Trail Acquisition and Development Fund. Update, June 1994 Applied for LAWCON grant for matching funds to acquire west Lake Minnewashta parkland. Recreation Supervisor I 1. Increase Chanhassen's annual sponsorship contributions total to $15,500 including cash, gift certificates, etc. Update, June 1994 A total of $28,862 will be collected for the sponsorship program. 2. Complete 1994 time table in early January to assist our department with important dates, programs, and special events. Update, June 1994 Completed. 3. Finalize the 4th of July Celebration schedule of events by the end of March. Update, June 1994 Completed in late April/early May. 10 4. Process district facility request applications for the 1994/95 school year by June 1. Update, June 1994 Processing will now be completed by mid -July. 5. Continue working with Districts 112 and 276 staff to accomplish the goals and objectives of our department and the Chanhassen community. Update, June 1994 On- going. 6. Continue to work with Recreation Supervisor I/Senior Citizen Coordinator in providing new and interesting recreational opportunities for the residents of Chanhassen. Update, June 1994 On- going. 7. Work with seasonal staff to better understand their job duties and responsibilities. Continue ongoing training with seasonal staff. Update, June 1994 Staff training was held in late May for gate attendants. 8. Search out and implement more volunteers to assist with Chanhassen special events. Update, June 1994 Through the sponsorship program I have people interested in assisting with Septemberfest and the Halloween party. 9. Work with computer consultant to create software that will track program registrations specific to different areas of the city. The data collected will assist our department plan for the future. Update, June 1994 This project has been started. Would like to complete by September /October. 11 10. Use the Leisure Line to update game status for adult softball and basketball programs. It is anticipated that the Leisure Line will generate over 13,000 calls for these activities and other recreation programs. Update, June 1994 Leisure Line has been used daily. With nicer weather this summer, the Leisure Line hasn't had as many calls as last year. The line will be used for the rest of the year for other programs. 11. Develop and implement a policy that will distribute Chanhassen facilities to local organizations fair and equally. Update, June 1994 Completed in February. 12. Obtain feedback through evaluations from softball teams regarding the abolishment of all non - resident softball players. Data collected will aid in developing a new residency policy for the 1995 season. Update, June 1994 Softball leagues are still playing. 13. Strive to collect at least $5,000 in picnic revenues from reservations. Update, June 1994 As of the end of June, $3,749.13 has been collected. I should have no problem obtaining this goal. 14. Continue working with MRPA by assisting with Healthy Strides, a fun walk program associated with the national NRPA Conference in October. Update, June 1994 Working hard on the Healthy Strides Committee. 15. Continue to offer 2 -3 teen dances in 1994/95 and look for new ways to improve the program. 12 Update, June 1994 Developing dates for fall. 16. Offer 2 -3 downhill ski trips again for 6th, 7th, and 8th graders, including a trip to Spirit Mountain in Duluth. Update, June 1994 Developing dates in September. 17. Offer a tennis program/league again this summer for adults. Update, June 1994 Dawn developed. 18. Continue to offer Adult Boot Hockey next December and start publicity sooner through mailings to the softball and basketball programs, articles in the Chanhassen Villager, and the Chanhassen Brochure. The league will get a big lift and should develop. Update, June 1994 Will offer again this year. 19. Continue to assist the Chanhassen Athletic Association, Chanhassen/Chaska Soccer Association, and other civic organizations in a liaison capacity. Update, June 1994 On- going. 20. Work with Recreation Supervisor I/Senior Citizen Coordinator in developing a comprehensive internship program. Update, June 1994 Completed. Michelle is working out great! 21. Research and explore the possibilities of developing a week long sports camp at Lake Ann Park during this upcoming summer. 13 Update, June 1994 Offered program, but did not get enough people registered. 22. Gather and implement information pertaining to fax and phone program registration. Program will be complete by February 18. Update, June 1994 Information has been obtained; however, I have to hurdle over a few more obstacles. Recreation Supervisor I/Senior Citizen Coordinator 1. Develop additional registration procedures to include fax, credit card, and phone mail. Update, June 1994 In progress. 2. Pursue additional training on computer to include Desktop Publishing. Update, June 1994 Will be waiting until late summer /early fall to take class or training course. 3. Continue to implement seasonal staff training and work towards developing a manual and a seasonal staff appreciation or recognition program. Update, June 1994 Training and manual completed. Staff appreciation program is still under consideration and planning stages. 4. Develop an intern manual and potential intern project list. Update, June 1994 Completed. 5. Help to coordinate the production of the city's quarterly newsletter. Update, June 1994 Completed and will continue coordinating. 14 6. Continue to work with local newspapers on the Park and Recreation column, and work towards increasing the number of feature stories done each year. Update, June 1994 In progress. 7. Continue to supervise and coordinate Lake Ann Park Shelter, concession stand, and equipment rental outpost. Also improve the procedures involved in the boat rental area and work with park maintenance to design a more efficient tie down system. Update, June 1994 Up and running/in progress. New boat area system completed. 8. Get involved with the National Park and Recreation Association Conference to be held in Minneapolis. Update, June 1994 In progress. 9. Incorporate a volunteer opportunities portion in the city's quarterly newsletter to include photographers, gardeners, trip chaperons. Update, June 1994 Completed and obtained a photographer. Will continue to do as needed in upcoming editions of newsletter. 10. Offer a drama/arts workshop during the summer using grant resources and cooperatively programming with District 112 Community Education. Update, June 1994 In progress. 11. Establish a system and structure for the Senior Center Chorus. Update, June 1994 In progress. Not completely structured yet. 15 12. Offer a second annual summer concert series using community and school bands as the warmup bands prior to each Lawn Chair Lyrics Concert. Enlist community organizations again as co- sponsors. Work with Market Square restaurants to offer a concert night special. Update, June 1994 In progress. Concert series is all set with community organizations as co- sponsors. Still working on concert night special. 13. Offer two weeks of Lake Ann Adventure Day Camp immediately after playground ends. Update, June 1994 One week is being offered at this time and another one will be planned if demand and staff (seasonal) is available. 14. Coordinate a Cross- Country Fun Ski in cooperation with the February Festival. Update, June 1994 Completed. 15. Plan and implement special events with Recreation Supervisor I. Update, June 1994 Always in progress. 16 ADMINISTRATION GOALS Personnel/Administration 1. Update the city's Personnel Policy including family leave time, comp time, etc. (January/July). Update, June 1994 The city attorney and staff have reviewed the proposed changes to the policy and staff expects to present the final plan to the council in September. 2. Complete a compensation program for meritorious employees for job based performance with the city (January/December). Update, June 1994 Included in the modification to the Personnel Policy. 3. Review the pros and cons of the LOGIS Health Care Program (January/December). Update, June 1994 No action has been taken to date. 4. Consider Approval of Americans with Disabilities Act (ADA) Accessibility Plan and also provide employee training regarding implementation of the plan (January/July). Update, June 1994 Staff has completed the training regarding the Americans with Disabilities Act and expect to present our plan to the city council in August. 5. Coordinate the publication of the city's newsletter, expanding on the overall quality of current events and the amount of graphics (January/December). Update, June 1994 Each publication seems to have more information and graphics than previous editions. Both Dawn and Karen should be credited for their efforts. 17 Cable Television Administration 1. Consider rate regulation with Triax (January/December). Update, June 1994 On June 27, 1994, the city approved the first reading of the rate regulation ordinance with Triax. 2. Continue to improve the amount and quality of cable programs provided by the City of Chaska, School Districts 112 and 276, the Chanhassen Fire Department, and Triax Cable Company (January/December). Update, June 1994 Staff met with Chaska City staff and Triax representatives in February to improve the scheduling and programs. This meeting resulted in sending a schedule of all proposed programs ahead of time so that programs can be viewed on tv within one week after the event instead of the two or three weeks as it has been in the past. 3. Continue to upgrade audio visual capabilities for the council chambers. Update, June 1994 One additional camera has been added behind the city council and new microphones have been ordered. City Hall 1. Discuss and plan for future city hall/library/senior center building expansion. Update, June 1994 The city council has scheduled a work session to review this goal for ? 18 HRA GOALS 1. Develop overall landscape/beautification plan for the following areas (January - December): - Highway #101, West 78th Street, and Highway #5. - Outlot B Target, Highway #5 and County Road 17 (Powers Boulevard). - Highway #5 and Great Plain. - Highway #5 and Market Boulevard. - Red -E -Mix, Taco Shop and Hanus Area. Update, June 1994 Trees and shrubs have been planted and within the next several weeks sod will be completed (Highway 101, West 78th Street and Highway 5). The HRA and Ryan Construction have come to terms with a new Private Redevelopment Agreement and we are planning on a real estate closing in September. It was also determined that the city council would look at landscaping alternatives for County 17 (Oudot B, Target), Market Boulevard, and the old Red -E -Mix and Taco sites. Proposed alternatives will be presented in August for each of these areas. 2. West 79th Street : Continue to market the remaining portion of land owned by the HRA east of the Americana Bank site. (January - December) Update, June 1994 Staff has hired Braun Intertec to do soil borings and preliminary engineering evaluation for a proposed commercial development that might locate on the site. This work should be completed by early August. 3. Highway #5 Corridor Project: Complete Corridor Study with the submittal to HRA in February (January - June). Update, June 1994 Final reading of the Highway 5 Overlay District is scheduled for the July 11, 1994 city council meeting. 19 4. Market Square Development: Continue to assist in marketing lots 2, 3, 4, and outlot A (January - December) Update, June 1994 This past April and May the city council and HRA approved the site plan for a Wendy's and a 10,000 sq. ft. office/retail facility for Lot 4 and Outlot A. Staff is continuing to look at different options for Lots 2 and 3, one of which is that the area remain as open space. 5. Incorporate the results of the "Vision 2002" study committee into a priority list for the HRA (January - June). Include the following projects: new library location, new post office site, senior housing, other housing needs, City Center Park, community center, Pony/Pauly/Pryzmus area, redevelopment of the Chanhassen Bowl, Frontier Center and backside of the Dinner Theatre. Update, June 1994 Since November 1993, staff has held several public input meetings both from a large focus group and also from an Ad Hoc Committee perspective. The next step is to prepare a newsletter to inform citizens of the purpose and process the city and the HRA used in creating the "vision" for downtown. Staff anticipates mailing the newsletter out in the middle of August. After completing the newsletter there will be a follow -up sample survey of the community's opinion regarding the proposed vision. Finally, in October, staff will present the final plan to both the city council and HRA for their review and implementation. 6. Hanus Facility: Monitor the construction, of the landscaping, and facade Improvements (January - December). Update, June 1994 At their June 23 meeting, the HRA amended the project to include three separate bids: a. Sign Package (August 1994) b. Painting Package (August 1994) C. Roof Screen/Re- Roofing (only if the views from the pedestrian bridge warrant the need to screen the rooftop). 20 The parking lot, trail system and landscaping is approximately 70% complete with the rest of the project anticipated to be completed in August. 7. Pedestrian Bridge Construction: Including finalizing design, taking bids for construction, monitor construction (January - October). Update, June 1994 The HRA and city council approved the final design of the pedestrian bridge this past May and expect to receive bids in early August with construction starting in early September. 8. Review Alternatives For Moderate Cost Housing for Chanhassen. Continue to work with Hoisington Koegler Group in surveying local business employee needs (January - December). Update, June 1994 Staff held an informational meeting with the HRA and city council on April 21, 1994 to discuss the needs for senior housing and affordable housing. Staff was directed to review other projects in the metro area and scheduled another work session on August 16, 1994. 9. Demolition of Pony Pauly Pryzmus Building. Leases for these facilities end as of June 1, 1994 (June - August). Update, June 1994 Staff is in the process of working on relocating the tenants from the Pony Express and Pryzmus buildings. Staff is still planning for the demolition to occur in October of 1994. The HRA also agreed to extend the Pauly lease for 18 months provided Pauly's pay a market rate rent for that facility. 10. Review options for trail system from downtown following railroad tracks to Lake Susan Park (January - December): Update, June 1994 Staff will request the Park and Recreation Department to review the proposed alternatives. 21 PUBLIC SAFETY DEPARTMENT GOALS 1. Computerize the system of taking and maintaining code complaints. Update, June 1994 Still acquiring equipment, and have a meeting scheduled with the computer programmer in July. 2. Update the Emergency Management Plan as necessary. Update, June 1994 Completed. 3. Monitor the effectiveness and needs of the police contract with Carver County Sheriff's Department. Update, June 1994 Monitor on a continuing basis through meetings with the Deputies, Patrol Sergeant, Patrol Captain, Sheriff and Chief Deputy. 4. Continue to utilize volunteer resources from the County Sheriff's Department (i.e: reserves, mounted posse, etc.) to assist with Chanhassen's special programs, etc. Update, June 1994 Do so on continuing basis. 5. Continue to provide services through the animal control contract and to continue improvement in the program. Update, June 1994 Continue to do so. 22 6. Provide joint training for law enforcement officers and our fire department. Update, June 1994 Have completed: Joint severe weather training; Multi jurisdictional hazardous materials incident training event at McGlynn Bakery; Recently completed a multi jurisdictional mass casualty incident training exercise. 7. Implement new secretarial position. Update, June 1994 Completed. 8. Improve crime prevention program. Update, June 1994 While Public Safety support service staff Beth Koenig has been assisting in this area on an "as needed" basis, we are continuing to experience difficulty meeting the demands, and have virtually no collective proactive programming occurring. All efforts by the Sheriffs Department are presently being directed towards D.A.R.E. programming. The Public Safety Commission has directed me to prepare a feasibility paper regarding the possibility of establishing a Crime Prevention Officer position. I am most enthused about recently being advised that the Chanhassen Lions intends to donate $20,000. for the purchase of a Crime Prevention Van (additional information about this will be presented to the Council soon). 9. Implement new CSO position and develop new "reserve" CSO position. Update, June 1994 Completed. 23 10. Consider utilizing a summer building inspector part-time to help deal with enormous backlogs we have been experiencing during the year. Update, June 1994 In fact, due to continuing dramatic increases in permits two temporary part -time building inspectors have been hired. 11. Monitor and attempt to improve as necessary the backlog of inspections that have produced numerous complaints. Update, June 1994 We continue to monitor and deal with this as effectively as possible. 24 PUBLIC WORKS DEPARTMENT 1. Add Well No. 7 to the City's Water Supply System Proceed with the design and implementation of Well No. 7 to be located in the Galpin well field area north of Trunk Highway 5. This improvement is consistent with the recently adopted Comprehensive Water Supply Plan. Even though this past summer was unseasonably cooler and wetter weather than normal, the City pumped approximately 440 million gallons of water during 1993. Currently, the water supply system is basically operating at capacity now and needs to be increased to meet future demands associated with the growth being experienced. Update, June 1994 City Council approved plans and specifications 5/23/94. Currently advertising for bids. 2. Pursue a Joint Petition with Carver County for the Installation of a Traffic Control Signal on Trunk Highway 5 at Galvin Boulevard This intersection has been experiencing accident problems for some time now. As traffic volumes continue to increase on Trunk Highway 5 combined with substantial residential development occurring along Galpin Boulevard north and south of Trunk Highway 5, including the proposed elementary school site, the safety of this intersection will continue to worsen making the traffic signal installation imperative. Update, June 1994 Submitted ISTEA - STP Funding application which was not approved for 1995 year program. 3. Joint Cooperative Effort with Carver County and MnDOT to Evaluate the existing Speeds of County Roads and Municipal State Aid (MSA) Roads in Chanhassen The significant growth being experienced in the City is rapidly changing the functional elements, use and design service of County and MSA roads in Chanhassen. This is a timely issue to be addressed. Update, June 1994 City and Carver County have submitted formal petitions for speed study program. No response to date from MnDOT. 4. Comprehensive Transportation Study Participate with the City of Chaska and Carver County on the Comprehensive Transportation Study (an update to the Eastern Carver County Transportation Study of 1989). In the spring of this year, new Metropolitan 25 Council data related to population growth projections and highway system classifications and improvements will be published. This, combined with the recent information on the delayed schedules for Trunk Highways 5 and 212 and new improved traffic forecasting and design techniques, necessitates a revision to the previous study from 5 years ago. Update, June 1994 Forthcoming study. 5. Trunk Highway 101 Study Group Participate as an active member of the Joint Agency Trunk Highway 101 Study Group consisting of MnDOT, Carver County, Hennepin County, Chanhassen, Eden Prairie and Minnetonka staff representatives. The primary focus of this study group is to predict the long -term functional classification of this roadway, identify the appropriate long -term governing jurisdictional agency and identify short -term and long -term needed improvements. Update, June 1994 Second study group meeting date has not been set. 6. Water Ouality Continue to monitor and evaluate water quality (rusty water) complaints in the City's water distribution system. It is anticipated that if the number of complaints continues to increase and more frequent maintenance and flushing of the distribution system is not able to control the problem, it is likely that a specific detailed study of this problem and a long -term solution may need to be undertaken. Update, June 1994 Increased flushing of mains this spring. - Closer monitoring of short -term heavy water usage. 7. Staffing, Equipment and Space Allocation Prepare near and long -term staffing, equipment and space utilization plans for the departments within Public Works in an effort to proactively plan for maintaining adequate City services as the growth in population, streets, utilities, parklands, etc. continue to occur. Update, June 1994 Hired Public Works Secretary May, 1994. Currently advertising Utility Operator and Street Maintenance positions. OR 8. Surface Water Management Program Continue to provide assistance in the successful completion of the Surface Water Management Program plan and the implementation of specific water quality projects identified and prioritized in the plan. Update, June 1994 SWMP plan scheduled for Planning Commission approval on 6/15/94. 9. Platting/Development Support Work with the Manager's office and Planning Department to provide engineering input on preliminary plat and site development proposals in a timely manner. Update the City's standard specifications for construction and detail plates. Update, June 1994 Ongoing. 10. Public Works Public Relations Continue a public awareness program to promote citizen awareness of public works activities and services within the City. Continue to pursue methods to improve customer service and efficiency in the public works operations. Update, June 1994 Mayor declaration of National Public Works Week in May. Inclusion of pertinent issues in City newsletter. 11. GIS Continue to work cooperatively with the City's computer consultant to install and develop a geographic information system (GIS), specifically as it relates to public works. This is anticipated to be a ongoing process of developing and updating infrastructure mapping layers and information. Update, June 1994 Ongoing. 12. Project Management: Continue to provide project management of all public and private development projects within the City. Specific capital projects that are known at this time are as follows: A. Trunk Highway 5 South Frontage Road (from Galpin Boulevard to McGlynn Drive) / Galpin Boulevard from Trunk Highway 5 south to Timberwood Drive. Currently preparing plans and specifications. 27 B. Chanhassen Estates Street Reconstruction and Drainage Improvements including sanitary sewer rehabilitation and watermain replacement. Contract awarded 5/23/94. C. Upper Bluff Creek (Phase HB) Trunk Sanitary Sewer and Watermain. Plans and specifications scheduled for approval 6/27/94. D. Lyman Boulevard (Trunk Highway 101 to east corporate limits)/Lake Riley Area Trunk Sanitary Sewer and Watermain Improvements. Public hearing scheduled 6/13/94. E. Johnson/Dolejsi/Turner Trunk Sanitary Sewer and Watermain Improvements. Project substantially complete. F. Powers Boulevard (County Road 17) from Trunk Highway 5 south to Lyman Boulevard (joint project with Carver County). Project 90% complete. G. Annual Sanitary Sewer Rehabilitation Program. Awarded televising contract 6/13/94. H. Annual Street Repair and Sealcoating Program. Approved plans and specifications 5/9/94. Update, June 1994 See bold description following each project above. 13. Proiect Assessments - Arrange for the adoption of assessment rolls for the following projects in time for the November 30, 1994 certification date: A. Upper Bluff Creek (Phase IIA) Trunk Utility Improvement Project No. 91 -17B. B. Johnson/Dolejsi/Turner Trunk Utility Improvement Project No. 92 -5. C. West 78th Street /Downtown Improvement Project No. 92 -3. Update, June 1994 28 These are currently scheduled for fall, 1994. 14. Sumv Pump Inspection For some time now the City Council has confirmed their commitment to the reduction of infiltration/inflow into the City's sanitary sewer system which has both a financial and capacity limitation impact on the City. At previous work session and Council meetings, the City Council has also indicated a desire to eliminate sump pump drainage (which is in violation of State law) into the City's sanitary sewer system. Staff is currently in the process of developing a City- wide sump pump inspection program. The goal is to have every property with City sanitary sewer service inspected by June 30, 1994. It is anticipated that this inspection program could be accomplished by implementing volunteers from the City employee staff on Saturday mornings and early afternoons. The inspection time would be paid at an hourly rate, yet to be determined but anticipated to be somewhere in the range of $10 to $12 per hour. Property owners would be informed if they were in violation of State law with the sump pump connection. Information on proper (legal) sump pump discharge would be given and a follow -up inspection date would be established. For those property owners who resist compliance, a penalty notice would be sent and it is anticipated that a $100 per quarter surcharge would be imposed until such time that compliance has been made. Staff will continue to meet to refine the specific details of this inspection program. Update, June 1994 - City Council approved second reading of ordinance amendment 5/9/94. Need to schedule joint departmental meeting to strategize inspection program implementation, i.e. hiring, training, jurisdictional responsibilities, administration, etc. 29 FINANCE DEPARTMENT 1. Install major revision to payroll system. Update, June 1994 2. Complete Phase 2 of the Fixed Asset Management and Reporting (including initial implementation of Central Services Fund for vehicles and equipment). Update, June 1994 3. Continue installation efforts for in -house processing of Financial Accounting System and Utility Billing System. Update, June 1994 4. Follow upon GFOA Certificate of Achievement suggestions for improvements and submit 1993 Annual Financial Report for consideration. Update, June 1994 5. Continue to monitor closely the water /sewer operations to assure financial stability. Update, June 1994 6. Modify current investment strategy to comply with new state regulations and continue to actively monitor market products /conditions to assure good earnings. 30 Update, June 1994 7. Continue work on property information data base. Update, June 1994 8. Work closely with engineering and building inspection departments on resolving the sump -pump problem with the sewer system. Update, June 1994 31 FINANCE DEPARTMENT 1. Install major revision to payroll system. Update, June 1994 Two revisions have finally arrived. Not yet installed. 2. Complete Phase 2 of the Fixed Asset Management and Reporting (including initial implementation of Central Services Fund for vehicles and equipment). Update, June 1994 Work continues slowly! 3. Continue installation efforts for in -house processing of Financial Accounting System and Utility Billing System. Update, June 1994 On hold. 4. Follow upon GFOA Certificate of Achievement suggestions for improvements and submit 1993 Annual Financial Report for consideration. Update, June 1994 Application submitted with 1993 CAFR on June 30, 1994. Most recommendations corrected. 5. Continue to monitor closely the water /sewer operations to assure financial stability. Update, June 1994 Looking good. 6. Modify current investment strategy to comply with new state regulations and continue to actively monitor market products /conditions to assure good earnings. Update, June 1994 Revised strategy. Now trying to maintain as the bond market continues to flounder. kff 7. Continue work on property information data base. Update, June 1994 Various items are being programmed by an outside agency. This will continue to be a goal for some time. 8. Work closely with engineering and building inspection departments on resolving the sump -pump problem with the sewer system. Update, June 1994 Data base file is in process. Notice has been placed in the fall newsletter about impending inspection process. Would like to have the entire inspection process comleted by year end. 31 CITY OF CHANHASSEN MEMORANDUM 690 COULTER DRIVE • P.O. BOX 147 • CHANHASSEN, MINNESOTA 55317 (612) 937 -1900 • FAX (612) 937 -5739 TO: Mayor and City Council FROM: Don Ashworth, City Manager DATE: August 11, 1994 SUBJ: Mayor and Council Salaries Salaries for the Mayor and City Council have know that one of our council members once r. to all other employees who work for the city, wages ?" [Note: The adjustment noted earliea will now turn the tables on you, i.e. "If the e who work for the city, why shouldn't the A6 ruined stagnant for the past ten years. I statement, i.e. "If we pay union wages yJ houldn't we pay our City Manager union g th F packet does provide that equality.] I iay� ruon wages for all other employees and 10ty Council be treated equally ?" For our first meeting in September, I arq*ticipating pWir, Administrative Presentations section of agenda as ari,4k that the council consider $500 per mt i for the Mayor nth i members. I should also note that,. finder state law, a mo salaries cannot occur until discussed this item with tt occur. I would hope.,that- A next general election, ill yor, albeit we did not discu remains Tuesday evening to this item onto the on item. I would recommend $400 per month for Council ation to Mayor and Council January 1, 1995. I have what level of adjustment should tnerallv discuss this item. ", 1 It n. association of metroian municipalities ELECTED OFFICIALS SALARY SURVEY Compiled by the Association of Metropolitan Municipalities 9 ^ V MAY 1994 Q= CITIES WITH POPULATION FROM 10,000 TO 20,000 POPULATION 1992 REG. SP. ANNUAL SALARY OF MAYOR ANNUAL SALARY OF CNCLMBRS. PER MTG. MTG MUNICIPALITY METRO COUNCIL MO. 1994 1993 1992 1994 1993 1992 Andover 16,887 2 $4,200 $4,200 $4,200 $3,600 $3,600 $3,600 Anoka 17,409 2 4,200 4,200 4,200 3,570 3,570 3,570 Champlin 18,244 2 4,976 4,976 4,700 3,971 3,971 3,750 Chanhassen 12,863 2 3,600 3,600 3,600 2,400 2 2,400 Chaska 12,430 2 3,600 3 3,600 3,000 3,000 3,000 Columbia Heights 19,055 2 9,000 13,800 13,800 7,800 7,800 7,800 Hastings 16 2 4,800 4,800 4,800 3 3,600 3,600 Hopkins 16,419 3 5,200 5,200 5,200 4,000 4,000 4,000 Lino Lakes 10,056 2 40max 4,500 3,500 3,500 3,600 2,600 2,600 2 /month Mounds View 12,638 2 reg /1 sp. 5,100 3,600 3,600 4 3,300 3,300 Northfield 15,052 2 4,800 4,800 4,800 3 3,600 3,600 North St. Paul 12,710 2 5,400 4,200 5,400 4,200 3,000 4,200 Prior Lake 11,876 2 4,200 4,200 4,200 3,000 3,000 3,000 Ramsey 13,269 2 6,000 6,000 6,000 4,500 4,500 4,500 Robbinsdale 14,429 2 45 /Mtg 6,600 6,600 6,600 5,280 5,280 5,280 Q= MUNICIPALITY Savage Shakopee Stillwater Vadnais Heights West St. Paul POPULATION 1992 PER METRO COUNCIL 11,775 12,344 14,598 11,420 19,286 2 00 x1t C . y Z oo � 2 y o 0 -10- CITIES WITH POPULATION FROM 10,000 TO 20,000 REG. SP. ANNUAL SALARY OF MAYOR ANNUAL SALARY OF CNCLMBRS. MTG/ MTG MO. 1994 1993 1992 1994 1993 1992 2 5,100 5,100 5,100 4,200 4,200 4,200 2 6,120 6,120 6,120 5,100 5,100 5,100 2 7,200 7,200 7,200 6,000 6,000 6,000 2 3,600 3,600 3,600 2,400 2,400 2',400 2 4,200 4,200 4,200 3,600 3,600 3 ,600 2 00 x1t C . y Z oo � 2 y o 0 -10- MUNICIPALITY Apple Valley Blaine Bloomington Brooklyn Center Brooklyn Park Burnsville Coon Rapids Cottage Grove Crystal Eagan Eden Prairie Edina Fridley Golden Valley POPULATION 1992 PER METRO COUNCIL 37,035 40,501 86,927 28,558 57,688 52,733 56,493 24,574 23,839 51,068 41, 272 46,916 28,369 21,019 -11- CITIES WITH POPULATION OVER 20,000 REG. SP. ANNUAL SALARY OF MAYOR ANNUAL SALARY OF CNCLMBRS. MTG/ MTG MO. 1994 1993 1992 1994 1993 1992 2 $8,400 $8,400 $7,200 6,000 6,000 6,000 2 9,024 8,724 8,424 6,600 6,372 6,216 2 16,000 15,000 15,000 10,000 10,000 10,000 2 7,300 7,150 7,000 5,300 5,150 5,000 2 13,140 12,900 12,600 8,760 8,580 8,400 4 9,000 8,700 7,920 6,420 6,180 5,400 3 10,000 10,000 10,000 9,000 9,000 9,000 2 6,600 6,600 6,600 4,800 4,800 4,800 2 7,421 7,421 7,421 5,626 5,626 5,626 2 9,000 7,200 7,200 6,480 5,400 5,400 2 2hrs25 7,200 7,200 6,000 6,000 6,000 4,800 +2, 50 2 7,050 7,100 7,050 5,100 5,100 5,100 2 8,400 8,400 8,400 6,900 6,100 6,100 2 9,105 9,105 9,105 6 6,815 6,815 -11- ANNUAL SALARY OF CNCLMBRS." 1994 CITIES WITH POPULATION OVER 20,000 1992 6,000 POPULATION 1992 REG. SP. ANNUAL SALARY OF MAYOR 6,000 PER MTG/ MTG 7,644 7,644 6,959 MUNICIPALITY METRO COUNCIL MO. 1994 1993 1992 6,006 5,860 ._, 5, 716 Inver Grove Heights 23,721 3 7,500 7,000 5,000 Lakeville 27,982 2 8,400 7,800 7,200 Maple Grove 41,420 2 -4 8,000 8,000 7,200 Maplewood 31,909 . 2 8,686 8,458 7,908 Minnetonka 49,266 4 8,400 8,400 8,400 New Brighton 22,324 2 7,200 7,200 7,200 New Hope 21,875 2 8,280 8,078 8,089 Oakdale 20,574 2 6,000 6,000 6,000 Plymouth 53,781 2 8,600 8,600 8,600 Richfield 35,625 2 7,573 7,573 7,573 Roseville 33,522 2 7,800 7,200 7,200 St. Louis Park 43,875 2 9,000 9,601 7,200 Shoreview 25,345 2 6,492 6,492 6,240 South St. Paul 20,295 2 7,200 7,200 7,200 White Bear Lake 25,101 2 4,800 4,800 4,800 Woodbury 23,252 2 4.920 4,920 4,620 *No Response ANNUAL SALARY OF CNCLMBRS." 1994 1993 1992 6,000 6,000 4,200 7,200 6,600 6,000 6,000 6,000 6,000 7,644 7,644 6,959 5,604 5 5,640 5,580 5,580 LL 5,580 6,006 5,860 ._, 5, 716 5,820 5,820 5,820 6,300 6,300 6,300 5,878 5,878 5,878 6,000 5,400 5,400 7 7,202 4,800 4,872 4,872 4,680 4,200 4,200 4,200 3,600 3,600 3,600 3,600 3,600 3,300 -12- CITY OF CHANHASSEN 690 COULTER DRIVE • P.O. BOX 147 • CHANHASSEN, MINNESOTA 55317 (612) 937 -1900 • FAX (612) 937 -5739 MEMORANDUM TO: Mayor and City Council FROM: Don Ashworth, City Manager DATE: August 11, 1994 SUBJ: Update on New Legislation Prior to the August 22 Council meeting, Roger that have recently gone into effect with staff at received questions about is regarding gifts to summary (copy attached) which provides a with staff members at 6:30 p.m. on August,,2 the Council. The meeting will be in the hurt; will be available to discuss new laws 1 members. One new law that I have cials. Ramsey County prepared a ;w of this new law. Roger will meet be available at 7:00 p.m. to meet with Terence Room. AMSF r OFFICE OF THE RAMSEY COUNTY ATTORNEY G s SUITE 315 c so WEST IEI.I.oco BOULEVARD ST. PAUL., MINNESOTA 55102 -1657 � c TOM FOLEY County Attorney 0 r MEMORANDUM P TO: All Ramsey County Employees t �� FROM: Michele L. Timmons ✓ Director, Civil Division F` f DATE: August 1, 1994 RE: Gifts - Notice of New Law Effective August 1, 1994, there is a new law relating to acceptance of gifts. This law, Minn. Stat. 5471.895, prohibits a "local official" from accepting a gift from an "interested person." The law defines the term "local official" very broadly, so it could apply to any county employee. The law also defines the term "interested person" broadly, to mean anyone with a direct financial interest in county business. A violation of this new law is a misdemeanor. Based on the new law, the Ramsey County Attorneys office is advising the following: If you are offered a gift from anyone Mho does business Kith the county, "just say no" to the gift, or pay equal value for it. This advice is consistent with the advice given by the Hennepin, Anoka and Washington County Attorney's offices. The types of gifts prohibited by the new law are very broad in scope and include: * money * real or personal property * a service * food and beverages (example: lunches) * entertainment'(example: sports tickets) AdministnWonfluvenile- Family Violence/Cdzninal (612) 266 -3222 • FAX: (612) 266 -3010 CivMuman SerAcW612) 266 -3111 • FAX: (612) 266.3032 • All Ramsey County Employees August 1, 1994 Page 2 • travel and lodging • promises of future employment There are a number of exceptions to the prohibition: * Campaign contributions * Service to assist an official in the performance of official duties, including but not limited to providing advice, consultation, information, and communication in connection with legislation, and services to constituents * Service of insignificant monetary value (example: helping a stranded motorist fix a flat tire) * Plaque or similar momento recognizing individual services in a field of specialty or to a charitable cause * Informational material or unexceptional value (examples: newspapers, brochures, pamphlets) * Food or beverage given at a reception meal or meeting away from the recipient's place of work by an organization before whom the recipient appears to make a speech or answer questions as part of a program * Gifts to groups of non - officials (example: somebody who does business with the county gives you and others a gift for your participation in a service organization, charity, church, or other group not related to the county) * Gifts by family members It is possible that this new law will be clarified in the 1995 legislative session. In the meantime, our best advice to you is to take the cautious approach and "just say no" to gifts.