1b. MicroSoft Software Assurance Agreement0
CITY OF
CHANHASSEN
7700 Market Boulevard
PO Box 147
Chanhassen, MN 55317
Administration
Phone: 952.227.1100
Fax: 952.227.1110
Building Inspections
Phone: 952.227.1180
Fax: 952.227.1190
Engineering
Phone: 952.227.1160
Fax: 952.227.1170
Finance
Phone: 952.227.1140
Fax: 952.227.1110
Park & Recreation
Phone: 952.227.1120
Fax: 952.227.1110
Recreation Center
2310 Coulter Boulevard
Phone: 952.227.1400
Fax: 952.227.1404
Planning &
Natural Resources
Phone: 952.227.1130
Fax: 952.227.1110
Public Works
7901 Park Place
Phone: 952.227.1300
Fax: 952.227.1310
Senior Center
Phone: 952.227.1125
Fax: 952.227.1110
Web Site
www.ci.chanhassen.mn.us
MEMORANDUM
TO:
FROM:
DATE:
SUBJ:
Todd Gerhardt, City Manager
Richard Rice, Information Systems Coordinator
February 27, 2012
Renewal of Microsoft Software Assurance Agreement
on the State of Minnesota Contract
PROPOSED MOTION:
"The city council approves the three -year Software Assurance agreement
with the State of Minnesota."
Approval requires a simple majority vote.
The city has been purchasing Microsoft software, and renewing Software
Assurance agreements utilizing the State of Minnesota contract. Software
Assurance provides maintenance and access to future software upgrades. The
State of Minnesota contract is expiring and a new three -year agreement has been
established. All Microsoft software licenses that the city maintains are being
renewed under the new state agreement. Although the payments will be spread
over a three -year term, the state requires a purchase order for the full amount in
year one. The cost of the license renewal is $21,315.98. This cost is reflected in
the 2012 through 2014 CIP.
RECOMMENDATION
Staff recommends approval of the three -year agreement with the State of
Minnesota for purchase of Microsoft software and licenses.
ATTACHMENTS
1. Quote
2. Purchase Order
g:\user \karen \microsoft software license agreement.doc
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Chanhassen is a Community for Life - Providing for Today and Planning for Tomorrow
From:
Greg Rohleder
To:
Rice, Richard
Subject:
RE: Quote Alert - Published Quote: 5095064
Date:
Monday, February 13, 2012 3:33:24 PM
Attachments:
imaoe001.ono
imaae002.pna
imaae003.pno
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imaoe005.ona
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Rick you can annualize this. You'll need to submit a PO for the full amount and then make
sure to make it clear on the PO that you want to pay it annually for the three year term.
Assuming you want to renew all the SA it would be,
PO amount = $20,015.00
Annual payment = $6,672.00
In regards to the OET email hosting. Christian Deloia responded indicating that there
would be no transfer of licensing, you would keep what you have. Therefore if you have
the necessary licensing, you only pay the service rate. If you don't have the licensing,
then you pay OET service AND licensing rate.
You would buy the service from OET.
Greg Rohleder 1 SHI International 1 greg_rohleder @shi.com I www.shi.com
Toll Free: 888 - 455 -0510 1 Office: 651 - 455 -0515 1 Fax: 651 -455 -0977 1 Mobile: 612- 237 -7842
Inside Sales Partners
Alexandra Gomez, Elise Aguiar and Garrett Kasica: 800 - 477 -6479 x8231
For quote requests, please email: guotesMNe-shi.com
To place an order, please email: ordersMNCcDshi.com or fax 732 -564 -8280
MN State Contract #24099, release C- (816)5
Innovative Solutions. World Class Support.
C onnect with us at �
From: Webmaster
Sent: Thursday, December 29, 2011 9:50 AM
To: Alex Gomez; Elise Aguiar; Garrett Kasica; Greg Rohleder; Jenny Francis
Subject: Quote Alert - Published Quote: 5095064
The following quote was published to MN CITY OF CHANHASSEN.
Quote Details
Quote Number: 5095064
Description:
Microsoft Select Plus
Reference:
Created On:
12/29/2011 10:46:00 AM
Expires:
12/31/2011 10:25:00 AM
Emailed To:
rrice @ci.chanhassen.mn.us
User Details
Contact: Richard Rice
Company: MN CITY OF CHANHASSEN
Phone: (952) 227 -1111
Email: rrice @ci.chanhassen.mn.us
Items
2 Microsoft Microsoft Exchange Server -
394 -00559 Software assurance - 1 user
CAL - Select, Select Plus -
Single Language
Note:
3 Microsoft Microsoft Visio Professional -
D87 -01158 Software assurance - 1 user -
Select, Select Plus - Win -
Single Language
Note:
4 Microsoft Microsoft Office Standard
021 -05471 Edition - Software assurance -
1 user - Select, Select Plus -
Win - Single Language
Note:
5 Microsoft Microsoft Exchange Server -
312 -02250 Software assurance - 1 server
100 33.00 USD 3300.00 USD
1 258.00 USD 258.00 USD
65 210.00 USD 13650.00 USD
1 343.00 USD 343.00 USD
1 Microsoft Microsoft Windows Server 3 352.00 USD 1056.00 USD
P73 -00228 Standard Edition - Software
assurance - 1 server - Select,
Select Plus - Single Language
Note:
- Select, Select Plus - Single
Language
Note:
Microsoft Microsoft Windows Server 4 352.00 USD 1408.00 USD
P73 -00228 Standard Edition - Software
assurance - 1 server - Select,
Select Plus - Single Language
Note:
Total: 20015.00 USD
Comments
""ATTENTION! PLEASE READ THE BELOW *"
Your current Microsoft Select agreement is set to end on Feb 28th 2012. Please note that all SA your
account has previously purchased will also be ending on Feb 28th 2012. Above is a list of all SA and
the current cost of renewing for a 36 month term. Your account will soon be able to enroll under
Microsoft's new Select Plus agreement. To begin the enrollment process please contact your account
rep, Greg Rohleder (Greg_Rohleder @shi.com)
*"PLEASE BE ADVISED THAT THIS NEW AGREEMENT WILL NOT HAVE ANY IMPACT ON
PERPETUAL LICENSES YOU HAVE PURCHASED PREVIOUSLY"
MN State Contract#436392
*Please email all quote requests to QuotesMN @SHI.com*
*Please email all order requests to OrdersMN @SHI.com OR fax 732 - 564 -8280*
Purchase Order No. 1160 -12 -025
PURCHASE ORDER -
Vendor Ship To
Name Software House Inte SHI Name City of Chanhasse
Address 2 Riverview Dri Address 7700 Market Blvd
City Somerset St N ZIP 08873 City Chanhassen __ St M_N_ _ ZIP 55317
Phone (732) 537 -7156 Phone (952) 227 -1111
Qty
CITY OF CHANHASSEN
Description
7700 MARKET BLVD., PO BOX 147
ffff o
CHANHASSEN, MN 55317
UMMSM
952- 227 -1140 fax 952- 227 -1170
Purchase Order No. 1160 -12 -025
PURCHASE ORDER -
Vendor Ship To
Name Software House Inte SHI Name City of Chanhasse
Address 2 Riverview Dri Address 7700 Market Blvd
City Somerset St N ZIP 08873 City Chanhassen __ St M_N_ _ ZIP 55317
Phone (732) 537 -7156 Phone (952) 227 -1111
Qty
Units
Description
Unit Price
TOTAL
7
EA
MS Windows Server Annual Renewal
$352.00
$2,464.00
100
Ea
MS Exchange Server Client Licenses Annual Renewal
$33.00
$3,300.00
1
Ea
MS Visio Annual Renewal
$258.00
$258.00
65
Ea
MS Office Standard Annual Renewal
$210.00
$13,650.00
1
Ea
MS Exchange Server Annual Renewal
$343.00
$343.00
SubTotal $20,015.00
Payment Details Shipping & Handling
O Check
O Cash Taxes State $1,300.98
OO Account No.
O Credit Card TOTAL 1 $21,315.98
Name
CC #
L xp u ate
BUDGET CODE
ENTER THE BUDGET CODE IN THE SHADED
AREA: 400 - 4117 -4703
Approval
Department Head Signature
City Manager Signature
Order No 5095064
Sales Rep Garrett Kasica
Date 2/9/2012 0:00
Ship Via
Notes /Remarks
Annual Software Maint - MS on State Contr.