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CC SUM 2012 02 27 CHANHASSEN CITY COUNCIL REGULAR MEETING SUMMARY MINUTES FEBRUARY 27, 2012 Mayor Furlong called the meeting to order at 7:05 p.m. The meeting was opened with the Pledge to the Flag. COUNCIL MEMBERS PRESENT: Mayor Furlong, Councilman McDonald, Councilwoman Tjornhom, Councilwoman Ernst, and Councilman Laufenburger STAFF PRESENT: Todd Gerhardt, Laurie Hokkanen, Paul Oehme, Kate Aanenson, Todd Hoffman, and PUBLIC PRESENT: Greg Fletcher 7616 South Shore Drive Steve Donen 7341 Frontier Trail Steve Jenks 7490 Chanhassen Road Perry Forster 9505 Highview Drive, Eden Prairie Tom Devine 7640 South Shore Drive Steve Wanek 6615 Horseshoe Curve PUBLIC ANNOUNCEMENTS: None. CONSENT AGENDA: Councilman Laufenburger moved, Councilwoman Ernst seconded to approve the following consent agenda items pursuant to the City Manager’s recommendations: a. Approval of Minutes: -City Council Work Session Minutes dated February 13, 2012 -City Council Verbatim and Summary Minutes dated February 13, 2012 Receive Commission Minutes: -Planning Commission Verbatim and Summary Minutes dated February 7, 2012 b. Approve Annual License for Microsoft Software. Resolution #2012-10: d. 2012 Infiltration/Inflow Project 12-05: Approve Quote. Resolution #2012-11: e. TH 101 Improvements Between Lyman Boulevard and Pioneer Trail: Approve Right-of-Way Agreement with MnDOT and Appraisal Contract with Patchin, Messner & Dodd. All voted in favor and the motion carried unanimously with a vote of 5 to 0. VISITOR PRESENTATIONS: Steve Donen, 7341 Frontier Trail talked about the fact that Chanhassen is one boat away from zebra mussels infestation of it’s public lakes and explained his belief that the plan presented by staff is doomed to fail. Tom Devine, 7640 South Shore Drive asked that there be an effective program for the 2012 boating season that will bring about an orderly change and inspection process to prevent the city lakes from being infected with AIS and zebra mussels specifically. City Council Summary – February 27, 2012 LAW ENFORCEMENT/FIRE DEPARTMENT UPDATE. Lt. Jeff Enevold reported on the statistics for Part I and Part II crimes which showed overall Chanhassen is a very safe community, reported that by adjusting schedules and protocol last year the sheriff’s department was able to reduce overtime hours in Chanhassen by 23% in 2011, and thanked the council for their support of the 2012 policing model which includes two patrol sergeants. Councilman McDonald asked about the location of thefts from vehicles. Councilman Laufenburger asked for a comparison of crime statistics in Chanhassen with surrounding communities. Councilwoman Ernst thanked Lieutenant Enevold and the sheriff’s department for their efforts in reducing overtime costs. Chief John Wolff provided updates on calls for service and activities within the fire department. 2012 STREET RECONSTRUCTION PROJECT: APPROVE PLANS & SPECIFICATIONS; AUTHORIZE ADVERTISING FOR BIDS. Paul Oehme introduced Kevin Kawlewski with WSB and Associates who provided an update on the status of the project to date. Councilman McDonald asked for clarification of the iron filtration system. Councilman Laufenburger and Mayor Furlong asked about improvements being made on the park property. Councilman McDonald asked about the rising cost of oil affecting this project. Councilwoman Ernst asked about the maintenance agreement for the rain gardens. Mayor Furlong asked for clarification of the funding sources and the SAFL baffle systems. Councilwoman Ernst asked the City Manager to explain how the stormwater funding will be allocated for this project. After comments from council members the following motion was made. Resolution #2012-12: Councilwoman Ernst moved, Councilman McDonald seconded that the City Council adopt the attached resolution approving the plans and specifications for the 2012 Street Reconstruction Project #12-01 and authorize the advertisement for bids. All voted in favor and the motion carried unanimously with a vote of 5 to 0. REQUEST FOR SITE PLAN REVIEW FOR A 20,600 SQUARE FOOT COMMERCIAL TH BUILDING, 80 WEST 78 STREET, APPLICANT: CENTER COMPANIES, LLC. Kate Aanenson presented the staff report and Planning Commission update on this item. Because Goodwill is a non-profit business, Councilwoman Tjornhom asked about property taxes, hours of operation and lighting. Councilman McDonald asked about the need for infrastructure improvements because of traffic from this business. Councilman Laufenburger asked for clarification of the connecting drive location between businesses. Mayor Furlong asked about the number of access points in the building from a safety standpoint, screening, and bike racks. Ben Merriman with Center Companies addressed the connection between lots issue. Councilman Laufenburger moved, Councilwoman Ernst seconded that the City Council approve the Site Plan for a 20,600 square-foot, one-story retail building, plans prepared by MFRA dated th 1/4/2012, for property located at 80West 78 Street, and adopt the findings of fact, subject to the following conditions: 1. Building Official a. A demolition permit is required for the removal of any existing structures. b. Complete construction plans must be prepared and signed by design professionals licensed in the State of Minnesota. c. The building is required to have an automatic fire extinguishing system. 2 City Council Summary – February 27, 2012 d. Detailed occupancy-related requirements will be addressed when complete building plans are submitted. e. The owner and/or their representative shall meet with the Inspections Division as soon as possible to discuss plan review and permit procedures. 2. Forester a. The line of shrubs along the parking lot on the south property line shall be extended to provide a buffer for the length of the parking area. The plantings can be incorporated into the rain garden. b. The applicant shall add an island in the east parking lot containing two overstory trees, minimum inside width of 10 feet. c. The applicant shall add one overstory tree to the peninsula in the south parking lot at the southwest corner of the building. 3. Water Resources a. No final approval of the proposal may be given without the review and approval of the drainage plans and calculations. b. The curb cuts must be increased to a minimum width of five (5) feet to avoid concentrated flow and resulting scour. c. Additional topographic information is required in the area between the two existing ponds in order to determine the emergency overflow (EOF) elevation of the pond to the west. d. The lowest floor elevation of the building must be minimum 18 inches above the established EOF elevation. A berm may be required on the northwest corner of the drop- off drive in order to properly divert the EOF water. e. Correct the elevations on the filtration basin cross section on page C4.01. f. The filtration basin will be privately owned and maintained. A maintenance agreement will be required by the City. 4. Engineering a. Erosion control phasing Gantt chart will need to be completed prior to earth-disturbing activities. b. The swale along the western property boundary will need to be stabilized per Part IV. B.3 of the NPDES Construction Stormwater Permit. (Ex. Stabilization of the last 200 lineal feet with 24 hours of connection to a surface water.) c. Grading should be phased so that the filtration basin is constructed last and is protected from construction traffic. The streets shall be swept clean nightly or as needed. 5. Planning a. The property owner shall combine RLS 59, Tracts A and B into a Zoning Lot. The combination must be recorded at Carver County prior to issuance of a building permit. b. The applicant shall provide future circulation information to the easterly properties prior to council approval. When the parcel to the east redevelops, then the vehicular accesses shall be constructed. c. The articulation of the building shall be further enhanced through the use of additional projecting columns in those areas where the face brick is extended above the windows. 3 City Council Summary – February 27, 2012 d. The elevations shall be revised to meet City Code requirements for the percentage allowed for accent material. e. The fenestration and architectural detailing on the west elevation shall be increased. f. The architectural detailing and columns shall be continued along the north elevation. g. Should an exterior trash enclosure be necessary in the future, it shall be screened and constructed with similar materials to the building. h. All signage shall comply with City Code and requires a separate sign permit application. i. The applicant shall provide a bike rack.” All voted in favor and the motion carried unanimously with a vote of 5 to 0. APPROVE LEASE AGREEMENT FOR OLD PUBLIC WORKS BUILDING, ROAD RUNNER INTERNATIONAL. Laurie Hokkanen presented the staff report on this item. Councilman McDonald asked for clarification of the City’s expenses associated with this building. Councilman Laufenburger asked what will happen with the lease if the building is sold. Councilwoman Tjornhom moved, Councilman McDonald seconded that the City Council approves the attached lease with Road Runner Diesel Services to commence on March 1, 2012 and allow the City Attorney’s office to make minor changes if needed to the Final Draft. All voted in favor and the motion carried unanimously with a vote of 5 to 0. COUNCIL PRESENTATIONS. None. ADMINISTRATIVE PRESENTATIONS. None. CORRESPONDENCE DISCUSSION. None. Councilwoman Tjornhom moved, Councilman McDonald seconded to adjourn the meeting. All voted in favor and the motion carried unanimously with a vote of 5 to 0. The City Council meeting was adjourned at 8:30 p.m. Submitted by Todd Gerhardt City Manager Prepared by Nann Opheim 4