1c. 2012 Street Imp Project, Call Assmt Hearing0
CITY OF
CHANHASSEN
7700 Market Boulevard
PO Box 147
Chanhassen, MN 55317
Administration
Phone: 952.227.1100
Fax: 952.227.1110
Building Inspections
Phone: 952.227.1180
Fax: 952.227.1190
Engineering
Phone: 952.227.1160
Fax: 952.227.1170
Finance
Phone: 952.227.1140
Fax: 952.227.1110
Park & Recreation
Phone: 952.227.1120
Fax: 952.227.1110
Recreation Center
2310 Coulter Boulevard
Phone: 952.227.1400
Fax: 952.227.1404
Planning &
Natural Resources
Phone: 952.227.1130
Fax: 952.227.1110
Public Works
7901 Park Place
Phone: 952.227.1300
Fax: 952.227.1310
Senior Center
Phone: 952.227.1125
Fax: 952.227.1110
MEMORANDUM
0
TO: Paul Oehme, Director of Public Works /City Engineer Y
FROM: Alyson Fauske, Assistant City Engineer
DATE: March 26, 2012 0IS*
SUBJ: 2012 Street Improvement Project 12 -01: Call Assessment Hearing
PROPOSED MOTION
"The City Council is recommended to adopt the attached resolution calling the
assessment hearing for the 2012 Street Improvement Project 12 -01 for
Monday, April 23, 2012.
City Council approval requires a simple majority vote of those present."
DISCUSSION
The 2012 project includes the
reconstruction of
approximately 1.1 miles of
streets, replacement of all the
watermain, sanitary sewer
replacement and repair, and
storm sewer improvements in
the Minnewashta Heights
neighborhood.
The bid opening is Friday,
March 23, 2012. The final
assessment amount is not
known at the time this report
was drafted; however, it is
recommended to call the
assessment hearing in order to keep the project on schedule.
FUNDING
Web Site Special assessments to the benefitting properties are proposed to pay for 40% of
www.ci.chanhassen.mn.us the street costs associated with this project. The remainder of the project costs
will be paid from the revolving street assessment account and utility funds.
J-(-;,
Chanhassen is a Community for Life - Providing for Today and Planning for Tomorrow
2012 Street Improvement Project 12 -01
Call Assessment Hearing
March 26, 2012
Page 2
Per state statute, the City Council must call the assessment hearing and publish the hearing date
at least two weeks prior to the assessment hearing. Staff will publish the notice in the April 5,
2012 edition of the Chanhassen Villager. This schedule provides just over two weeks time
between the publication date and the assessment hearing.
SCHEDULE
The anticipated project schedule is as follows:
Assessment Hearing: April 23, 2012
Work Begins: Spring, 2012
Substantial Completion: August, 2012
ATTACHMENTS
1. Resolution
2. CIP sheets
gAeng \public\ 2012 projects \12 -01 minnewashta hts recon\call assessment hrg 03- 26- 2012.doc
Estimated
Cost
Estimated Amount
Assessed
Amount
Budgeted*
Streets:
$548,298.66
Assessments/Revolving
$1,629,200
$6,025.26 /unit, 91 units)
$1,700,000
Assessment Fund
Sanitary Sewer: Sewer
$227,500
n/a
$300,000
Utility Fund
Watermain: Water
$515,460
n/a
$700,000
Utility Fund
Storm Sewer: Surface
$406,535
n/a
$400,000
Water Utility Fund
$2,778,695
$548,298.66
$3,100,000
Per state statute, the City Council must call the assessment hearing and publish the hearing date
at least two weeks prior to the assessment hearing. Staff will publish the notice in the April 5,
2012 edition of the Chanhassen Villager. This schedule provides just over two weeks time
between the publication date and the assessment hearing.
SCHEDULE
The anticipated project schedule is as follows:
Assessment Hearing: April 23, 2012
Work Begins: Spring, 2012
Substantial Completion: August, 2012
ATTACHMENTS
1. Resolution
2. CIP sheets
gAeng \public\ 2012 projects \12 -01 minnewashta hts recon\call assessment hrg 03- 26- 2012.doc
CITY OF CHANHASSEN
CARVER AND HENNEPIN COUNTIES, MINNESOTA
DATE: March 26, 2012 RESOLUTION NO:
MOTION BY:
SECONDED BY:
2012-
A RESOLUTION CALLING THE ASSESSMENT HEARING FOR THE
2012 STREET IMPROVEMENT (MINNEWASHTA HEIGHTS NEIGHBORHOOD)
PROJECT NO. 12 -01
WHEREAS, Minnesota State Statute 429 regarding special assessments for public
improvement projects requires City Council to officially set the assessment hearing date for capital
improvement projects.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
CHANHASSEN, MINNESOTA:
1. A hearing shall be held on the 23` day of April, 2012 in the Council Chambers at
City Hall at 7:00 p.m. to pass upon such proposed assessment and at such time and place all persons
owning property affected by such improvement will be given an opportunity to be heard with
reference to such assessment.
2. The city clerk is hereby directed to cause a notice of the hearing on the proposed
assessment to be published once in the official newspaper at least two weeks prior to the hearing, and
shall state in the notice the total cost of the improvement. The clerk shall also cause mailed notice to
be given to the owner of each parcel described in the assessment roll not less than two weeks prior to
the hearings.
3. The owner of any property so assessed may, at any time prior to certification of the
assessment to the county auditor, pay the whole of the assessment on such property, with interest
accrued to the date of payment, to the City of Chanhassen, except that no interest shall be charged if
the entire assessment is paid within 90 days from the adoption of the assessment. The property
owner may at any time thereafter, pay to the City of Chanhassen the entire amount of the assessment
remaining unpaid, with interest accrued to December 31 of the year in which such payment is made.
Such payment must be made before November 15 or interest will be charged through December 31
of the succeeding year.
Passed and adopted by the Chanhassen City Council this 26 day of March, 2012.
ATTEST:
Todd Gerhardt, City Manager
Thomas A. Furlong, Mayor
YES NO ABSENT
Capital Improvement Program 2012 thru 2016
City of Chanhassen, MN
Project # ST -012
Project Name Annual Street Improvement Program
Account #1 601 -xxxx -4751
Account #2
Account #3
Account #4
Department Street Improvements
Contact Paul Oehme
Type Improvement
Useful Life Unassigned
Category Streets/Highways
Priority n/a
Description 1 Total Project Cost: $10,700,000
Annual project to rehabilitate and reconstruct streets in the City. Current 5 -year plan shows the following neighborhood areas:
2012 - Greenbriar, Fu Tree, Elm Tree, Dogwood, Shore Drive and Maplewood Circle (Reconstruction)
2013 - Greenwood Shores
2014 - Dartmouth Drive and Cypress Drive
2015 - Carver Beach area (south and west of Carver Beach Road)
2016 - North Manor Road, Washta Bay Road, Tanagers Lane, Sandpiper Lane, Piper Ridge Lane and Minnewashta Woods Drive
Justification
The City uses a Pavement Management System to monitor the condition of the City streets. While proper preventative maintenance extends the
life of the street and is cost effective, a street will eventually deteriorate to a point that further maintenance is no longer cost effective.
Rehabilitation projects extend the life of the street. In cases with utility or poor sub grade needs to be replaced or where streets have deteriorated
to a point where rehabilitation will no longer be practical reconstruction of the street is necessary. A feasibility study is written to consider the
merits of the project and scope of work.
Prior Expenditures 2012 2013 2014 2015 2016 Total
4,700,000 Construction 1,700,000 800,000 1,100,000 1,200,000 1,200,000 6,000,000
Total Total 1,700,000 800,000 1,100,000 1,200 1,200,000 6,000,000
Prior
4,700,000
Total
Funding Sources 2012 2013 2014 2015 2016 Total
Assessment/Revolving Assess 1,700,000 800,000 1,100,00 1,200,000 1.200.000 6.000.000
Total 1,700,000 800,000 1,100,000 1,200,000 1,200,000 6,000,000
Budget Impactlother
r This project may decrease maintenance costs.
WE
Capital Improvement Program 2012 thru 2016
City of Chanhassen, MN
Project # SS -014
Project Name Sanitary Sewer Replacement
Department
Sanitary Sewer Improvements
Contact
Paul Oehme
Type
Improvement
Useful Life
Unassigned
Category
Utilities
Account #1 701- 7025 -4751 Account #3 Priority n/a
Account #2 Account #4
Description Total Project Cost: $1,150,000
Zeplacement or rehabilitation of existing sanitary sewer lines in conjunction with the reconstruction of the City street.
Jus
The City considers the condition of the existing utilities in the process to select streets for rehabilitation in an effort to realize cost savings by
consolidating these projects.
Prior Expenditures 2012 2013 2014 2015 2016 Total
250,000 Construction 300,000 300000 Total 300,000 900,000
Total 300,000 300,000 300,000 900,000
Prior Funding Sources
250,000 Sewer Utility Fund
Total
300,000 300,000 300,000 900,000
Total 300,000 300,000 300,000 900,000
[g I mp ac t/O t h e r I
project will decrease maintenance costs.
90
2012 2 013 2 014 2015 2016 Total
Capital Improvement Program 2012 thru 2016
City of Chanhassen, MN
Project # W -024
Project Name Watermain Replacement
Account #1 700 - 70254751
Account #2
Account #3
Account #4
Of existing water main lines in coordination with the reconstruction of the City street.
Department Water System Improvements
Contact Paul Oehme
Type
Improvement
Useful Life
Unassigned
Category
Utilities
Priority
n/a
Total Project Cost: $2,900,000
Justification
The City considers the condition of the existing utilities in the process to select streets for rehabilitation in an effort to realize cost savings by
consolidating these projects and also to avoid potential cuts in recently improved streets. If significant repairs are necessary to the existing water
main, replacement may be the most cost effective option. Given the highly corrosive soils in the City, water main replacement is an ongoing
project in the City.
Prior Expenditures 2012 2013 2014 2015 2016 Total
800,000 Construction 700,000 700,000 700,000 2,100,000
Total Total 700,000
700,000 700,000 2,100,000
Prior
800,000
Total
Funding Sources 2012 2013 2014 2015 2016 Total
Water Utility Fund 700,000 700,000 700,000 2,100,000
Total 700,000 700,000
700,000 2,100,000
B udget Impactlother
These projects will decrease maintenance costs.
123
Capital Improvement Program 2012 thru 2016
City of Chanhassen, MN
Project # SWMP -019
Project Name Street Improvement Projects -Storm Water Mgmt
Department
Surface Water Management
Contact
Paul Oehme
Type
Improvement
Useful Life
Unassigned
Category
SWMP
Account #1 720 - 70254751 Account #3 Priority n/a
Account #2 Account #4
Description Total Project Cost: $1,650,000
kn annual amount set aside for storm water management infrastructure construction or expansion associated with street improvement projects
undertaken by the engineering and public works departments.
Justifi - I
Street improvement projects frequently require construction or expansion of storm water management infrastructure in order to comply with
federal, state and local regulations, as well as protecting existing and proposed development adjacent to the projects.
Prior Expenditures
450,000 Construction
Total
Total 400,000 400,000 400,000 1,200,000
Prior
Funding Sources
2012 2013
2014 2015
2016
Total
450,000
Surface Water Utility Fund
400,000
400,000
400,000
1,200,000
Total
Total
400,000
400,000
400,000
1,200,000
Budget Impact(Other I
Inventory, inspection and maintenance of new infrastructure will be required. Citywide. No map
2012 2013 2014 2015 2016 Total
400,000 400,000 400,000 1,200.000
110