1c. Award Bid: Tennis Court Resurfacing CITY OF MEMORANDUM
CHANH ASSEN TO: Todd Hoffman, Park and Recreation Director
Illil� I1ti1J i� Y
7700 Market Boulevard FROM: Dale Gregory, Park Superintendent
PO Box 147
04e
Chanhassen, MN 55317
DATE: May 14, 2012
Administration SUBJ: Award Bid: Tennis Court Resurfacing
Phone: 952.2271100
Fax: 952.2271110
Building Inspections PROPOSED MOTION:
Phone: 952.2271180
Fax: 952,2271190 "The City Council awards the bid for tennis court repairs and resurfacing to
Dermco - Lavine /Plehal in the amount of $87,410."
Engineering
Phone: 952.2271160 Approval requires a simple majority vote of the council.
Fax: 952.2271170
Finance BACKGROUND
Phone: 952.2271140
Fax: 952.2271110 The Capital Improvement Budget (CIP) includes $125,000 for tennis court repairs
Park & Recreation and resurfacing in 2012. Tennis courts at Lake Susan Park, South Lotus Lake
Phone: 952.2271120 Park, North Lotus Lake Park, and Meadow Green Park were selected as the courts
Fax: 952.2271110 most in need of resurfacing. Bids were solicited from four contractors; however,
only two responded (Tennis West and Lee Sports Surfaces did not submit a bid):
Recreation Center
2310 Coulter Boulevard
Phone: 952.2271400 Upper Midwest
Fax: 952.2271404 Courts Dermco- Lavine/ Athletic/Bituminous
Plehal Road Ways
Planning & North Lotus Lake Park $32,120 $39,525
Natural Resources
Phone: 952.2271130 Meadow Green Park $31,370 $39,525
Fax: 952.2271110 South Lotus Lake Park $11,820 $12,650
Lake Susan Park $12,100 $12,650
Public Works Total $87,410 $104,350
7901 Park Place
Phone: 952.2271300 RECOMMENDATION
Fax: 952.2271310
Senior Center
Staff recommends that the city approve the bid from Dermco- Lavine /Plehal in the
Phone: 952.2271125 amount of $87,410.
Fax: 952.2271110
ATTACHMENTS
Web Site
www.ci.chanhassen.mn.us 1. CIP Document
2. Bids
t: \pw_users \daleg \parkmaintenance reports \tennis court resurfacing.doc
Chanhassen is a Community for Life - Providing for Today and Planning tor Tomorrow
Capital Improvement Program 2012 thru 2016 Department Park & Trail Improvements
City of Chanhassen, MN Contact Todd Hoffivan
Project # PK &T -072 Type Improvement
Useful Life 25 years
Project Name Tennis Courts Category Park
Account #1 400 - 0000 -4706 Account #3 Priority n/a
Account #2 Account #4
Description ( Total Project Cost: $200,000
Re -build two courts at the Chanhassen Recreation Center, patch and resurface remainder of courts.
Justification `
We have deliberately limited the number of courts constructed within our system to lower overall maintenance costs associated with tennis courts.
The courts we do offer are kept in playable condition through patching and resurfacing on a six to ten year cycle.
Expenditures 2012 2013 2014 2015 2016 Total
Maintenance 125,000 75,000 200,000
Total 125,000 75,000 200,000
Funding Sources 2012 2013 2014 2015 2016 Total
Assessment/Revolving Assess 125,000 75,000 200,000
Total 125,000 75,000 200,000
Budget Impact/Other
Maintenance and operations costs.
t l/
, e , / , /1"" . PS/ f"4/ f / CO N / Re, el wt / �c'
•
CITY OF CHANHASSEN
TENNIS COURT "RESURFACING" SPECIFICATIONS
Work on courts with new asphalt to consist of the following:
• Open fencing and cut one fence post off flush in one corner of court to
provide access for black topper to get paver and equipment into court area
at North Lotus Lake Park only.
• Remove and dispose of existing tennis net poles and center tie -down anchors
from each court.
• Patch large cracks with blacktop mix.
• Mill asphalt along inside perimeters of fence line. Sweep area clean. Apply
tack coat (asphalt cement) at .25 gallons /5Y. Install overlay paving fabric
(Petromat).
• Apply tack coat. Install 2" MN/DOT bituminous wear course. Roll and
compact.
• Provide and install new tennis net poles and center tie -down anchors on each
court after the court has been paved, and has cured.
• Sleeve and weld fence post that was removed back into place; secure fencing
in corner of court at North Lotus Lake Park.
• Clean and wash surface as needed.
• Patch any low areas.
• Apply a 4 -coat color system. (2 coats of black acrylic /asphalt blend with
filler: 2 coats of acrylic color with filler.) Finish Color - bark Green.
• Re- stripe with 2" white lines according to U.S.T.A. specs.
• Install 10 and under lines on all courts with line paint form the same color
family as the courts.
• Clean up site.
North Lotus Lake Park, 295 Pleasant View Road (double tennis) $.,391t-5'4? 6-6
Meadow Green Park, 921 Pontiac Lane (double tennis) $ ,39 .5 ?5 ffv
P LEASE SEE aoWn1Th . 9 ALTUNATrE TO KECaASTR.ocT.
P: \PW_Users \bafeG \Specs \Tennis Court Resurfacing Specsl
CITY OF CHANHASSEN
TENNIS COURT "RESURFACING" SPECIFICATIONS
Work on courts with milled and filled cracks to consist of the following:
• Crack repair: Mill 18" wide by 2" deep. Sweep area clean. Install Petrotac
membrane. Install 2" bituminous wear course. Roll and compact.
• Clean and wash surface as needed (some areas of courts look like they could
peel).
• Fill all cracks not filled with asphalt.
• Patch and /or feather all milled and filled areas to obtain a smooth surface.
• Patch any low areas.
• Apply a 4 -coat color system. (2 coats of black acrylic /asphalt blend with
filler: 2 coats of acrylic color with filler.) Finish Color - bark Green
• Re- stripe with 2" white lines according to U.S.T.A. specs.
• Install 10 and under lines on all courts with line paint from the same color
family as the courts.
• Clean up site,
Lake Susan Park, 903 Lake Drive (double tennis) $ /z, 0
�a
It has approximately 600 feet of cracking and an additional 240 square foot area
where the playing surface has begun to flake due to small areas of standing water.
P:\PW_Users\baleG\Specs\Tennis Court Resurfacing Specs3
CITY OF CHANHASSEN
TENNIS COURT "RESURFACING" SPECIFICATIONS
Work on courts with milled and filled cracks to consist of the following:
• Crack repair: Mill 18" wide by 2" deep. Sweep area clean. Install Petrotac
membrane. Install 2" bituminous wear course. Roll and compact.
• Clean and wash surface as needed (some areas of courts look like they could
peel).
• Fill all cracks not filled with asphalt.
• Patch and /or feather all milled and filled areas to obtain a smooth surface.
• Patch any low areas.
• Apply a 4 -coat color system. (2 coats of black acrylic /asphalt blend with
filler: 2 coats of acrylic color with filler.) Finish Color - bark Green
• Re- stripe with 2" white lines according to U.S.T.A. specs.
• Install 10 and under lines on all courts with line paint from the same color
family as the courts.
• Clean up site.
South Lotus Lake Park, 7610 South Shore Drive (double tennis) $ / " -Y"P b
It has approximately 560 feet of cracking.
P:\PW_Users\baleG1Specs\Tennis Court Resurfacing Specs2
Per yn r, o
_t ‘e fr./ PIt441 gla4A fee), >; , 4,y
CITY OF CHANHASSEN
TENNIS COURT "RESURFACING" SPECIFICATIONS
Work on courts with new asphalt to consist of the following:
• Open fencing and cut one fence post off flush in one corner of court to
provide access for black topper to get paver and equipment into court area
at North Lotus Lake Park only.
• Remove and dispose of existing tennis net poles and center tie -down anchors
from each court.
• Patch large cracks with blacktop mix.
• Mill asphalt along inside perimeters of fence Tine. Sweep area clean. Apply
tack coat (asphalt cement) at .25 gallons /5Y. Install overlay paving fabric
(Petromat).
• Apply tack coat. Install 2" MN /DOT bituminous wear course. Roll and
compact.
• Provide and install new tennis net poles and center tie -down anchors on each
court after the court has been paved, and has cured.
• Sleeve and weld fence post that was removed back into place; secure fencing
in corner of court at North Lotus Lake Park.
• Clean and wash surface as needed.
• Patch any low areas.
• Apply a 4 -coat color system. (2 coats of black acrylic /asphalt blend with
filler: 2 coats of acrylic color with finer.) Finish Color - Dark Green.
• Re- stripe with 2" white lines according to U.S.T.A. specs.
• Install 10 and under lines on all courts with line paint form the same color
family as the courts.
• Clean up site.
North Lotus Lake Park, 295 Pleasant View Road (double tennis) $ i 1 a�.
Meadow Green Park, 921 Pontiac Lane (double tennis) $ .3I S `
P: \PW_Users \baleG \Specs \Tennis Court Resurfacing Specsl
CITY OF CHANHASSEN
TENNIS COURT "RESURFACING" SPECIFICATIONS
Work on courts with milled and filled cracks to consist of the following:
• Crack repair: Mill 18" wide by 2" deep. Sweep area clean. Install Petrotac
membrane. Install 2" bituminous wear course. Roll and compact.
• Clean and wash surface as needed (some areas of courts look like they could
peel).
• Fill all cracks not filled with asphalt.
• Patch and /or feather all milled and filled areas to obtain a smooth surface.
• Patch any low areas.
• Apply a 4 -coat color system. (2 coats of black acrylic /asphalt blend with
filler: 2 coats of acrylic color with filler.) Finish Color - Dark Green
• Re- stripe with 2" white lines according to U.S.T.A. specs.
• Install 10 and under lines on all courts with line paint from the same color
family as the courts.
• Clean up site.
South Lotus Lake Park, 7610 South Shore Drive (double tennis) $ (t , 1 �-Q
It has approximately 560 feet of cracking.
P: \PW_Users \DaleG \Specs \Tennis Court Resurfacing Specs2
CITY OF CHANHASSEN
TENNIS COURT "RESURFACING' SPECIFICATIONS
Work on courts with milled and filled cracks to consist of the following:
• Crack repair: Mill 18" wide by 2" deep. Sweep area clean. Install Petrotac
membrane. Install 2" bituminous wear course. Roll and compact.
• Clean and wash surface as needed (some areas of courts look like they could
peel).
• Fill all cracks not filled with asphalt.
• Patch and /or feather all milled and filled areas to obtain a smooth surface.
• Patch any low areas.
• Apply a 4 -coat color system. (2 coats of black acrylic /asphalt blend with
filler: 2 coats of acrylic color with filler.) Finish Color - Dark Green
• Re- stripe with 2" white lines according to U.S.T.A. specs.
• Install 10 and under lines on all courts with line paint from the same color
family as the courts.
• Clean up site.
Lake Susan Park, 903 Lake Drive (double tennis) $
It has approximately 600 feet of cracking and an additional 240 square foot area
where the playing surface has begun to flake due to small areas of standing water.
P: \PW_Users \DaleG \Specs \Tennis Court Resurfacing Specs3