1i. Approve Payment for Aerial Photography and GIS Datasets I O W
CITY OF
CHANHIASSEN MEMORANDUM
7700 Market Boulevard
PO Box 147 TO: Todd Gerhardt, City Manager
Chanhassen, MN 55317
Greg Sticha, Finance Director
Administration FROM: Richard Rice, Information Systems Coordinator
Phone: 952.227.1100 r �
Fax: 952.2271110 DATE: May 14, 2012 olz
Building Inspections
Phone: 952.2271180 SUBJ: Approve Payment for Aerial Photography and GIS Datasets
Fax: 952.2271190
Engineering PROPOSED MOTION:
Phone: 952.2271160
Fax: 952.2271170 "The City Council approves payment to Carver County for aerial photography and GIS
data in the amount of $ 21,246.75. "
Finance
Phone: 952.2271140 Approval requires a simple majority vote of the city council.
Fax: 952.2271110
Park & Recreation BACKGROUND
Phone: 952.2271120
Fax: 952.2271110
The city has been participating in a collaborative project to acquire aerial
Recreation Center photography and GIS data with Carver County and several other cities in the
2310 Coulter Boulevard county. The city has been budgeting for these services based on the county's
Phone: 952.2271400 schedule. The aerial flyover was scheduled for the spring of 2010, but was
Fax: 952.2271404 delayed by the county for financial reasons. It was rescheduled for the spring of
2011, but was again delayed until the fall due to flooding. Problems were
Planning & p
Natural Resources di in the data collection process and were not corrected until 2012.
Phone: 952.2271130
Fax: 952.2271110 The county has received all the contracted data from the vendor and has
distributed it to the city. This data is now in use by the city. The attached invoice
Public Works is the city's portion of the entire project. Staff is recommending approval for
7901 Park Place payment of this invoice with funds allocated in the 2010 CIP.
Phone: 952.2271300
Fax: 952.2271310 ATTACHMENTS
Senior Center
Phone: 952.2271125 1. Invoice — County of Carver
Fax: 952.2271110 2. 2012 CIP — EQ -055 Aerial Photography
3. 2011 CIP — EQ -055 Aerial Photography
Web Site
www.ci.chanhassen.mn.us
g•Itnis1201 2 05 02 aerial photography billing.doc
Chanhassen is a Community for Life - Providing for Today and Planning for Tomorrow
Invoice Invoice No GI5 979
Date: 5/1/2012
County of Carver
Financial Services Division
PO Box 69
Richard Rice Chaska, Mn 55318 -0069 Make checks payable to:
Carver County
City of Chanhassen
7700 Market Blvd
P.O. Box 147
Chanhassen MN 55317
Date Description Amount
4/23/2012 2011 Pictometry Project Cost Sharing $0.00
Accuplus, Planemetrics, Lidar, Contours, Obliques $19,880.00
$0.00
$0.00
Sales Tax $1,366.75
TOTAL $21,246.75
❑ Paid
Fund Dept Program Service Object Amount Submitted by:
01 049 062 0000 5899 $21,246.75 GI5 /I5
Dept.
Peter Henschel
(952) 361 -1549
Total $21,246.75 Phone
CITY OF CHANHASSEN Purchase Order No. 1160 - 12-085
CITY O
7700 MARKET BLVD., PO BOX 147
F CHANHASSEN, MN 55317
C ll Y O 952- 227 -1140 fax 952- 227 -1170
PURCHASE ORDER MIMI
c -- Vendor r — Ship To
Name County of Carver Name City of Chanhassen
Address PO Box 69 Address 7700 Market Blvd
City Chaska ST MN ZIP 55318 -0069 City Chanhassen St MN ZIP 55317
Phone 952 - 361 -1549 J Phone (952) 227-1111
Qty Units Description Unit Price TOTAL
1 Ea 2011 Pictometery Aerial Data Sets $19,880.00 $19,880.00
Accuplus, Planometrics, Lidar, Contours, Obliques
SubTotal $19,880.00
Payment Details
\ Shipping & Handling
O Check
O Cash Taxes State $ 1,366.75
O Account No.
O Credit Card TOTAL $21,246.75
Name
CC #
Exp Date 9
BUDGET CODE
ENTER THE BUDGET CODE IN THE SHADED
AREA: 400 - 000114752
/� Approval
/ De ent Head Signature \ Order No GIS 979
` /�( f � C � Sales Rep Pete Henschel
City Manager Signature Date 4/30/2012 0 :00
9 Ship Via
Notes /Remarks
Aerial Photography GIS Datasets
CAPITAL REQUEST 2010 thru 2014 Contact: Richard Rice
City of Chanhassen, MN Department: MIS - Major Equipment
Type: Equipment
PROJECT # EQ -055 Useful Life: 2 -3 Years
PROJECT NAME Aerial Photography for City GIS Dal Category: Admininstration
Priority: N/A
Total Project Cost: $71,000
DESCRIPTION
This project funds the aerial photography for the integration with the cities existing GIS datasets. This project is heavily
dependant upon the cooperation of the Carver County GIS department. An initial joint aerial flyover for high resolution
orthographic imagery data was conducted in April of 2005 and was scheduled to be re -flown every two years. Due to
budgetary issues, County is not scheduled to do another flyover until April of 2011, and will return to a 2 year schedule if
their budget allows.
JUSTIFICATION
City Planners, Engineers and Utility staff use this data in conjunction with other GIS datasets to help resolve geographical
issues with residents, and contractors without repeated site visits. It is used in nearly every scheduled staff meeting and
has proven usefull to the Sheriffs Office, and fire department when conducting area search's. In 2008, Carver County
chose a new vendor (Pictometry) which in added a three dimensional view to mapping data. The Pictometry solution
provides the ability for staff to view each side of buildings, and includes a toolset with allows for the accurate
measurement of areas and lines. The vendor data however was not able to be used for updating the Planometric
data currently used by City Departments. A seperate flyover is propsed for 2010 to collect data for this purpose.
Expenditures
PRIOR TOTAL 2010 2011 2012 2013 2014 TOTAL FUTURE TOTAL
I 1 $25,000 $8,000 $0 $8,000 $30,000 $71,000
Funding Sources
PRIOR TOTAL 2010 2011 2012 2013 2014 TOTAL FUTURE TOTAL
'Certificate ofIndebtednes $25,000 $8,000 $0 $8,000 $30,000 $71,0001
OPERATIONAL IMPACT /OTHER 1
No operational impact is expected.
\ \cfs8 \cfs8 \Dept Folders \MIS \BUDGET \Capitol Budget\2010 -2014 CIP \EQ -055 Aerial Photography \EQ -055 2010
Aerial Photography.xlsx
CAPITAL REQUEST 2011 thru 2015 Contact: Richard Rice
City of Chanhassen, MN Department: MIS - Major Equipment
Type: Equipment
PROJECT # EQ-055 Useful Life: 2 -3 Years
PROJECT NAME Aerial Photography for City GIS Dal Category: Admininstration
FUND ACCNT Priority: N/A
Total Project Cost: $22,250
DESCRIPTION
This project funds the aerial photography for the integration with the cities existing GIS datasets. This project is
heavily dependant upon the cooperation of the Carver County GIS department. An initial joint aerial flyover for
high resolution orthographic imagery data was conducted in April of 2005 and was scheduled to be re -flown every
two years. Due to budgetary issues, County is not scheduled to do another flyover until April of 2011, and will
return to a 2 year schedule if their budget allows.
JUSTIFICATION
City Planners, Engineers and Utility staff use this data in conjunction with other GIS datasets to help resolve
geographical issues with residents, and contractors without repeated site visits. It is used in nearly every scheduled
staff meeting and has proven useful) to the Sheriffs Office, and fire department when conducting area search's. In
2008, Carver County chose a new vendor (Pictometry) which in added a three dimensional view to mapping data.
The Pictometry solution provides the ability for staff to view each side of buildings, and includes a toolset with
allows for the accurate measurement of areas and lines. The vendor data however was not able to be used for
updating the Planometric data currently used by City Departments. A seperate flyover delayed by the county in
2010 is proposed for 2011 to collect data for this purpose.
Expenditures
PRIOR TOTAL 2011 2012 2013 2014 2015 TOTAL FUTURE TOTAL
1 $7,250 $250 $7,250 $250 $7,250 $22,250
2010
Est. $8,000 $0 $8,000 530,000
Funding Sources
PRIOR TOTAL 2011 2012 2013 2014 2015 TOTAL FUTURE TOTAL
!Certificate of lndebtednes $7,250 $250 $7,250 $250 $7,250 $22,2501
OPERATIONAL IMPACT /OTHER I
No operational impact is expected.
\ \cfs8 \cfs8 \Dept Folders \MIS \BUDGET\Capitol Budget\2011 -2015 CIP \EQ -055 Aerial Photography \EQ -055 2011
Aerial Photography Submitted 8- 31- 10.xlsx