1h. Lake Ann Park SE Parking Lot Paving CITY OF MEMORANDUM
CHANHASSEN
TO: Todd Gerhardt, City Manager
7700 Market Boulevard o
P Box 147 FROM: Paul Oehme, Director of Public Works /City Engineer
Chanhassen, MN 55317
DATE: May 14, 2012
Administration �
Phone 952.227.1100
Fax 952 2271110 SUBJ: Lake Ann Park SE Parking Lot Paving: Approve Quote
Building Inspections
Phone 952 2271180 PROPOSED MOTION
Fax 952 2271190
Engineering "The City Council approves a quote for the Lake Ann Park SE Parking Lot
Phone 952 2271160 Paving Project to Northwest Asphalt, Inc. in the amount of $54,533.50."
Fax 952 2271170
Finance City Council approval requires a simple majority vote of the City Council
Phone 952 2271140 present.
Fax 952 2271110
Park & Recreation BACKGROUND
Phone 952 2271120
Fax 952 2271110 Staff is requesting Council approve a • _ .'•
quote to make improvements to the r
Recreation Center , southeast parking lot at Lake Aim Park., .;,
2310 Coulter Boulevard
Most of the drive lanes and the parking ,� � `
Phone 952 2271400
Fax 952.227.1404 lots in the parking lot were improved in r „
, E,s
2009. However because of cost - n� - 4 -
Planning &
constraints at that time, not all of the � • �����
Natural Resources
par lots had improvements made.
Phone: 952.227.1130 :
The southeast parking lot currently has t f•::
Fax 952 2271110
a pavement condition index of 29 r ,gyp
which is in the range s ' , `�
Public Works e of needing to be rk °` >j�4
r econstructed. ` ` uY 43 A '`
7901 Park Place Phone 952.227.1300
Fax 952.227.1310 DISCUSSION
Senior Center The improvements proposed to the parking lot include milling in place or grinding u
Phone: 952 2271125
p p p p g g p g p
Fax 952 2271110 the pavement and use the material for base gravel. The parking lot would then be
paved with 4" of new bituminous pavement. No concrete curb or storm sewer
Web Site improvements are proposed at this time.
www.ci chanhassen.mn.us
Two quotes were received for this work as follows:
Northwest Asphalt Inc. $54,533.50
GMH Asphalt Corporation $57,515.50
Chanhassen is a Community for Life - Providing for Today and Planning for Tomorrow
Paul Oehme
Lake Ann Park SE Parking Lot Paving: Approve Quote
May 14, 2012
Page 2
Funding for the project is proposed from the Pavement Management Fund (CIP
#ST -18). Due to the mild winter, staff expects not to use as much pothole patching
material this year as budgeted. Also the sealcoating project this year is smaller then
usual. The budget surpluses from these projects are proposed to fund the parking lot
improvements.
Northwest Asphalt Inc. has completed previous paving projects in the city of
Chanhassen. Their past work has been acceptable. They are also the prime contractor
for this year's street reconstruction project.
The work is tentatively planned to start on May 21 and will take about a week to
complete. The Streets Department will stripe the vehicle parking stalls.
Attachment: 1. CIP Page
2. Project Map
3. Resolution
c: Mike Wegler, Street Superintendent
g: \eng \pmgmt\2412 \lk ann pk sw parking lot paving approve quotes 051412.doc
Capital Improvement Program 2012 thru 2016
Department Street Improvements
City of Chanhassen, MN Contact Paul Oehme
Project # ST -018 Type Maintenance
Project Name pavement Management Useful Life 7 -10 years
Category Streets/Highways
Account #1 420 - 0000-4751. Account #3 Priority n/a
Account #2 Account #4
Description Total Project Cost: $2,465,000
this project will provide maintenance such as crack sealing, seal - coating and pothole patching for City. streets. The projects will be determined
innually based on the pavement condition index as generated by the pavement management_program.
Justification
This will provide a centralized funding mechanism that will help reduce the effect on General Fund operating expenditures.
P rio r Expenditures
965, Maintenance
Total
Total 300,000 300,000 300,000 300,000 300,000 1,500,OOO
Prior
Funding Sources
2012
2013
2014
2015
2016
Total
965,000
Street Pavement Management
100,000
100,000
100,000
900,000
100,000
500,000
Total
Tax Levy
200,000
200,000
200,
200,000
200,000
1,000,000
Total 300,000 .300,000 300,000 300,000 300,000 1
Budget Impact/Other
These improvements will cost effectively prolong the life of the street so major improvements such as reconstruction projects can be delayed.
100
2012 2013 2014 2015 2016 Total
300,00 300,000 300,000 300,000 300,000 1,500,000
IF
7
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Fishing ��
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Lake Ann Pier
Rental j
Dock /
Beach O
Area
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D
Ballfield Ballfield
3 -- 4
i I Ballfield Ballfield
2 5
Ballfield Ballfield
1 4111.1 6
S.W. Parking Lot
: th Street
VIv 78th Stre
State HWY 5 - --- --- ___
l \ - 7 \ , _
N
t r Lake Ann Park
LI
CITY OF CHANHASSEN
CARVER AND HENNEPIN COUNTIES, MINNESOTA
DATE: Max 4 20.12 RESOLUTION NO:
�In �.l��l�lll �I�II II III I III I I�I�II.� T� I�q�l�ll II II�II II III I ICI I��
MOTION BY: SECONDED BY:
2012
A RESOLUTION APPROVING A QUOTE FOR THE
LAKE ANN PARK. SE PARKING LOT PAVING PROJECT
WHEREAS, pursuant a request for quotes for the Lake Ann Park SE Parking Lot Paving
Project, quotes were received, opened and tabulated according to law.
AND WHEREAS, it appears that Northwest Asphalt, Inc. had the lowest responsible
quote.
NOW THEREFORE, BE IT RESOLVED by the Chanhassen City Council:
1. The mayor and clerk are hereby authorized and directed to enter into a contract with
Northwest Asphalt, Inc. in the amount of $54,533.50 in the name of the City of Chanhassen
for the Lake Ann Park SE Parking Lot Paving Project.
Passed and adopted by the Chanhassen City Council this 14 day of May, 2012.
ATTEST:
Todd Gerhardt, City Manager
Thomas A. Furlong, Mayor
YES NO ABSENT