1e. 2012 Sealcoat Project: Approve QuotesCITY OF
CHMHASSEN
7700 Market Boulevard
PO Box 147
Chanhassen, MN 55317
Administration
Phone: 952.227.1100
Fax: 952.227.1110
Building Inspections
Phone: 952.227.1180
Fax: 952.227.1190
Engineering
Phone: 952.227.1160
Fax: 952.227.1170
Finance
Phone: 952.227.1140
Fax: 952.227.1110
Park & Recreation
Phone: 952.227.1120
Fax: 952.227.1110
Recreation Center
2310 Coulter Boulevard
Phone: 952.227.1400
Fax: 952.227.1404
Planning &
Natural Resources
Phone: 952.227.1130
Fax: 952.227.1110
Public Works
7901 Park Place
Phone: 952.227.1300
Fax: 952.227.1310
Senior Center
Phone: 952.227.1125
Fax: 952.227.1110
Web Site
www.ci.chanhassen.mn.us
MEMORANDUM
TO:
FROM:
DATE:
SUBJ:
Paul Oehme, Director of Public Works /City Engineer
Gordy Stauff, Engineering Technician IV /Construction Manager
May 14, 2012
2012 Sealcoat Project No, 12 -03: Approve Quotes
PROPOSED MOTION
"The City Council approves quotes for the 2012 Sealcoat Project sealcoating
and Cracksealing as follows:
1) Pearson Bros., Inc. for roadway sealcoating in the amount of $69,732.78.
2) Fahrner Asphalt Sealers, LLC for pavement cracksealing in the amount of
$69 5 650.00."
City Council approval requires a simple majority vote of the City Council
present.
BACKGROUND
Annually, the City has completed a sealcoat project to extend the life of the streets.
Streets recommended for sealcoating were identified with the Pavement Management
Program and are shown on the attached map. Staff has visited each street and visually
reviewed the streets' condition. The total contract amount for the two quoted items is
$139 1 ,382.78.
DISCUSSION
A sealcoat program is a cost - effective tool to protect the capital asset of a street and
extend the life of the street system. Sealcoating is the application of asphalt emulsion
followed immediately with an aggregate cover. Sealcoating of streets is beneficial
because it can:
• Delays or eliminates further aging of pavement due to water and sun.
• Seals to provide a moisture barrier.
• Fills in raveled pavement areas.
• Enriching under- asphalt pavement.
• Seals cracks temporary or permanently.
• Performs minor leveling.
• Restores surface friction.
Chanhassen is a Community for Life - Providing for Today and Planning for Tomorrow
Paul Oehme
2012 Sealcoat Project: Approve Quote
May 14, 2012
Page 2
• Economically prolongs the life of existing pavements.
It is estimated that a sealcoat application extends the life of pavement from three to
six years at a fraction of the cost of street rehabilitation or bituminous overlay
projects. It is therefore more cost effective to sealcoat roadways when pavement
distresses are fewer verses letting the pavement deteriorate until major, costly
rehabilitation or reconstruction projects are required.
mm
On April 16, 2012, quotes for sealcoating and cacksealing were received for the 2012
Sealcoat Project.
The following quotes were received:
Cracksealin
Allied Blacktop Company $72
Fahrner Asphlat Sealers, LLC $69,650.00
Sealcoatin
Allied Blacktop Company $79
Pearson Bros., Inc. $69,732.78
All contractors have completed previous projects in the city of Chanhassen. Their
past work has been acceptable.
Cracksealing will tentatively start in June with sealcoating to begin in early July with
a completion date of August 14, 2012. Notifications to all affected property owners
will be sent out prior to work commencing.
This project was budgeted for 2012 in the CIP Pavement Management (ST -018).
Pavement repair materials such as bituminous mix for pothole patching the street
department purchases for in house work is also taken from this CIP budget item.
Attachment: 1. Project Map
2. CIP Page
3. Resolution
c: Mike Wegler, Street Superintendent
gAeng \sea1coat\2012 \approve Quotes 051412.doc
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al
capita! improvement Program 2012 thru 2016 Iq
Department Street Improvements
City of Chanhassen, MN Contact Paul Oehme
Project # ST -018 Type Maintenance
Project Name Pavement Management Useful Life 7 -I0 years
Category Streets/Highways
Account #1 420 - 0000-4751. Account #3 Priority n/a
Account #2 Account #4
Description Total Project Cost: $2,465,000
[bis project will provide maintenance such as crack sealing, seal - coating and pothole patching for City. streets. The projects will be determined
ulnually based on the pavement condition index as generated by the pavement management_program.
Justification
Chis will provide a centralized funding mechanism that will help reduce the effect on General Fund operating expenditures.
Prior Expenditures
965,000 Maintenance
Total
Total 300,000 300 300,000 300,000 300,000 1
Prior Funding Sources 2012
2013
2014
2015
2016
Total
965,000 Street Pavement Management 100,000
100,000
100,000
100,000
100,000
500,000
Total Tax Levy 200,000
200,000
200,000
200,000
200,000
1,000,000
Total 300,000
300
300,000
300,000
300,000
1,500,000
Budget Impactl0ther
These improvements will cost effectively prolong the life of the street so major improvements such as reconstruction projects can be delayed.
2012 2013 2014 2015 2016 Total
300,000 ' 300,000 300,000 300,000 300,000 1,500,000
100
CITY OF CHANHASSEN
CARVER AND HENNEPIN COUNTIES, MINNESOTA
DATE: ME 14, 2012 RESOLUTION NO:
■ I I I I I II I I I
MOTION BY: SECONDED BY:
2012-
A RESOLUTION APPROVING QUOTES AND AWARDING CONTRACTS
FOR THE 2012 SEALCOAT PROJECT NO. 12 -03
WHEREAS, pursuant to a request for quotes for the 2012 Sealcoat Project, quotes were received,
opened and tabulated according to law; and
WHEREAS, it appears the following were the lowest, responsible_ quoters:
1) Pearson Bros., Inc, for roadway sealcoating in the amount of $69,732.78.
2) Fahrner Asphalt Sealers LLC for pavement cracksealing in the amount of $69,650.00.
NOW THEREFORE, BE IT RESOLVED by the Chanhassen City Council:
The mayor and clerk are hereby authorized and directed to enter into contracts with
1) Pearson Bros., Inc. for roadway sealcoating in the amount of $69,732.78.
2) Fahrner Asphalt Sealers LLC for pavement cracksealing in the amount of $69,650.00.
in the name of the City of Chanhassen for the 2012. Sealcoat Project No. 12 -03 according to the
plans and specifications therefore approved by the City Council and on file in the office of the city
clerk.
Passed and adopted by the Chanhassen City Council this 14� day of May, 2012.
ATTEST:
Todd Gerhardt, City Manager Thomas A. Furlong, Mayor
YES NO ABSENT