Loading...
CC 2012 05 14 CHANHASSEN CITY COUNCIL REGULAR MEETING MAY 14, 2012 Mayor Furlong called the meeting to order at 7:05 p.m. The meeting was opened with the Pledge to the Flag. COUNCIL MEMBERS PRESENT: Mayor Furlong, Councilman McDonald, Councilwoman Tjornhom, Councilwoman Ernst, and Councilman Laufenburger STAFF PRESENT: Todd Gerhardt, Laurie Hokkanen, Paul Oehme, Kate Aanenson, Todd Hoffman, Richard Rice, and Andrea Poehler PUBLIC PRESENT: Mark & Kari Nettesheim 9201/9151 Great Plains Boulevard PUBLIC ANNOUNCEMENTS: None. Mayor Furlong: Thank you and welcome everybody. Appreciate those who are in our council chambers this evening as well as those watching at home. We're glad that you joined us this evening. At this time I would ask members of the council to, if there are any objections to proceeding with the agenda as published. If not, without objection we will proceed as such. CONSENT AGENDA: Councilwoman Ernst moved, Councilwoman Tjornhom seconded to approve the following consent agenda items pursuant to the City Manager's recommendations: a. Approval of Minutes: - City Council Work Session Minutes dated April 23, 2012 - City Council Verbatim and Summary Minutes dated April 23, 2012 Receive Commission Minutes: - Planning Commission Verbatim and Summary Minutes dated April 7, 2012 b. Approve Residential Purchase Agreement with Mark & Kari Nettesheim, 9201 and 9151 Great Plains Boulevard. c. Award of Contract: 2012 Tennis Court Reconstruction Project. d. Resolution #2012 -29: Approve Resolution Accepting Donation from KleinBank for 2012 Summer Concert Series. e. Resolution #2012 -30: Approve Quotes for Sealcoating and Crack Sealing. f. Resolution #2012 -31: Resolution Accepting Grant from CenterPoint Energy and Approving the Purchase of Two Thermal Cameras for the Fire Department. g. Approval of Temporary On -Sale Liquor License, Harvest Festival, August 18 & 19, St. Hubert's Catholic Community, 8201 Main Street. h. Resolution #2012 -32: Lake Ann Park Southeast Parking Lot Paving: Approve Quote. Chanhassen City Council — May 14, 2012 i. Approve Payment to Carver County for Aerial Photography & GIS Data. All voted in favor and the motion carried unanimously with a vote of 5 to 0. VISITOR PRESENTATIONS: MOTORCYCLE AWARENESS MONTH, COUNCILWOMAN ERNST & SHERIFF JIM OLSON. Mayor Furlong: Sheriff Olson, good evening. Sheriff Jim Olson: Good evening. Thanks for the opportunity. Councilwoman Ernst: Well first off I'd like to thank Sheriff Olson for his time this evening in coming out to help us with the motorcycling community making May the Motorcycle Awareness Month. The National Highway Transportation Safety Administration has designated the month of May as the national Motorcycle Safety Awareness Month and according to it motorcyclists were 25 times more likely than passenger vehicle occupants to die in a crash. And even 5 times more likely to be injured based on miles traveled and that was in 2009. Simple things like always using turn signal, checking your mirrors and blind spots before changing lanes can potentially avert disasters and riders need to likewise be mindful that they are indeed at risk. Following these lessons from a safety course will go a long way. Minnesota has a safety course, training course designated to motorcycle training. In 2011 there were 43 motorcycle deaths in Minnesota, which is a preliminary. Six deaths have occurred to date in 2012 and motorcycle ridership is at an all time high in Minnesota with nearly 230,000 registered motorcycles and more than 404,000 licensed operators. Motorists are advised to watch carefully for motorcycles in traffic and always look twice for riders at intersections and when making left hand turns, and due to their size of course motorcycles are hard to see in traffic and very difficult to gauge their travel speed. I think that Sheriff Olson is going to really be talking about some stats that he's aware of. In addition to that we also have some literature, some bumper stickers and some awareness, not really training material but just awareness materials on the back table for anyone that's interested in taking those so. Sheriff Jim Olson: You covered that very well. Councilwoman Ernst: Thank you. Sheriff Jim Olson: And thank you for the opportunity. Motorcycles are vehicles with the same rights and privileges as any other motor vehicles on the roadway and Motorcycle Safety Awareness Month is a national initiative aimed at getting motorists and motorcycles to share the road with each other. Some interesting stats. 2010 there was 230,000 registered motorcycles just in the State of Minnesota. With that there was 395,000 people that had motorcycles endorsements on their licenses so 395,000. In 2010 there was 1,377 crashes that involved motorcycles and there were 44 deaths in 2010. Now Last year, 2011 I came up with 28 for 2011 which is actually the lowest since records were kept in 1980 and those haven't been solidified as of yet for those 2011 deaths. There was .02, and that's .02 motorcycle deaths per 10,000 registered motorcycles for 2010 and that's the lowest since records were kept in 1980 with that. And I expect that to go down quite a bit for 2011 but those stats haven't been finalized yet. And another interesting thing that I saw, most accidents happen between 4:00 and 5:00 in the afternoon so during rush hour and most of the accidents of course are Saturdays and Sundays and that's normally the day that people go out and do their pleasure riding. They go to work all week and then on Saturdays and Sundays they take some time to go out and do some riding. All of us do not have the pleasure of being retired and able to go out during the week and do riding. About 61% of the accidents involving other motor vehicles, 2 Chanhassen City Council — May 14, 2012 the cause of those of the other driver was driver attention or failure to yield so that's folks that just aren't paying attention. People just are not paying attention to the motorcyclists and I've been riding motorcycles for a number of years and that has been my experience. My personal experience being on the road. People just don't see you. They turn in front of you or they'll, you know you're driving down a 4 lane road and they'll, they just, they slide over in your lane and you have to try to get out of their way but it's so important to pay attention to what's going on around you both on motorcycles and in vehicles. Those motorcycles, especially the, you know some of the sport bikes are so small and have such a, they're just so small. You can't really see them very well and pay attention to what's going on around you. Are there any questions at all regarding motorcycles? Mayor Furlong: Questions for the sheriff or for Councilwoman Ernst? No? Sheriff Jim Olson: I really encourage people to keep your eyes out, or keep your eyes open and pay attention to motorcycles and those that are around you. And if it's okay there's a couple other things I'd like to mention, as long as I'm here. Mayor Furlong: Sure. Sheriff Jim Olson: We had some burglaries that have hit Chanhassen recently. End of last week we did catch 4 individuals and were able to tie them to 3 of those burglaries. It was 3 adults and 1 juvenile so we were very, very happy with that. We still have not solved the burglary /home invasion that occurred a couple of weeks ago. We're still looking for suspects with that. We continue to ask the public to be vigilant and if they do see anything suspicious to give us a call. Anything at all give 911 a call. We would much rather try to get a hold of that on the front end than dealing with potential repercussions on the back end. And we also asked residents to help us out by protecting themselves. I know I've talked about that once or twice while I've been standing before you in the past but you know help us out by protecting yourselves and close those garage doors. Lock your doors. You know your windows. Close your windows if you're not home. At night, and I know this time of year it's nice to have your windows open to get those breezes but if they're on the first floor, close those before you go to bed. A couple of the burglaries that we had were through open windows during the day when nobody was home so keep that in mind. We're also having some road construction, and you maybe have talked about this already but Highway 5, and from the looks I take it you have covered this a bit. Mayor Furlong: The more time we cover it the better it is. Sheriff Jim Olson: Thank you. Road construction has started on Highway 5 and it has started on the turn lanes already on Highway 41 and at May 30` there's going to be some more construction started on Highway 5 with some detours. Pay attention. Leave a little bit of extra time. For folks that are trying, people that are trying to get out onto Highway 5, or excuse me you know onto Highway 7 or you know back onto Highway 5 after the detour, give them a break and let them get in because there will be a lot of traffic and pay attention to what you're doing so. Mayor Furlong: Very good, thank you. Sheriff Jim Olson: Thank you. Mayor Furlong: For coming. Appreciate it. PRESENTATION OF GRANT MONEY FOR THERMAL IMAGING CAMERAS CENTERPOINT ENERGY. 3 Chanhassen City Council — May 14, 2012 Mayor Furlong: Is a representative from CenterPoint Energy here? Todd Gerhardt: Mayor. Mayor Furlong: Are they able to be here? Todd Gerhardt: We got a call from CenterPoint. They could not make it this evening so we'll reschedule that item. Mayor Furlong: That would be fine. Councilman Laufenburger: Can we take the money anyway? Todd Gerhardt: Oh yeah. Mayor Furlong: I think we just approved it. Todd Gerhardt: The Chief is here this evening. I think he has spent that money. PRESENTATION OF MASTER PLAN, CAMP TANADOONA, MARNIE WELLS. Mayor Furlong: Marnie, good evening. Thank you for coming. Mamie Wells: Good evening. Thank you for having me. Well thank you. 1 think it's been 2 years since Mayor Furlong and the council came out and Mr. Gerhardt came out to Camp Tanadoona for a tour and as you know I will always take an opportunity to talk about Campfire and Camp Tanadoona so thank you for giving me this opportunity. Most of you have a pretty good handle on what, there we go. Alright. Most of you have a pretty good handle on who Campfire is and where Camp Tanadoona is. Just want to give you a quick update to keep you grounded in who we are and who we serve. Campfire's mission is to build caring, confident youth and future leaders. We live our mission everyday by serving over 1,500 young people in out of school time programs and at our summer camps. This past year we served over, there we go, we served over 500 youths through our Campfire Clubs. Our clubs run year round. They're focused, right now they're focused primarily on low and no income families and we partner with affordable housing complexes, schools, community centers and other community based organizations. So we're literally bringing the Campfire program to our kids. Where they live and where they play and this eliminates two barriers. One, transportation and the other is the fee. It's free to our kids to join our clubs. At Campfire we deliver multiple, we work with the kids multiple days a week again year round and right now we're hoping to start some out of school time clubs around this area so I am wide open if anybody wants to help me with that. We'd love to meet the kids that are already at summer camp and meet them during the school year. Last year we brought over 120 of our club kids out to camp and they learned how to fish and they canoed and they climbed our big wall and these were experiences for many of our young people who have never even been a camp. Our summer camp program, just want to touch base on that real quick, gives youth the chance to grow, connect with nature and make new friends while of course having the time of their life. And in fact at Camp Tanadoona we were named Best Summer Camp for the second year in a row so we're thrilled about that. That was with the Sun Sailor Newspaper Readers Choice Awards. We offer day camp and overnight camp at both Camp Tanadoona and Camp Blue Water and that, Camp Blue Water's north of Grand Rapids, Minnesota. This past year nearly a 1,000 youth attended our summer camp, 96 of which came on camp scholarships. We have a very strong scholarship program. Participation in summer of 2011 camp program increased by 15% over 2010 so certainly this tells me and it tells the families around us that there is a need and a desire to get kids out to camp. Really connect them to nature. This summer will be our 88` consecutive summer serving young people in the 4 Chanhassen City Council — May 14, 2012 community. The good news is Camp Tanadoona has not changed in 88 years. The bad news is Camp Tanadoona has not changed in 88 years. We're 103 acres of diverse landscape types on the shores of Lake Minnewashta. We're literally an escape into nature and it's just down the road. In fact we're the closest summer camp that you can find to downtown Minneapolis and as you all know and I certainly brag about this all the time, we're a gem in this community. An absolute gem in the middle of this big metropolitan area. Camp Tanadoona will and is will always remain rustic and charming and a place where kids can grow and create life long memories. Now this camp was built by the community. In fact in 1924 the Minneapolis Rotary bought the property and donated it to the then Campfire Girls and it is truly how we're going to continue to make this camp strong. Through volunteers, community leaders, and civic organizations. They literally have made our camp what it is today. And for example we've got Mayor Furlong, he and his boy scouts have come out and done some tremendous, tremendous important projects through the Eagle Scout program. Another wonderful partnership in this community is Lifetime Fitness, just a few miles around the corner from us now and they've come out and they've renovated our entire bathrooms. And finally one of our best partnerships that we love bragging about and talking about is we have an extraordinary anonymous donor who has stepped forward with a $750,000 dollar matching gift. This is launching our first phase of the master plan to renovate Camp Tanadoona. So by June, 2013, so just over a year we will raise $1.5 million dollars which will allow us to take those first steps in improving Camp Tanadoona and really seeing our dream come true through the master plan. And again this is Phase I that $1.5 million. This master plan that we're going to talk more about is really about creating a legacy for our children, for the kids that we certainly know today. For all those children from this community that are out at camp this summer and it's also about the kids that we've never met. I mean I'm looking at a plan for the next 100 years. By improving Tanadoona campers will have a richer experience, have a deeper connection to this unique landscape here in our neighborhood. And what I love the most is they're just going to unplug. They literally roll into camp and leave those iPods and iPads and all those things at home and they just unplug. So people have often asked why a master plan now? Well Tanadoona is gorgeous. She's just magical. Something magical happens out at that property and she's also worn out. I said she's 88 years old. She's had a lot of feet running across her back so she's tired. Both our buildings and our natural habitats need to be upgraded with tender loving care. We had focus groups of campers, camper families, staff, community folks and we did a lot of active listening and we did hear that Camp Tanadoona is a very important piece to a lot of people's memories and place in this community. We also heard that they wanted to stay rustic and charming and that's going to stay that way. We also heard they wanted a year round opportunity to be in nature. Not just 11 weeks during the summer camp season. They wanted energy efficient buildings with more opportunities to connect with nature and that's exactly why the Board of Directors at Campfire took a visionary step to create a master plan. And then before we get into the master plan, I want to show you a quick movie that gives you a peak into how this was shaped. A movie was shown at this point in the meeting. Marnie Wells: Well we're very proud of our master plan and working with Adam Arvidson who will come up in a moment, along with Paul Anderson, our two architects. This plan highlights gosh just the best part of Camp Tanadoona that's right on Lake Minnewashta and it also tackles those issues that an 88 year old camp has been facing. I will invite Adam up. Adam Arvidson: Thank you Marnie and thank you council members and mayor and guests for the opportunity to talk to you tonight. It's been a real pleasure to work on this project over the past year, as the video suggested. Paul Anderson and I really emerged ourselves in the camp. We shadowed counselors around for a day. We did in fact sleep in the cabins. We kayaked the water. Tried to find out everything that we possibly could because we feel that a good master plan is based on the site itself and those that will use it so we tried to learn everything that we possibly could. With any complex master plan like this there's a lot of things that go into it, and certainly I'll entertain questions after the fact if you 5 Chanhassen City Council — May 14, 2012 want to but I wanted to highlight a few key things that I think are really important to the master plan as a whole. Things that we felt sort of listening to the community, listening to the campers, understanding the site ourselves were really critical pieces of this so one real piece of the master plan is that it, Camp Tanadoona is this place away and yet the way you come into it is kind of wide open and you see the backs of a lot of maintenance buildings and there's no true entry experience so our transition from the metro area to the woods so we wanted to envision creating a new entrance experience for the entire camp. We wanted that to be functional but also very beautiful and natural so our idea is to create a new grove of trees out at the entrance. This is roughly where the existing entrance would be and then split the roadway so that it would wind through this grove of native Minnesota trees and then break out into a restored savannah area where now there is just mowed turf so you get a sampling of Minnesota ecosystems as you drive into the camp. You get this forest. You get the savannah and then in the distance kind of kids playing in the field and separating that roadway allows the traffic to move more easily in and out for the drop off. Camp Tanadoona is somewhat unique in that because of the huge day camp component you have every morning and every evening you know 100 cars coming and going so we have to be able to accommodate that and also try to create a good camp experience. The second piece that we found is that everybody really just loved the cabins. The cabins themselves was this sort of memory point that brought people back to the camp over and over and over again. The cabins have names and the kids associate with their cabins. From year to year they remember being in that particular cabin versus this one but the day campers, which is a huge part of Camp Tanadoona's mission don't have that same kind of experience. They're sort of linked to a particular counselor for their week and they sort of all meet collectively in a spot where they sort of throw their wet clothes and kind of store their lunches in little cubby holes so we wanted to create a true village experience for all campers including the day camp campers. One of the villages doesn't really organize like a village right now so we had some ideas for taking the blue bird village and making that into more of a circular residential village over time but we also wanted to create a day camp village so what you're seeing is a view here through a gateway structure which enters onto a large open space, kind of underneath the trees with a fire circle at the middle and around that would be 12 cabins. Now these aren't enclosed cabins like you think of the residential cabins. They're geared more toward a day camp use so they're open. They have lockers but essentially you could be associated with one of these cabins instead of with a counselor and so starting at age 5 you're actually going to a cabin for a week and then you can gradually transition up into having that village experience through all levels of associating Camp Tanadoona from again age 5 all the up until when you're a counselor theoretically. In response to the comments that some of the kids have, you saw at the very end of that portion of the video. They loved the arts programs but don't like where those happen and they love the nature programs but they don't like the basement of the Lind mansion. I think kids sometimes describe it as sort of that moldy room full of dead animals so we wanted to think about what really is a nature center and what really is an art center and we realized that the richness of the landscapes that are out there right now and the potential that those landscapes have, so the front 40 for instance needs a lot of restoration help and so we're going to be doing some restoration of the savannah areas and probably in the future some restoration of the wetland areas there too to create more of the pre - settlement kind of ecosystem, but then we could use that and use the entire camp as the nature center and the art center so rather than having a single designated building for the arts and single designated building for the nature center, we decided to create something that we call outdoor living classrooms and we would scatter 5 of these throughout the different ecosystems within the camp so we have this one which is the prototype. This would be a tree house. It kind of cantilevers off a slope and really puts you up in the forest canopy. We have a beach house down by the waterfront. A wetland house. The savannah house and a watershed house which sits on the watershed divide between the Minnesota and the Mississippi Rivers which runs through the site. These would be flexible shelters. All of a type but they could be changed slightly for depending on the ecosystem that they're in. Maybe the savannah one has a nice prairie green roof on it. Maybe this one has a clear roof so you could actually look up into the forested canopy. The idea being that from week to week or month to month certain of these can serve different purposes throughout the camp for arts, crafts or whatever. Yoga retreats on weekends or in the fall. Business retreats so there's a 6 Chanhassen City Council — May 14, 2012 lot of different opportunities. It allows for a lot more flexibility of programming and also allows us to have a lighter footprint on the land without creating a huge art center or a huge nature center. We instead of have 5 very low touch shelters like this. And then the fourth point that I'll bring forward, and again as I said there's a lot more detail to it, is that we wanted to separate the idea of camp from not camp. Right now as kids move from one end of the camp to the other they have to walk past the administration building. Across the parking lot. Sometimes merge with the traffic that's coming in and out of there. The dumpsters are right there in view and then they finally move through a long area out to the adventure course. We wanted to feel like once you came to Camp Tanadoona, whether you're coming for the day or coming for the week, once you came in you were there and you didn't have to deal with garbage and beeping trucks and you didn't have to deal with, if you were in residential camp, the sort of twice daily pick -up and drop off of the day campers. So our way to do that is essentially to create a new Tanadoona path. A main walkway which you can see on this map is the long brown line. It slides farther back into the forest and then that is separated from the entry drive. You see the gray line coming in there with the circle on the end of it. A new administration building is what sits at the end of that. The dining hall is existing which is the next building further on, so you can see there's a separation by both buildings and landscaping of this pathway which is the camp from the circulation routes which are not and as you enter camp in one of three points, either into the administration center, through a residential camp gateway, or through the day camp gateway, once you pass through that gateway you're within camp and you stay within camp. You don't have to cross a road. I'll show you what that looks like more schematically. This is a Phase I diagram but you can also see the brown line of the Tanadoona path separated from the main circulation way. So those are the four again key pieces of the master plan. There's a lot of, oh I killed your slide show there but there's a lot of other things. I'm going to turn it back over to Marnie and certainly if you have questions after that I'll be happy to answer them. Marnie Wells: Alright, thanks Adam. Of course I've seen this power point and this master plan for now a long time and many, many times and I still am very excited about this. I just want to just remind everyone, everyone has a role to play in this. Talk about it. Come out and visit us. Ask lots of questions tonight. Tomorrow. I'm always looking for an excuse to get out of my office and walk through Camp Tanadoona and stand down by Lake Minnewashta so please see us as a resource. Certainly we want to be a good neighbor and I invite you to come back out for a little field trip so thank you so much for allowing us to be on the agenda tonight. Thank you. Mayor Furlong: Thank you. Any questions for Ms. Wells? All we can say is thank you for coming this evening and for sharing your plan with us. It looks very exciting and we wish you every success. Tanadoona has been a part of our community for decades. Marnie Wells: Yes. Mayor Furlong: 88 years and we'd like, we like the commitment that you're taking in terms of reinvesting back into that for the next 88 years. Marnie Wells: That's right. That's right. Well thank you again. Mayor Furlong: Very good, thank you very much. Anyone else for visitor presentations this evening? RESIDENTIAL PLANNED UNIT DEVELOPMENT (PUD -R) AMENDMENTS: REQUEST TO AMEND THE FOLLOWING RESIDENTIAL PLANNED UNIT DEVELOPMENTS: ARBORETUM VILLAGE, HIGHLANDS AT BLUFF CREEK, AND LIBERTY ON BLUFF CREEK. APPLICANT: CITY OF CHANHASSEN. 7 Chanhassen City Council — May 14, 2012 Kate Aanenson: This item for PUD's, Residential PUD's appeared before the Planning Commission on April l 7 and so this is the first set of PUD's that you're going to see. We've got these grouped into six and I want to go through a little bit of the summary of the PUD's. What we're doing and give you a little bit more background on that so I think that will be helpful. This will probably be the longest presentation but you'll be seeing a series of six of these as we go through the PUD's. So the summary of the PUD's is the City's done some of these types of processes in the past and we're the actual, we're the initiator of this process and actually we spent over a year doing the research for all these PUD's. There's upwards of 3,000 lots involved in the PUD process. The City's done this sort of thing before in the past. You may recall we actually permitted all the non - conforming beachlots so we went back in time. Did the research on those and permitted those. Most recently we went back and fixed all the commercial and industrial PUD's so this isn't new to the City. It's a pretty involved process but our residents are appreciative of the process and the feedback we've got so far so again we divided them into kind of what made sense as far as the types of developments so this first one that you're seeing tonight is probably the most straight forward in the fact that they're the most recent PUD's that we've done and so the fix wasn't so great. So we have had neighborhood meetings. To date we've had two neighborhood meetings on ones that you'll be seeing in the future. Again the purpose of the PUD, legally if they're over 5 acres for the PUD City initiative we don't have to have a neighborhood meeting but certainly want to apprise people and give them the information. Take a lot of phone calls but what I wanted to share with you is what we put on our website so we've been able to address a lot of our resident's concerns by putting together this website so I'll go through this in case there's anybody watching at home too but this is our home page. So if you were to go over here is the PUD's so just go to that page and it's very detailed. Each of the ordinances put out there so we gave some background, frequently asked questions and I'I1 just go to that because we did put that in our staff report and why are we doing this. You'll notice the recent, the more recent ordinances have been tied back to underlying zoning districts. Sometimes they're silent on maybe the impervious surface or the like so the PUD's that were created in the 1980's and 1990's reference design standards. Sometimes they're following a development contract. Sometimes they were found in the minutes so for the staff, if someone wanted to add on or something it was very cumbersome to try to find that, and especially someone who's trying to sell their property. Someone wants to make a decision to buy a piece of property. They want to know if they can add on so for us by going through and codifying it, it makes it easier for the homeowner in going to the future or someone buying a piece of property to know that. In addition prior to 1980 there were no design standards for, or no development contracts existed so it's difficult to find some of those 1970 subdivisions and again during the 1970's anything over 25 lots had to be a PUD so people were forced into this tract. As you recognize we don't do low density, single family PUD's that often anymore. Really what we believe that the best use is if it's a mixed use product where there's a couple different types or where we're trying to solve like a commercial or industrial where we're sharing impervious surface or there are reasons to kind of use that tool but for a standard subdivision it's our least choice. So with that putting together the frequently asked questions, you know will my taxes increase. You know will this affect, require me to upgrade our home. We've talked to a lot of our residents out there and we found some people that were the original owners of their houses, you know 35 years so that's been really interesting to learn so no. We're not going to make anybody come into compliance. We found, we bring aerial photos of all the subdivisions so we find back in the 1970's and 80's when these were built, back then, things have changed but if you can believe this you know people pulled a permit and the inspection for the lot lines may or may not have occurred. There might have been additions put in without a building permit. It is what it is out there. We're not going to make anybody fix anything and we haven't in the past but what it does provide for is someone buying the piece of property, we always work our residents if they want to pursue a variance, if they're not affecting something that's non - conforming, there's always an opportunity to examine that issue so we've communicated that. Again as I explained the benefits of rezoning are the fact that they know what they have and what they can't do. We have found some people that have historically used a benchmark, that tree and they find out oh, my neighbor's deck is right on my property line so we've kind of had those communications and kind of opened up dialogue in the neighborhood which I tend to be good at so, but 8 Chanhassen City Council — May 14, 2012 so far I think we've learned a lot out there and people looking at maybe showing at the neighborhood meetings we do have the computer there showing our residents how to find this information, in addition if they haven't used the County's website, how to get information about their own property on the County's website so we always like that opportunity to kind of meet with the residents. Again as I stated there's over 3,000 lots that are in the PUD's. If we can, if we can put it into a straight zoning standard like the Residential Single Family, a straight zoning district I mean, we will do that and we are accommodating that in some of the subdivisions. They meet all the criteria so part of the background is, on the other subdivisions, ones you're seeing tonight aren't going to be that way. They're a little bit smaller but we find the smallest lot. You know kind of make that the, that's the minimum and so the standards are a little different for each subdivision so you can't, we don't want to make too many non - conforming. We kind of take the common denominator to make that work so, and also explain to our residents, things have changed since when they built their houses. Now we check, we do as -built surveys. We learned that through problems where we've had people not follow that and grade. Cause water to go onto a neighboring property, sometimes resulting in litigation. We've also checked for hard cover, so some of those things that are now done you know a little bit more thoroughly so it's kind of a good starting point to do this and it's a good opportunity, like I said. We spent a year last year putting all this together and now we're going forward with that. So with that, I was just going to show you one other thing on the website. So each neighborhood has kind of grouped out here so they can read their own neighborhood, what their ordinance is for their neighborhood. For example you're going to see this one tonight but there's the ordinance right there of what they're getting proposed. It's highlighted what we're changing so a lot of the people we were able to take care of their questions over the phone and when they kind of understand that they're grateful. Think that makes sense so it's been very helpful to we think convey this in a planning side that put this together and it's been very helpful. I think again we try our best to let our residents to kind of be able to navigate through this on their own. We've also had the code book out there because people have, during these meetings have often asked us can I do this? Can I do that? We have to kind of figure out where they are so it's been a great opportunity again to connect so with that Mayor and council, that's kind of the background. Now I'll just kind of go through the staff report. Mayor Furlong: Mayor, council, before Kate moves ahead. Her staff did a fantastic job of doing all this research and it kind of gets back to our mission statement providing for today and planning for tomorrow and that's what Kate and her staff are doing here is planning for tomorrow. You know trying to make a unified ordinance for everybody to live by. Right now some are silent. Some are different than other ones and we're trying to bring everybody into compliance and so everybody understands what rules they're playing under here so I just want to personally thank Kate and her staff for taking this big task on. Most people would just avoid it and deal with the issue as it would arise and so not Kate or her staff. They grabbed it. They're turning it into a positive. A way to connect with the neighborhood. Explain to them how the ordinances work and why we have certain ones and it's just been a positive experience so far so thank you to Kate and her staff. Kate Aanenson: Thank you Todd. Again I think it is helpful to kind of, if we can take away some of those roadblocks or what appears to be different standards. That's what we're trying to resolve so it makes it easier for the development. I think once people understand that, they're very happy with the process and we certainly know our realtors that are out there are very appreciative because it speeds things up in the process when someone's trying to list a piece of property so. The other thing I wanted to mention and Todd kind of touched on this a little bit too is that people today when they're buying a piece of property spend a lot more time doing due diligence so if there's any ambiguity in a piece of property, they can't find the documents, it really causes a lot of, for the person trying to sell and the buyer and we don't want that so I think by bringing a lot of clarity to it, it speeds up that process too so. So with that we have three ones. Three PUD's that we're looking at tonight. There was a fourth one and that was Mission Hills. That was actually tabled. The applicant asked us to spend a Little bit more time by having their attorney look at that and that had to do with the commercial part of it so the first one is Arboretum 9 Chanhassen City Council — May 14, 2012 Village. So this is off the corner of Highway 5 and 41. A little bit of background on this. This was done in 1990, it was case number 1999 -2. I know it was approved in 2001 so there's 342 units on 60 acres. If we can go back, there was a lot of density transfer there regarding some of the areas that was upland, detached from a large wetland and actually goes over across the street in front of Westwood Church. That's part of that nice view kind of coming through that wooded area as you go to Camp Tanadoona or Westwood Church so the density was compressed to the middle of that area. Again what we changed on this was pretty straight forward. This one we did not have a meeting on these three because the changes are so minor. What we did is we incorporated into, they were in the development contract. We put them into the ordinance, the design standards so it was pretty, it's pretty minute so the owners of course were notified. Anybody in the HOA was notified but not all 300 residents of that. So again we looked at what the setbacks would be. Kind of put the denominator in based on the product type and then, excuse me then so that's the main changes we made in that. Any other little nuances. So again it's easy to find. Anybody looking at a piece of property. Again I just want to point out too, these are the least flexible type products that we have when you do a PUD because most people don't live in a condominium association don't usually add on a porch or they may screen something in. The most fluid ones we have would be a larger lot like Springfield we have a traditional single family home, that's when you have the most opportunity to add on and some of the complexity goes in. So the next one would be Highlands on Bluff Creek and this also is kind of just located north of the, or just right and adjacent to the Arboretum Village. So this one was approved in 2004 and it has 16 units. Again minor change in there. We qualify the minor lot, minimum lot size. Sometimes what happens is someone does want to make a little minor change. They can acquire a piece from another property if they can do a minor lot adjustment so we put those in there and the design standards. So it would tie back into the R -8 zoning district so anything the code is silent on, if you want to do a home occupation, so the referencing by that allows people, people ask those kind of questions too so it gives you that underlying reference for that too. And then Liberty on Bluff Creek was case number 2005 -11. Approved in 2005. That has a total of 444 units and that was not built out yet. Again the owners were notified of that in the HOA. Again the design standards were incorporated into this project. Again this is a right application of the PUD where we did some transfer. Compress the density. Preserve some of those green spaces and then we have 4 different products up there so again the architectural standards were put in and they're all attached into them but they've made modifications on those so those are all pulled in there so they're easy to find again when the properties are sold or the HOA decides they want to go back and re -side or something like that, what was the standards that were put in place. Now certainly when it's a PUD and if they wanted to come back let's say in 10 years and they wanted to re -side or something and they wanted to amend those standards, they always have that right to come back to you and say we'd like to make some changes certainly to the PUD but it's all into that ordinance and that's how it would be accomplished. So unless there's specific questions what we have in front of you tonight then would be the revisions. We did a strike out but then there's Findings of Fact for those and then we also put together an ordinance for each of those PUD's so with that I'd be happy to answer any questions that you might have. • Mayor Furlong: Thank you. Questions for staff. Councilwoman Ernst. Councilwoman Ernst: Thanks Kate for all your work on this. I guess one of my questions is, is how did, what was the reaction at the neighbors? Was it favorable? Not favorable? Kate Aanenson: Yes, yes. Very favorable. A lot of people had kind of fear of the unknown of what we were trying to do and a lot of people recognized, especially when those houses built in the 70's and 80's, there may not be permits on some things. It is what it is. What's out there is out there so again if someone wanted to add on, we would look at that on a case by case, just like we would anyways to go back and try to figure out what they're estimate, you know see what their hard cover is. Some people are over and it is what it is so we'll just try to work with them, our homeowners and we, the people that showed up I think were kind of expecting that we were going to try to clean up. No. We were not trying 10 Chanhassen City Council — May 14, 2012 to do that. We're just trying to make it easier for everybody to understand what they had so when they do come in and want to make some changes, because over time people are going to, the new buyers are going to maybe want to look at some additional changes or those sort of things so I think they've been appreciative of the process that we're going through. Councilwoman Ernst: Thank you. The other questions that I had is on the Mission Hills. I noticed that on these that you highlighted, those were the changes that were made, correct. Kate Aanenson: Yeah. Councilwoman Ernst: But in Mission Hills there were some, all the highlights in there were struck out. Kate Aanenson: Mission Hills actually we are not going to do tonight. Councilwoman Ernst: And that's why it was struck out? Kate Aanenson: Yeah, that's why it was struck out, yeah. Yeah, then we attach the original staff report instead of pulling that part out. Mission Hills also includes a small piece that was neighborhood commercial or that wanted to make sure we weren't doing any changes. We said in the comp plan we think it might be difficult to accomplish but we're not going to change that so I think they just wanted to make sure through their legal counsel that that was, they understood what we were trying to accomplish. That we weren't trying to take that away from them so. Councilwoman Ernst: Okay, thank you. Mayor Furlong: Any other questions for staff? Again thank you for the effort for this. Kate Aanenson: You'll be seeing more. Mayor Furlong: And being able to connect and also to clean things up. I agree with Mr. Gerhardt, you know rather than just waiting til things come up to us and react, kind of set, start with a clean slate and here's where we are and we can go forward and everybody playing by the same rules so I think that's helpful. If there are no other questions for staff, any comments or concerns over what's being proposed here? If not, if there are other comments or if someone would like to make a motion. Councilman McDonald: I'll do the motion. Mayor Furlong: Mr. McDonald. Councilman McDonald: City Council approves the attached ordinances rezoning the following Planned Unit Developments: Arboretum Village, Highlands at Bluff Creek, Liberty on Bluff Creek and adopt the attached Findings of Fact. Mayor Furlong: Thank you. Is there a second? Councilwoman Tjornhom: Second. Mayor Furlong: Motion's been made and seconded. Any discussion on the motion? Hearing none we'll proceed with the vote. 11 Chanhassen City Council — May 14, 2012 Councilman McDonald moved, Councilwoman Tjornhom seconded that the City Council approves the attached ordinances rezoning the following Planned Unit Developments: Arboretum Village, Highlands at Bluff Creek, Liberty on Bluff Creek and adopt the attached Findings of Fact. All voted in favor and the motion carried unanimously with a vote of 5 to 0. COUNCIL PRESENTATIONS. Mayor Furlong: Council presentations this evening. Councilman Laufenburger: I have one. Councilman McDonald: I got one. Mayor Furlong: Are you guys comfortable with who's going first? Councilman Laufenburger: Mr. McDonald clearly. Councilman McDonald: I was just going to bring up the fact this past weekend you know the Rotary held their annual Tulip Festival. I believe that's right isn't it? Mayor Furlong: It was Saturday night Jerry. Councilman McDonald: Well, no I just wanted to. Mayor Furlong: Oh the Tulip Festival, yes. Tulip Gala. Yes. Councilman McDonald: Tulip Gala, yeah which you know the Rotary takes this opportunity to recognize an outstanding citizen of the community each year that's voted upon by all of the civic organizations and governmental organizations within the community and I guess what I'd like to say that this year is that Tim and Ginger Mulcrone were our winners. Tim was a policeman in Minnetonka. Spent a lot of time in the community you know gave back a lot to the community through Rotary Tree House. Well the Rotary Club with you know eradicate polio so he's been all over with that. And Ginger is just as big a go getter again. You know she's been involved in a lot of activities and I think that it was really good because again what it showed is that we do have people within the community that really believe in giving back to the community and I think that all of these people who have been recognized over the past couple of years really are a credit to our community. The other thing that was interested, and I'm sorry that Ms. Wells left but that was the charity this year for Rotary and within about 20 minutes we raised $13,000 in just donations from the floor and the Rotary was going to match that with another $10,000 so I think that that's going to help them go a long ways toward hopefully getting their vision and improving Camp Tanadoona so again I'm quite proud of what the Rotary does each year especially for giving back to the community but it was a fun time had by all and really want to thank everyone who came out and supported it and look forward to it again next year. Mayor Furlong: Very good, thank you. Councilman Laufenburger. Councilman Laufenburger: Well there was, thank you Mr. Mayor. There was another event that occurred this weekend, I don't know that it'd have the lasting significance that the Rotary Tulip Gala did but the Chanhassen Red Birds did have their home opener this weekend on Sunday and it was, they played against the Gaylord Islanders and they won. If you hit F5 I bet it will go. Yeah, they played against the Gaylord Islands and beat them 8 to 4 and we have a few pictures. Here's Bun Walker opening the, greeting people as they arrive. We have new helmets this year and new jerseys that are in place and we 12 Chanhassen City Council — May 14, 2012 also had bat boys out with us on Sunday. It was Mother's Day by the way and this next one is these are the two sons of our new coach, Derek Nelson. Quinn on the left, Ian on the right and of course we open every game with the National Anthem, sometimes performers, live performers. Justin Kurth, a Chanhassen boy was the starting pitcher. Zach Swenson who I think actually worked on the City staff for last year if I'm not mistaken. We also got some new talent. This is Mike Cerjance who is a Chanhassen High School player and here at number 2 is Jeff Pavlovich. He just hit a triple and scored on an error. Of course the bat boys were in play this week and there's Derek Nelson, number 13 celebrating the very first victory in his illustrious career. We do have some games coming up. This Friday night we have the rivalry game with our neighbor to the south, Chaska Cubs and that's at Athletic Park at 7:30. The 19 we cross the river. 101 is open now by the way Mr. Mayor. We cross the river to Prior Lake, 6:00 p.m. and then on the 20 we travel west, another time zone away to Arlington and then our next home game is Wednesday, May 23 We host the Carver Black Sox so the Red Birds season is well underway. We've got some exciting promotions coming up. We'll have a July 4 game again and on July 7 we will have a game honoring both the city employees from Chanhassen and Victoria, encouraging people to make the route through the detoured roads between Victoria and Chanhassen and we'll have the Mayor and mayors of both Victoria and Chanhassen throw out the first pitch so exciting season for the Red Birds. We're underway and we're 1 and 0. You can't win them all if don't win the first you know. Thank you Mr. Mayor. Mayor Furlong: Excellent, thank you. Congratulations to the team and the new manager. Todd Gerhardt: And all the mothers in attendance. Councilman Laufenburger: And the mothers in attendance, that's correct. Mayor Furlong: Any other council presentations this evening? Great, thank you. ADMINISTRATIVE PRESENTATIONS. Todd Gerhardt: Mayor, City Council members. Just a quick update on our inspection program. We kicked it off this last Saturday and some preliminary numbers. We did 58 boat inspections on Saturday and 35 on Sunday so we're doing inspections at Lake Ann, Lake Susan and Lotus Lake so Volt is our contractor that oversees and staffs the inspection program so we contract with Volt Temporary Services and they've guaranteed us their best staff at all the inspection points here in Chanhassen. The County is also doing inspections at Lake Minnewashta and they also started this past weekend. I'd also like to thank Riley- Purgatory -Bluff Creek Watershed District for their contribution. This has just been a great collaborative effort through the DNR and their grant program. We received $7,750. $25,000 from the Riley - Purgatory -Bluff Creek. The City's contribution towards this just for the inspections was $10,000 and just to update you we have not have to invest any other capital dollars. The DNR's been gracious to work with us on signage and stenciling and also the Lotus Lake Homeowners Association did make a contribution of $2,000 to start early inspections so that was very nice to see and we got an early start on the inspection program because of that donation and we expect to see some additional money from them in the future to try to cover those hours Monday through Thursday and so I did get a phone call from Laurie Susla today thanking us for outstanding job in coordinating the inspections so that was nice to hear too. Mayor Furlong: Good. Todd Gerhardt: I'd also like to thank the editor of the Chanhassen Villager, Richard Crawford for the excellent coverage he's given AIS in the paper and just some great articles there in educating the public which is another key element in making people aware of AIS. So we're definitely getting the word out 13 Chanhassen City Council — May 14, 2012 and great kick off. We are trying to work on a program for more awareness, education down the line. Maybe get the Environmental Commission involved. We'll let the council know what event we plan for that so, good start. Mayor Furlong: Great, thank you. Any questions? Anything else from our reports? Anybody have questions on that? Todd Gerhardt: Nothing. Do you have any questions on the inspection program? I do have one other exciting news on our website. Mayor Furlong: Okay. Any questions on the lake inspection program? Councilwoman Ernst: I don't have any questions. Just a comment. Great work Todd on that partnership with the homeowners and that's great to hear the donations or the money that we've received for that so great job. Todd Gerhardt: Yeah, and Todd Hoffman has done a great job of coordinating with the lake association, Volt, the DNR, keeping them all involved. There are a lot of little details that you have to cover and so and Terry in the grant application process. Filling out all the different applications for that so it's been a good program. We are monitoring it. We will, and are planning on a report back to council on the activities throughout the summer so, so we'll bring back some more information here end of July- August. Councilwoman Ernst: Great. Mayor Furlong: Yeah I think working through the process with Volt Temporary Services, they're experienced at conducting these programs. Providing the staffing and I think my sense is it allows us to focus more on managing how it's going to be done and let them manage the getting it done so 1 think it's a good partnership there and also you know coordinating with the watershed district and others so thank you for all the time and effort that you and others have put into this so we appreciate moving forward. And thank you to the Lotus Lake Homeowners Association for letting the program start a couple weeks early and helping us get that done. Todd Gerhardt: Yeah. Mayor Furlong: So that's great. Thank you. Next item. Todd Gerhardt: Last item is on Thursday we're expecting to go live with our new website and I had a little preview of it today and I've got to tell you it is great. It's a fantastic website. I think it will be the envy of all websites in communities in Minnesota. Mayor Furlong: Just Minnesota? Todd Gerhardt: Well I'm not going to pick on Wisconsin or Iowa today but, or any of the other states. Mayor Furlong: Anyone else, yeah. Todd Gerhardt: But it is really friendly. User friendly to get to the different departments. Information. I'll give you a link to it on Thursday when we go live but it's clean. It's exciting. We've used a lot of local photographers pictures in it and a lot of color and I can't thank my staff enough. You know we did use an outside vendor to kind of help us coordinate the upgrade of our website but we have a substantial amount of city staff time into developing this webpage and reformatting the information because you go 14 Chanhassen City Council — May 14, 2012 to an outside vendor, they have no clue of how we operate here so we really have to develop the documentation that goes into that and you know the team that worked on that did a fantastic job and very proud of their efforts. They still got their day to day activities done and took on more with this project and you know they seemed to have fun at times. There were a few frustrations along the way and as long as I stayed out of it they were happy so, but it looks great and I'm very proud of the effort and the final outcome of it so excited to get it to go live on Thursday. Mayor Furlong: Alright, thank you and thank you to everybody involved. We're looking forward to seeing it. Any other questions for Mr. Gerhardt on those or any other topics? Okay. CORRESPONDENCE DISCUSSION. None. Councilman Laufenburger moved, Councilman McDonald seconded to adjourn the meeting. All voted in favor and the motion carried unanimously with a vote of 5 to 0. The City Council meeting was adjourned at 8:05 p.m. Submitted by Todd Gerhardt City Manager Prepared by Nann Opheim 15