Agenda and Packet AGENDA
CHANHASSEN CITY COUNCIL WORK SESSION
MONDAY, MARCH 1, 1999
5:00-6:45p. m. -
7:00p. m. -
City Co un cil and Staff will meet at Byerly's Restauran t,
780 West 78th Street to discuss the Strategic Plan.
Discussion of the Strategic Plan will move to the City
Council Chambers at City Hall, 690 City Center Drive.
Cincinatus, Inc. will facilitate this prioritizing session.
1011
CITY OF MEMORANDUM
CHANHASSEN TO: Mayor and City Council
690 City Center Drive,PO Box 147 FROM: Todd Gerhardt, Acting City Manager :
Chanhassen,Minnesota 55317
Phone 612.937.1900 DATE: February 25, 1999
General Fax 612.9375739
Engineering Fax612.937.9152 SUBJ: Council/Staff Strategic Plan Prioritizing Session
Public Safety Fax 612.934.2524
1X'eb u'u'w.ci.chanhassen.nnt.us
Staff has contacted Kent Eklund from Cincinatus, Inc. to assist with the
council/staff strategic plan prioritizing session. Cincinatus has assisted other
cities with their strategic plans and has agreed to assist us in establishing the
following items:
1. Explain the proposed strategic plan
2. Prioritizing the action steps
3. What can we accomplish in 1999
4. What do the action steps mean
5. Why are the action steps important(priority)
6. Establish a project plan and time line
Attached is a copy of the strategic plan for your review prior to Monday night.
g:\admin\tg\strategic plan.doc
The City of Chanhassen.A growing community with clean lakes,qualm schools,a charminv downtown, thrivinv businesses,and beautiful parks.A great place to live. work,and pkir
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"�-j Updates from City Hall--February 24, 1999 talliRrits
Finance Department Planning Department Public Safety Department
•Attached is the December 31, 1998 •City staff met with representatives • Steve Kirchman's and Leslie
Schedule of Investments. from MnDOT's Metro Right-of-Way Michel's last day is March 5. Steve
Division,Keith Slayton and David has accepted the Building Official's
•Pam Snell gave birth to Elizabeth Pearson,regarding acquisition of TH position for the City of Edina;and
Marie on Saturday,February 20. 212 right-of-way. MnDOT is investi- Leslie will be Sheriff Bud Olson's
Elizabeth weighed 8 lbs.and was 21 gating the use of Transportation administrative assistant. Steve Torell
inches long. Mother and daughter Revolving Loan Funds to acquire all has been named acting Building
are doing fine. the right-of-way in stages 4 and 5 of Official.
the TH 212 project which includes all
Park&Recreation Department of Chanhassen. MnDOT staff is •The Inspections Division has
•A report detailing the proposed supportive of this program. A final received plans for the conversion of
road,trail,and storm water improve- decision must be made by the Trans- the vacant Boston Market building to
ments at Lake Ann Park will be portation Commissioner. A decision a LeeAnn Chin Restaurant.
complete within the next 30 days. should be made prior to July 1999,the
Upon receipt it will be presented to beginning of MnDOT's new fiscal •The Inspections Division has
1 the City Council. Preliminary year. If approved,acquisition should received plans for a Video Update at
detailed study indicates that take place over the next year. Highways 7 and 41.
$150,000 will fall short of covering MnDOT would do all of the acquisi-
all expenses. Options for staging tion work with the city having little •Emergency Management:Pillsbury
will be presented. involvement. Estimated right-of-way will be holding an informational
cost in Chanhassen is approximately meeting. Essentially this plan is to
Public Works/Engineering $15,000,000. notify residents who live around
•T.H. 212-A public open house has Pillsbury that they have two chemi-
been scheduled by MnDOT for •Staff will be meeting with other cals which could pose a danger to
March 17, 1999 at the Chanhassen communities in Hennepin County to them if an accident occurs. These
Recreation Center. Further details discuss changes in the CDBG alloca- two chemicals are ammonia and LP.
regarding the meeting format and tion for Year 2000. They are consid- The intent of the meeting would be to
time will be released as they become ering increasing the grant limit to pass on the message of the plan to
available. $75,000,otherwise,the city would be the affected area residents and
in the consolidated pool. businesses and to field any questions
•Reminder that spring road restric- regarding the chemicals themselves
lions will be going into affect in the •On Tuesday,February 23,Jill, and response from Pillsbury and/or
next few weeks dependent on Marion Gund-Roy from the Garden the city. Pillsbury envisions this
weather conditions. The City of Club,and Jay Kronick from Lotus meeting only being one hour in length
Chanhassen road restrictions go into Lawn& Garden met to discuss and the parties they wish to have at
affect concurrently with Carver landscaping plans for the depot site. this meeting are city council,repre-
County The Carver County Road Jay is developing the landscape plan sentatives from the Fire Department,
Restriction Hotline number is that will be installed by garden club Carver County Emergency Manage-
391-3810. volunteers. ment,the Environmental Commis-
sion,and any other representatives
• Due to incomplete submittals,the who the city feels need attend.
Planning Commission meeting sched-
uled for March 3rd has been cancelled.
Chanhassen Vision
Chanhassen is a peaceful, vibrant, and natural place.
It is a great place to live, work, aril play,
The Importance Of A Strategic Plan
The purpose of a strategic plan is to get everyone "on the
same page- regarding the action steps required to realize our
vision for Chanhassen. The process of creating a strategic plan
encourages consensus and understanding among the Chanhassen
City Council, city staff, and the community..A strategic plan
helps us see the future.
About The. Strategic Plan
The strategic plan focuses on the critical actions that will
determine Chanhassen's future. The plan is organized into six
core strategies that support Chanhassen's vision. These strategy
statements are intended to be "`litmus tests" for community
decision -making. Below each strategy are specific action steps.
This-5-year strategic plan was created by the 1998
Chanhassen City Council. However, it is a `diving" document
and will be reviewed annually by the City Council and staff.
To get a complete picture of Chanhassen's future, this -strategic
plan should be reviewed in conjunction with the current compre-
hensive plan. We hope this strategic -plan encourages community
discussion about the future of Chanhassen. If you have ideas or comments about the strategic plan, or
need more information, please contact a City Council member
(see the back of this plan).
1998 City Council
Mayor Nancy Mancino, Steve Berquist, Mark. Engel,
Mike Mason, and Mark Senn
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1999
Strategic Plan
For The
City Of
Chanhassen
A great place to live, work, and play.
January 1, 1999
Provide leadership to ensure
a visionary approach to meet
community expectations,
Cost -Effective Quality Services
Action Steps:
❑ Review cost/benefits of each city
service to ensure that taxpayers are
getting the best value.
❑Structure city services so that those
benefiting from a service assume
its financial responsibility.
❑ Continuously update our long-
term capital improvements plan to
ensure that municipal facilities are
built in an innovative, cost-
effective manner.
❑ Promote regional financing of
facilities that benefit Chanhassen
as well as our neighboring commu-
nities and avoid duplication of
services.
❑'Encourage reciprocal facility -use
agreements with neighboring
communities when it benefits the
City of Chanhassen.
❑ Establish a "customer service"
approach to serving Chanhassen
residents and businesses.
❑ Provide coaching and tools to em-
power city employees to provide
consistent "customer service."
❑ Recognize the efforts of commit -
red, professional employees that
deliver quality, effective services.
They are our key resource.
❑ Institute a formal and regular
process for evaluating staffing vs.
contracting for city services. `
❑ Continue to work with School,
Districts 276 and 112 to coordi-
nate services and plan for future
needs. They are important and
valued partners in our community.
Quality Amenities -
Action Steps:
❑ Institute a process for determining
the need for future public facilities.
❑ Develop implementation plans for
public facilities when -projections
of utilization and funding indicate
near -term viability.
❑ Begin assessment for the following
public facilities:
Community/Regional Library
— Public Works Facility expansion
— Senior Center expansion
Conduct long-term needs -assess-
ment for cultural/recreational
facilities, such as:
Arts Center
— Community Center
— Hockey Arena
— Amphitheater
Community Involvement
Action Steps:
❑ Develop and implement an
ongoing process to proactively poll
a representative sample of our
residents and businesses regarding
key issues and initiatives.
❑ Upgrade our delivery of public
information, and make key
information available in a variety
of delivery mediums, including:
— Web site -
Quarterly newsletter
— Cable television
❑ Encourage and recognize volun-
teers who selflessly devote time and
energy to make our community
better.
Strong Business Climate
Action Steps:
❑ Aggressively promote the establish-
ment and retention of quality
businesses that contribute to a
strong employment and tax base.
❑ Promote a dynamic mix of
essential business services consis-
tent with preserving our small-
town heritage.
❑ Regularly present city updates to
community business organizations.
❑`Encourage the participation of all
local businesses in community events.
Promote a broad range of
housing options.
Housing Diversity
Action Steps:
❑ Encourage a variety of quality
housing types to meet the chang-
ing requirements our residents
experience throughout the various
stages of their life.
o Promote a balanced housing
supply to ensure housing availabil-
ity for people with a wide variety
of incomes.
❑ Support a variety of owner -
occupied and rental housing that
allows residents to live and work
within the community.
❑ Assess the need for, and if appro-
priate, facilitate or develop imple-
mentationplans for:
- More senior housing
- Assisted living housing
— Long-term care nursing home
❑ Creatively facilitate the preserva-
tion, maintenance, or remodeling
of our affordable older homes.
Develop a central area for the
community.
City Center Identity
Action Steps:
�j Reinforce the synergy of our city
center by giving preference to
downtown locations for new
public facilities.
❑ Encourage public and private
events that utilize our city center as
the primary gathering place.
❑ Support intergenerational activities
that encourage individuals,
families, and neighborhoods to
come together as a community.
❑ Attract residents and visitors to our
city center by balancing pedestrian
friendliness and vehicle accessibility.
❑ Create and implement a plan to
develop the City Center Com-
mons (the green space in front of
City Hall).
❑ Create and implement a city center
beautification plan.
❑ Explore options to improve the
integration of our city center with
Village on.the Ponds. -
History Preservation
Action Steps:
❑ Create preservation plans for our
significant historic sites in the city
center, including:
Original St. Hubert's Church
— Original Village Hall
- The Chanhassen Depot
❑ Support city center activities that
celebrate our history.
Stfdtegy
Preserve and maintain our
natural areas.
Natural Areas
Action Steps
❑ Implement the final phase of the
Parks, Trails, and Open Space
Referendum.
i.j Implement_ Bluff Creek Watershed
Plan to protect and preserve this
significant natural area in our
community.
❑ Continuously evaluate the impact
of development on our natural
resources.
,❑ Continuously improve our lake
water quality.
J❑ Create a citywide boulevard tree
planting program that enhances
our community's character.
Encourage and promote
community connections.
Roads & Trails
Action Steps:
❑ Actively work with coalitions,
other government agencies, and
private entities to encourage
transportation improvements in
the southwest metro area.
❑ Continue to work with Mn\DOT
for the expansion of Hwy, 5 in the
years 2000 and 2001.
❑ Participate in Hwy. 212 planning
to ensure that it meets our trans-
portation needs and minimize it's
negative impact to our community.
❑ Work with. Mn\DOT and Carver
County to expedite improvements
of Hwy. 101 and adjoining trail.
❑ Continuously develop and main-
tain our citywide trail system.
❑ Work with a variety of groups
(commissions, other government
agencies, and private entities) to
ensure that the public transporta-
tion needs of Chanhassen residents
and businesses are met.
Strategy 6
Maintain and foster a sense
of safety and security.
Safety&Security
Action Steps:
❑ Encourage citizen efforts to
maintain and strengthen their
neighborhoods.
❑ Review and update community -
oriented policing guidelines with
our Carver County police,force
and other public safety service
providers_
❑ Create policies that enhance the
community's sense of safefy and
security, ensuring that policies
comply with state and federal
guidelines.
— Lighting
Road signs
— Speed regulation
— Crime prevention through
environmental design