1c. Approve Flashing Beacon System, TH 41 Pedestrian Crossing9
CITY OF
CHANHASSEN
7700 Market Boulevard
PO Box 147
Chanhassen, MN 55317
Administration
Phone: 952.227.1100
Fax: 952.227.1110
Building Inspections
Phone: 952.227.1180
Fax: 952.227.1190
Engineering
Phone: 952.227.1160
Fax: 952.227.1170
Finance
Phone: 952.227.1140
Fax: 952.227.1110
Park & Recreation
Phone: 952.227.1120
Fax: 952.227.1110
Recreation Center
2310 Coulter Boulevard
Phone: 952.227.1400
Fax: 952.227.1404
Planning &
Natural Resources
Phone: 952.227.1130
Fax: 952.227.1110
Public Works
7901 Park Place
Phone: 952.227.1300
Fax: 952.227.1310
Senior Center
Phone: 952.227.1125
Fax: 952.227.1110
Web Site
www.ci.chanhassen.mn.us
MEMORANDUM
TO: Todd Gerhardt, City Manager
FROM: Todd Hoffman, Park and Recreation Director
DATE: June 13, 2012
1�
SUBJ: Approve of Flashing Beacon System Agreement No. 000887M,
Sate Highway 41 Pedestrian Crossing
PROPOSED MOTION
"The City Council adopts a Resolution Approving the Flashing Beacon
System Agreement with MnDOT for the TH 41 Pedestrian Crossing at
Chaska Road."
Approval requires a simple majority vote of the City Council.
BACKGROUND
On February 13, 2012, the council approved the plans and specifications for City
Project No. PK &T for the T.H. 41 Trail Extension, At -Grade Pedestrian
Crossing and Stairway Connector and authorized the advertisement for bids.
The pedestrian crossing includes a flashing beacon system that requires a
MnDOT agreement be approved by both the city and State of Minnesota
governing maintenance, operation and provision of electricity for the new
rectangular rapid flashing beacon system at the intersection of Trunk Highway
No. 41 and Chaska Road.
On May 29, the City of Chanhassen received the proposed agreement for review
and approval by the City Council. By this agreement the city assumes all
responsibility for the installation and maintenance of the flashing beacon
system, the installation and cost of electrical service, performs all Gopher State
One System locating, will own the lighting system and be responsible for future
system replacement if necessary. The initial cost of the procurement and
installation of the Flashing Beacon Pedestrian Crossing System and associated
amenities is estimated to be $65,000.
Upon council approval of this agreement, the full project will be bid with an
anticipated award date of August 13, 2012, and substantial completion by
November 15, 2012. There is a 10 -12 week lead time on the Beacon mast arm
procurement.
g: \park \th \hwy 41 trail and underpass \beacon agreement memo.doc
Chanhassen is a Community for Life - Providing for Today and Planning for Tomorrow
Mr. Todd Gerhardt
June 25, 2012
Page 2
Staff recommends approving the Flashing Beacon System Agreement at this
time.
ATTACHMENTS
1. Flashing Beacon Signal Agreement
2. Resolution
3. Engineers Estimate
c: Allan Espinoza, MnDOT
a'
Minnesota Department of Transportation Page 1 of 2
Metropolitan District Traffic Engineering
Waters Edge Building, 2 nd Floor South
1500 West County Road B -2
Roseville, Minnesota 55113 -3105
Date: May 29, 2012
To: Paul Oehme, City Engineer
City of Chanhassen
7700 Market Blvd., P. O. Box 147
Chanhassen, MN 55317
952.227.1169
From: Allan Espinoza
Allan Espinoza Phone #: (651) 234 -7812
Fax #: (651) 234 -7850
Subject: Flashing Beacon System Agreement No. 00887M
State of Minnesota and the City of Chanhassen.
C.S. 1008
City Project No. PK &T -110
L.U.P. No. 1008 -0024 (T.H. 41 =260)
Dear Mr. Oehme,
Enclosed, please find three (3) original copies of a proposed agreement with the State of Minnesota
(MnDOT) and the City of Chanhassen, This agreement provides for maintenance and electrical
energy for the new Flashing Beacon System on Trunk Highway 41 at Chaska Road, in the City of
Chanhassen, Carver County, Minnesota.
Please present this agreement to the City Council for its approval and execution that shall include
original signatures of the City Council authorized officers on all three (3) enclosed signature forms.
Also required are three (3) original copies of a resolution passed by the City Council authorizing its
officers to sign the agreement in its behalf. Three (3) copies of a suggested form of such resolution
are attached to this agreement. Upon this action, please return these documents to me for further
execution by MnDOT. When the agreements and resolutions have been fully executed by MnDOT,
an original copy will be returned to and the City of Chanhassen. Also enclosed, please find a double -
sided copy of the agreement for your records. Please expedite this matter as time is of the essence.
If there are any questions, feel free to contact me.
Respectfully, Allan Espinoza
IRIECEPUVED
MAY 3 0 2012
ENGINEERING DEPT.
Page 2 of 2
loin
Chris Bosak, WE*
Lisa Daniels, WE*
Lynn Clarkowski, WE*
Nicole Peterson, WE*
Mary Lunceford, WE*
Mike Gerbensky, WE*
Maryanne Kelly - Sonnek, CO*
Dick Pientka, CO*
Lanette Zaiger, CO*
Steve Misgen, WE*
James Deans, CESU*
District File, Control Section 1008
* Electronic copy only
y .
MINNESOTA TRANSPORTATION DEPARTMENT
FLASHING BEACON SYSTEM
AGREEMENT NO. 00887M
BETWEEN
THE STATE OF MINNESOTA, DEPARTMENT OF TRANSPORTATION
AND
THE CITY OF CHANHASSEN
TO
Provide Maintenance and Electrical Energy for the new
Rectangular Rapid Flashing Beacon System at the intersection of
Trunk Highway No. 41 and Chaska Road, in the City of Chanhassen,
Carver County, Minnesota.
C.S. 1008
City Project No. PK &T -110
L.U.P. No. 1008 -0024 (T.H. 41 =260)
Prepared by Metropolitan District Traffic Engineering
ESTIMATED AMOUNT RECEIVABLE AMOUNT ENCUMBERED
None
None
Otherwise Covered
1
PARTIES
THIS AGREEMENT is entered into by the Minnesota Department of
Transportation, (State) and the City of Chanhassen, (City).
RECITALS
Minnesota Statutes Section 161.20 authorizes the Commissioner of
Transportation to enter into agreements with any governmental
authority for the purposes of constructing, maintaining and improving
the Trunk Highway system.
The City has applied for and the State has granted a Limited Use
Permit to install a new rectangular rapid flashing beacon system,
(Flashing Beacon System) at the location set out in this Agreement.
The City will be responsible for the cost, maintenance, and
electrical energy of the new Flashing Beacon System.
CONTRACT
1. The City, with its own resources or by contract, will
install a new Flashing Beacon System on Trunk Highway No. 41 at
Chaska Road, pursuant to City Project No. PK &T -110 and Limited Use
Permit No. 1008 -0024 (T.H. 41 =260), all at the cost and expense of
the City.
2. The City will perform all construction engineering and
inspection functions (Construction Engineering) in connection with
the contract construction and perform all other acts and functions
necessary to cause the construction contract to be completed in a
00887M
2
r
4 -
satisfactory manner. The State reserves the right to periodically
inspect the construction
3. The City will be responsible for the cost and
application to secure an adequate power supply to the service
pad or pole. Upon completion of this project, the City will
thereafter pay all monthly electrical service expenses necessary
to operate the Flashing Beacon System. Upon completion of this
project, the City will own the Flashing Beacon System, maintain
and keep in repair the Flashing Beacon System, perform all
Gopher State One system locating, and be responsible for future
system replacement, all at the City's cost and expense.
4. Each party will be solely responsible for its own acts and
omissions and the results thereof, to the extent authorized by law.
The State's liability is governed by the Minnesota Tort Claims Act,
Minnesota Statutes Section 3.736. The City's liability is governed by
Minnesota Statutes Chapter 466. Each party will be solely responsible
for its own employees for any Workers Compensation claims.
5. Any amendment to this Agreement must be in writing and
will not be effective until it has been executed and approved by the
same parties who executed and approved the original Agreement, or
their successors in office.
6. If any party fails to enforce any provisions of this
Agreement, that failure does not waive the provision or its right to
enforce it.
00887M
3
F
7. This Agreement contains all negotiations and agreements
between the parties. No other understanding regarding this Agreement,
whether written or oral, may be used to bind either party.
8. Minnesota law governs this contract. Venue for all legal
proceedings arising out of this Agreement, or its breach, must be in
the appropriate state or federal court with competent jurisdiction in
Ramsey County, Minnesota.
9. This Agreement is effective on the date the State obtains
all required signatures under Minnesota Statutes 16C.05,
Subdivision 2, and will remain in effect until terminated by written
agreement of the parties.
10. Authorized Agents
a. The State's Authorized Agent for the purpose of the
administration of this Agreement is Allan Espinoza, Mn /DOT
Metropolitan District Traffic Engineering, or his successor. His
current address and phone number are 1500 West County Road B2,
Roseville, MN 55113, (651) 234 -7812.
b. The City's Authorized Agent for the purpose of
the administration of this Agreement is Paul Oehme, City
Engineer or his successor. His current address and phone number
are 7700 Market Boulevard., P. O. Box 147, Chanhassen, MN.
55317, (952)227 -1169.
t, .
IN TESTIMONY WHEREOF the parties have executed this Agreement by their
authorized officers.
CITY OF CHANHASSEN
By
Date
Mayor
Date
Title
DEPARTMENT OF TRANSPORTATION
Recommended for approval:
By
District Engineer
Approved:
By
State Design Engineer
Date
Approved as to form and execution:
By
Contract Management
Date
COMMISSIONER OF ADMINISTRATION
As delegated to Materials Management Division
By
Date
CITY OF CHANHASSEN
RESOLUTION
IT IS RESOLVED that the City of Chanhassen enter into Mn/DOT Agreement No. 00887M with
the State of Minnesota, Department of Transportation for the following purposes:
To Provide Maintenance and Electrical Energy for the new Rectangular Rapid Flashing Beacon
System at the intersection of Trunk Highway No. 41 and Chaska Road, pursuant to City Project
No. PK &T -110 and Limited Use Permit No. 1008 -0024 (T.H. 41 =260), within the corporate City
limits.
(Title)
authorized to execute the Agreement and any amendments to the Agreement.
IT IS FURTHER RESOLVED that the Mayor and the
are
CERTIFICATION
I certify that the above Resolution is an accurate copy of the Resolution adopted by the Council
of the City of Chanhassen at an authorized meeting held on the day of
, 2012, as shown by the minutes of the meeting in my possession.
Subscribed and sworn to before me this
day of , 2012
Notary Public
My Commission Expires
(Signature)
(Type or Print Name)
(Title)
SRF COMM. #7237 CITY OF CHANHASSEN 618/20123:39 PM
H:\ Projects \7237 \HI- MU\EXCEL \Estimate\SEQ Estimate.xis
BY: MCH TH 41 TRAIL
CHECKED BY: MG
ENGINEER'S ESTIMATE
NOTES
ITEM
NUMBER
ITEM DESCRIPTION
UNIT
ESTIMATED
QUANTITY
ESTIMATED UNIT
PRICE
ESTIMATED COST
2011.601
CONSTRUCTION SURVEYING
LUMP SUM
1
$5,000.00
$5,00o.00
2021.501
MOBILIZATION
LUMP SUM
1
$15,000.00
$15,000.00
2101.501
CLEARING
ACRE
0.5
$3,000.00
$1,500.00
2101.506
GRUBBING
ACRE
0.5
$3,000.00
$1,500.00
2102.501
PAVEMENT MARKING REMOVAL
SO FT
400
$1.00
$400.00
2104.501
REMOVE CURB AND GUTTER
LIN FT
120
$5.00
$600.00
2
2104.503
REMOVE CONCRETE SIDEWALK
SO FT
320
$1.00
$320.00
2104.503
REMOVE BITUMINOUS PAVEMENT
SO FT
2800
$2.50
$7,000.00
2104.503
REMOVE BITUMINOUS WALK
SO FT
1800
$0.50
$900.00
2104.509
REMOVE CONCRETE APRON
EACH
1
$350.00
$350.00
2104.509
REMOVE DROP INLET
EACH
2
$400.00
$800.00
2104.513
SAWING BIT PAVEMENT FULL DEPTH
LIN FT
500
$5.00
$2,500.00
2104.523
SALVAGE SIGN TYPE C
EACH
2
$40.00
$80.00
2105.501
COMMON EXCAVATION
P
CU YD
357
$5.00
$1,785.00
2105.507
SUBGRADE EXCAVATION
CU YD
200
$7.50
$1
2105.522
SELECT GRANULAR BORROW CV
CU YD
200
$12.00
$2
2105.523
COMMON BORROW L
CU YD
371
$10.00
$3,710.00
3
2105.604
GEOTEXTILE FABRIC TYPE V
SO YD
300
$1.50
$450.00
2123.610
STREET SWEEPER ITH PICKUP BROOM
HOUR
10
$100.00
$1,000.00
2123.610
1.5 CU YD BACKHOE
HOUR
10
$100.00
$1,000.00
2211.503
AGGREGATE BASE CV CLASS 5
CU YD
280
$25.00
$7,000.00
2357.502
BITUMINOUS MATERIAL FOR TACK COAT
GAL
12
$5.00
$60.00
2360.501
TYPE SP 12.5 WEARING COURSE MIX 4,E
TON
50
$200.00
$10,000.00
2360.503
TYPE SP 12.5 WEARING COURSE MIX 2,B 3.0" THICK
SO YD
1325
$18.00
$23,850.00
8
2411.601
CONCRETE STEPS
LUMP SUM
1
$60,000.00
$60,000.00
2501.515
18" RC PIPE APRON
EACH
1
$600.00
$600.00
2501.561
18" RC PIPE CULVERT DES 3006 CL V
LIN FT
1 8
$100.00
$800.00
2502.604
4" INSULATION
SO YD
430
$5.00
$2,150.00
2503.541
12" RC PIPE SEWER DES 3006 CL V
LIN FT
16
$75.00
$1,200.00
2503.602
CONNECT TO EXISTING STORM SEWER
EACH
2
$500.00
$1
2506.501
CONST DRAINAGE STRUCTURE DESIGN G
LIN FT
10.5
$300.00
$3,150.00
2506.516
CASTING ASSEMBLY
EACH
2
$600.00
$1,200.00
2506.522
ADJUST FRAME & RING CASTING
EACH
1
$300.00
$300.00
2521.501
4" CONCRETE WALK
SO FT
1365
$4.00
$5
5
2521.501
6" CONCRETE WALK
SO FT
1220
$10.00
$12,200.00
1
2531.501
CONCRETE CURB AND GUTTER DESIGN 8424
LIN FT
390
$10.00
$3,900.00
2531.618
TRUNCATED DOMES
SO FT
300
$40.00
$12,000.00
4
2557.501
WIRE FENCE DESIGN 60V -9322
LIN FT
70
$20.00
$1,400.00
2563.601
TRAFFIC CONTROL
LUMP SUM
1
$7,500.00
$7,500.00
2564.531
SIGN PANELS TYPE C
SO FT
124.75
$50.00
$6,237.50
2564.537
INSTALL SIGN TYPE C
EACH
2
$50.00
$100.00
2564.552
HAZARD MARKER X4 -2
EACH
2
$75.00
$150.00
2565.616
PEDESTRIAN CROSSWALK FLASHER SYSTEM
SYS
1
$33,000.00
$33,000.00
2573.502
SILT FENCE TYPE MACHINE SLICED
LIN FT
600
$1.50
$900.00
2573.512
TEMPORARY DITCH CHECK TYPE 2
LIN FT
500
$3.50
$1,750.00
2573.530
STORM DRAIN INLET PROTECTION
EACH
15
$500.00
$7,500.00
2573.602
TEMPORARY ROCK CONSTRUCTION ENTRANCE
EACH
2
$1,000.00
$2,000.00
2575.523
EROSION CONTROL BLANKETS CATEGORY 3
SQ YD
1000
$1.00
$1,000.00
2575.571
RAPID STABILIZATION METHOD 3
M GALLONS
5
$250.00
$1,250.00
6
2575.605
TURF ESTABLISHMENT
ACRE
0.3
$2,000.00
$600.00
2582.502
4" DOUBLE SOLID LINE YELLOW -EPDXY
LIN FT
285
$1.00
$285.00
2582.502
12" SOLID LINE YELLOW -EPDXY
LIN FT
110
$1.20
$132.00
2582.503 1CROSSWALK
MARKING -EPDXY I
SO FT
510
$1.50
$765.00
TOTAL = $257,234.50
NOTES:
(1) QUANTITY IS FOR ALL CURB TYPES AND INCLUDES CURB AND GUTTER TO BE REPLACED WITH PEDESTRIAN CURB RAMP CONSTRUCTION.
(2) QUANTITY FOR REMOVAL OF EXISTING CONCRETE PEDESTRIAN RAMPS AT GAS STATION DRIVEWAY.
(3) CALCULATION ASSUMES FABRIC TO BE USED WHERE POOR SOILS ARE ENCOUNTERED THROUGHOUT PROJECT.
(4) FENCE TO INCLUDE TOP AND BOTTOM RAILS, AND TO BE CONSTRUCTED PER DETAIL SHOWN IN THE PLANS.
(5) QUANTITY FOR CONCRETE MEDIAN NOSES PER MNDOT STANDARD PLATE 7113 AND FOR PEDESTRIAN RAMPS.
(6) REFER TO THE CONSTRUCTION SOILS NOTES FOR SEED AND FERTILIZER RATES.
(7) QUANTITY FOR ADJUSTMENT OF SANITARY SEWER MANHOLE ALONG EAST SIDE OF T.H. 41.
(8) CONTRACTOR TO REFER TO PLAN DETAIL AND SPECIAL PROVISIONS FOR CONCRETE STEP REQUIREMENTS.
QUANTITY TO INCLUDE RAILING AND EXCAVATION REQUIRED FOR CONCRETE STEPS, AS WELL AS ADJACENT 6" WALK AND AGGREGATE BASE.
(P) DENOTES PLAN QUANTITY.