1d. 2012 CIP Purchase: Tractor-Broom-Snow Blower0
CITY OF
CgANgASSEN
7700 Market Boulevard
PO Box 147
Chanhassen, MN 55317
Administration
Phone: 952.227.1100
Fax: 952.227.1110
Building Inspections
Phone: 952.227.1180
Fax: 952.227.1190
Engineering
Phone: 952.227.1160
Fax: 952.227.1170
Finance
Phone: 952.227.1140
Fax: 952.227.1110
Park & Recreation
Phone: 952.227.1120
Fax: 952.227.1110
Recreation Center
2310 Coulter Boulevard
Phone: 952.227.1400
Fax: 952.227.1404
Planning &
Natural Resources
Phone: 952.227.1130
Fax: 952.227.1110
Public Works
7901 Park Place
Phone: 952.227.1300
Fax: 952.227.1310
Senior Center
Phone: 952.227.1125
Fax: 952.227.1110
Web Site
www.ci.chanhassen.mn.us
MEMORANDUM
TO: Paul Oehme, Public Works Director /City Engineer
FROM: Charlie Siegle, Equipment Superintendent
DATE: July 23, 2012
m
SUBJECT: Purchase of 2012 CIP Equipment: Tractor, Broom and Snow Blower
PW016III
PROPOSED MOTION
"The City Council approves purchase of a John Deere 5225 M tractor, broom
and snow blower in the amount of $80,166.55 with trade in of the City's 1997
John Deere 5500 tractor."
City Council approval requires a simple majority vote of those present.
DISCUSSION
Annually, the City considers replacement of equipment that has reached its average
life expectancy and is showing signs of needing major maintenance. It has been the
City's practice to replace this equipment before major repairs are required.
DISCUSSION /JUSTIFICATION
PARK DEPARTMENT — TRACTOR, BROOM AND SNOW BLOWER
The 1997 John Deere 5500 Tractor #427 is 15 years old. This tractor is used for
sweeping skating rinks and streets and for general park maintenance. The tractor is in
need of expensive engine repairs. The engine is burning oil and will most likely need
an overhaul. The cab is rusting out and needs major body work. The trade -in value
of this tractor is approximately $21,000. Staff has checked recent auction prices for
similar tractors and feels trading in the tractor is a better value for the City.
This tractor was planned to be replaced in 2013, however, staff is requesting this
purchase be moved up 6 months to purchase a 2012 model tractor. The 2013 tractors
will be equipment with added EPA emissions equipment that will add over $5,000 to
the purchase price of the tractor. Also by purchasing this tractor in 2012 it will be
available for the 2012/2013 winter. Staff is also concerned that expensive engine
repairs may be needed if the tractor is not replaced soon.
The 2012 Capital Replacement fund vehicle purchases were under spent by $45,905.
These savings come from the replacement purchases of the Wood Chip /Flooding
Chanhassen is a Community for Life - Providing for Today and Planning for Tomorrow
Paul Oehme
Purchase of 2012 CIP Equipment:
Tractor, Broom and Snow Blower
July 23, 2012
Page 2
truck and the Park Dept.'s pickup trucks and mower. Staff is requesting to use these
unspent funds in the 2012 budget and use a portion of the budgeted amount in the
2013 CIP tractor purchase from the capital replacement fund to pay for the tractor
replacement.
PRICING
PARK DEPARTMENT — TRACTOR, BROOM AND SNOW BLOWER
2012 John Deere 5225M Tractor (State Contract bid) $81,377.55
Sweepster 7 -foot Front Broom $11,289.00
Schweiss 9 -foot Front Mount Snow Blower $ 9,500.00
Trade John Deere 5500 and Erskine Snow Blower ($22,000.00)
Total $80,166.55
c: CIP Page
g: \eng \public \pw016 vehicles and equipment \bkgd 072312 cip purchase - tractor. doc
CITY OF CHANHASSEN
CARVER AND HENNEPIN COUNTIES, MINNESOTA
DATE: July 23, 2012 RESOLUTION NO: 2012-
MOTION BY:
SECONDED BY:
A RESOLUTION FOR PURCHASE OF 2012 CIP EQUIPMENT
(TRACTOR, BROOM, SNOW BLOWER)
PWO16III
WHEREAS, annually, the City considers replacement of vehicles and equipment that have
reached their average life expectancy and are showing signs of needing major maintenance; and
WHEREAS, it has been the City's practice to replace these vehicles and equipment before
major repairs are required; and
WHEREAS, these purchases are included in the 2012 CIP. The attached report shows the
total amount of each item bid with possible additional costs for taxes and licenses on the vehicle.
NOW, THEREFORE, BE IT RESOLVED that the Chanhassen City Council hereby
approves the 2012 CIP purchases (tractor, broom, and snow blower).
Passed and adopted by the Chanhassen City Council this 23 day of July, 2012.
ATTEST:
Todd Gerhardt, City Manager
Thomas A. Furlong, Mayor
YES NO ABSENT
Capital Improvement Program 2012 rhru 2016
City of Chanhassen, MN
Project# EQ =121
Project Name Tractor Replacement
Account #1 400 - 4111 -0705
Account #2
Descripti
rhis item allows for the replacement of the 1997 John Deere 5500 ( #427).
Account #3
Account #4
Department Major Equipment
Contact Todd Hoffman
Type Equipment
Useful Life
Category Park
Priority n/a
Total Project Cost: $95,000
Justification
This tractor is used to sweep hockey and family skating rinks and trails and parks in the summertime. It is also used by the street department to
sweep roads in the spring. This tractor is 15 years old and the cab and fenders are showing a lot of rust. The motor is using oil and oil is blowing
out the by pass.
Expenditures 2012 2013 2014 2015 2016 Total
Equipment 95,000
95,000
Total 95,000 95,000
Funding Sources 2012 2013 2014 2015 2016 Total
Capital Replacement Equipme 95,000 95,000
Total 95,000 95,000
Budget Impact(other
53