1j. Purchase of storage area network array MEMORANDUM
CITY OF TO: Todd Gerhardt, City Manager
CHANHASSEN
FROM: Richard Rice, Information Systems Coordinator
7700 Market Boulevard
P Box 147 DATE: July 23, 2012 t :6\� `" �
Chanhassen, MN 55317
SUBJ: Purchase of Storage Area Network Array
Administration
Phone: 952.2271100
Fax: 952.2271110 PROPOSED MOTION
Building Inspections "The City Council approves the purchase of a third production array for storage
Phone: 952.2271180 and retrieval of city electronic data (SAN) from CIT in the amount of
Fax: 952.2271190 $24,431.63."
Engineering
Phone: 952.2271160
Fax: 952.2271170
BACKGROUND
Finance
Phone: 952.2271140 The City of Chanhassen currently deploys 3 disk arrays for the storage and
Fax: 952.2271110 retrieval of city electronic data. Two production units located at City Hall serve as
the main storage for all networked computers and servers. A third disk array,
Park &Recreation which provides real time data backup and hot site recovery is located in the Public
Phone: 952.2271120 Works facility.
Fax: 952.2271110
Recreation Center The current production storage units have reached 90% of their storage capacity.
2310 Coulter Boulevard A third production array was included in the 2012 CIP budget EQ- 081. Two
Phone: 952.2271400 quotes were received for the purchase of a Dell / Equallogic PS4000X SAN
Fax: 952.2271404 Array. Staff is recommending the purchase of this array from CIT at a cost of
Planning & $24,431.63.
Natural Resources
Phone: 952.2271130 RECOMMENDATION
Fax: 952.2271110
Staff recommends approval of the bid from CIT for purchase of a production
Public Works array for the storage and retrieval of city electronic data (SAN).
7901 Park Place
Phone: 952.2271300 ATTACHMENTS
Fax: 952.2271310
Senior Center 1. Bid from CIT (low bidder)
Phone: 952.2271125 2. Bid from Dell
Fax: 952.2271110 3. CIP Project EQ -081
Web Site
www.ci.chanhassen.mn.us
g: \mis \2012 san memo.doc
Chanhassen is a Community for Life - Providing for Today and Planning for Tomorrow
C 1 T' COMPUTER SALES QUOTE
INTEGRATION
TECHNOLOGIES
Sales Quote Number: 38366
2375 Ventura Drive, Suite A
Woodbury, MN 55125 Sales Quote Date: 07/05/12
Christopher L Goettl Page: 1
Email: Chris.Goettl @CIT - net.com
Phone: 651.255.5724 Fax: 651- 450 -0300
Sell To Ship To
City of Chanhassen City of Chanhassen
Attn Finance Dept Rick Rice
PO Box 147 7700 Market Blvd
Chanhassen, MN 55317 Chanhassen, MN 55317
Ship Via Deliver by CIT Customer ID 10802
Terms Net 10 SalesPerson CLG
Item No. Description Unit Quantity Unit Price Total Price
PS4100X- 14.4TB EQUALLOGIC PS4100X 14.4TB SAN Each 1 21,740.00 21,740.00
>24 -600GB 10k 2.5" SAS DRIVES
957 -9480 PS4100E 1YR NBD WARRANTY Each 1 1,120.00 1,120.00
DO NOT PAY FROM QUOTE
Pricing and availability subject to change. State and local taxes or shipping fees may apply.
Subtotal: 22,860.00
Invoice Discount: 0.00
Tax Amount: 1,571.63
Total: 24,431.63 I
Rice, Richard
From: Goettl, Chris <chris.goettl @cit- net.com>
Sent: Thursday, July 05, 2012 4:34 PM
To: Rice, Richard
Subject: SAN Quote - Special Pricing
Attachments: PS4100X.pdf
Hey Rick,
We were able to get you a 30% discount on the 14.4TB, 10,000RPM SAS solution. Based on the DPACK results, this
SAN will provide the performance and capacity you need (running at RAID 10) by adding it to your existing
PS5000 and PS6000 Group. It was also recommended that you upgrade the firmware to version 5.1 to take full
advantage of the Enhanced load Balancing.
Please review and let me know if you have any questions.
Regards,
Chris Goettl, Sr. Account Manager
Computer Integration Technologies, Inc. (CIT)
651.255.5724 direct
651.255.5777 call center
651.255.5795 sales support hotline
chris.qoettl @cit- net.com
www.cit- net.com
'The time is always right to do what is right."
Martin Luther King, Jr.
The content of this e -mail (including any attachments) is strictly confidential and may be commercially
sensitive. If you are not, or believe you may not be, the intended recipient, please advise the sender immediately
by return e -mail, delete this e -mail and destroy any copies.
1
Quote Summary Page 1 of 2
DOLL
QUOTATION
Quote #: 625793406
Customer #: 007283506
Contract #: 70137
CustomerAgreement #: Dell Std Terms
Quote Date: 07/06/2012
Date: 07/10/2012 Customer Name: CITY OF CHANHASSEN
Thanks for choosing Dell! Your quote is detailed below; please review the quote for product and informational accuracy If you
find errors or desire certain changes please contact your sales professional as soon as possible.
Sales Professional Information
SALES REP: TARA L HAMILTON PHONE: 1800 - 5713355
Email Address: tara hamilton(a,dell.com Phone Ext: 7250007
GROUP: 1 QUANTITY: 1 SYSTEM PRICE: $29,745/0 GROUP TOTAL: $29,745.70
Dell EqualLogic PS4100X, Mainstream Performance, 10K SAS Drives
Base Unit (225 -1078) 1
14.4TB capacity, 10K SAS, 24x 600GB (342 -3383) 1
Dual Controller, HA with failover (331 -2530) 1
EqualLogic array may not be returned (468 -8817) 1
Asynchronous Replication (468 -7110) 1
Snaps /Clones with integration for MS SQL, Exchange, Hyper V and
VMware (468 -7155) 1
SAN HQ multi group monitoring software (468 -7156) 1
RackRails, RapidRails for Dell Rack (330 -6048) 1
Dell Hardware Limited Warranty Initial Year (932 -8307) 1
EqualLogic Advanced Software Warranty and Service,7x24 Access,1
Year (932 -8347) 1
ProSupport: Next Business Day Onsite Service After Problem Diagnosis,
Initial Year (957 -9480) 1
ProSupport: 7x24 HW / SW Tech Support and Assistance, 1 Year (957-
9500) 1
No Warranty beyond 1 year (988 -7289) 1
Dell ProSupport. For tech support, visit http : / /support.dell.com/ProSupport
or call 1- 800 - 945 -3355 (989 -3439) 1
Remote Implementation of a Dell Equallogic Array (961 -3859) 1
Proactive Maintenance Service Declined (926 -2979) 1
EqualLogic Reference Architecture,S25N /S50N,PS4100, upto 2 arrays
(995 -7159) 1
Power Cord, C13 to C14, PDU Style, 12 Amps, 2 meter, Qty 1 (330 -3151) 1
Power Cord, C13 to C14, PDU Style, 12 Amps, 2 meter, Qty 1 (330 -3151) 1
SOFTWARE & ACCESSORIES GROUP TOTAL: $199.00
Product Quantity Unit Price Total
Dell Education Services - Introduction to Dell EqualLogic PS Series
Storage Arrays Online Training, 1 year access (903 -5699) 1 $199.00 $199.00
file: / / /C:/ Users / richr/ AppData/Local/Microsoft/Windows/ Temporary %20lnternet %20Files... 7/10/2012
Quote Summary Page 2 of 2
*Total Purchase Price: $31,861.16
Product Subtotal: $29,944.70
Tax: $1,916.46
Shipping & Handling: $0.00
State Environmental Fee: $0.00
Shipping Method: LTL 5 DAY OR LESS
(* Amount denoted in $)
Statement of Conditions
The information in this document is believed to be accurate. However, Dell assumes no responsibility for inaccuracies, errors,
or omissions, and shall not be liable for direct, indirect, special, incidental, or consequential damages resulting from any such
error or omission. Dell is not responsible for pricing or other errors, and reserves the right to cancel orders arising from such
errors.
Dell may make changes to this proposal including changes or updates to the products and services described, including
pricing, without notice or obligation.
This proposal is not intended to create a contractual relationship. Unless expressly agreed otherwise in a writing signed by the
parties, all orders by CITY OF CHANHASSEN for Dell products and services shall be subject to Dell's Terms and Conditions of
Sale- Direct, which can be found atwww.dell.com /terms, and which incorporate Dell's U S. Return Policy, at
www.dell.com/returnoolicy#total . Please read those terms carefully and in their entirety, and note in particular that Dell
EqualLogic and EqualLogic- branded products, DeIIIEMC and EMC - branded products, PowerVault ML6000 tape libraries, non -
Dell- branded enterprise products, enterprise software, and customized hardware or software products may not be returned at
any time. Orders also shall be subject to the terms of any applicable service contract(s), which can be found at
www.dell.com/servicecontracts.
All information supplied to CITY OF CHANHASSEN for the purpose of this proposal is to be considered confidential
information belonging to Dell.
About Dell
Dell Inc. (NASDAQ: DELL) listens to customers and delivers innovative technology and services they trust and value. Uniquely
enabled by its direct business model, Dell is a leading global systems and services company and No. 34 on the Fortune 500.
For more information, visit www.dell.com.
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Dell respects your privacy. Across our business, around the world, Dell will collect, store, and use customer information only to
support and enhance our relationship with your organization, for example, to process your purchase, provide service and
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For a complete statement of our Global Privacy Policy, please visit dell.com /privacv.
file: / //C :/ Users / richr / AppData /Local/Microsoft/Windows/ Temporary %20lnternet %20Files... 7/10/2012
Capital Improvement Program 2012 thru 2016
Department Major Equipment
City of Chanhassen, MN Contact Richard Rice
Project # EQ-081 Type Improvement
Useful Life 5 -7 years
Project Name Storage Area Network (SAN) Category Administration
Account #1 4004126 -4703 Account #3 Priority n/a
Account #2 Account #4
Description 1 Total Project Cost: 5149,600
This project funds the purchase of a storage area network (SAN), which will gradually replace all internal disk drives in existing network servers.
The storage area network is a central storage device made up of individual storage modules, and managed from a single console. The SAN allows
disk storage to be modified as storage needs change, without any downtime for users. New network servers will not be ordered with internal
storage, without any downtime for users. New network servers will not be ordered with internal storage. Existing network servers are being
migrated to a virtualized environment which will utilize the SAN for all data storage needs.
Justification
The need for digital storage space for City documentation and applications is growing at a rate of approximately 500GB per year. Existing storage
space became difficult to manage on individual network servers. Internal storage utilization is inefficient, and requires system downtime to
reconfigure. SAN storage allows for real time reconfiguration as well as the ability to make real time copies for redundancy and for daytime
backup processes. The initial SAN array was purchased in 2008, a second unit in 2009, and a replication SAN in 2010. Currently all units reside
in City Hall, however the third replication SAN will be moved to the public works building after it receives fiber connectivity. An additional SAN
array is planned for 2012 to accommodate growth. The initial SAN is projected to reach the end of its serviceable life in 2014 and is scheduled to
be replaced. As each unit is added, the overall performance of the SAN as a whole is greatly increased.
Prior Expenditures 2012 2013 2014 2015 2016 Total
86,600 Equipment 31,000 32,000 63,000
Total Total 31,000 32,E 63,000
Prior Funding Sources 2012 2013 2014 2015 2016 Total
I 86,6001 Capital Replacement Equipme 31,000 32,000 63,000
Total Total 31 ,E 32,000 63,000
Budget Impact/Other 1
Software support is included for the first year. Software support for the following years would be funded out of 101 - 1160 -4300. The hardware
proposed is covered under a three year, next day warranty. Hardware repairs would be done by MIS staff using a spare kit and replenished by the
warranty. Spare parts required after the warranty expiration would be funded out of 101 -1160 -4530.
•