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CC 2003 08 25CHANHASSEN CITY COUNCIL REGULAR MEETING SUMMARY MINUTES AUGUST 25, 2003 Mayor Furlong called the meeting to order at 7:10 p.m. The meeting was opened with the Pledge to the Flag. COUNCILMEMBERS PRESENT: Mayor Furlong, Councilman Lundquist, Councilman Ayotte, and Councilman Peterson COUNCILMEMBERS ABSENT: Councilman Labatt STAFF PRESENT: Todd Gerhardt, Justin Miller, Roger Knutson, and Matt Saam PUBLIC PRESENT FOR ALL ITEMS: Uli Sacchet Melissa Gilman Planning Commission Chanhassen Villager PUBLIC ANNOUNCEMENTS: None. CONSENT AGENDA: approve the following recommendations: Councilman Lundquist moved, Councilman Ayotte seconded to Consent Agenda items pursuant to the City Manager's Resolution #2003-74: Receive Feasibility Study and Call for Public Hearing for 2004 Street Improvements, Project 04-01 and 04-02. Arboretum Shopping Center, Clearwater Development, Southeast Corner of West 78th Street and Century Boulevard: 1) 2) Final Plat Approval. Approval of Construction Plans & Specifications and Development Contract c. Approve Time Extension of Dumpster Placement on Laredo Lane. Approval of Time Extension of Temporary Lifting of No Parking on Audubon Road and Coulter Boulevard, General Mills. Approval of Minutes: -Amendment to City Council Summary & Verbatim Minutes dated August 11, 2003 -City Council Work Session Minutes dated August 11, 2003 All voted in favor and the motion carried unanimously with a vote of 4 to 0. City Council Summary - August 25, 2003 VISITOR PRESENTATIONS: RENTAL LICENSING PROGRAM, MINNESOTA MULTI-FAMILY HOUSING ASSOCIATION, LISA MOE. Public Present: Name Address Lisa Moe Chris Culp Lynne Wyffels Andrew Aitkins Representing Lake Susan Apartments Lake Susan Apartments Lake Susan Apartments 6699 Mulberry Court E. Lisa Moe, representing Lake Susan Apartments spoke to the council regarding the Rental Licensing Program. She thanked city staff for asking them to participate in the drafting of the maintenance code. As stated in ordinance #340 the maintenance code applies to all existing residential and non-residential structures, which is fair. What is not fair is that only rental residential units are charged for this program. The cost of administering the program for owner occupied residential units and commercial property is being funded by the city's general fund. Why are residential landlords being treated different in the city? She requested that the City Council reconsider the cost for this project. Either charge the residential and non-residential properties the same or have the program 100 percent supported from general fund. Andrew Aitkins who is the apartment manager for 420, 440 and 489 Chan View stated that right now apartment buildings are much harder to keep full. There's a lot more competition out there and forcing a resident to pay, even if it's just $2.50 a month instead of $5.00 a month, which was the original plan isn't fair for those people to have to pay that. He asked the City Council to consider dropping the program. Todd Gerhardt stated that this item will be discussed at a future City Council meeting but staff is recommending to change the licensing fee from $50.00 per year to $25,00 per year and feels the program has shown real benefits. LAW ENFORCEMENT/FIRE DEPARTMENT UPDATE. Chief John Wolff discussed the Fire Department monthly report. Calls are exceeding the previous year and if they stay at that rate, and they have every reason to believe that it will, they'll exceed last year's variable call costs by about $30,000 which will have an impact on the general fund. He reviewed the major calls Chanhassen Fire Department has been involved in over the past month, including the ammonia leak at General Mills on August 11a~. Councilman Lundquist stated he had talked to people at General Mills and at their headquarters and every one to the person commended the action taken by the fire department. Sergeant Jim Olson presented the Carver County Sheriff Department update, going over the monthly numbers. He went over the activities involved in National Night Out. He shared two stories of citizen participation in helping to solve vandalism and burglaries in the city and asked that citizens call into 911 to report any suspicious activities as they're happening. City Council Summary - August 25, 2003 CONSIDER APPROVAL OF BUDGET FOR FORMER LIBRARY SPACE AND AUTHORIZE CONSTRUCTION. Public Present: Name Address Dale W. Geving Jean Mancini Bobbie Headla Tom Faust Glenn Gauger Matt Masica 7602 Huron Avenue 820 Santa Vera Drive 6870 Minnewashta Parkway 541 Mission Hills Drive 300 First Avenue No., Minneapolis 300 First Avenue No., Minneapolis Todd Hoffman provided background information on the work and meetings that have been held to date regarding the remodeling of the old library space. Glenn Gauger and Matt Masica from KKE Architects presented the schematic design package they had prepared. Councilman Peterson asked for clarifications on the dimension and layout of the proposed remodeling. Councilman Ayotte asked for clarification on the need for the new conference room designed for City Council work sessions. Todd Gerhardt explained the thought process that went into designing the conference room. Mayor Furlong asked what the cost savings would be if the kitchenette was eliminated. Councilman Ayotte asked if the consultant had looked at and addressed noise abatement issues. Glenn Gauger reminded the City Council that this was just the first phase of the process and further changes and refinements can be made. Tom Faust spoke on behalf of the Senior Commission and their recommendation was that the City Council not approve the budget or the plan as presented. He voiced the Senior Commission's disappointment at being left out of the planning process. Todd Hoffman explained the process as it's happened to date. Councilman Ayotte stated he did not like the layout at this point, was concerned about the traffic flow, concerned about the duplication of the conference room activity and concerned about the possibility of noise abatement, and that he didn't understand the HVAC system well enough. Councilman Lundquist concurred with Councilman Ayotte about the layout, especially the location of the conference room in the middle of the two large multi-use rooms. He was in favor of tabling this for 2 weeks to a month to get a better handle on the budget issues. Councilman Peterson gave reasons why he was comfortable with the proposal, such as easy access for the seniors to the multi-use room, additional seating and capacity in the conference room. He stated he was comfortable with the design, the layout and the use. He did have concerns with the funding source. Mayor Furlong concurred with Councilman Peterson that the City Council could use a larger room to allow for more people to attend work sessions, if they choose. He wanted time to consider funding options and to allow the senior commission time to consider the plans and provide input. Todd Gerhardt stated staff will bring this item back once they get some answers to the council's questions and concerns. Staff will spend adequate time with the seniors until they feel comfortable with the plan that works for them, and would expect to bring something back the end of September, early October. COUNCIL PRESENTATIONS. None. ADMINISTRATIVE PRESENTATIONS. Todd Gerhardt stated he would be on vacation the rest of the week and Justin Miller would be available to address questions or emergencies. City Council Summary - August 25, 2003 CORRESPONDENCE DISCUSSION. None. Councilman Lundquist moved, Mayor Furlong seconded to adjourn the meeting. All voted in favor and the motion carried. The City Council meeting was adjourned at 8:20 p.m. Submitted by Todd Gerhardt City Manager Prepared by Nann Opheim CHANHASSEN CITY COUNCIL REGULAR MEETING AUGUST 25, 2003 Mayor Furlong called the meeting to order at 7:10 p.m. The meeting was opened with the Pledge to the Flag. COUNCILMEMBERS PRESENT: Mayor Furlong, Councilman Lundquist, Councilman Ayotte, and Councilman Peterson COUNCILMEMBERS ABSENT: Councilman Labatt STAFF PRESENT: Todd Gerhardt, Justin Miller, Roger Knutson, and Matt Saam PUBLIC PRESENT FOR ALL ITEMS: Uli Sacchet Melissa Gilman Planning Commission Chanhassen Villager PUBLIC ANNOUNCEMENTS: None. CONSENT AGENDA: approve the following recommendations: Councilman Lundquist moved, Councilman Ayotte seconded to Consent Agenda items pursuant to the City Manager's Resolution #2003-74: Receive Feasibility Study and Call for Public Hearing for 2004 Street Improvements, Project 04-01 and 04-02. Arboretum Shopping Center, Clearwater Development, Southeast Corner of West 78th Street and Century Boulevard: i) 2) Final Plat Approval. Approval of Construction Plans & Specifications and Development Contract c. Approve Time Extension of Dumpster Placement on Laredo Lane. do Approval of Time Extension of Temporary Lifting of No Parking on Audubon Road and Coulter Boulevard, General Mills. Approval of Minutes: -Amendment to City Council Summary & Verbatim Minutes dated August 11, 2003 -City Council Work Session Minutes dated August 11, 2003 All voted in favor and the motion carried unanimously with a vote of 4 to 0. City Council Meeting - August 25, 2003 VISITOR PRESENTATIONS: RENTAL LICENSING PROGRAM, MINNESOTA MULTI-FAMILY HOUSING ASSOCIATION, LISA MOE. Public Present: Name Address Lisa Moe Chris Culp Lynne Wyffels Andrew Aitkins Representing Lake Susan Apartments Lake Susan Apartments Lake Susan Apartments 6699 Mulberry Court E. Lisa Moe: Good evening, thank you. Actually I'm with, representing Lake Susan Apartments. Minnesota Multi-Housing Association's a trade association I belong to so. Mayor Furlong: Okay, thank you. Lisa Moe: Honorable Mayor and council, thank you for allowing us the time to address you this evening. I have brought with me one of the landlords that would also like a minute of your time to address his concerns regarding the rental licensing fee. I have summarized my talking points for you briefly. Number one, we were invited to participate in the drafting of the maintenance code Ordinance #340. We very much thank the council, city manager and staff for that opportunity and we are supportive and approve of the maintenance code. As stated in the ordinance #340 the maintenance code applies to all existing residential and non-residential structures. Obviously this is fair. What is not fair is that only rental residential units are charged for this program. The cost of administering the program for owner occupied residential units and commercial property is being funded by the city's general fund. Why are residential landlords being treated different in the city of Chanhassen? We request that the City Council reconsider the cost for this project. Either charge the residential and non-residential properties the same or have the program 100 percent supported from general fund. Like any landowner in the city we do pay our fair share of taxes into the general fund and do expect to receive services, including maintenance code inspections for our part of taxes. I brought copies of my statement if you'd like that. Mayor Furlong: Thank you. Lisa Moe: Okay, and I'd like to introduce Andy Aitkin. Andrew Aitkins: Hello. My name is Andrew Aitkins. Is it Bob? Councilman Ayotte: Yeah. Andrew Aitkins: We met. I live in Chanhassen. I am an apartment manager, 420, 440 and 489 Chan View. I've been involved in those buildings for 4 years and I guess I'm here because I don't, I think we forget who ultimately pays for the licensing fee and that is the residents in those apartments. Right now the apartment buildings are much harder to keep full. The residents, there's a lot more competition out there and I can't see forcing a resident to have to pay, even if it's just $2.50 a month instead of $5.00 a month, which was the original plan. ! just don't think it's fair for those people to have to pay that. And so ! really would like you to consider even just City Council Meeting - August 25, 2003 dropping the program. I think what we have works. If there's a problem with an apartment building, there's things in place to take care of that. I had an example of just recently, I'm not sure what her name was but she called me and said that we had a problem with a resident and it worked out great. I got a letter. Was able to go and address it with the tenant. If it happens again he's gone, and it was a good thing and so don't penalize my residents, make them have to pay more rent to live in Chanhassen. Please. Thank you. Mayor Furlong: Thank you. And I guess Mr. Gerhardt, I don't want to put you on the spot. This was an issue that the council discussed or received an update on at our last work session a couple weeks ago. There was some recommendations made at that time and I know that there have been various meetings that have been held with a number of the property owners. Rental property owners in town as well, but is there anything at this point you'd like to. Todd Gerhardt: This will be on a future council meeting. Staff has worked with council in the past and one of the things that staff is recommending at this time is to look at going into a two year inspection cycle, thus cutting the fee in half. Going from $50 per unit per year down to $25.00 per year. And so that's one of the things that we're looking at. We also have found some real benefits in the program. ! think we've inspected at least 20 to 30 percent of the rental units here in town already, and have found numerous code violations and I think it is a great service to the community. And not every renter keeps his units up to the extent of some of the landlords that are here this evening and so ! think meeting with the group has been a benefit. It's kind of opened up our eyes to some of the newer units that are here and that we probably were a little over zealous in the time of inspections but the every other year seems to work. We are still monitoring our expenses in running this program and we'll come back to the council at the year end to show those true expenses in implementing the program. Again, that fee is a two tier process. It's one for the code violations but it's also one that pays for the conduct on premise situation, which we had a couple incidents here the last few months and there is some staff time spent in monitoring those so. It just does not pay for the inspection portion. Mayor Furlong: Okay, thank you. We're still within visitor presentations, if there's anybody else that would like to address the council. On this or another matter. If not I'll close visitor presentations and move on. LAW ENFORCEMENT/FIRE DEPARTMENT UPDATE. Mayor Furlong: We'd like to start with the Fire Department. Chief John Wolff is here this evening. Good evening Chief. Chief John Wolff: Good evening Mayor, council. Just a brief report tonight. Staffing is at 43. That's where we were last month. Anticipate that it will stay at this level through the end of this year. There may be some drop off next year based on some planned retirements, and our plan for next year includes possibly hiring some individuals to keep our staffing full at 45. 2003 calls are up approximately 25 percent. Second quarter was no different from the first quarter which they both exceeded fiscal year 2000 quarter. And we anticipate that some of our variable costs will be up. If we stay at the rate we're going, and we have every reason to believe that this year it just seems like it's going to stay busy, we'll exceed last year's variable call costs by about $30,000 so it will have an impact on the general fund. A lot of our, it's probably been the busiest month in the 18 years I've been in the fire department this past 30 days and I actually was gone for a week on vacation, but the two weeks I've been back are certainly making up for that. And as you know that when it gets busy it's not only the frequency of calls but it's the intensity of calls and we've had three major calls outside of our city which we were asked to come in and help Chaska for a City Council Meeting - August 25, 2003 12 inch gas main that went about a week ago, and we assisted them with that call. Shakopee Fire had a call on an extremely hot day, or actually early morning. It was a mini storage fire that it just really burned out their fire fighters very quickly. They ended up calling in Chanhassen and probably another dozen fire departments. It was a pretty, relatively speaking kind of a minor fire. One that you would expect that they or maybe one other fire department could handle but due to the heat and the high humidity, people were, they ended up sending 8 or 9 fire fighters to the hospital with no serious injuries but all heat related. And then a couple days after our big call here last week, we went to Eden Prairie for a large apartment fire. And then earlier in the month we were in Waconia for a drowning so put a lot of demands on our members here. The big call in Chanhassen was the General Mills ammonia leak on August 114. Due to a mechanical failure and perhaps even a design failure. They lost 13,000 pounds out of an 80,000 pound system. We've worked extensively with General Mills over the past dozen years in anticipation of a call like this. It is almost the worst case scenario when you leak out that kind of ammonia, but due to the training of the General Mills and our joint training together, we were able to mitigate this incident fairly quickly. Took about 2 V2 hours to get, to isolate the leak and to basically shut it down. To valve it down. We called in help from Carver County. We had our own hazmat team. We called in the Carver County hazmat team. The State's hazmat team and Bloomington Fire brought over part of their hazmat team too. We had support agencies from various fire departments in the area. Police. Their sheriff department, EMS. Approximately 20 people were looked at. They were all employees complaining of various degrees of minor complaints. 9 were transported. There were no significant injuries resulting from any of those events or activities with those folks. They have approximately 400 people in the building at the time. It was a shift change. They got everybody out. Our first unit was on the scene within a minute and all of their evacuation had been executed by that point. I thought the cooperation between General Mills and the public safety agencies is commendable, or was commendable. And the interagency work between police, fire and EMS was also quite commendable. We also worked with the neighbors in the immediate area and notified them of the activity and with, or of the ammonia leak and with ammonia, what we do is we take readings. We try to determine how, you know what the levels are and essentially the way the homes are built today, one of the safest things we can do for people is actually have them stay in their homes, which is what we recommended but for folks that weren't comfortable or having any kind of symptoms we were going to offer them medical care, but no one was exhibiting symptoms. We did give them the option of the Recreation Center and about 50 residents chose to go to the Recreation Center and we set up the Salvation Army and the Red Cross there to kind of deal with any needs that they had. Some of those folks got put up in hotels. I know General Mills has done a lot of follow-up with the immediate neighbors and so forth, so there's been good cooperation there. So all in all, this was a serious event but it was mitigated effectively and really it's a testament to the cooperation between General Mills, Chan Fire, the City of Chanhassen and really the training and the things that led up to the event, we felt like when it happened, while you never want to see something like that happen, we had actually performed a recent drill 6 weeks ago at another location here in town which had very similar kinds of issues that we were, that we had to manage in a similar way and then quite frankly we'd also been at General Mills, the former Pillsbury Company and quite frankly the former McGlynn's Company over the past dozen years with similar kinds of drills so it was something that we felt like we could handle from the standpoint of how to manage the resources and how to have a positive outcome. We were very fortunate that everything worked well and we were very pleased with the outcome. We've had a number of meetings with General Mills since the event and also with local public safety just to review what went well and what are the things we need to work on so I'll take any questions from council members or city staff. Mayor Furlong: Questions? City Council Meeting - August 25, 2003 Councilman Lundquist: Chief Wolff I'd just like to add, regarding the Chanhassen, the Pillsbury event. I spoke to a few members of the leadership team at the Chan plant and also at the headquarters in Golden Valley and everyone to the person commended the way you and your department and the mutual aid handled the situation and they were very happy with the outcome and pleased that it went as well as it did, so I think that's a testament that you should hear that people are commenting positively on your department's efforts and the way that you've handled that situation. Chief John Wolff: Thank you. Mayor Furlong: And I think just to add to that. I had the opportunity to witness the event as it was occurring and I'd like to commend you for the professionalism and the conduct of the entire fire department. Everybody that was there. It was, having witnessed the mock drill the few weeks earlier, you could see that indeed what we saw at the drill was actually what was practiced and the level of professionalism and conduct again it was something easily to develop some pride in so thank you for your efforts and Councilman Lundquist, thanks for the outside feedback too because it's nice to see that as well. Chief John Wolff: Thanks. Mayor Furlong: Thank you. Also this evening, Sergeant Jim Olson is here to give us an update on public safety from the sheriffs department. Sgt. Jim Olson: Good evening. Mayor Furlong: Good evening. Sgt. Jim Olson: I provided for you in the council packet was the area report for the month of July. The citation list for the month of July and a crime alert that Beth Hoiseth put out. Monthly numbers, total calls for service were up 167 for the month compared to last year and for the year it's up just under 1,200 so we've had quite a few more calls this year than last year. Some of this is attributed to higher traffic details for the month were up from 2 last year to 37 this year. Traffic stops themselves were up by 29. Citations were at 170 for the month which is down a bit from the previous couple of months, but we had some big details that we had going on in the month of July that took, that were very man power intensive and hopefully traffic education. We've been hitting traffic very hard the past few months and hopefully traffic education, they're getting some of that. I am monitoring that situation however and keeping a handle on it as far as where we're at citation wise. Burglaries is up from 3 to 7 for the month. Damage to property was up from 20 to 32, but we'll talk about that a little bit more later. Vehicle thefts, well we had 0 last year compared to 8 this year. I went back through the reports because that was concerning to me but we had two that were actual thefts of vehicles. That was stolen autos. The other ones, there was one that was from a car sale where the person was not paying, and then the others were more civil in nature than they were actually criminal. I borrowed so and so a car and he hasn't brought it back and I want to file a stolen vehicle report. Unfortunately that's a civil issue and that at that point is not a criminal issue so. There was only two that were actual, where somebody went in and actually stole the car. Suspicious activity was up by 19 and fire calls were up by 13 for the month. Any questions at all about the numbers or what was down on the sheet at all? Councilman Lundquist: Question on traffic details. Sergeant Olson, would it be a fair assumption that as we continue to focus on traffic, traffic details, traffic education, all those City Council Meeting - August 25~ 2003 things that hopefully we would see the number of citations issues going down? Would that be an indication that it's working or? Sgt. Jim Olson: I think that that would be one indicator. Between that, I think accidents would also be you know, another indicator as well as complaints from citizens that we have. All of those things put together I think would assist us in taking a look at where we're at from traffic standpoint. Councilman Lundquist: Okay, thank you. Sgt. Jim Olson: Any other questions at all? Mayor Furlong: I guess as a follow-up to that, are we tracking or quantifying accidents? I assume we are but also complaints as well so we can see those. Sgt. Jim Olson: Yes. Mayor Furlong: Okay. Sgt. Jim Olson: We had National Night Out. I'm sorry, was there anything else from that? National Night Out was on August 5u~ and was a great success. There were 31 neighborhoods that participated. There was food and we had posse out. Fire department was out. Did a great job. There was good discussion at the different ones and I think it was a real positive thing and Beth Hoiseth, the Crime Prevention Officer did a wonderful job of putting that together. I want to thank all the residents for their participation and hopefully we'll have an even bigger one for next year so, and then you Councilman Lundquist and Mayor Furlong for coming out. That was a good thing. At every council meeting I talk about public participation and asking people to come out. Or excuse me, to give us a call when they're seeing things and I just wanted to share two success stories that we've had real recently with that. We were having a rash of vandalisms in the city, and including a church that got hit a couple of times with paint being poured on and places being broken into and more painting being done. One of the citizens gave us a call one night and said that they saw something that didn't seem right with a couple of young lads that were outside of a door of a business. One of our squads got there within a minute and caught these kids breaking into this business. They took off on foot. Our officer took off on foot and we ended up catching 3 individuals for that. A fourth one who was not there that night, but was along with some of the other ones, was also implicated later. But thanks to that person that called in we solved a number of vandalisms. We recovered some property that had been taken and it's that kind of community participation that we need to help us. Again we can't be there all the time and when people can call in and help us like that, it's wonderful. So they did a wonderful job with that. The second one happened a couple of months ago, but we had a rash of burglaries to garages. People were breaking into attached garages and stealing things out of garages and out of cars and somebody actually spotted somebody in a garage and was able to give a license plate number and description of this person and through follow-up we were able to track them down. Recover a substantial amount of property and that person will be going to court for this so again public participation. They called us right away and told us about what happened and we were able to find some property with that person. They did a great job so that was a good thing. Again I encourage people to call us if they see anything out of the ordinary. Anything that looks suspicious, to call 911 and that helps us greatly. And call us at the time it's happening too. Sometimes we get calls the next day. Well you know I saw this vehicle that was going through yards last night and I thought that was kind of suspicious. And we appreciate those calls also but if they could call when it's happening, that certainly does help us. Also for the council and 6 City Council Meeting - August 25, 2003 Mayor, I'm putting together a list of, what I'm looking for is prioritizing some of the different sheriff office functions and what I would tike the council to do is to make a list from one to, and I think I've got 16, 17 of them, of what the highest priority is for the City Council in the city, from what they're looking for from law enforcement. And I'm going to use that for developing the work plan for next year as well as a couple of items, a couple other items that I'm working on with Todd so. Anything else, any other questions for me at all this evening? Councilman Peterson: To your point of having people call right away, with the predominance now of cell phones, if I'm in Chanhassen and I dial 411, do you have any idea where that goes or is the service different? I assume it's not. Councilman Lundquist: You mean 9117 Councilman Peterson: 911. Sgt. Jim Olson: 911. It depends actually, some of the cell phones will go to the proper dispatching facility and some will not, They'll ask you when you call in where you're at and they'll route it to the proper place. Cell phones have been wonderful with that. Councilman Peterson: Oh I imagine, yeah, Mayor Furlong: Okay, very good. And I guess just to follow-up on National Night Out. We talked a little bit about it at our last council meeting but the overall there were a number, and I think Councihnan Ayotte also attended a couple of the neighborhood. Councihnan Ayotte: Yeah but I was upstaged by one of the posse's horses. I was very upset... Sgt. Jim Olson: I'm sorry sir, I did not see you out. I apologize. Mayor Furlong: So there was good participation from the sheriffs department as well as our fire department and it was good to see. There was a lot of concern about public safety issues. I didn't hear any real complaints about the way those issues are being handled, which is also a positive to hear so that tells us that we're doing our job right so thank you for your efforts there. Sgt. Jim Olson: Thank you. I just also to mirror what you said earlier Mayor Furlong and Councilman Lundquist, you have a wonderful fire department here in the city of Chanhassen and the more I work with them the more impressed I am. You should be very proud and the citizens are very lucky to have the fire department they have so. Mayor Furlong: Thank you. Sgt. Jim Olson: Thank you. Have a nice evening. City Council Meeting - August 25, 2003 CONSIDER APPROVAL OF BUDGET FOR FORMER LIBRARY SPACE AND AUTHORIZE CONSTRUCTION. Public Present: Name Address Dale W. Geving Jean Mancini Bobble Headla Tom Faust Glenn Gauger Matt Masica 7602 Huron Avenue 820 Santa Vera Drive 6870 Minnewashta Parkway 541 Mission Hills Drive 300 First Avenue No., Minneapolis 300 First Avenue No., Minneapolis Todd Hoffman: Mayor Furlong, members of the City Council. The construction of the new library has provided an opportunity for the City of Chanhassen at City Hall. The space located just behind that wall, the old library is now available for future or additional meeting space within the city, Meeting space for the seniors, for the community at large, for the council and other community groups which you need. The Recreation Center has provided some relief but there's still additional room needs in the city. To that end on June 23rd the City Council approved a contract with KKE Architects Inc in the amount of $10,300 to perform basic design and construction services for remodeling that former library space. We've had a kick-off meeting held on July 1st with Matt Masica, who's here this evening, Glenn Gauger is also here this evening. Those gentlemen representing KKE Architects. Steve Terrell was present at that meeting, Justin Miller and myself. And then meeting minutes are attached for your review. Following up on that meeting we held a series of schematic design review meetings with a variety of stakeholders representing the City, the Senior Commission, the administration, community development, inspections, MIS, all in an effort to gain a full understanding of what needs and services would be serviced in that area. Based on that information KKE prepared the attached submittal for the City Council consideration, and I'll go into my recommendation after we have both Glenn and Matt from KKE go ahead and go through their presentation. I also know there's members of the Senior Commission here this evening as well if they want to participate in the conversation. So with that Glenn. Glenn Gauger: Mayor Furlong, council members. Appreciate the opportunity to be here tonight. I've got the easy job of being able to introduce the guys that actually do the work. I'm in charge of KKE's government sector work. We have a studio that's just focused on government sector work and with me is Matt Masica. Matt is a graduate architect and the person that's been doing the work that you're going to see just very shortly. But again appreciate the opportunity. It's always a pleasure and with that I'll turn it over to Matt. Matt Masica: Mayor Furlong and council members and city staff and Chanhassen residents. As Mr. Hoffman had introduced, we've had a couple of meetings over the past couple months with community residents, city staff and concerned members about what to do with the space adjacent to us right now, the existing library space and what we're here to present tonight is our schematic design package for the new space. The basic plan of the new space is composed of about 5 separate elements. One being a multi-use which is primarily to be used for the purpose of expanding on the current senior center space, which is outlined in red there. So that basically shows the size of the existing senior center space with a multi-use purpose that would be able to house both senior events as well as other community meetings and things of that nature. The third item is the center item. The conference room in the center would be designed primarily for City Council Meeting - August 25, 2003 pre-council work shops and sessions, and would include a new four table, projection screen, a marker board, visual displays. I think the submittal goes over what exactly is entailed there. A fourth component, component of the proposal is to expand your existing tech room to give them some much needed space and some additional ventilation there as well. And then the fifth and final element of the plan is to kind of seam up some circulation with the new corridor which would adjoin all the spaces and allow for serving from the existing kitchen into the multi-use room. Also to the cabinetry would be located in the conference room for meals and so forth. As well as a little cueing space both to get...conference room. Eventually a display area for people to display their projects and things of that nature. And basically how the space, how we envision the space to work is to using the existing vestibule has a sort of...at this point right here that will direct the public...council chambers and beyond and also to direct the seniors along this corridor which would have a visual connection to these interior ways of entering into the new multi-use room. And I guess I have just kind of run through the plan as it were, or how it stands now. And then the other item that I'd like to go over tonight is we have spoken to a couple contractors that have submitted a preliminary estimate of what this current plan would come in at if we were to do that now. The basic proposal is broken down into three separate packages. One, general construction. Two, mechanical, electrical and plmnbing. Three, finishes and then there is also a different submittal for furniture and for architect fees. Total project cost estimate would be of $210,000, And again split into one package that would be $67,000 for general construction, One that would be $29,000 approximately for package number two, the mechanical, electrical and plumbing. And the third package, the finish package coming in at $60,000 approximately. At the end of the estimate that we submitted we did include a couple different suggestions or alternatives to kind of tweak that budget or to massage that, how the council sees fit. How the city sees fit and the other submittal that we attached to the package is also the furniture opinion of probable cost. We went through what we saw as a typical use of these spaces and kind of selected furniture based on what we thought that what was needed for those areas at this time. And I guess I'm willing to take any questions or comments for the proposal. Mayor Furlong: Questions. Councilman Peterson: A couple of technical questions. Give me a sense of what the size of the multi-purpose room is. Is it 40 by 30 or about. Matt Masica: I believe that the multi-purpose room would be approximately, should be approximately 2000 square feet. In total size so. I'm not quite sure what the exact dimensions would be of the room, but it should double the existing senior center space. And actually it would add some more to that because you wouldn't have the stairs and the electrical room and the mechanical room in that area so. Councilman Peterson: Is the hallway going to be what, 5 feet wide? The new one. Matt Masica: Yeah. 5 feet across. And there is a bump out in that area. Councilman Peterson: So that does really give a lot of seating area, or seating for at least a few people in that kind of ante area, the angled area there you have. Matt Masica: Yeah. Yeah I think in previous meetings it was expressed, there was a desire both for the multi-use room and the conference room to have a cueing space for people to kind of sit and wait and if they were using the conference room and they would kind of sit there and wait for their turn. 9 City Council Meeting - August 25, 2003 Councilman Peterson: I agree. In the conference room itself, is the projection screen going to be off to the left? And if so, is there a reason why it wouldn't be in the front of the room? Matt Masica: In our last meeting at the city here, I think between Todd Gerhardt, Todd Hoffman and Kate Aanenson and myself, we discussed the layout of this room to a fairly large extent and it was generally agreed that a side location for the visual display boards would be preferable if we were to go with an option that would have a U shaped seating here, as well as a presentation podium and seating there, so it would be accessible to both sides if you were presenting or waiting to present and also if you were at the conference room table. Councilman Peterson: Okay. I don't know if I follow the logic in it but I understand what you're saying. In the documentation there's a general contractor allowance, and I know there were some discussion I think in our previous meeting whether or not we were going to have that in there or not. Is that? Todd Gerhardt: I'm sorry, what was that? Councilman Peterson: The general contractor fee. Todd Gerhardt: It's in there. If you look under. Councilman Peterson: I know that was my question, ls that, we talked about whether or not Todd was going to act as a general and then we wanted to have both options or was that not the case? Todd Gerhardt: I thought the direction at our last meeting was that you were to include a quote for the general contractor. Councilman Peterson: That was my question. Is that an either or? We still have that ability to. Todd Gerhardt: You still have that ability. Councilman Peterson: That's it. Councilman Ayotte: Okay, first off life's not fair so if we don't understand the question or you can't get to an answer to the question that's fine. As ! read through the material, the conference room's intended to support work sessions for council and the like, right? Matt Masica: Correct. Councilman Ayotte: Okay. And where we meet now would be used for what? In our work sessions. Todd Gerhardt: How big is it? Councilman Ayotte: No. Whoever can answer it. What would be the space that we use now be used for if we now use this conference room for work sessions and the like? Todd Gerhardt: It will get used by staff. Pre-construction meetings, staff meetings during the day. Evening meetings. You could have weight watchers, senior programs. We have l0 City Council Meeting - August 25, 2003 informational meetings with recreational type activities for umpires for softball leagues, softball league meetings, neighborhood community meetings. Councilman Ayotte: We just got a library with a lot of activity, with conference rooms and the like there, and I'm seeing this space. What's the cost, just rough what a magnitude cost for the conference room? About 25 percent? Matt Masica: Approximately 25 percent. Councilman Ayotte: Okay. Now I can see the purpose of the multi-use room to expand the services of the existing senior center. The tech room, when you were talking towards that. The tech room, we have a problem now. A lot of heat gain, that sort of problem. The 67K that's called out for the HVAC, is that intended to deal with servicing the tech room and what other parts? Matt Masica: From my understanding it would include both the tech room and general relaying out the defusers. Areas that we would basically touch the ceiling. Councilman Ayotte: So we keep the same physical plan. Would we have any separate HVAC included to deal with the problem we had in the tech room? Matt Masica: At this point I think we have anticipated not having to add an additional cooling units. They would just be re-structuring or re-routing. Todd Gerhardt: The current tech room does not have a defuser in there, so what would be a part of this is adding a defuser in the existing tech room, and the expanded area. Councilman Ayotte: Okay. I'll save my comments. Councilman Lundquist: Matt you said that you had a couple of preliminary budgetary things from contractors. Is that what you used to put these estimates in your memorandum together or were those in addition to these? Matt Masica: No, those were all used. Councilman Lundquist: Okay. And that was an average of those or they were close enough or you took the high number? Low number? Matt Masica: Well actually we had, we spoke to two contractors. We had one submittal so. Councilman Lundquist: Okay. Thank you. Todd Gerhardt: Mayor, I just had one comment. The conference room layout, council knows this, just for the public's benefit that when we do hold our work sessions it's very difficult based on joint meetings we might have with Senior Commission, Planning Commission, we get pretty crowded in there. There's no definition of who's who in there. This room would help layout who's in charge. Who the City Council is. Who the staff members are in making presentations and requests of the council, and I think the blue room does an excellent job in that. It keeps us organized and keeps you on a better time schedule also. 11 City Council Meeting - August 25, 2003 Mayor Furlong: Question on the kitchenette area within the multi-purpose room. If that was not included, again a question in terms of budget standpoints, what portion of the total budget did that involve or if we eliminated that, or did not go forward with it at this time, what would be the cost savings? Matt Masica: I think my understanding of the question is that you're pointing out kind of Option number 4 in a sense which was examine the option of scaling back the case work and appliances in the multi-use room currently estimated at approximately $6,000 combined. If you were to eliminate all the case work, I guess what I was still counting in there was the sink and a small based cabinet. Just providing more flexibility and wiring it just in case in the future you decided to add a refrigerator or stove in that area. Mayor Furlong: Okay, so that would still involve the plumbing and all the service there, just not building it up? Matt Masica: Yep. Mayor Furlong: Okay. If we didn't even run the service, what would that, what sort of savings do you think we'd have there? Glenn Gauger: The fact that you've...I'm sure would compete. Mayor Furlong: One of the comments you made, unless I misheard you and that's possible, is that one of the advantages of the corridors providing access from the facilities all across that section of City Hall. And we have down in the existing senior center there is a kitchenette area there right now. Pretty well used I know but, so I guess the question is, is that sufficient for us and if so, do we need two? So your recommendation on your letter was to maintain it. To keep the kitchenette area. Matt Masica: Yeah, I would probably recommend that just to provide flexibility to the space. It seemed like from the groups that we met with, that I think in the beginning process actually there was more of a consensus to both have a sink in the conference room and in the multi-use room, and so I guess this is scaling it back once. But the general consensus in the last meeting was that it would provide much more flexibility for that multi-use room to be used as a, and I believe the heart of the issue was to have the option of both to be used simultaneously, yet for different functions. For instance in the existing senior center you might have one group of I don't know what but someone having a catered meal in there, and then in the multi-use room you could potentially have another different group having a meal in there as well. Mayor Furlong: Okay, thank you. Any additional questions at this time? Councilman Ayotte: Have you looked at the noise abatement? The multi-purpose room across from the council chambers suggest to me possible noise abatement issues. Did you address that? Glenn Gauger: You have the buffer of the corridor and then the wall constructed between the multi-purpose room and the corridor. Councilman Ayotte: Do you think that'd work? Do you have any idea how rowdy our seniors are? Mayor Furlong: Where's my mallet? Any other questions at this time? Okay. Thank you. 12 City Council Meeting - August 25, 2003 Glenn Gauger: If I may. Mayor Furlong: Certainly. Glenn Gauger: Just so everybody kind of understands the process. There's schematic design which this represents here...to develop the details further...such as whether the other case work that you're talking about or not...so some of that can still occur in the next phase of development. And then in the final phase is the construction documents where you actually record everything for the purpose of getting bids so there's still an opportunity to meet some of these refinements that you might be suggesting. It's just the first phase. Mayor Furlong: Thank you. As Mr. Hoffman mentioned, members of the senior commission are here. Mr. Geving or others, would either of you like to comment? I know this was discussed at your last commission meeting and if you'd like to give us some input at this time. Dale Geving: Yes we have a representative, Tom Faust who represents the senior commission. Mayor Furlong: Thank you, good evening. Tom Faust: Good evening. My name is Tom Faust. I live at 541 Mission Hills Drive and I'm a member of the Senior Commission. The first thing I would say is I respectfully recommend to the council that you do not approve of either the budget or the utilization of that space that we've been talking about. The reason I state that is because we have been left totally out of the loop. I have heard all kinds of discussion here that we have been involved in meetings and we have not. We've had no input into this room, which is now called a multi-purpose room. It was originally told to us that this would be a senior center. It is now called things other than that. It's very disappointing to be left out of the loop seeing that we represent the seniors in this community, and here's a room that was supposedly designed for the seniors. For the senior use. Yet we have had no input in terms of any part of it. Space, equipment, anything. So we've very disappointed about that. If you go back a long ways we were told a long time ago that this room was going to be a senior center. We would like to see it called a senior center, if that's what it is. I have heard a lot of waffling since then. Different names. Different functions. I think seniors deserve a room of their own other than what we presently have, which is obviously too cramped. Too small for many of the things that go on there. My wife just played cards there last week. You could hardly breathe in there. So it's very important to us that we have some input into this whole process, which we haven't had up til not. I did meet with Mr. Hoffman a week or two ago because we had raised some issues about it. We got a call to meet with him and another member and I did go into the room and we were presented with the plans that had already been drawn up. I suggested to him that we should have been involved before that process got this far. He said we could get involved tonight. I don't think this is the proper place but this is what we've been relegated to. So again I would request that no approval be made until we've had an opportunity to meet as we've been told we've been meeting, and we haven't. We've had no formal input. And have our input, thank you. Mayor Furlong: Thank you. Any questions at this time or response Mr. Hoffman. Todd Hoffman: Certainly. Mayor, and members of the City Council. Let's first back up the council's hiring of KKE. So the City Council approved the contract with KKE. I was assigned to go ahead and initiate this process. We did that out with a kick-off meeting to start the engagement between KKE and the city staff and those that would be involved in that process. 13 City Council Meeting - August 25, 2003 Those meeting minutes are here. The people present at listed. And that includes myself, Justin Miller, Steve Terrell, Glenn Gauger and Matt Masica. Following that we said this space is going to be utilized by a variety of people, not just the seniors but the community as well so we need all input from all those different groups and we assigned a meeting to include 3 half hour sessions or half hour to 45 sessions, with 2 or 3 people representing senior commission. Albin Olson was, contacted Kara Wickenhauser who's the senior coordinator. She suggested I call Albin Olson and have Albin present representing the senior commission at that work session or schematic design meeting. Al was present during that process and that was our second series of meetings that were conducted to generate the design or the schematic for the City Council. So he was present there. Then we also had a meeting with Mr. Faust and Ms. Mancini. Jean Mancini who is present this evening. The 3 of us met in the senior, in the space, in the library space, the block between the senior, existing senior space and the old library space. Then I was present at their commission meeting August 15th at which time I was present to answer questions that the commission and at that meeting, at least it was my understanding that they approved of the concept. In fact that was the discussion at the meeting. The only thing they would like to include was a dishwasher in the appliance area of the multi-purpose room so that's the involvement that has been to date with the commission, and again we're at a schematic design phase. Proposed design phase and that was represented throughout those meetings to the individual members of the commission representing the commission, and then the commission as a whole, when I met with them on the 15th of this past month as well. So I'm somewhat surprised by Mr. Faust's representation quite truthfully. Mayor Furlong: Are there any other comments or questions at this time? Sure, Councilman Ayotte. Councilman Ayotte: Yeah, first off, I hope I don't upset anyone. I just don't like the feel of it. I feel it's disjointed. I have a concern about whether it's a senior center activity, the multi-use room, or otherwise, I don't feel comfortable with it. I don't like the idea of a room, the one displayed in green across from the council chambers. I feel somewhat, maybe it's because I was raised by priests but guilty about a conference room for the council when we have an existing, to me suitable arrangement upstairs. I feel it's somewhat of a duplication. I feel a little uncomfortable about the term multi-use room, in deference to both Todd's comments and your comments sir because we have multi-use rooms in the library now. So for those reasons I just don't feel comfortable with the project. My sense was that we were going to expand the senior activity and I think we can possibly do that by re-looking the conference room area, in my view. And I would like to, I'm comfortable about the ingress/egress based on the type of traffic flow we're going to get in here. I mean the traffic flow we have now every once in a while when something's going on in the outside, we have a problem. I see a replication of that problem with this layout. So I don't feel comfortable with it. Maybe it's because as a Councilmember I wasn't clear enough my last time around. Todd, did the due diligence trying to do the right thing. Hearing what the council said. But at this point this councilman feels good about the tech room part of it, because that is an issue. But I don't feel comfortable, and I would have said this before your comments. Despite that point, you know I don't like the layout at this point. I'm concerned about the traffic flow. I'm concerned about the duplication of the conference room activity and I'm concerned about the possibility of noise abatement and I don't understand the HVAC well enough. Thank you. Mayor Furlong: Thank you. Other comments. Council members. Councilman Lundquist: I agree with some of the things that Councilman Ayotte was concerned with. Primarily regarding the layout. It seems odd to me to have the conference room in the 14 City Council Meeting - August 25, 2003 middle of the two big rooms, especially in light of if the multi-use room is primarily designated as part of the senior center or not, it appears that that's probably where it would be getting most of it's use. It probably makes sense to have those closer together. I do believe that we could use for our work sessions a larger space, given some of the things that have come up and the way we cram people in there. Not so much just to have even a who's who. I mean it doesn't bother me that council members are scattered around with citizens and staff members and everything else in there. The fact is that it's just too small. You can't get more than about 8 people in there comfortably so it just seems like for certain issues we should probably have a bigger space. Now that being said, is there room at the library? Probably. And then the other thing that still does concern me is, as we just had some preliminary discussions tonight around the budget, it's a big number and wondering if it wouldn't be wiser to wait a couple of weeks until we get our hands a little more around next year's budget concerns and some of the implications we talked about this evening at the work session, until we see how this thing ranks in the priority list of how much we want to do and it doesn't seem to me that waiting a couple of weeks or even a month is going to damage the ability to get it done in the end, if that's what we choose. Mayor Furlong: Okay thank you. Any other comments? Councilman Peterson. Councilman Peterson: Three different people, three different perspectives. It's kind of like building a house. Each room, I'll kind of go through my perspective on the multi-purpose, multi- use room. I'm not adverse to having it where it is. Part of the discussion of locating it there was, was parking. So you have access, quicker, easier access to parking for the seniors knowing that that room was going to be kind of overflow room for the senior center, and that was always my expectation is that when you had larger events happening, that wouldn't fit in the senior center fully dedication, it would move into the multi-use room, and that was kind of the scenario there. The conference room, I do think that, whether you call it a council room or not I think is not my point. But there are public meetings, whether they're Planning Commission or otherwise, sub- meetings and whether it's work sessions for the council that, in particular it's already been noted that we don't have a lot of space for the people that are already there. But the worrisome thing for me is that, I've got a lot of public that says that I don't want to come to the work sessions because I stand out because I'm sitting in the midst of everything and I don't want to be in the midst of everything. And to have this conference room allow some seating in the back where people can kind of move in and move out when they want to, I think is a tremendous benefit to an open public process. So I think it's a different perspective I think we should also consider. And I will leave the tech room up to my fellow Councilman Ayotte to discern whether we need that, but if you ask me do I like the layout? It's a rectangular spot. There's only so much you can do with it so is it a spectacular design? You know the architect didn't have much to work with. They had a rectangle. And I think that they've done a good job of trying to present where we're at. So l'm comfortable with the design and with the layout and for the use. At the end of the day I'm comfortable with it. Where the money comes from, you know I think it's a different story. I think we need to do it. When is a question. And with what payments are a question. And one other thing we can possibly talk about is taking out of the historic preservation fund. Is that another option? Todd Gerhardt: Yeah. Councilman Peterson: Instead of start using general operating funds, take a surplus out of there. So then it's not a blip anywhere then. Another option. Councilman Ayotte: May I ask another question? 15 City Council Meeting - August 25, 2003 Mayor Furlong: Certainly. Councilman Ayotte: Has there been consideration made to offsetting some of the problems we had that Craig's brought up? I'm not comfortable with the conference room, plain and simple. I'd like to make the senior center whole, and I don't like that in the middle, so the layout bugs me. But have we looked at re-working any part of the balance of City Hall to meet some needs that we see we have? Todd Gerhardt: We have adequate space upstairs. I have a lot of reservations in moving any of our services to lower level. I believe we lose a lot of communication inbetween the different departments if we do that. Right now I believe we have adequate space upstairs for our needs. To reference your comment in looking at this as one large open area. You've got to remember there's, Matt could you highlight the gray area behind the little kitchenette. That's the opening. No, over. The kitchenette and the multi-purpose use room. Mayor Furlong: The common wall between the conference room and multi-purpose? Todd Gerhardt: This area here is the opening to what was the magazine room into the library. This is a bearing wall here. So to try to open all this up would be very difficult. This is the original City Hall when it was built. So this is all bearing wall here. Cut this open to allow access into this, so this smaller opening here to try to make this one big room would be really difficult. These are the bathrooms in the senior center right now. And you've got corridors and...and the kitchenette sits here so plumbing does not allow for this to be one big area. So it just made a lot of sense to break this into one room, and then this into a room and use the corridor as your spine to access each of these areas. Councilman Ayotte: I just, in my view, given the money we're throwing towards this, it seems to me we could, even though with the constraint of a load bearing wall, I've got to believe there's a better way of addressing ingress and egress and layout. There' s also. Todd Gerhardt: The other advantage to this is that the Chandolier's could use this room as the card club is in here and really not disrupt the two activities going on. Councilman Ayotte: I understand. Councilman Peterson: I think to your point Bob, it's not just a council chamber, a pre-council chamber. Councilman Ayotte: I know. Councilman Peterson: Other comment that I forgot to make was, you know I think that all good intentions, we didn't accomplish what we set out to be, to get good senior commission feedback so I think in the ensuing days or weeks, let's accomplish that. I'd like to hear what they don't like about this. Not tonight, but 5 of our 7 seemingly don't like this for some reason so I think it'd be interesting to know that. Mayor Furlong: And with smart council members it's hard to have anything unique when you speak last but my comments, I can't not say anything. My comments echo I think you know we're presented with an opportunity of the library, not only the opportunity of the new library but the opportunity of the old library space and to try to accomplish the most we can with it. My comments will mirror Councilman Peterson's with regard to the conference room. To the extent 16 City Council Meeting - August 25, 2003 that it's a multi-purpose room as well, while it may be a conference room, I think our council work sessions could stand more public visitors attending, plain and simple. That's been something that I've noticed since I first came as a visitor and since I've been on the council, and I've heard from more than one person, quite a few in fact that it's just not as comfortable to come there. We have people that come to our conncil meetings all the time, but not to our work sessions, and that's as much of this process as our council meetings so to have a place that functionally is more conducive to the public attendance and comments and input into the process I think is something that we should do and to the extent we have an opportunity, I think that makes sense. Especially if it can be used for other purposes as well, not just a couple nights a month which I know from demand and comments that that is the case. I also, we had at our work session this evening we discussed starting to look at the budget for next year and the funding of that and how we're going to pay for our, the needs of the city. And there are some big dollar amounts moving around so I'm a little hesitant tonight to approve the dollars. At the same time I can't say that we expect to leave...for a period of time. Question is when and what budget period or how it's going to be funded, I think that's a question I agree Councilman Lundquist that we'll know more in a few weeks, or maybe a month or two. In the meantime I think that gives the opportunity, there's a sense here that some of the members of the senior commission were not involved as they had wanted to be or liked to be, and that gives us some time to do that. We may see something similar. We may see something different from that but I think we need to make sure that that process has an opportunity as well, so I'm not necessarily opposed to this. We need to be wise about how we spend the taxpayers money when we spend it and I think we've got some good functions here but I think what we need to do is take some time, not only in terms of the funding issue, but also in terms of what we've heard tonight here. So those would be my comments. So with that. Councilman Peterson: They were good comments. Mayor Furlong: Thank you. Thank you. Is there additional comments or discussions from what we've heard this evening? Councilman Lundquist: We don't have to take any action on this since it's new business or we do? Todd Gerhardt: No, we'll bring this item back once we get some answers to your questions and concerns. We spend adequate time with the seniors until they feel comfortable with the plan that works for them, and would expect to bring something back, hopefully towards the end of September, early October. Mayor Furlong: Very good, unless there's any objection to that we'll proceed in that regard. Very good, thank you. And thank you. COUNCIL PRESENTATIONS. None. ADMINISTRATIVE PRESENTATIONS. Todd Gerhardt: The only item I have is that I will be on vacation the rest of this week. Councilman Ayotte: Where you going? Where you going? We're on TV, where you going? Todd Gerhardt: Going fishing. 17 City Council Meeting - August 25, 2003 Councilman Peterson: What are you Joe Pesci? Where you going? Where you going? Where you going? Todd Gerhardt: So Justin will be taking any emergency calls or any calls that need addressing between now and the end of the week and we'll be back Tuesday. Mayor Furlong: Thank you. Any questions for staff? Councilman Peterson: Bob didn't get his answer so why even ask another question. Todd Gerhardt: He just wants to know where my secret fishing spot is and I'm not telling him. CORRESPONDENCE DISCUSSION. None. Councilman Lundquist moved, Mayor Furlong seconded to adjourn the meeting. All voted in favor and the motion carried. The City Council meeting was adjourned at 8:20 p.m. Submitted by Todd Gerhardt City Manager Prepared by Nann Opheim 18