2. Award of Bid, TH 41 Trail Extension & Stair Connector0
CITY OF
CHANHASSEN
7700 Market Boulevard
PO Box 147
Chanhassen, MN 55317
Administration
Phone: 952.227.1100
Fax: 952.227.1110
Building Inspections
Phone: 952.227.1180
Fax: 952.227.1190
Engineering
Phone: 952.227.1160
Fax: 952.227.1170
Finance
Phone: 952.227.1140
Fax: 952.227.1110
Park & Recreation
Phone: 952.227.1120
Fax: 952.227.1110
Recreation Center
2310 Coulter Boulevard
Phone: 952.227.1400
Fax: 952.227.1404
Planning &
Natural Resources
Phone: 952.227.1130
Fax: 952.227.1110
Public Works
7901 Park Place
Phone: 952.227.1300
Fax: 952.227.1310
Senior Center
Phone: 952.227.1125
Fax: 952.227.1110
Web Site
www.ci.chanhassen.mn.us
MEMORANDUM
TO: Todd Gerhardt, City Manager
FROM: Todd Hoffman, Park and Recreation Director
DATE: August 27, 2012 6�
SUBJ: Award of Bid: TH 41 Trail Extension and Stairway Connector
a
PROPOSED MOTION
The City Council awards the TH 41 Trail Extension and Stairway Connector Project to
Midwest Asphalt Corporation in the amount of $293,750.05 and amends the 2012
Park & Trail Acquisition & Development CIP, increasing the budget for this project to
$294,000.
Approval requires a simple majority vote of the city council.
BACKGROUND
On February 13, 2012, the City Council approved the plans and specifications for City
Project No. PK &T for the T.H. 41 Trail Extension, At -Grade Pedestrian Crossing and
Stairway Connector and authorized the advertisement for bids. On June 25, 2012, the
City Council approved Flashing Signal Agreement No. 000887M for a State Highway 41
Pedestrian Crossing to be constructed as a component of the trail extension project.
OVERVIEW
The City of Chanhassen and Carver County are currently participating in a joint powers
agreement to construct a pedestrian trail and underpass within the Highway 41 corridor.
This project will construct a trail with a northern terminus at the Minnetonka Middle
School driveway. In early discussions with Carver County, it was determined that due to
funding reimbursement requirements associated with the Federal Transportation
Enhancement grant, the joint project could not be expanded to extend the trail north of
the driveway or build the stairway connector. Therefore, the city entered into a separate
professional services agreement with SRF Consulting Group to design and build the
"city" trail extension and stairway.
The northerly trail extension starts at the school driveway and extends 450 feet to Chaska
Road and includes a pedestrian crossing of Highway 41 immediately south of Chaska
Road. A pedestrian crossing in the vicinity of the school has been sought after for many
years. The design of the crossing features a raised median landing in between the north
and southbound lanes, an amenity that will provide a refuge for pedestrians as they
negotiate crossing this busy roadway in addition to a flashing beacon signal system.
Chanhassen is a Community for Life - Providing for Today and Planning for Tomorrow
Mr. Todd Gerhardt
August 27, 2012
Page 2
The stairway connection included in this project was a feature identified during the
development review phase of the Highover neighborhood. The stairway is designed to
include a series of 5 -ft. long and 6t /2 -ft. wide landings connected by three 6'/2 -inch risers.
The top side of the stairway will be connected to Highover Drive with a concrete
sidewalk and the bottom side of the stairway will be connected to the new Highway 41
trail in the same fashion.
FUNDING
This project is scheduled in the 2012 Park and Trail Improvement CIP at a cost of
$205,000. The final engineer's estimate was $258,222. Approval of this project in the
amount of $293,750.05 will require that the City Council amend the Park and Trail
Acquisition and Development CIP, increasing this project budget to $294,000. The park
fund will finance this project and it is anticipated that Minnetonka School District 276
will contribute $50,000.
SCHEDULE
Work is anticipated to commence shortly after bid award with substantial completion of
the trail and stairway portion of the project being attained by year's end. The goal is also
to have the flashing beacon system installed and operational by year's end, but dependent
on material delivery and weather, this work may not be completed until the spring of
2013.
ATTACHMENTS
1. Bid Abstract
2. Engineer's Review of Bids
3. CIP Budget Sheet
Park and Recreation Commission
Mike McGarvey, SRF Consulting
Midwest Asphalt Corporation
g: \park \th \hwy 41 trail and underpass \bid award.doc
NJ CHANHASSEN SRF Project Number 7237
T. H. 41 TRAIL
Bid Abstract
CONSULTING GROUP, INC
17- Aug -12
0 Engineer's Estimate 1 Midwest Asphalt 2 MN State Curb & 3 Rosti Construction
Corporation Gutter
Bid Item Bid Item Description
Number
Quantity Unit
Unit Price Total Unit Price Total Unit Price Total Unit Price Total Unit Price Total Unit Price Total
Item Category 0
2011.601 CONSTRUCTION SURVEYING
1
LUMP SUM
5,000.00
5,000.00
6,000.00
6,000.00
12,750.00
12,750.00
12,000.00
12,000.00
2021.501 MOBILIZATION
1
LUMP SUM
15,000.00
15,000.00
3,000.00
3,000.00
31,000.00
31,000.00
31,000.00
31,000.00
2101.501 CLEARING
0.5
ACRE
3,000.00
1,500.00
8,600.00
4,300.00
6,250.00
4,125.00
7,000.00
3,500.00
2101.506 GRUBBING
0.5
ACRE
3,000.00
1,500.00
2,700.00
1,350.00
2,575.00
1,287.50
7,000.00
3,500.00
2102.501 PAVEMENT MARKING REMOVAL
400
SO FT
1.00
400.00
2.70
1,080.00
1.00
400.00
5.00
2,000.00
2104.501 REMOVE CURB AND GUTTER
120
LIN FT
5.00
600.00
6.60
792.00
7.50
900.00
15.00
1,800.00
2104.503 REMOVE BITUMINOUS PAVEMENT
2800
SO FT
2.50
7,000.00
0.85
2,380.00
1.40
3,920.00
15.00
42,000.00
2104.503 REMOVE BITUMINOUS WALK
1800
$O FT
0.50
900.00
0.40
720.00
0.70
1,260.00
15.00
27,000.00
2104.503 REMOVE CONCRETE SIDEWALK
320
SO FT
1.00
320.00
1.00
320.00
1.50 ,
480.00
20.00
6,400.00
2104.509 REMOVE CONCRETE APRON
1
EACH
350.00
350.00
500.00
500.00
1,030.00
1,030.00
31000.00
3,000.00
2104.509 REMOVE DROP INLET
2
EACH
400.00
800.00
1,080.00
2,160.00
1,030.00
2,060.00
1,200.00
2,400.00
2104.513 SAWING BIT PAVEMENT (FULL DEPTH)
500
LIN FT
5.00
2,500.00
2.65
1,325.00
5.00 '
2,500.00
4.00
2,000.00
2104.523 SALVAGE SIGN TYPE C
2
EACH
40.00
80.00
27.00
54.00
33.00
66.00
100.00
200.00
2105.501 COMMON EXCAVATION (P)
357
CU YD
5.00
1,785.00
11.40
4,069.80
12.00
4,284.00
30.00
10,710.00
2105.507 SUBGRADE EXCAVATION
200
CU YD
7.50
1,500.00
11.75
2,350.00
24.50
4,900.00
10.00
2,000.00
2105.522 SELECT GRANULAR BORROW (CV)
200
CU YD
12.00
2,400.00
19.00
3,800.00
28.00
5,600.00
10.00
2,000.00
2105.523 COMMON BORROW (LV)
371
CU YD
10.00
3,710.00
14.00
5,194.00
11.50
4,266.50
10.00
3,710.00
2105.604 GEOTEXTILE FABRIC TYPE V
300
So YD
1.50
450.00
2.50
750.00
1.25
375.00
5.00
1,500.00
2123.610 1.5 CU YD BACKHOE
10
HOUR
100.00
1,000.00
125.00
1,250.00
135.00
1,350.00
100.00
1,000.00
2123.610 STREET SWEEPER (WITH PICKUP BROOM)
10
HOUR
100.00
1
110.00
1
110.00
1,100.00
100.00
1,000.00
2211.503 AGGREGATE BASE (CV) CLASS 5
280
CU YD
25.00
7,000.00
33.00
9,240.00
32.00
8,960.00
40.00
11,200.00
2357.502 BITUMINOUS MATERIAL FOR TACK COAT
12
GAL
5.00
60.00
4.00
48.00
7.75
93.00
20.00
240.00
2360.501 TYPE SP 12.5 WEARING COURSE MIX (4,F)
50
TON
200.00
10,000.00
143.00
7,150.00
133.00
6,650.00
150.00
7,500.00
,2360.503 TYPE SP 12.5 WEARING COURSE MIX (2,13)
1325
SO YD
18.00
23,850.00
15.00
19,875.00
14.30
18,947.50
3.0" THICK
20.00
26,500.00
2411.601 CONCRETE STEPS
1
LUMP SUM
60,000.00
60,000.00
83,000.00
83,000.00
78,000.00
78,000.00
100,000.00
100,000.00
2501.515 18" RC PIPE APRON -
1
EACH
600.00
600.00
1,400.00
1,400.00
1,390.00
1,390.00
1,500.00
1,500.00
2501.561 18" RC PIPE CULVERT DES 3006 CL V
8
LIN FT
100.00
800.00
44.00
352.00
1,340.00
10,720.00
100.00
800.00
2502.604 4" INSULATION
430
SO YD
5.00
2,150.00
42.00
18,060.00
42.25
18,167.50
100.00
43,000.00
2503.541 12" RC PIPE SEWER DES 3006 CL V
16
LIN FT
75.00
1,200.00
43.00
688.00
41.00
656.00
100.00
1,600.00
Page 1
0 Engineer's Estimate 1 Midwest Asphalt 2 MN State Curb & 3 Rosti Construction
Corporation Gutter
Bid Item Bid Item Description Quantity Unit
Number Unit Price Total Unit Price Total Unit Price Total Unit Price Total Unit Price Total Unit Price Total
2503.602 CONNECT TO EXISTING STORM SEWER
2
2506.501 CONST DRAINAGE STRUCTURE DESIGN G
10.5
2506.516 CASTING ASSEMBLY
2
2506.522 ADJUST FRAME & RING CASTING
1
2521.501 4" CONCRETE WALK
1365
2521.501 6" CONCRETE WALK
1220
2531.501 CONCRETE CURB AND GUTTER DESIGN B424
390
2531.618 TRUNCATED DOMES
300
2557.501 WIRE FENCE DESIGN 60V -9322
70
2563.601 TRAFFIC CONTROL
1
2564.531 SIGN PANELS TYPE C
124.5
2564.537 INSTALL SIGN TYPE C
2
2564.552 HAZARD MARKER X4 -2
2
2565.616 PEDESTRIAN CROSSWALK FLASHER SYSTEM
1
2573.502 SILT FENCE, TYPE MACHINE SLICED
600
2573.512 TEMPORARY DITCH CHECK TYPE 2
500
2573.530 STORM DRAIN INLET PROTECTION
15
2573.602 TEMPORARY ROCK CONSTRUCTION
2
ENTRANCE
4.00
2575.523 EROSION CONTROL BLANKETS CATEGORY 3
1000
2575.571 RAPID STABILIZATION METHOD 3
5
2575.605 TURF ESTABLISHMENT
0.3
2582.502 12" SOLID LINE YELLOW -EPDXY
110
2582.502 4" DOUBLE SOLID LINE YELLOW -EPDXY
285
2582.503 CROSSWALK MARKING -EPDXY
510
Subtotal For Category: 0
6,710.00
Totals:
EACH
500.00
1
650.00
1,300.00
490.00
980.00
600.00
1,200.00
LIN FT
300.00
3,150.00
500.00
5,250.00
630.00
6,615.00
100.00
1
EACH
600.00
1,200.00
530.00
1,060.00
515.00
1,030.00
500.00
1,000.00
EACH
300.00
300.00
450.00
450.00
515.00
515.00
300.00
300.00
SO FT
4.00
5,460.00
5.10
61961.50
4.50
6,142.50
8.00
10,920.00
SO FT
10.00
12,200.00
5.25
6,405.00
5.50
6,710.00
10.00
12,200.00
LIN FT
10.00
3,900.00
29.00
11,310.00
24.50
9,555.00
26.00
10,140.00
SO FT
40.00
12,000.00
53.00
15,900.00
35.00
10,500.00
50.00
15,000.00
LIN FT
20.00
1,400.00
38.00
2,660.00
40.00
2,800.00
90.00
6,300.00
LUMP SUM
7,500.00
7,500.00
7,400.00
7,400.00
3,000.00
3,000.00
8,000.00
8,000.00
SO FT
50.00
6,225.00
37.00
4,606.50
42.25
5,260.13
40.00
4,980.00
EACH
50.00
100.00
160.00
320.00
180.00
360.00
200.00
400,00
EACH
75.00
150.00
80.00
160.00
80.00
1160.00
100.00
200.00
SYS
34,000.00
34,000.00
30,000.00
30,000.00
50,000.00
50,000.00
55,000.00
55,000.00
LIN FT
1.50
900.00
2.10
1,260.00
2.65
1
4.00
2,400.00
LIN FT
3.50
1,750.00
4.50
2,250.00
3.35
1,675.00
5.00
2,500.00
EACH
500.00
7,500.00
100.00
1,500.00
50.00
750.00
200.00
3,000.00
EACH
1,000.00
2,000.00
750.00
1,500.00
250.00
500.00
1,600.00
3,200.00
SO YD
1,00
1
2.45
2,450.00
1.28
1,280,00
2.00
2,000.00
MGALLON
250.00
1,250.00
345.00
1,725.00
460.00
2,300.00
250.00
1,250.00
ACRE
2,000.00
600.00
6,000.00
1,800.00
6,500.00
1,950.00
3,000.00
900.00
LIN FT
1.20
132.00
10.80
1,188.00
10.50
1,155.00
12.00
1,320.00
LIN FT
1.00
285.00
3.25
926.25
3.30
940.50
5.00
1,425.00
SO FT
1.50
765.00
6.00
31060.00
5.65
2,881.50
7.00
3,570.00
$258,222.00
$293,750.05
$345,887.63
$499,315.00
$258,222,00 $293,750.05 $345,887.63 $499,315.00
$0.00 $0.00
$0.00 $0.00
Page 2
SRF No. 7237
August 20, 2012
Mr. Todd Hoffman
Park and Recreation Director
CITY OF CHANHASSEN
7700 Market Blvd.
Chanhassen, MN 55317
SUBJECT: TH 41 TRAIL EXTENSION AND PEDESTRIAN CROSSING RECOMMENDATION OF
.AWARD
Dear Mr. Hoffman:
Bids for the TH 41 Trail Extension and Pedestrian Crossing. project, were opened:. on Thursday__
August 16. Three bids were received, ranging from $293,750.05 to $499,315. The apparent low-
bid is Midwest Asphalt Corporation. The final Engineers Estimate was $258,222.
The high bids reflect the current trend towards higher bids and a late season bid opening. The
primary differences in the law bid, and engineers estimate are in the cost of the concrete stairway
and the cost for insulation under the stairway to protect an existing water main. A phone
conversation with the low bid contractor after opening suggested that insulation prices are
unusually high this year.
SRF recommends awarding the project to Midwest Asphalt Corporation in the amount of
$293,750.05.
Sincerely
IUV
H.• iProjects?72371 _Correspondencell etters420819 Bid award letter tnpm.docx
www.srfconsuIting.com
One Carlson Parkway North,, Suite 150 1 Minneapolis, MN 554474443 f 763.475,0010 Fax: 763,4751429
An Equal Opportunity Employer
ENGINEER 5
PLANNERS
DESIGNERS
U ESIGNERS
Consulting Group, Inc.
SRF No. 7237
August 20, 2012
Mr. Todd Hoffman
Park and Recreation Director
CITY OF CHANHASSEN
7700 Market Blvd.
Chanhassen, MN 55317
SUBJECT: TH 41 TRAIL EXTENSION AND PEDESTRIAN CROSSING RECOMMENDATION OF
.AWARD
Dear Mr. Hoffman:
Bids for the TH 41 Trail Extension and Pedestrian Crossing. project, were opened:. on Thursday__
August 16. Three bids were received, ranging from $293,750.05 to $499,315. The apparent low-
bid is Midwest Asphalt Corporation. The final Engineers Estimate was $258,222.
The high bids reflect the current trend towards higher bids and a late season bid opening. The
primary differences in the law bid, and engineers estimate are in the cost of the concrete stairway
and the cost for insulation under the stairway to protect an existing water main. A phone
conversation with the low bid contractor after opening suggested that insulation prices are
unusually high this year.
SRF recommends awarding the project to Midwest Asphalt Corporation in the amount of
$293,750.05.
Sincerely
IUV
H.• iProjects?72371 _Correspondencell etters420819 Bid award letter tnpm.docx
www.srfconsuIting.com
One Carlson Parkway North,, Suite 150 1 Minneapolis, MN 554474443 f 763.475,0010 Fax: 763,4751429
An Equal Opportunity Employer
Capital Improvement Program 2012 thru 2016
City of Chanhassen, MN
Project # PK &T -110
Project Name Hwy 41 Trail Extension /Stairway
Department Park & Trail Improvements
Contact Todd Hoffman
Type Improvement
Useful Life
Category Park
Account #1 410- 0000 -4706 Account #3 Priority n/a
Account #2 Account #4
Description I Total Project Cost: $205,000
?xtension of the Highway 41 trail from Minnetonka Middle School West to the intersection of Highway 7 and Highway 41 and construction of a
)edestrian stairway connecting to Highover Drive.
Justification
The current trail project being undertaken by Carver County in cooperation with the City terminates at Minnetonka Middle School West.
Extending the trail to Highway 7 will allow for a signalized at grade pedestrian crossing.
Expenditures
2012 2013
2014 2015 2016 Total
Construction
205,000
205,000
Total
Funding Sources
205,000
2012 2013
205,000
2014 2015 2016 Total
Park Dedication Fund
205,000
205,000
Total
205,000
205,000
Budget Impact/Other
Will need to be included in the pavement management program.