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Work Session i x ., , , e € 1 1 AGENDA CITY COUNCIL WORK SESSION WEDNESDAY, MAY 5, 1993, 5:30 P.M. CHANHASSEN CITY HALL COUNCIL CHAMBERS 1 1 1. Mission Statement • 2. Update on City -wide Garbage Collection I 3. Update on Shorewood Landswap - Verbal P P I 4. Comprehensive Sewer and Water Policy Plans 1 1 1 1 1 1 1 1 1 1 1 CITYOF _2. 1 s ClIANHASSEN — 1 6 90 COULTER DRIVE • P.O. BOX 147 • CHANHASSEN, MINNESOTA 55317 (612) 937 -1900 • FAX (612) 937 -5739 1 — It MEMORANDUM Update: The Council selected 1 May 5, 1993, to continue the TO: Mayor and City Council discussion on this item. I FROM: Don Ashworth, City Manager DWA I DATE: March 26, 1993 SUBJ: Goals Session- -March 27, 1993 I tried to take a positive position setting the agenda for Saturday morning; however, my notes I are confusing. One note says that we are not going to have additional goal sessions, with another stating that the goals to date are staff goals, not the Council's. Another note refers to this being a work session. Finally, another note refers to the fact that we would not have the meeting I Saturday morning if Council members had not called in specific work session items by last Friday. On Monday evening, the Council confirmed that it did want to proceed with the meeting Saturday morning. 1 Two points did appear to have consensus, i.e: I - April 7 Would Be a Work Session - -City Staff: It is anticipated that the work session items will be most of the tabled items from this past Monday, as well as three items that staff have identified as key issues which the Council should be involved with. Each of I the items will have background reports and staff members will be there to provide background information. As staff members are scheduled to be here Wednesday evening, April 7, staff would not need to be to be present for our Saturday meeting; and I - Mission Statement: There appeared to be a consensus that Saturday morning's meeting should include establishing a mission statement for our community. Attached are several I examples of mission statements from other communities. I See you at 8:00 a.m., Conference Room, City Hall. f-D i i �i ,c .� 1 ), , . 1 t4: PRINTED ON RECYCLED PAPER i ' RICHFIELD MISSION STATEMENT 1 Richfield's mission is to both effectively and efficiently provide the quality and variety of I services to our residents and other customers that will distinguish Richfield as the best place to live, work and do business in the metro area. In the spirit of cooperation and mutual respect we will: 1 • promote growth of diverse housing and business opportunities through innovative 1 programs. 1 • promote quality in City programs, products and services. • promote neighborhood empowerment, unity, health and safety through emphasis I • on community organizations, schools and programs. Recognizing that we exist in a rapidly changing environment requires Richfield to: I • aggressively market services to both residents and nonresidents alike. 1 1 • attract energetic and visionary residents to serve on advisory boards and commissions. 1 • recruit, train, develop and retain top —notch staff. 1 1 1 1 1 • 1 1 1 Figure 3 MISSION STATEMENT • 1 The City of St. Louis Park is a municipal organization distinguished by a tradition of innovative policy - making and a dedication to providing a high level of personalized service to its residents. The City of St. Louis Park is a leader in the development of public policy and programs through its efforts to respond ' creatively to changing community values and trends. The City exhibits a willingness to experiment with new ideas presented by citizens, the City Council and members of City staff. It ' recognizes that a reasonable assumption of risk is often a prerequisite for addressing community problems. Citizens are encouraged to express their opinions freely and to become active participants in the decision- making process. The City strives to be attentive to the concerns of residents and the business community. Policies and programs are shaped according to articulated community and neighborhood needs. The City of St. Louis Park is pledged to provide a full range of I municipal services that respond to the health, safety and well- being of all who live, work and visit the City. The City is committed to providing cost - effective municipal services emphasizing a personalized approach that accommodates the special ' needs of individuals and neighborhoods. 1 1 1 1 9. 1 1 CITY OF ROBBINSDALE MISSION STATEMENT 1 The City of Robbinsdale is a municipal organization serving the community with policies and principles designed to represent its citizens while preserving the rights of the individual. We are proud of our success in maintaining a. -Xte.e 1 town environment within the metropolitan framework. Our citizens possess a • high level of community pride exemplified by their loyalty and by their 1 willingness to participate in the activities and in the governance of the community. 1 We believe in a government that is accountable, accessible, and compassionate; one that seeks to listen to and communicate with its residents; and, one that 1 strives to treat everyone with fairness and equity. 1 We envision a community that is committed to a residential orientation, to an active and dedicated citizenry, and to a desire to maintain a hometown 1 environment. We will strive to meet the needs of citizens of all ages from diverse social and economic experiences. Our primary objective will be to 1 thoughtfully and prudently allocate our available resources for the betterment of all of our citize rat i , I j 5 f ��f 1 1 1 CITYOF I I CHANHASSEN i ' 690 COULTER DRIVE • P.O. BOX 147 • CHANHASSEN, MINNESOTA 55317 (612) 937 -1900 • FAX (612) 937 -5739 �'♦ e MEMORANDUM .1-4 TO: Don Ashworth, City Manager 1,.„.J / An } Y 1 FROM: Scott Harr, Public Safety Director DATE: March 5, 1993 SUBJ: Mission Statement 1 1 At the work session this week the concept of developing a mission statement for the City was addressed. Last year, as a part of our reviewing our departmental goals and objectives, we thought it would beneficial for our staff to develop a mission statement. 1 We developed a group that worked with the entire department to develop the attached mission statement. 1 1 1 1 1 1 1 1 ,s PRINTED ON RECYCLED PAPER ✓ 1,1 y •1:4 E f,9 + f NNHAS S r � G , ti 5,4 r, '1 , 0 4 F II '. CHANHASSEN MN PUBLIC SAFETY COMMISSION 1 1 PACKET FOR: THURSDAY, MARCH 11, 1993 1 7 P.M. LOCATION: COURTYARD CONFERENCE ROOM 1 CITY HALL CHAIRPERSON: Brian Beniek 1 ALTERNATIVE: Dave Johnson 1 MEMBERS: Craig Blechta Dave Dummer Bill Bernhjelm 1 Don Chmiel Eldon Berkland STAFF: Scott Harr, Public Safety Director 1 Steve A. Kirchman, Building Official Steve Nelson, Building Inspector II Steve Torell, Building Inspector Carl Barke, Mechanical Inspector Randy Debner, Mechanical Inspector Mark Littfin, Fire Marshal 1 Bob Zydowsky, Public Safety Officer Rob Nordlund, Community Service Officer Adam Stepney, Community Service Officer 1 Carol Dunsmore, Support Services Beth Koenig, Support Services CHANHASSEN PUBLIC SAFETY DEPARTMENT , MISSION STATEMENT p To foster Public Safety by efficiently providing 1 • Safety Related Community Services Education to Staff and the Community 1 Fair Enforcement of Statutes and Codes Professional and Personal Staff Development 1 ..for the benefit of those visiting, working and living in the City of Chanhassen. 1 1 CITYOF -- CHANHASSEN 690 COULTER DRIVE • P.O. BOX 147 • CHANHASSEN, MINNESOTA 55317 (612) 937 -1900 • FAX (612) 937 -5739 MEMORANDUM TO: Mayor and City Council FROM: Jo Ann Olsen, Senior Planner 1 DATE: April 29, 1993 1 SUBJ: Update on Organized Collection of Solid Waste ' Staff has met with a consultant who has experience in the steps necessary to develop organized collection of solid waste. Dean Johnson of Resource Strategies Corporation (not to be mistaken for the Dean Johnson involved in the Oaks project), has submitted a proposal for organizing the 1 process. This issue is one in which a knowledgeable consultant is required. Staff alone cannot take on this size and sensitive a project. Dean Johnson and myself have worked with Roger Knutson on the process which must be followed (see attached). There are specific statutes which 1 detail the necessary steps. In general, there are two 90 -day periods. The first period studies the existing situation and determines what alternatives there are, and which alternatives, if any, ' should be implementated. The second period develops the alternatives chosen. In both periods, the haulers must be involved. Dean Johnson's proposal is for the first 90 -day period. A second proposal will be presented should the City Council decide to pursue an alternative. As staff has been saying from the start, there is no question that pursuing this issue will result in a lot of complaints from the haulers and even the residents. We may all be surprised by what ' the impacts will be. The first 90 -day period brings to light all of these issues, and also shows us what our options are. Should the City Council wish to begin this process, staff will prepare an item on accepting the proposal from Resource Strategies Corporation on the May 10, 1993, ' City Council agenda. The public hearing beginning the first 90 -day period will be on the May 24, 1993, City Council agenda. ' At this work session, staff would like the City Council to comment on the hiring of a consultant and initiating the process. We have heard good things of Dean Johnson, and after meeting with him, feel he would be successful with this project. We have not asked Dean Johnson to attend 1 the work session, but he will be at the May 10, 1993, City Council meeting. 1 If' t4: PRINTED ON RECYCLED PAPER 1 CAMPBELL, KNUTSON, SCOTT & FUCHS, P.A. Attorneys at Law 1 Thom1 Campbell (612) -}52 -; V\ Ro_er N Knut Fax (612) 452.5550 Thoma NI Scoot Gar G Fuchs James R. Walston Elliott B. Kner.ch April 19, 1993 II Michael A. Bnt} Renae D Steiner 1 Ms. Jo Ann Olsen City of Chanhassen II 690 Coulter Drive P.O. Box 147 Chanhassen, MN 55317 II Re: Organized Collection of Solid Waste 'APR 2 '1'1993 CITY Ur l•rira•tiys', 1 Dear Jo Ann: Minn. Stat. §115A.94 authorizes cities to organize II collection of solid waste as a municipal service. "Organized Collection" means a system for collecting solid waste in which a II specified collector, or a member of an organization of collectors, is authorized to collect from a defined geographic service area or areas some or all of the solid waste that is II released by generators for collection. A city may organize collection as a municipal service or by ordinance, franchise, license, negotiated or bid contract, or other means, using one or more collectors or an organization of collectors. The procedure II for organizing collection of solid waste is as follows: 1. Provide two weeks public notice and mailed notice to II persons known by the City to be operating solid waste collection services in the City of a public hearing on organized collection. The statute provides no II direction regarding what kind of "public notice" is required. Two weeks published notice in the City's legal newspaper is recommended. 2. Hold a public hearing. The purpose is to get ideas and 1 comment or other help in planning and establishing your organized collection system. II 3. Adopt a "resolution of intent" to announce your intent to organize collection, taking into account any input you received at the public hearing. 1 4931 1 Suite 31; • Ea_anklale Office Center • 1380 Corporate Center Curve • Ewan, A 55121 1 11 4. During ninety days after adopting this resolution the City must develop or supervise the development of the plans or proposals for organized collection. You can ' ask for and use the help of people who are already licensed to operate solid waste collection in your City on the day you adopted your resolution. 1 5. After the planning period is over you have another ninety days to discuss your organized collection arrangements with all the City's licensed collectors ' and come to an agreement to enact your plan. You must complete the waiting periods in steps (4) and (5), that is, a full 180 days before adopting your resolution of 1 intent, before implementing your organized collection. 6. The City shall make specific findings that: (a) Describe in detail the procedures it used to plan and to attempt implementation of organized collection through an arrangement with collectors 1 who have expressed interest; and (b) Evaluate the proposed organized collection method ' in light of at least the following standards: Achieving the stated organized collection goals of the city or town; minimizing displacement of collectors; insuring participation of all ' interested parties in the decision - making process; and maximizing efficiency in solid waste collection. 1 7. Upon request, the City shall provide mailed notice of all proceedings on the organization of collection in the City; ' 8. If the City and all the persons licensed to operate mixed municipal solid waste collection services in ' doing business in the City agree on the plan, the City may implement the plan without regard to the 180 day period. 1 The City must not establish or administer organized collection in a manner that impairs the preservation and development of recycling and markets for recyclable materials. ' Organized collection accomplished by contract or as a municipal service may include a requirement that all or any portion of the solid waste, except (1) recyclable materials and (2) materials ' that are processed at a resource recovery facility at the capacity in operation at the time that the requirement is imposed, be delivered to a waste facility identified by the City. 1 4931 1 1 The City that organizes collection under this section is It authorized to engage in anti - competitive conduct to the extent necessary to plan and implement its chosen organized collection system and is immune from liability under state laws relating to anti - trust, restraint of trade, unfair trade practices, and other regulation of trade or commerce. An organization of solid waste collectors, an individual collector, and their officers, members, employees, and agents who cooperate with the City that organizes collection under this section are authorized to engage in anti - competitive conduct to the extent necessary to plan and implement the organized collection system, provided that the City actively supervises the participation of each entity. An organization, entity, or a person covered by this paragraph is immune from liability under state law relating to anti - trust, restraint of trade, unfair trade practices, and other regulation of trade or commerce. The city is not required to institute competitive bidding 1 procedures with respect to refuse hauling contracts. Schwandt Sanitation of Paynesville vs. City of Paynesville, 423 N.W.2d 59 (Minn. Ct. App. 1988); Op. Atty. Gen., 707a - 15, Dec. 23, 1977. If the City chooses to adopt a method of competitive bidding, it must do so by a method reasonably designed to give all contractors equal opportunity to bid and to assure that taxpayers get the best bargain for the least money. Enclosed please find a 1985 Metropolitan Council study on organized collection. If you have any questions or comments, please do not hesitate to call. 1 Very truly yours, CAMPBELL, KNUTSON, SCOTT & FUCHS, P.A. BY: //I�.�4. //z ichael A. :ro.ack MAB:ses 1 Enclosure 1 1 1 4931 1 1 1 1 CITYOF Li- t 1 690 COULTER DRIVE • P.O. BOX 147 • CHANHASSEN, MINNESOTA 55317 I (612) 937 -1900 • FAX (612) 937 -5739 - , Action tr Ci;1 A;+�!n:rt e 1 MEMORANDUM DOA " `" Aejecte. Det I TO: Don Ashworth, City Manager ate sue to Commitsfoll FROM: Charles Folch, City Enginee Debi submitted to Council DATE: April 20, 1993 I SUBJ: Receive Comprehensive Draft Sanitary Sewer and Water Policy Plans Project No. 91 -12 1 The draft plans for the comprehensive sanitary sewer and watermain policy plans have been prepared by Bonestroo, Rosene, Anderlik & Associates (BRA). A great deal of effort has I gone into the preparation of these policy plans and the associated preliminary recommendations. These documents are intentionally being presented to the City Council in draft format since there are a number of elements which will involve policy issues. Staff 1 believes it would be appropriate to provide a brief overview presentation of these documents and some specific elements which will likely require in -depth discussion. Due to the complexity of these issues, it is not likely that they could thoroughly be discussed during the 1 time constraints of a Council meeting. Therefore, it is staffs recommendation to have the City Council formally receive the draft documents of the comprehensive sanitary sewer and I watermain policy plans and call for a future workshop for which this item could be discussed in greater detail. I ktm Attachment: 1. Comprehensive Sanitary Sewer Policy Plan. I 2. Comprehensive Water Policy Plan. - c: Dave Hempel, Assistant City Engineer I Jerry Boucher, Utility Superintendent Phil Gravel, BRA 1 1 n t 41, PRINTED ON RECYCLED PAPER