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Budget work session CITYOF CHANHASSEN 01 690 COULTER DRIVE • P.O. BOX 147 • CHANHASSEN, MINNESOTA 55317 (612) 937 -1900 • FAX (612) 937 -5739 1 MEMORANDUM TO: City Council ' FROM: Don Ashworth, City Manager DATE: November 12, 1993 ' SUBJECT: Budget Work Session, Monday, November 15, 5:00 p.m., Courtyard Conference Room ' Attached please find the final budget work sheets for the 1994 budget. The work sheets include the general administrative group of accounts (Mayor and Council, general administration, legal, etc.) as well as miscellaneous special revenue accounts (cable t.v., fire relief, etc.). The sheet of greatest importance is also included - general fund revenues including total expense (all departments). This latter sheet is important in that it includes the expenditure requests of all ' departments. Behind the revenue sheet is a "Expenditure Summary" by departments (which shows how the expenditure total was derived, i.e. the expenditures by department equal the total ' expense as shown on the revenue sheet). [Note: Should the City Council wish to see the detail expenditures that makeup the summary total for each department, you need only go back to the detail submitted to you for each of the previous work sessions. We will run the entire budget ' including the revenues and all detail expenditures for each department and have such available Monday evening. Again, the City Council does have these detail sheets from the previous work sessions.] 1 As can be seen on the revenue sheet, the 1994 budget is approximately $600,000 out of balance. The most critical decision that the City Council needs to make Monday night is how you wish ' to deal with the $600,000 problem. One solution would be to set a number of work sessions between now and the official budget hearing (set for November 30). There is no law stating that the budget hearing "must be one which a balanced budget is presented." The hearing is solely ' for the purpose of setting the property tax levy which, logically, assumes that such is based upon establishing revenues to balance the budget. The hearing can be continued. Budget work sessions could continue to occur through December 28, when by law, a property tax levy/budget 1 must be certified to the County Auditor. 1 City Council 1 November 12, 1993 Page 2 1 I would propose an alternative to the option of setting a multitude of budget work sessions whereat the City Council looked for "excessive numbers of garbage cans." That alternative is to charge myself/Tom/Jean with the responsibility of meeting with each of our department heads and asking them how they can help solve the $600,000 problem. This solution I offer also recognizes the difficulty the City Council may have in trying to determine whether or not the proposed additional secretarial services proposed for Public Safety are of greater importance than the proposed addition to secretarial services in Public Works. I would assume that both Charles and Scott will enter the budget resolution meetings with the intent of emerging as the victor in the debate on that issue. However, assuming that only one of the two positions can be filled it is more logical that this decision should be made by Todd and myself, recognizing our responsibilities for administrating the overall organization. 1 Should the City Council agree that the responsibility of balancing the budget should rest back with this office, I cannot do that without knowing the priorities of the City Council. Assuming that you would accept my recommendation, I would ask that each Council member rate the importance of the goals which have emerged as part of the 1994 budgetary process, i.e. mark the attached sheet in a manner which indicates to me your feelings as to the goal identified. [NOTE: If the City Council endorses my recommendation as to how to balance the budget, the attached "Goal Sheet" as completed by each Council member will be collected in a non - identification manner and either read that evening or tabulated for our next meeting - you decide. You should 1 also feel free to add to the attached list of 1994 budgetary goals if you noticed areas which were proposed to expand and you agree or disagree with that expansion or contraction.] See ou Monday night. We will try to finish prior to the start of the next "Vision 2002" Y Y g meeting. 1 1 1 1 1 1 1 1 to 2% in "comparable worth/pay equity" increases. The majority of increases as part of the 1994 budget are in the area of new employees, either put on in 1993 with the impact of those salaries then being seen in 1994 or new positions in 1994. Do you agree ' that a generalized increase of approximately 3% is reasonable? I 8. The good news is that the needs for our Fire Department are anticipated to be relatively minor over the next 20 years. The bad news is that two ' major pieces of equipment are needed immediately - a fire engine at a cost of approximately $385,000 and a tanker at the cost of $200,000. Neither of these two ' expenditures consider the OSHA required change out of our "air packs" at a cost of $80,000 which needs to occur in 1994. Does the City Council agree that a priority should be placed on these three items? 9. A staged purchase of the above items is most logical 1 with the tanker being '94 -'95 and the fire engine being '95 -'96. This solution appears to be acceptable to the Fire Department. Is it acceptable to the City Council? 1 1 1 1 1 1 1 3 1 FUND: GENERAL DEPARTMENT: GENERAL GOVERNMENT FUNCTION: LEGISLATIVE 1994 BUDGET 1 COMMENTARY Function: To act as the overall olic making body of the City b P Y g Y Y Y establishing goals and policies. These policies and goals are typically conveyed to our citizenry through adoption of policy documents, such as: the operating budget, comprehensive plan, redevelopment plans and policies, park plans, development stan- dards, etc. These policy statements are adopted by City ordinances and resolutions. The City Council is composed of the Mayor (2 -year term) and four council members (elected by the voters for four -year staggered terms). The Council is the legislative and governing body of the City. It appoints the City Manager and members of various advisory commissions. Expenditures: 1993 1994 1 4020 - Salaries, Temp.: Mayor ($300 /month) 3,600 3,600 4 Councilmen ($200 /month) 9,600 9,600 4110 - Maple leaf Awards 4330 - Postage for agenda /newsletter mailing ' public hearing notices 14,000 16,000 4340 - Printing newsletter - Other council publications such as ordinances, resolutions, etc. 20,000 25,000 4360 - Dues: Chamber of Commerce 1 Assoc. of Metro Municipalities League of Minnesota Cities L.M.C. Building Payment Other Subscriptions & Memberships 4370 - National League of Cities 4483 - INS. - General liability 1 ,t4u 1 1 1 CC)MMUNITY DEVELOPMENT DEPARTMENT 1 1 1 1 1 1 1 1 1 1 1 1 11 FUND: GENERAL DEPARTMENT: COMMUNITY DEVELOPMENT FUNCTION: PLANNING COMMISSION I/ 1994 BUDGET Commentary 1 Function: To prepare and maintain a Comprehensive Plan for the 1 City and to advise the City Council on matters regarding the implementation of the Plan, including: requests for rezoning, variances, conditional and special use permits, and other related 1 planning areas. The Planning Commission is composed of seven mem- bers who are appointed by the City Council for staggered three - year terms. Expenditures: 4360 - Planning Commission membership - APA. 1 4340 - Reprinting zoning ordinance, comprehensive plan and maps. 11 1 1 1 1 1 1 1 1 1 1 II CITY OF CHANHASSEN 1994 BUDGET II FUND : GENERAL DEPARTMENT : COMMUNITY DEVELOPMENT FUNCTION : 151 - PLANNING COMMISSION II 1993 1993 1994 ACCOUNT DESCRIPTION BUDGET RE- ESTIMATE BUDGET il ---- 4110 SUPPLIES, OFFICE 100 100 100 11 4210 BOOKS + PERIODICALS 100 100 100 • * TOTAL MATERIALS + SUPPLIES 200 200 200 1 4300 FEES, SERVICE 200 200 200 4340 PRINTING AND PUBLISHING 2,000 2,000 2,000 4360 SUBSCRIPT. + MEMBERSHIPS 400 400 400 II 4370 TRAVEL + TRAINING 500 500 500 * TOTAL CONTRACTUAL SERVICES 3,100 3,100 3,100 1 ** TOTAL PLANNING COMMISSION 3,300 3,300 3,300 1 II I 1 1 1 1 1 1 1 II FUND: GENERAL DEPARTMENT: COMMUNITY DEVELOPMENT FUNCTION: PLANNING ADMINISTRATION 1 1994 BUDGET Commentary 11 Function: To identify community needs and develop statements of 1 community goals to guide the preparation of Comprehensive Planning policies; to develop and maintain a strong program planning capa- bility which translates the adopted goals into positive plans and specific programs; and to prepare, recommend, and update community development plans; to develop and maintain interdepartmental and intergovernmental coordination and communication in planning matters. Additionally, to advise developers concerning compliance with state and local regulations for development projects. Expenditures_ Salaries for this function have been distributed in the budget based on time spent in that function. For the current budget, the distribution made is as follows: Personal Service: 1993 1994 1 City Planning Director 5096 50% Secretary /Receptionist 80% 80% Ser i or Planner 50% 50% P i ar,r er 50% 50% As, i E.tant Planner 15% 15% 4130 - 200 fcot topographic maps. 4340 - All public hearing notices (rezoning, subdivision, 1 variances, etc.). Reprinting zoning ordinance. 4984 - 4ttrihut =i!_le to Construction /Development is being charged 20% of the total costs of this function. 1 1 1 1 1 11 CITY OF CHANHASSEN 1994 BUDGET I FUND : GENERAL DEPARTMENT : COMMUNITY DEVELOPMENT FUNCTION : 152 - PLANNING ADMINISTRATION 1 1993 1993 1994 ACCOUNT DESCRIPTION BUDGET - RE- ESTIMATE BUDGET 4010 SALARIES + WAGES, REG. 93,500 93,000 95,200 II 4030 CONTRIB., RETIRE. 11,340 10,500 11,500 4040 CONTRIB., INS. 9,600 9,100 12,000 4050 WORKMENS COMP. 650 550 650 II * TOTAL PERSONAL SERVICES 115,090 113,150 119,350 4110 SUPPLIES, OFFICE 1,300 1,300 1,500 11 4120 SUPPLIES, EQUIPMENT 100 100 300 4130 SUPPLIES, PROGRAM 100 100 100 4210 BOOKS + PERIODICALS 300 300 500 II * TOTAL MATERIALS + SUPPLIES 1,800 1,800 2,400 4300 FEES, SERVICE 2,000 2,000 2,000 II 4310 TELEPHONE 300 300 300 4340 FEINTING AND PUBLISHING 3,600 3,600 3,600. 42E0 SUBSCRIPT. + MEMBERSHIPS 2,000 2,000 2,000 II 4770 TRAVEL + TRAINING 5,000 5,000 5,000 4380 MILEAGE 200 200 200 I * TOTAL CONTRACTUAL SERVICES 13,100 13,100 13,100 470? OFFICE EQUIPMENT 1,000 1,000 1,000 II * TOTAL CAPITAL OUTLAY 1,000 1,000 1,000 4933 SALES TAX ON PURCHASES 100 100 100 1 * TCTAL MISCELLANEOUS DISBURSEMENTS 100 100 100 II 4984 ATTRIBUTABLE TO CONSTR /DEV (26,218) (25,830) (27,190) ** TOTAL PLANNING ADMINISTRATION 104,872 103,320 108,760 II I 11 II II FUND: GENERAL 1 DEPARTMENT: COMMUNITY DEVELOPMENT FUNCTION: SENIOR FACILITY COMMISSION 1 1994 BUDGET Commentary 1 Function: To provide oversight /advice to City Council and City staff regarding operations and programs for the Senior Center. Additionally, provide program funds for matching CDBG Funds when necessary. Expenditures: Typical expenditures for a commission or committee of this type are included in the budget. 1 1 1 1 • • 1 1 1 1 1 1 1 11 1 1 11 CITY OF CHANHASSEN 1994 BUDGET II FUND : GENERAL DEPARTMENT : COMMUNITY DEVELOPMENT FUNCTION : 153 - SENIOR FACILITY COMMISSION II 1993 1993 1994 ACCOUNT DESCRIPTION BUDGET RE- ESTIMATE BUDGET 4020 SALARIES & WAGES, TEMP. 0 4,300 5,000 1 4030 CONTRIBUTIONS, RETIREMENT 0 520 610 * TOTAL TOTAL PERSONAL SERVICES 0 4,820 5,610 1 4110 SUPPLIES, OFFICE 300 300 300 4210 BOOKS + PERIODICALS 100 100 100 II * TOTAL MATERIALS + SUPPLIES 400 400 400 4300 FEES, SERVICE 1,000 1,000 1,000 4330 POSTAGE 600 600 600 II 4340 PRINTING AND PUBLISHING 500 500 500 4360 SUBSCRIPT. + MEMBERSHIPS 500 500 500 4370 TRAVEL + TRAINING 500 500 500 1 4275 PROMOTIONAL EXPENSE 500 500 500 * TOTAL CONTRACTUAL SERVICES 3,600 3,600 3,600 II 4901 REFUNDS 8 REIMBURSEMENTS 4,800 0 0 (Program Matching Funds) II TCTLI_ MISCELLANEOUS EXPENSE 4,800 0 0 II ** TOTAL SENIOR FACILITY COMMISSION 8,800 8,820 9,610 1 1 1 1 1 1 II 11 FUND #211 ENVIRONMENTAL PROTECTION SPECIAL REVENUE FUND 1994 BUDGET Commentary Function: To provide funding mechanism and accounting control for , projects /activities that have significant impact on our environment. Recent events such as the "storm of the century" (July 1987) and the current threat of a possible infestation of our lakes with Eurasian Milfoil remind us of the disastrous epidemic of Dutch Elm Disease and Oak Wilt in the late 1970's and early 1980's that cost millions of dollars nationally to combat and left a lot of governmental units scrambling for the means and mechanism with which to properly address the problem. More recently, the environmental problems and costs associated with solid waste (garbage), recycling and composting continue to grow. Chanhassen continues to aggressively attack these problems and attempt to resolve these issues before they become totally unmanageable. Cooperative efforts with the county for composting and recycling are continuing and specific costs associated with these issues are funded through t h i s Special Revenue Fund. Each individual ro'ect issue within the fund shall be separately P J / P Y iden tified by department and associated budget /expenditures with be recorded accor - d ir Specific line item budgets will not necessarily be documented, but rather, bottom -line project budgets will be ado to : . ed. (It is presumed that the funds allocated for each department /project will be primarily contractual services.) The cu-rent •_ p c i f i c projects/issues and their associated budgets are identified on the following page. r r 1 1 1 1 II FUND #211 - ENVIRONMENTAL PROTECTION SPECIAL REVENUE FUNDS II 1994 BUDGET II BUDGET ESTIMATED BUDGET 1993 1993 1994 REVENUES: II 211 3010 Current Property Tax 115,500 115,500 122,000 211 3505 Recycling Rebate 1,000 0 0 211 3520 Grants, County 0 7,200 5,000 II 211 3650 Sale of Recyclables 200 0 0 211 3801 Interest Earnings 8,000 30,000 10,000 I 211 3999 TOTAL REVENUE 124,700 152,700 137,000" EXPENDITURES: 211 -231 RECYCLING II Personal Services 35,000 14,900 36,100 Materials & Supplies 5,000 5,000 . 5,000 Contractual Services 15,000 15,000 16,300 1 211 -231 RECYCLING TOTAL 55,000 34,900 57,400 211 -233 STREET /PAVEMENT MANAGEMENT II Contractual Services 25,000 5,000 25,000 211 -233 STREET /PAVEMENT MANAGEMENT 25,000 5,000 25,000 II 211 -234 EURASIAN WATER MILFOIL Contractual Services 15.000 5,000 15,000 I 211 -234 EURASIAN WATER MILFOIL TOTAL 15,000 5,000 15,000 211 -235 LAKE EROSION CONTROL ' Contractual Services 20,000 10,000 20,000 211 -235 LAKE EROSION CONTROL TOTAL 20,000 10,000 20,000 II 211 -236 REFORESTATION Personal Services 0 5,500 10,000 Materials & Supplies 0 500 400 I Contractual Services 0 9,000 _17,700 211 -236 REFORESTATION TOTAL 0 15,000 28,100 211 TOTAL EXPENDITURES 115,000 69,900 145,500 II Revenue over (under) Expenditures 9,700 82,800 (8,500) Fund Balance Forward 202,500 287,150 369,950 Transfers in (out) 0 0 0 Less Required Reserve 212,200 369,950 361,450 II Total Resources over(under) Liabilities ' 0 0 0 II FUND: 720 - ENTERPRISE DEPARTMENT: SURFACE WATER MANAGEMENT UTILITY 1 1994 BUDGET Commentary 1 Function: To account for activities and progress of the Surface Water Management Utility District adopted by the City Council in , September 1990. General Comments: The Minnesota Legislature enacted the "Chapter 509" legislation for local governments to provide the financing mechanism to build and maintain storm sewers and drainage ponds and generally control the surface water drainage from storms, spring thaw, etc. As we became more environmentally aware and educated, the necessity for establishing such a district in Chanhassen became more evident. The Surface Water Management Fund will account for the activities 11 within the entire city relating to storm water run -off, retention, and water quality issues and carry out the surface water management plan as adopted in summary form by the City Council. Revenues: Property owners are billed on a quarterly basis in con- junction with the sewer and water utility billing. Properties are identified and charged according to the rate schedule (City Ordi- nance 90 -149) adopted by the City Council. Expenditure 1 Personal SeY' \i es: These costs represent proportioned costs of various city employees directly involved with the administration and planning of the district. Planning Director 10% Planner 25% Data Processing Coordinator 10% Account Clerk 10% Account Clerk 25% Water Resources Coordinator 50% Materials and Sub: plies: A projected cost of specific materials needed to carry out the administration of the district. Fees for Service: Included are: 1993 1994 Computer Programming /Processing 2,500 0 Water Quality Testing 5,000 11,000 Educational Efforts 5,000 5,000 Wetland Banking Program 0 25,000 Engr. Emergency Fund 25,000 20,000 Special Studies 20,000 15,000 Accelerated Street Sweeping /Pond Maint. 20,000 20,000 Initial Water Quality Construction 125,000 278,000 202,500 374,000 Other Contractual Services: Proportional share of stated expenses. II CITY OF CHANHASSEN 1994 BUDGET II FUND: ENTERPRISE FUNCTION: #720 SURFACE WATER MANAGEMENT UTILITY ' 1993 1993 1994 ACCOUNT DESCRIPTION BUDGET RE- ESTIMATE BUDGET II REVENUE 720 3661 Water Customers 136,000 139,000 162,000 1 720 720 3662 Utility Penalties 4,200 2,500 3,000 3667 Certification Fee 1.000 1.000 1,000 720 3699 TOTAL CURRENT SERVICES 141,200 142,500 146,000 II 720 3801 Interest Earnings 8,000 20,000 10,000 720 3820 Misc. Other Revenue 0 18,000 0 720 38 TOTAL OTHER REVENUE 8,000 38,000 10,000 II 720 39QQ TOTAL REVENUE 149,200 180,500 156,000 II EXPENDITURES 720 401` Salaries & wages, Reg. 47,500 32,000 45,930 720 4011 Overtime, Regular 4,000 0 4,000 720 4010 Cnntrih.. Retire. 3,700 3,700 5,570 720 4040 Cnntrib., Ins. 2,600 2,700 5,780 720 4050 Verkmens Comp. 200 130 680 II TOTAL PERSONAL SERVICES 58,000 38,530 61,960 II 720 4110 Supplies, Office 300 200 300 720 '.120 Supplies, Equipment 3,000 3,000 720 4130 Supplies, Program 1,000 1,700 2,000 720 4150 Maintenance Materials 0 1,000 1,000 II TOTAL MATFRIALS & SUPPLIES 1,300 5,900 6,300 II 720 4100 Fr-�es , Sert i ce 202,500 50, 000 359, 000 720 4'4)1 F'ee , financial Audit 1,500 1,500 1,500 720 4310 Posiage 1,500 1,200 1,500 720 4340 Printing and Publishing 1,200 1,200 3,500 II 720 4370 Travel & Training 800 200 2,500 TOTAL CONTRACTUAL SERVICES 207,500 54,100 368,000 II TOTAL EXPENDITURES 266,800 98,530 436,260 I Pevenue over (under) Expenditures (117,600) 81,970 (280,260) Fund Balance Forward 128,500 179,100 261,070 Transfers In (Out) 0 0 0 Less Required Reserve 53,400 19,706 87,252 Total Resources over (under)Liabilities (42,500) 241,364 (106,442) II II 1 CITYOF ClIANHASSEN 04t411 690 COULTER DRIVE • P.O. BOX 147 • CHANHASSEN, MINNESOTA 55317 (612) 937 -1900 • FAX (612) 937 -5739 MEMORANDUM TO: Don Ashworth, City Manager er g i FROM: Paul Krauss, AICP, Planning Director DATE: August 9, 1993 SUBJ: 1994 Planning Department Goals and Budget Request 1 BACKGROUND Over the past four years I have traditionally taken the opportunity presented by the budget process to update the City Council on progress towards meeting our annual goals. 1993 has been an unusually hectic year. The Planning Department workload increased dramatically due in large part to the large number of new developments' applications. This type of activity runs in cycles depending largely on economic trends. However, it is clear that "Chanhassen's time as a major player" in the Twin Cities region, has clearly arrived. We are clearly viewed as a desirable place in which to live and work due in large part to the support of 1 the City Council's major efforts to maintain our quality of life. While we are subject to state and national economic trends and upon the availability of sufficient developable land (i.e. future MUSA line amendments), the current pace of development is likely to persist. 1 At the same time, the Planning Department remains committed to a variety of short and long term projects including: . • Recycling ' ..� - , Y g • Southwest Metro Transit r • Senior Support Services and Senior Housing Development • Permit Review and Code Enforcement • SWMP Program • Hwy. 5 Project • Representing the City's interests before a variety of regional and state agencies • Tree Board r - 1 1994 Planning Department Goals/Budget August 9, 1993 Page 2 1993 has also been a year of considerable upheaval for our department. Jo has left us after 9 1 years of committed service. Her experience will be difficult to replace. Secondly, on the positive side, we have finally filled the Water Resources Coordinator position that was outlined in the original 1990 Surface Water Managing Program. Managed jointly by the Planning and Engineering Departments, this program is already paying large dividends in protecting our environment and improving service and responsiveness to our residents. 1 The last departmental upheaval is of a more personal nature. I am writing this memo in Lima, Peru with our daughter Rachel. God willing, by the time you read this she will be home with us in Minnesota. The adoption process has directly and indirectly absorbed a lot of my time in the past few months, while my commitment to Chanhassen remains strong, my absence has contributed to some delays and increased work load for my staff. I appreciate the support I have received from the Council and look forward to resuming my normal responsibilities. Special thanks are due to Kate, Sharmin and Vicki who kept things together while I was gone. PROGRESS FORWARDS 1993 GOALS 1 The following is a summary of the department's 1993 goals and mid -year progress: 1 1. Complete the Highway 5 Corridor Study. At the time of writing the Highway 5 Study is nearing completion. We expect to have it finished by early fall. Planning Commission 1 review and hearings are being scheduled for September 15 and More importantly, the project is already starting to pay big dividends. Quite simply, the way in which we do business and the Qty's expectation of new development in the corridor has already been raised. The project has provided a means for city residents to begin to get motivated in the corridor future. It has helped us to establish a stronger 1 working relationship with Minnesota Department of Transportation, one that will provide a large amount of financial support for completion of the northern access boulevard. At the time of writing, it even appears that the study will have provided a mechanism for positively responding to mitigating impacts from development. The city has also developed an excellent and wide- spread reputation in the area of urban , design. This was evident in our receiving a nearly $300,000 ISTEA Grant to construct the pedestrian overpass. This one grant alone will more than offset the cost of the entire project and environmental assessment. In summary, we believe the project represented an excellent use of city resources. 1 2. Complete the Surface Water Management Program planning effort and establish the program on a permanent footing. Here again we have an example of a program that is paying in Large dividends even before it is completed. Again, it has changed the way r r 1 1 1994 Planning Department Goals/Budget August 9, 1993 Page 3 we do business. It insures that new development is much more sensitive to protecting our surface water and wetland resources. It also gives us an understanding of quality problems that have been occurring in our lakes and gives us a means to positively respond and correct them. 1 The plan will be completed on schedule and is to be delivered to the City Council this fall. This past year we began undertaking remediation projects around the city. Our Public Works Department has developed a good working knowledge of the program and have expanded their responsibilities under it. We have also added an in -house coordinator for the program, who is jointly managed by the Planning and Engineering Departments. In short, we are poised to make a major positive impact on the quality of our natural environment. 3. Senior Commission/Senior Center. Planning staff continues to provide support for the Senior Commission as their role in providing services grows. A noteworthy accomplishment in 1993 is the opening of the Senior Answer Line. Operating out of our center it is a joint effort of the Qty and Carver County. With a county funded coordinator and volunteers, it is a one -stop information service. Sharmin Al -Jaff deserves the recognition for bringing this off. One of our focuses in 1993 has been on the preparing the ground work to undertake a Senior Housing project in the CBD. The feasibility study was completed and reviewed by the Commission, City Council and HRA. The probable project has been defined based upon market demand. We are aware of budgeting constraints with the TIF program, we are seeking ways to minimize direct city cost without losing management control to insure that the housing continues to respond to the needs of our residents. We expect to conclude this phase of the project in the next few months with construction possible for next year. 4. CDBG program/maintain eligibility. Staff has been working intensively with the mayor on this project all year. We have made considerable progress and have apparently been 1 included in the 1994 funding allocation. 5. Computerize departmental functions. Is an on -going goal for the past few years and we continue to make progress along with other departments. Currently, we are all using the PC's to draft memos and reports. The SWMP modeling is on disk and will be up and running at City Hall shortly. Other uses are expected by next year. ' 6. Continue to enhance recycling efforts. The City continues t maintain effective and y g ty fain an effeca e ' expanding program. Recent appliance and hazardous materials drop -off days were highly successful. A study of city coordinated pickup service to insure responsiveness and reduce damage to local streets are currently in process. 1 1 1 1994 Planning Department Goals/Budget August 9, 1993 Page 4 7. Continue the need to upgrade, revise and improve the zoning ordinance. This is an on -going goal from year to year. We have implemented numerous minor changes. Major amendments include the wetlands ordinance, improved landscaping standards, sign ordinance and upcoming Hwy. 5 standards. 8. Strive to maintain and improve Chanhassen's image as a progressive community that sets high standards for development. Maintain good working relationships with developers, residents and out state agencies to ensure that city goals and policies Can be achieved. This is an on -going goal and one that occupies much of my time as well as my staffs. We continue to strive to be responsive to inquires and concerns raised by residents. We serve on a large number of regional and state task forces, committees, etc. We have developed a regional reputation for being innovative in the areas of urban design and environmental protection. I believe the goal is being met but continuing efforts are required since this is not something that can be. 1 PROPOSED 1994 GOALS 1. Implement Hwy. 5 Plan. While the plan and ordinance have been completed, they must be refined during the review process, given formal public hearings and adopted. The Comprehensive Plan needs to be amended to incorporate the document and revised land use plan. The zoning ordinance also needs to be amended. It is likely that we will have to process several city - initiated revisions to the zoning map to bring it into compliance with the Hwy. 5 Plan's recommendations. There are a number of long -term tasks to go along with the plan including working with new developments to bring them into compliance and working with MnDOT and others on issues related to the highway and access boulevards. One important factor to watch is the 1995 Study Area on Hwy. S. 1 You have already received one request to bring it into the MUSA line and will probably be getting others. It is clear that the City is growing faster than anticipated and that there will be a need to consider bringing this area into the MUSA line within the next 12 -24 months. It is impossible to anticipate how involved a request the Metropolitan Council will demand at that time but we should be prepared for a major work effort. Related ro'ects to be undertaken in 1994 include building p ) g the Hwy. 5 pedestrian overpass. We secured a S280,000 ISTEA grant for the project and must start construction in 1994. At this point, project management and public review of bridge designs are the main tasks. Secondly, we are working with Southwest Metro Transit and the American Legion to develop plans for redevelopment of the site. This would involve building a new legion hall, park and ride lot and motel/restaurant. The City is acting as the project facilitator and is meeting with the parties and area residents. In 1994, we expect to know if this is feasible and has merit. We expect to be able to bring it back to the HRA/City Council for review. . 1 1 1994 Planning Department Goals/Budget August 9, 1993 Page 5 2. Implement SWMP. This is another program that is winding up its planning phase and needs to be re- tooled for the long haul to address the City's water quality and wetland ' protection concerns. We are in a good position to proceed based upon the quality of our plan and our staff. Funding for SWMP remains a problem. I have told you for three years that the program had sufficient funding for the planning and initial phase but was 1 inadequate to cover construction, land acquisition, etc. The program was initially funded at 60% of staff's initial 5 year request and due to an error by the original consultant, we are only getting 60% of that. I expected that we would finish 1993 with the SWMP fund 1 nearly zeroed out. This did not occur for several reasons. We did not bring our Surface Water Coordinator on until mid -year which saved on salary but also significantly delayed project development, educational programs, water quality testing, etc. We had also 1 scheduled several construction projects on Lake Lucy and Lake Riley which were delayed due to delays in subdivisions that the project was linked to and an inability of staff to 1 manage and promote projects due to work load. We expect to make up for lost ground in 1994 and the issue of correcting SWMP rates needs to be addressed if the program is to reach its goals. 1 3. Senior Housing Development. For several years the City has been studying the • feasibility of building senior housing in our community. This has been a goal of the Senior Commission for at least 3 years. We have completed a feasibility study that defined the need and type of housing that is required and are currently completing a financial study of how best to attain what is needed. A public/priyate partnership to build a 70 unit, 2 -3 story project with underground parking in the CBD seems the likely outcome. Things are moving forward and it seems likely that we may at least be able to lock up a site in 1994 and potentially secure a developer and initiate the project. 1 4. Continue work to expand senior services. In 1993, we were able to start up the Senior Answer Line. In 1994 we wish to continue to understand and meet senior needs in 1 related areas. 5. CDBG. Now that we have reached our goal of securing funding into the future, we need to get back down to business regarding project development and program operations. It seems likely that senior support services and construction to meet ADA requirements are likely to use the lion's share of funding for the next few years. 6. Recycling/Organized Collection. The City is currently in the process of completing ty Y P P g Phase I of the organized collection study. This was designed to see if the idea had merit from the standpoint of minimizing neighborhood disruption, street maintenance, cost and levels of service. The idea seems to have some merit and the Council will soon be asked ' if they wish to proceed with Phase II which could culminate in contract development and program administration. If we proceed with phase II, this will largely be a 1994 project. 1 1 1 1994 Planning Department Goals/Budget August 9, 1993 Page 6 With the exception of this project, the recycling program is largely in -place and requires 1 relatively little oversight. 7. Tree Preservation. The Tree Board has been working to develop improved preservation 1 ordinances and is nearing the end of this task. For 1994, I have set a goal of putting the program in a more permanent footing. I am seeking an increase of funding up to $30,000. This will allow us to regularly hire a forestry intern. At relatively little cost, we have been able to use this person to more effectively review and manage developments while responding to many resident concerns regarding their trees. I do not 1 see making this a full time position in the near future but want to explore the potential of sharing this person and related costs with other communities. Secondly, I would like to be able to start an organized reforestation effort on public lands and ,ROW with the 1 additional funding. 8. Environmental Commission. I am proposing that the Council constitute an 1 Environmental Commission that would replace the work of the SWMP Task Force, Recycling Committee and Tree Board. Each of these groups have reached a point where their work load has diminished. We still need them for important input but they would 1 not convene with enough frequency to be consistent or reliable. Secondly, managing three boards on top of all our other responsibilities is extremely difficult for myself and my staff. I am therefore proposing to combine their responsibilities in an environmental commission that would meet monthly and standing Commission members would be appointed by the Mayor and Council and would serve terms of office. They would provide the required continuity for the three programs and I believe adequately guide and direct them. I am recommending that there be 7 members, 1 from the Planning Commission, 1 from the Park and Recreation Commission and the balance selected from interested residents. 1 9. South 1995 Study Area and 212/169 Corridor. Since we adopted the Comprehensive Plan we have had a goal of defining land uses in the two 1995 Study Areas. With the Hwy. 5 Plan we have met this goal for the north area. We need to launch a comparable effort for the south one located between Lyman and Pioneer. Additionally, the Planning Commission has long been concerned with the old commercial strip along Hwy. 169t212. Sandwiched between the Minnesota River bluff line and the National Wildlife Refuge, this area contains a series of marginal land uses. We are proposing to combine both studies. Work load permitting, we want to initiate this project with the Planning Commission in 1994. 10. Hwy. 101. The City has been working on a project to define the ultimate alignment of Hwy. 101 between Hwy. 5 and new Hwy. 212 that we expect to complete by early 1994. Additionally, we have started a process of working with Carver and Hennepin Counties, 1 Eden Prairie and MnDOT on the ultimate disposition of Hwy. 101. This will likely be 1 1 1994 Planning Department Goals/Budget August 9, 1993 1 Page 7 a long -tern program that will culminate in the improvement of the roadway and turn back to County authority. This program should begin in earnest in 1994. 1994 BUDGET REQUESTS Fund 101- 152/Planning and Administration 1 Planning Department salaries are distributed over a number of funding areas including HRA/Recycling/Surface Water Utility and related programs. Thus, the total salary benefit ' package for Planning Department staff is not found in Fund 152. Planning staff has stabilized at three full time and one four day per week positions. We have a very large variety of programs and responsibilities and our staff is pretty well pushed to the limit in terms of availability of time. ' Yet we believe that we have been able to decrease potential roles of outside consultants through our continued participation in projects and in -house expertise. No increases are being requested other than inflationary adjustment. The departure of Jo An and her replacement with a full time employee (rather than 4/5) at a lower pay grade, is likely to even out with no net increase in personnel cost. Personnel Services 1993 Budget 1994 Proposed Budget 101152 -4010, Salaries & 93,500.00 No new staff Wages Increase for inflation only ' 101152 -4030, 11,340.00 Increase for inflation only Contributions, Retirement • 101152 -4040, 9,600.00 Increase for inflation only Contributions, Insurance 101152 -4041 Contributions, Flex. 101152 -4050 Workmen 650.00 Increase for inflation only ' Compensation Materials & Supplies 1,300.00 1,500.00 ' 101152 -4110, Supplies, Office 1 1 1 1994 Planning Department Goals/Budget 1 August 9, 1993 Page 8 101152 -4120, Supplies, 100.00 300.00 Equipment . 101152 -4130, Supplies, 100.00 I IFIO Program 101152 -4210, Books & 300.00 S00.00 I Periodicals Contractual Services 2,000.00 IFIO 101152 -4300, Fees, 1 Service 101152 -4310, Telephone 300.00 IFIO 1 101152 -4340, Printing & 3,600.00 IFIO Publishing I 101152 -4360, 2,000.00 IFIO Subscriptions & Memberships 101152 -4370, Travel & 5,000.00 IFIO 1 Training 101152 -4380, Mileage 200.00 IFIO 1 Capital Outlay 1 101152 -4703, Office Equipment 1,000.00 IFIO 1 Fund 101-151, Planning Commission 1 This fund is a relatively small budgetary allocation used to support activities of the Planning Commission. Activities include staff time for preparation of minutes, educational materials 1 for the Commission, printing, publication and mailing of various hearing notices, etc. Staff is not requesting any significant increases in this area. 1993 is the first year that a small amount of funds ($500) was set aside for Travel and Training of Commissioners. Several have 1 1 r i 1994 Planning Department Goals/Budget I August 9, 1993 Page 9 I utilized the funds to attend seminars that improve their ability to make, constructive decision. I believe this is a wise investment and should be continued. 1 Personnel Services 1993 Budget 1994 Proposed Budget 101151 -4010, Salaries & 3,750.00 No new staff 1 Wages IFIO 101151 -4030, 460.00 IFIO 1 Contributions, Retirement 101151 -4040, 500.00 IFIO 1 Contributions, Insurance • 111 101151- 4041, -0- -0- Contributions, Flex. 1 101151 -4050 Workmen 20.00 IFIO Compensation I Materials & Supplies 100.00 IFIO 101151 -4110, Supplies, Office 1 101151 -4120, Books & 100.00 IFIO Periodicals 1 101151 -4300, Fees, 200.00 IFIO Service 1 101153 -4340, Printing & 2,000.00 IFIO Publishing 1 101153 -4360, 400.00 IFIO Subscriptions & 1 Memberships 101153 -4370, Travel & 500.00 IFIO 1 Training 1 1 • 1 1 1994 Planning Department Goals/Budget August 9, 1993 Page 10 FUND 101 -153, SENIOR COMMISSION , The fund was established to support the activities of the Senior Commission and in part, the Senior Center. In the past, funds have been expanded to undertake needs studies, support programs, pay for filed visits and outside expertise in surveys, etc. Last year, direct funding for staff time at the Senior Center, for the Senior Coordinator, was transferred to the Park budget with half of Dawn's salary being paid by CDBG funds. However, 153 code funds are still used to help pay for various programs. No increase in funding is being requested in 1994. We do however have a major accounting 1 problem. As the City Council is aware, we now have a contract with Carver County to operate the Senior Answer Line. As a joint operation, we provide space, equipment and supervision. The County pays direct salaries for the volunteer coordinator and covers phone costs. This works fine and represents and excellent value for seniors throughout our community and the balance of Carver County. However, the agreement calls for the city to pay direct costs and forward the bills to Carver County for reimbursement. We have been taking the funds out of the 153 account. However, under public accounting practices, the funds we are reimbursed from the County cannot go back into the 153 account but rather must be deposited in the city's general fund which leaves 153 account over extended. We are asking that this situation be resolved with the 1994 budget. Personnel Services 1993 Budget 1994 Proposed Budget • Materials & Supplies 300.00 pp IFIO 101153 -4110, Supplies, Office 1 101153 -4120, Books & 100.00 IFIO Periodicals 1 101153 -4300, Fees, 1,000.00 IFIO Service , 101153 -4330, Postage 600.00 IFIO ' 101153 -4340, Printing & 500.00 IFIO Publishing 1 1 1 1 1 1994 Planning Department Goals/Budget August 9, 1993 Page 11 I 101153 -4360, 500.00 IFIO Subscriptions & 1 Memberships 101153 -4370, Travel & 500.00 IFIO 1 Training 1 101153 -4375, Promotional 500.00 IFIO Expense ' FUND 211/236, TREE BOARD An initial funding allocation of $115,000 was established by the City Council in mid -1993 ' when the Tree Board was established. The Board has worked on a number of ordinances relative to tree preservation and landscaping and is seeking to develop a long term reforestation program. The major cost item has been retaining a Forestry Intern for a 6 I month tim period. We believe this has worked well and offered valuable services to city staff and to city residents. We are not recommending the establishment of a permanent position • but we would like to continue the internship program. In the future, we would like to discuss 1 a possible position sharing arrangement with neighboring communities if this proves to be advantageous. I We would however like to expand the focus of the program to include the establishment of an active reforestation program. I am therefore recommending that an additional $15,000 be allocated to allow these efforts to begin in 1994. I have also raised the personnel costs from 1 $5,500 to $10,000 to cover the 6 month internship. Personnel Services 1993 Budget 1994 Proposed Budget 1 211236/4000, Salaries & 5,500 10,000 Wage I 211236/4110, Supplies, -0- 200 Office I 211236/4130, Program -0- / gra 200 1 211236/4300, Fees/Service 5,000 15,000 i 211236/4302, Fees/legal -0- 500 211236 /4340, Printing -0- 200 1 1 1 1994 Planning Department Goals/Budget 1 August 9, 1993 Page 12 211236/4370, Travel & 4,000 1,000 Training 211236 /4375, Promotional 500 500 Expense • 211236/4410, Rental • -0- 500 equipment Fund 211 -231, Recycling The recycling program has largely settled into a normal operation mode. Fund outlays were significantly reduced two years ago when the city licensed haulers and mandated they collect recyclable materials (prior to that time the city operated its own collection program at local expense). We continue to fund/assist special collections such as hazardous materials and appliances. Educational activities are regularly supported along with programs like our 111 subsidized composter sales. Activities of the Recycling Committee are also supported. The major new focus in 1993 has been the "Organized Collection" study. This originally was initially over concerns raised by the City Engineering regarding the frequent and damaging use of city streets by over weight collection vehicles. It was expanded to look at issues of cost, noise, ability to promote high levels of service, etc. At the time of writing, the City • Council is looking into the possibility of undertaking the Phase II or implementation aspect of the study. At the present time I am not requesting any increase over 1993 funding but we may need to revisit this issue in the future. The Phase I consulting contract was paid out of separate funding sources. Phase II funding, if this is pursued, will need to be similarly viewed. We have received a proposal that indicates Phase II consultant expenses would be in the area of $15,000. Additionally, implementation may result in additional need to tap staff . and funding resources. No funding has been allocated to either of these items. Personnel Services 1993 Budget 1994 Proposed Budget ' 211231 -4010, Salaries 30,000 IFIO 211231 - 4020, Salaries, -0- $500 Temporary 211231-4030, Retirement 3000 IFIO 211231 -4040, Insurance 1,800 IFIO ' • . 1 1 1 1994 Planning Department GoalsBudget August 9, 1993 1 Page 13 211231- 4041, -0- $200 I Contribution, Flex 211231 -4050, Workers 200 IFIO 1 Compensation 211231 -4110, Supplies 5,000 IFTO • 1 Office 211 -231 -4130, Supplies -0- IFIO 1 Program 211231 -4300, Fees 15,000 IFIO 1 Service 211231 -4340, Printing -0- $500 1 211231 -4350, Cleaning -0- -0- 1 211231 -4360, -0- $300 Subscriptions & • Memberships I • 211231 -4370 Travel & -0- $500 i Training 1 FUND 720 SURFACE WATER MANAGEMENT UTILITY I Background As the Council will recall, this project is funded out of a utility fee that is paid by all I properties in Chanhassen according to a formula that is generally based upon the amount of storm water runoff that is generated. It is an enterprise fund and as such it is able to retain fund balances (if any) from one year to the next. I Staff had originally proposed a funding level that would have yielded $1.7 million over the initial 5 years. The Council funded the program at a 60% level. Staff was told to come back 1 when the program had proven its worth and have the funding level adjusted. At that time, we were concerned but felt that we could at least complete the planning phase of the project. The other shoe fell when it was found that the original consultant (SEH) had significantly • 1 1 1994 Planning Department Goals/Budget August 9, 1993 Page 14 over - estimated utility revenues which effectively chopped another 60% out of available funds. Thus instead of $1.7 million, we would only received about $675,000 for the same period. Thus far we have been fortunate. We got good bids on the planning phase which was let during a recession. Because the planning effort took place over several years, we were able to stretch out spending and accrue positive fund balances. We were not able to meet the entire schedule for our program goals and we did not bring on the Water Resources Coordinator until last summer, both of which had the effect of delaying expenditures. We have also had income from other sources. The City Council gave the program $86,000 received from Redmond Corporation related to their expansion and need to acquire Qty land to meet hard surface coverage standards. Last winter you purchased a S22,000 parcel in Carver Beach and gave it to the program. Since the fund has had positive balances, our 1 investment income has exceeded expectations. We have also received several small grants. None of these situations can reasonably be expected to continue. We are entering the implementation phase when capital projects will result in significant costs. The fund is also starting to receive developer contributions. However, these are dedicated funds to be used to acquire and build downstream improvements and cannot be considered a revenue source. What Have We Accomplished To Date ,. The most important questions here should be what have we accomplished and has the investment been worthwhile? I think it is fair to say that the City has developed the most sophisticated and progressive surface water management program in the State. It has become widely recognized as the model for other communities to follow. More importantly, we are positioned to protect our water resources and manage them for the long term in spite of the fact that we are experiencing unprecedented development pressures. These benefits have already started to accrue and will become increasingly visible as projects are undertaken. During 1993 we have had the following accomplishments: 1. Public education efforts continue to be enhanced. We have sent out our second 1 informational newsletter as well as having articles in the quarterly City newsletter. We have also published our lake atlas which has been distributed at City parks, at special events and elsewhere. We have begun working with the school district to develop programs on water quality protection and expect a lot of growth in this next year. We have also begun to meet with lake groups offering expertise, materials such as our underwater video and support. We also continue to offer free soil testing to get homeowners to use less fertilizer on their lawns. 2. Our early and comprehensive street sweeping program has become normal operating practice for the City. This has the effect of removing literally tons of sediment from our waterways along with significant nutrient loading. We have been able to use City 1 1 • • 1 1994 Planning Department Goals/Budget August 9, 1993 1 Page 15 staff to complete the work using SWMP funds to pay overtime as required. This job 1 must be done in a short time frame after the last heavy snow but before spring rains. 3. We have brought on Diane Desotelle as the Water Resources Coordinator. This 1 position was in our original program but we delayed filling it as long as possible. Her arrival lets us focus on plan implementation that was not possible previously due to lack of staff time. She is becoming the "point person" for all water related calls from 1 residents. She is also assuming related responsibilities from planning and engineering staff for plan reviews which frees up large amounts of time to get other work done. 1 4. The SWMP Task Force has completed the draft of the entire Planning document. Those of you who have seen a copy know this was truly a monumental effort. We 1 expect to have the plan to the Planning Commission and City Council by January, 1994. I 5. We have completed a design study for water quality improvements for the Forcier parcel on Frontier Trail. When ultimately built, these improvements will eliminate a major source of sediment and nutrient deposition in Lotus Lake that is coming from an I older, developed neighborhood to the west. This is being undertaken as public/private partnership in conjunction with the development of the site. This is probably one of the best illustrations of the SWMP plan's cost effectiveness. Due to our planning I efforts, we will be able to get over $200,000 worth of improvements for around $60,000 while significantly helping Lotus Lake. We had hoped to get the project completed this year but the developer has encountered delays that we believe need to 1 be resolved. 6. Last year the Council voiced some concern over two line items. These were the I $25,000 listed under the City Engineer's Emergency Fund and , to a lesser extent, the $10,000 allocated towards Pond Maintenance. Staff indicated that the emergency fund was to be used to address the number of drainage issues that arise over a year, U particularly one that was as wet as 1993. Without some dedicated source of funds, these problems cannot normally be addressed short of tapping very limited public works maintenance funds or by delaying the problem until sufficient people are angry 1 or concerned enough to petition the City Council. While we did not spend all the money that was allocated, we did undertake several representative projects including: 1 Chaparral Pond near Redwing and Penamint. The pond is located in the middle of a single family neighborhood and never functioned properly. The I residents apparently approached the City to have something done 4 - 5 years ago but the issue was not settled. With approximately $5000 in SWMP funds, we were able to excavate the pond and fix the inlet. In 1994, we are looking at 1 1 1 1994 Planning Department Goals/Budget 1 August 9, 1993 Page 16 spending an additional $5,000 - $10,000 to fix the outlet (the lower number is possible if we do not need to contract the work. Carver Beach Pond, south of the Fox Path subdivision. SWMP plans indicated 111 that this pond should be excavated to maintain water quality. We were able to undertake this work with City crews over the winter spending less than $3000 for equipment rental. Visual inspections show that it seems to be working. Rice Marsh Lake drainage, in the vicinity of Dave Huffman's home on public 1 park property. An open ditch section of a major drainageway was experiencing significant erosion and presented a safety problem for neighborhood kids. I Using City crews we were able to get used pipe and fill the ditch for about $5000. At the time of writing, the City Council is going through the agony of 1 assessing the Minnewashta Parkway project. Through it all there has been no mention of what I regard as one of the project's major achievements. With the I understanding gained from the SWMP program, storm runoff from the parkway is being redirected into pre - treatment basins, routed through Lake St. Joe before it is discharged into Minnewashta. At a minor increase in project cost, we were able to eliminate the direct discharge of large volumes of untreated water into the lake. While this did not cost the SWMP program anything except a little engineering time, I regard it as a major improvement 1 1994 Funding Priorities What we failed to accomplish in 1993 was both frustrating and significant. We fully 1 expected to have sufficient projects on line in 1993 and we will close the year with little or no fund reserve. We expected that this would be the year that we would be bringing a 1 number of projects on line around Lotus Lake and Lake Riley. This did not occur due to lack of staff time to manage these projects and in the case of Forcier, delays by the developer. We did not even hire Diane until the year was half over to economize. As a result, we 1 should close the year with a positive fund balance of between $200,000 - $220,000. While this is a large sum of money by anyone's standards, I am concerned that it may prove to be insufficient to carry out our program even with the $165,000 the utility generates each year. I Proposed construction expenditures include the following: 1. Fox Path Pond, installation of a $60,000 1 NURP basin to protect the north end of Lotus 1 1 1 1 1 1994 Planning Department Goals/Budget August 9, 1993 Page 17 I 2. Canterbury Circle, NURP ponding $80,000 1 3. Lake Riley Ponds at Lake Riley $40,000 Blvd. III 4. Bandimere Park ponding to fix $ 5,000 existing neighborhood problem to NURP design I 5. Lake Ann Park erosion control $ 1,000 6. han Pond Park erosion 5 C ar er o control $ 5,000 I 7. Lotus Trail sedimentation control $10,000 near street and park I 8. Pleasant View Road sedimentation $ 2,000 • basin 1 9. Forcier cost share $65,000 • ' 10. Redman Lane, flood prevention $ 5,000 1 project 11. Chaparral Pond outlet repair $ 5,000 Total $278,000 1 The projects mentioned above are known quantities that have for the most part been in process. This does not even scratch the surface of projects being proposed in the Capital 1 Improvements section of the SWMP Plan. Other major proposed expenditures include: 1. Educational efforts $ 5,000 I 2. Water uali testing equipment, lab $11,000 q tY 8 eq P work, SWMP project signs and I computer model I 3. Engineers emergency fund $20,000 4. Special Studies $15,000 1 1 1 1994 Planning Department Goals/Budget 1 August 9, 1993 Page 18 1 5. Accelerated street sweeping and $20,000 pond maintenance 6. Wetland banking program being $25,000 - developed by staff • Total $81,000 The total amount of all anticipated capital expenditures $359,000 BUDGET REQUEST • 1 720 3999 Total revenue $165,000 720 4000 Series salaries IFIO 720 4000 Series materials and supplies IFIO 720 4300 Fees for service $359,000 720 4301 Audit IFIO 720 4330 Postage IFIO 720 4340 Printing and Publishing $3,500 720 4370 Travel and Training $2,500 • TOTAL EXPENDITURES $440,000 • ' Revenue over (under) Expenditures ($275,000) Fund Balance Forward $220,000 Total Resources over (under) liabilities ($55,000) , Summary and Funding Reauest ' It is clear that 1994 will be a critical year. As indicated, we expect there to be a serious budget shortfall of $55,000 if we meet our goals and this is before we have had an opportunity to digest the SWMP Plan and its recommendations. It is also fully clear that we should not and cannot afford to address all the City's water resource issues in a year or two but rather need to take a long term view. Even so, at the current rates, we are only generating about $90,000 that can be used each year for projects after covering staffing and related costs and over time this level of funding will decrease with inflation. This program was never funded anywhere near the proposed level and the utility rates have not been adjusted since its inception. There has been no increase to cover inflation which has 1 1 1994 Planning Department Goals/Budget August 9, 1993 Page 19 thankfully been low and offset by new development as it comes on line and contributes to the fund, still we have state revenues. Staff is proposing that we take this opportunity to adjust the rates back to the originally proposed level. The difference for a rate payer is minor. A single family home currently 1 pays $3.22 per quarter. The rate we requested in 1990 was $5.37 per quarter which is lower then most other communities charge. The difference amounts to less then 2.5 cents per day yet with 4,900 residential rate payers it will provide an additional $42,000 per year. 1 Commercial and non - single family rates would be adjusted by the adopted formula. 1 1 1 1 1 1 1 1 • 1 1 1 1 1 1 ?ec , 1 0 / 1 1 1 PUBLIC WORKS DEPARTMENT 1 1 1 11 1 1 1 1 1 1 1 1 FUND: GENERAL DEPARTMENT: PUBLIC WORKS FUNCTION: ADMINISTRATION & ENGINEERING ' 1994 BUDGET Commentary 1 Function: To provide supervisory, administrative, and engineering ser- vices within the public works department including: street and park maintenance, street lighting, city garage and utility operations. The department additionally provides contract administration and supervision of consultant engineering services for capital improvement projects (i.e. special assessment sewer, water and street projects). The department also provides plan review and construction observation for all developer installed public improvements. Personal Services: The allocations of personal services costs for 1994 are intended to more properly charge these expenses.(Development, Capital Projects, Enterprise Etc.) i 1993 1994 City Engineer /Public Works Director 50% 50% ' Assistant City Engineer 100% 100% Engineering Intern (FT Temp) 100% 100% Secretary 100% 100% Clerk /Typist (PT Perm.) 100% 0% See Fund Engineering Tech II 0% 0% 400 Engineering Tech 0% 0% Civil Engineer I 0% 0% 4110 - Blue line paper, Kroy supplies, drafting & surveying supplies. 4120 - Traffic Counters 4300 - 1/2 section updates, misc. consultant services, delivery, pacer, Carver County Recorder, easement legal descriptions 4340 - Bid advertisements, etc. 4360 - APWA (4 people), MSPE, City Engineers Association 4370 - APWA National, Spring (2) and fall (3) conferences, two local seminars 4530 - Clean and calberate traffic counter, repair dictaphones, etc. 4703 - Full -size plat sheet photo copier cost share 50/50 with Public Safety. 4705 - Desk and shelving for Assistant Engineer's office and Engineering Secretary. 4984 - Attributable to Construction /Development is being charged 20% 1 of the total cost of this function. 1 II CITY OF CHANHASSEN 1994 BUDGET 1 FUND : GENERAL DEPARTMENT : PUBLIC WORKS FUNCTION : 131 - ENGINEERING II 1993 1993 1994 ACCOUNT DESCRIPTION BUDGET RE- ESTIMATE BUDGET il ---- 4010 SALARIES + WAGES, REG. 92,000 92,000 97,080 I 4011 OVERTIME, REGULAR 1,000 0 1,000 4020 SALARIES + WAGES, TEMP. 0 0 0 4030 CONTRIB., RETIRE. 13,500 10,800 11,780 4040 CONTRIB., INS. 11,400 8,400 . 12,550 il 4050 WORKMENS COMP. 5,050 1,900 2,320 * TOTAL PERSONAL SERVICES 122,950 113,100 124,730 1 4110 SUPPLIES, OFFICE 3,500 3,500 3,500 4120 SUPPLIES, EQUIPMENT 300 300 400 4140 SUPPLIES, VEHICLES 800 700 800 1 4170 MOTOR FUELS + LUBRICANTS 800 800 1,000 4210 BOOKS + PERIODICALS 250 300 200 II * TOTAL MATERIALS + SUPPLIES 5,650 5,600 5,900 4300 FEES, SERVICE 1,000 1,000 1,000 I 4310 TELEPHONE 500 800 900 4340 PRINTING AND PUBLISHING 500 400 500 4360 SUBSCRIPT. + MEMBERSHIPS 500 500 500 4370 TRAVEL + TRAINING 4,000 . 4,000 3,000 II 4440 LICENSE + REGISTRATION 200 200 300 4520 REP. & MAINT., VEHICLES 1,000 1,000 1,000 4530 REP. & MA1NT., EQUIPMENT 400 400 500 1 4531 REP. & MAINT., RADIOS 100 100 200 * TOTAL CONTRACTUAL SERVICES 8,200 8,400 7,900 1 4703 OFFICE EQUIPMENT 750 750 2,500 4705 OTHER EQUIPMENT 700 700 2,000 II * TOTAL CAPITAL OUTLAY 1,450 1,450 4,500 4933 SALES TAX ON PURCHASES 500 200 200 1 * TOTAL MISC. DISBURSEMENTS 500 200 200 4984 ATTRIBUTABLE TO CONSTR /DEV (27,750) (25,750) (28,646) 1 ** TOTAL ENGINEERING 111,000 103,000 114,584 1 1 FUND: GENERAL DEPARTMENT: PUBLIC WORKS FUNCTION: STREET MAINTENANCE 1 1994 BUDGET Commentary 1 Function: To repair, clean, clear, and otherwise maintain approximately 90 miles of improved streets in the City of Chanhassen. Expenditures: 1 Personal Services: Budgeted positions include: 1993 1994 Street Foreman 100% 100% Heavy Equipment Operator (2) 100% 100% Light Equipment Operator (3) 100% 100% Light Equipment Operator 0% 100% Temporary Summer (2) 100% 100% Public Works Secretary 0% 25% Other Major Expenditures Include: 1 4120 - Misc. equipment supplies, Bobcat forks. 4140 - Parts and supplies for vehicles. 1 4150 - Asphalt, gravel, crushed rock, patching materials, salt /sand and $10,000 for dustcoating. 4300 - Work that must be subcontracted out - curb jacking and miscellaneous services. 1 4520 - Repairs on vehicles that require contractual services. 4530 - Repairs on equipment that require contractual services 1 such as repainting the loader. 4531 - Radio maintenance contract. 1 4540 - A levy for rehabilitation of streets. This amounts to approximately $110,000 to be used for sealcoating, curb repair, crack sealing, and an overlay program. 4560 - Street sign inventory and maintenance. 4985 - Historic Preservation Trust (Downtown) is being charged 5% of the total of this department. 1 1 II CITY OF CHANHASSEN 1994 BUDGET II FUND : GENERAL DEPARTMENT : PUBLIC WORKS FUNCTION : 132 - STREET MAINTENANCE II 1993 1993 1994 ACCOUNT DESCRIPTION BUDGET RE- ESTIMATE BUDGET il ---- 4010 SALARIES + WAGES, REG. 194,800 199,500 239,600 1 4011 OVERTIME, REGULAR 12,000 5,000 12,000 4020 SALARIES + WAGES, TEMP. 10,000 7,000 10,000 4030 CONTRIB., RETIRE. 26,300 24,500 29,100 4040 CONTRIB., INS. 27,500 23,500 . 35,900 II 4050 WORKMENS COMP. 18,500 16,300 22,670 * TOTAL PERSONAL SERVICES 289,100 275,800 349,270 II 4110 SUPPLIES, OFFICE 600 1,000 1,000 4120 SUPPLIES, EQUIPMENT 29,000 29,000 32,000 4140 SUPPLIES, VEHICLES 25,000 27,000 30,000 4150 MAINTENANCE MATERIALS 42,000 42,000 52,000 4170 MOTOR FUELS + LUBRICANTS 29,000 29,000 31,000 4210 BOOKS + PERIODICALS 75 75 100 II 4240 UNIFORMS + CLOTHING 1,500 2,400 1,800 4260 SMALL TOOLS + EQUIP. 650 650 700 II * TOTAL MATERIALS + SUPPLIES 127,825 131,125 148,600 4300 FEES, SERVICE 8,500 8,500 8,500 4310 TELEPHONE 400 . 400 450 I 4340 PRINTING AND PUBLISHING 150 150 175 4350 CLEANING + WASTE REMOVAL 200 200 200 4360 SUBSCRIPT. + MEMBERSHIPS 150 150 150 11 4370 TRAVEL + TRAINING 600 2, 600 1,000 4410 RENTAL, EQUIPMENT 000 2,000 2,000 4440 LICENSE + REGISTRATION 300 300 1,200 II 4510 REP. + MAINT., BLDG & GND 0 200 200 4520 REP. + MAINT., VEHICLES 3,000 3,000 3,000 4530 REP. & MAINT., EQUIPMENT 4,500 4,500 6,000 4531 REP. & MAINT., RADIOS 1,500 1,500 1,500 I 4540 REP. + MAINT., STREETS 100,000 100,000 120,000 4560 SIGNS AND SIGNALS 10,000 10,000 10,000 1 * TOTAL CONTRACTUAL SERVICES 131,300 131,500 154,375 4705 OTHER EQUIPMENT 0 0 2,500 II * TOTAL CAPITAL OUTLAY 0 0 2,500 4933 SALES TAX ON PURCHASES 6,400 6,400 7,000 1 * TOTAL MISC. DISBURSEMENTS 6,400 6,400 7,000 4985 ATTRIBUTABLE TO HISTORIC TRUST (27,731) (27,241) (33,087) I ** TOTAL STREET MAINTENANCE 526,.894 517,584 628,658 1 FUND: GENERAL DEPARTMENT: PUBLIC WORKS FUNCTION: STREET LIGHTING & SIGNALING 1994 BUDGET Commentary 1 Function: To provide for the proper lighting and signalization of streets and intersections in the City. Expenditures: General Comment: New growth is adding new street miles each year requiring additional street lighting and signaling. As population growth continues, safety on our streets remains a major concern. Proper signage of recreation areas, school zones, etc. will continue to be a priority. 1 The West 78th Street Detachment and Downtown Improvement Project has added seven (7) new signals for which the city provides maintenance and pays for electrical power. 1 4560 - Annual signal maintenance and repair contract. 1 11 1 1 11 1 1 1 1 II CITY OF CHANHASSEN 1994 BUDGET II FUND : GENERAL DEPARTMENT : PUBLIC WORKS FUNCTION : 135 - STR. LIGHTING + SIGNALS II 1993 1993 1994 ACCOUNT DESCRIPTION BUDGET RE- ESTIMATE BUDGET 4120 SUPPLIES, EQUIPMENT 4,000 - 2,000 2,500 1 * TOTAL MATERIALS + SUPPLIES 4,000 2,000 2,500 4300 FEES, SERVICE 7,000 2,500 3,000 II 4320 UTILITIES 110,000 140,000 160,000 4410 RENTAL, EQUIPMENT 0 100 100 4550 REP. + MAINT., UTILITY 1,000 1,000 1,000 1 4560 SIGNS AND SIGNALS 2,000 1,000 10,000 * TOTAL CONTRACTUAL SERVICES 120,000 144,600 174,100 1 4933 SALES TAX ON PURCHASES 0 65 100 * TOTAL MISC. DISBURSEMENTS 0 65 100 1 ** TOTAL STR. LIGHTING + SIGNALS 124,000 146,665 176,700 1 II 1 1 1 1 1 1 1 FUND: GENERAL DEPARTMENT: PUBLIC WORKS FUNCTION: CITY GARAGE 1994 BUDGET Commentary 1 Function: To provide for the maintenance and repair of vehicles and equipment operated by City departments and the Volunteer Fire Department. Expenditures: 1 The necessity of timely and professional repair and maintenance of equipment cannot be overstressed given the emergency nature of this equipment, i.e. fire trucks, snow plowing and sewer cleaning equipment. Personal Services: Staffing of public garage includes a Shop Superintendent and two full time Mechanics. Ten percent of the costs associated with personal services of this function is being charged to Water /Sewer fund. Commodities: Building operating expenses are increased to reflect new building expansion. 4010 - 25% share of Public Works Secretary. 4350 - Trash, picl'up and janitorial services. 4705 - Tool cabinet. I� 1 1 11 1 1 1 CITY OF CHANHASSEN 1994 BUDGET I FUND : GENERAL DEPARTMENT : PUBLIC WORKS FUNCTION : 137 - CITY GARAGE II 1993 1993 1994 ACCOUNT DESCRIPTION BUDGET RE- ESTIMATE BUDGET 4010 SALARIES + WAGES, REG. 98,480 96,000 110,350 II 4030 CONTRIB., RETIRE. 11,940 11,750 13,400 4040 CONTRIB., INS. • 12,340 11,800 14,600 4050 WORKMENS COMP. 6,980 6,100 7,700 II * TOTAL PERSONAL SERVICES 129,740 125,650 146,050 4110 SUPPLIES, OFFICE 200 500 500 II 4120 SUPPLIES, EQUIPMENT 1,500 1,100 1,500 4140 SUPPLIES, VEHICLES 500 500 500 4150 MAINTENANCE MATERIALS 1,000 1,000 1,000 4170 MOTOR FUELS + LUBRICANTS 400 400 450 I 4240 UNIFORMS + CLOTHING 750 750 900 4260 SMALL TOOLS + EQUIP. 2,500 2,500 2,500 II * TOTAL MATERIALS + SUPPLIES 6,850 6,750 7,350 4300 FEES, SERVICE 500 500 500 II 4310 TELEPHONE 3,800 3,800 4,000 4320 UTILITIES 12,000 12,000 14,000 4350 CLEANING + WASTE REMOVAL 5,500 5,500 5,500 4370 TRAVEL + TRAINING 1,000 1,000 1,000 II 4440 LICENSE + REGISTRATION 50 150 50 4510 REP. + MAINT.,BLDG + GND 2,000 2,000 2,000 4520 REP. & MAINT., VEHICLES 300 300 300 II 4530 REP. & MAINT., EQUIPMENT 1,500 1,500 1,500 4531 REP. & MAINT., RADIOS 250 250 250 II * TOTAL CONTRACTUAL SERVICES 26,900 27,000 29,100 4705 OTHER EQUIPMENT 6,000 6,000 2,000 II * TOTAL CAPITAL OUTLAY 6,000 6,000 2,000 4933 SALES TAX ON PURCHASES 350 550 600 1 * TOTAL MISC. DISBURSEMENTS 350 550 600 II ** TOTAL CITY GARAGE 169,840 165,950 185,100 11 II FUND: GENERAL DEPARTMENT: PUBLIC WORKS FUNCTION: PARK MAINTENANCE 1994 BUDGET Commentary 1 Function: To maintain the Lake Ann Community park, encompassing 62 acres and approximately fourteen (14) neighborhood parks, including hockey and pleasure skating rinks, softball /baseball, playground equipment, beach and picnic facilities, etc. Expenditures: 1 Personal Services: Budgeted positions include: 1993 1994 4010 - Park Superintendent 80% 80% Park Maintenance Man 80% 80% Park Maintenance Man 0% 0% Park Maintenance Man 80% 80% • 4020 - Park Maintenance (FT Temp - 4)100% 100% Increased demands for Park Maintenance due to expanded park faci- lities and the increased areas in the downtown that require nearly constant care required the addition of one full time park maintenance man in 1993. Starting in 1993 one park maintenance man is bein3 allocated 100% to the Historic Preservation Fund (Downtown Maintenance). Other Major EKpenditures include: 4120 - Reflects the added supplies needed for existing as well as new parks. 4150 - Reflects the added maintenance materials needed for existing 1 as well as new parks, including ball and soccer fields and sprinkler supplies. 4300 Reflects maintenance for sprinkler system. 4350 - Services for rubbish removal during the summer months. 1 4400 - Portable toilet rental. 4530 - Repairs on equipment that require contractual services. 1 4531 - Radio maintenance contract 4560 - Several new sign purchases are always anticipated along with routine sign maintenance such as replacing lost or damaged signs. 1 1 1 II CITY OF CHANHASSEN 1994 BUDGET I FUND : GENERAL MENT : PUBLIC WORKS FUNCTION : 138 - PARK MAINTENANCE II 1993 1993 1994 ACCOUNT DESCRIPTION BUDGET RE- ESTIMATE BUDGET 4010 SALARIES + WAGES, REG. 76,000 86,800 92,450 II 4011 OVERTIME, REGULAR 800 2,000 2,000 4020 SALARIES + WAGES, TE!'1P. 16,000 20,800 17,500 4030 CONTRIB., RETIRE. 9,900 12,700 11,220 4040 CONTRIB., INS. 11,000 8,800 . 9,450 II 4050 WORKMENS COMP. 3,900 2,900 4,720 * TOTAL PERSONAL SERVICES 117,600 134,000 137,340 1 4110 SUPPLIES, OFFICE 500 1,000 1,500 4120 SUPPLIES, EQUIPMENT 11,000 11,000 13,000 4140 SUPPLIES, VEHICLES 2,000 2,000 2,500 II 4150 MAINTENANCE MATERIALS 15,000 14,000 19,000 4170 MOTOR FUELS + LUBRICANTS 6,000 5,600 6,500 4240 UNIFORMS + CLOTHING 1,000 2,000 1,500 II 42E0 SMALL TOOLS + EQUIP. 500 500 750 * TOTAL MATERIALS + SUPPLIES 36,000 36,100 44,750' 1 4300 FEES, SERVICE 2,000 2,000 2,000 4310 TELEPHONE 50 50 50 4.720 UTILITIES 250 600 750 II 4340+ PRINTING AND PUBLISHING 100 100 100 4350 CLEANING + WASTE REMOVAL 2,500 1,500 3,000 4 ?R0 SUBSCRIPT. + MEMBERSHIPS 100 100 100 1 4370 TRAVEL + TRAINING 350 8 350 500 4400 RENTAL, LAND + BLDGS. 8,500 8,500 9,000 4410 RENTAL, EQUIPMENT 1,000 1,000 1,500 4440 LICENSE + REGISTRATION 500 50 500 II 4510 REP. + MAINT.,BLDG + GND 250 250 500 4520 REP. + MAINT., VEHICLES 1,250 1,250 1,500 4530 REP. & MAINT., EQUIPMENT 1,500 1,500 1,750 1 4531 REP. & MAINT., RADIOS 750 750 1,000 4560 SIGNS AND SIGNALS 500 500 750 1 * TOTAL CONTRACTUAL SERVICES 19,600 18,500 23,000 4705 OTHER EQUIPMENT 2,500 3,500 2,500 II * TOTAL CAPITAL OUTLAY 2,500 3,500 2,500 4933 SALES TAX ON PURCHASES 600 1,900 2,000 1 * TOTAL MISC. DISBURSEMENTS 600 1,900 2,000 II ** TOTAL PARK MAINTENANCE 176,300 194,000 209,590 1 1 CITY OF CHANHASSEN 1994 BUDGET FUND: ENTERPRISE 1 FUNCTION: #700 - SEWER & WATER UTILITY REVENUE 1 BUDGET ESTIMATED PROPOSED 1993 1993 1994 II SPECIAL ASSESSMENTS 700000 3140 Penalties & Interest 500 600 500 II 700000 3199 TOTAL SPECIAL ASSESSMENTS 500 600 500 PERMITS 700000 3315 Sewer Permit 3,000 2,000 3,000 II 700000 3321 Water Permit 3,500 2,000 3,000 700000 3399 TOTAL PERMITS 6,500 4,000 6,000 II CHARGES FOR CURRENT SERVICES 700000 3660 Sewer Customers 1,020,000 988,000 1,005,000 1 700000 3661 Water Customers 630,000 580,000 605,000 700000 3662 Utility Penalties 30,000 30,000 35,000 700000 3663 Customer Service 1,200 1,200 1,200 700000 3664 Sale of Meters & Parts 26,000 25,000 30,000 II 700000 3665 Hydrant Rental or Repair 1,000 0 1,000 700000 3U7 7 Cert i f i cat i on Fee 5,000 3, 000 4,000 II 700000 3699 TOTAL CURRENT SERVICES 1,713,200 1,627,200 1,681,200 OTHER REVENUE II 700000 3801 interest Earnings 50,000 90,000 60,000 700000 3899 TOTAL OTHER REVENUE 50,000 90,000 60,000 1 700000 3999 TOTAL REVENUE 1,770,200 1,721,800 1,747,700 TOTAL EXPENDITURES 1,599,100 1,572,970 1,693,100 1 TOTAL REVENUE OVER(UNDER) EXPENDITURES 171,100 148,830 54,600 1 Fund Balance Forward 940,840 997,400 831,636 Transfers 0 0 0 II Less Req. Reserve ** 319,800 314,594 338,620 TOTAL RESOURCES OVER(UNDER) LIABILITIES 792,140 831,636 547,616 1 ** 20% as required reserve - City Auditors II II 1 FUND: 700 - ENTERPRISE DEPARTMENT: SEWER AND WATER ADMINISTRATION 1994 BUDGET 11 Commentary Function: To provide administration, fiscal, clerical and billing ' services for the Sewer and Water Utility Fund. Assuring that the enterprise function is properly funded via uniform user charges, are objectives of this department. Expenditures_ General Comments: Continuing new requirements by Federal /State /Metropolitan governments place a severe financial burden on the utility operations of the City. The continuing growth of the City naturally includes additional utility users 1 that must be billed, informed and regulated. The increases in expenditure levels are commensurate with the increases in custo- mers. Persoral Services - Budgeted positions include: 1993 1994 Account Clerk 75% 75% Treasurer 20% 20% Data Processing Coordinator 20% 20% Account Clerk 60% 60% City Engineer (supervisory) 20% 20% City Manager 10% 10% 4130 - Comruter software. 1 4300 - Data Processing. 11 4301 - Audit fee 4340 - Meter reading sheets, utility bills, budget and financial statement publication. ' 4530 - Maintenance on typewriter, calculator and computer. 1 1 1 1 1 1 CITY OF CHANHASSEN 1994 BUDGET FUND: ENTERPRISE II FUNCTION: #701 - UTILITY ADMINISTRATION 1 1993 1993 1994 II ACCOUNT DESCRIPTION BUDGET RE- ESTIMATE PROPOSED 4010 SALARIES & WAGES, REG. 71,500 60,900 78,500 II 4020 SALARIES & WAGES, TEMP. 3,000 0 0 4030 CONTRIB., RETIRE. 9,200 7,400 9,520 4040 CONTRIB., INS. 9,400 4,100 7,120 4050 WORKMENS COMP. 600 520 790 II 4081 COMPENSATED ABSENCES 1,200 1,200 1,200 * TOTAL PERSONAL SERVICES 94,900 74,120 97,130 II 4110 SUPPLIES, OFFICE 1,500 500 1,000 4130 SUPPLIES, PROGRAM 2,000 700 2,500 4210 BOOFS & PERIODICALS 100 0 100 1 * TOTAL MATERIALS & SUPPLIES 3,600 1,200 3,600 4300 FEES, SERVICE 10,000 18,000 12,000 1 4301 FEES, FINANCIAL /AUDIT 10,000 10,000 10,000 4310 TELEPHONE 350 350 400 II 4330 POSTAGE 6,000 5,000 6,000 4340 PRINTING AND PUBLISHING 3,000 2,400 3,000 4370 TRAVEL & TRAINING 600 600 1,000 4530 REF. & MAINT., EQUIPMENT 1,000 600 1,000 1 * TOTAL CONTRACTUAL SERVICES 30,950 36,950 33,400 4703 OFFICE EQUIPMENT 5,000 3,000 3,000 1 * TOTAL CAPITAL OUTLAY 5,000 3,000 3,000 II * TOTAL UTILITY ADMINISTRATION 134,450 115,270 137,130 1 1 1 1 -1 I II I FUND: 700 - ENTERPRISE MENT: WATER AND SEWER OPERATIONS II 1994 BUDGET Commentary II Function: To provide a safe, potable water supply to the residents using the municipal water system. This work involves the operation, 1 maintenance and repair of the City's wells, booster stations and tank storage facilities as well as the many miles of trunk and lateral water lines, hydrants and system connections. Said connec- tions include water meters, remote readers and service lines to the t shut -off valves. Additionally, to operate, maintain and repair the City's sanitary sewer system including trunk and lateral lines, lift stations and system connections. . II In 1991 we combined the functions of water and sewer operations for ease in budgeting and accounting. Since they are funded by a 11 combined fund the need for separation of costs is no longer present. Personal Services: This budget section includes: ' 1993 1994 Utility Superintendent 100°6 100% Utility Operator (4) 100% 100% II Garage Foreman & Mechanics 10% 10% U t i l i t y Operator 0% 100°6 Public Work:_ Secretary 0% 25% 11 4120 - Replace locator and update safety equipment. 4300 - Neh water testing mandate by MN Department of Health. il . 4370 - S {et t raining seminars and licensing training. I 4530 - New pump for vac truck. Repair and maintenance of utilities as covered by budget code 4550 of this section shall be used for minor work items of less than II $1,000 Utility items in eucess of this amount are included in the 710 Sewer /Water Expansion Fund Budget. II 11 II II II II CITY OF CHANHASSEN 1994 BUDGET FUND: ENTERPRISE I FUNCTION: #702 - SEWER AND WATER OPERATIONS II 1993 1993 1994 ACCOUNT DESCRIPTION BUDGET RE-ESTIMATE PROPOSED 4010 SALARIES & WAGES, REG. 181,700 182,900 223,670 4011 OVERTIME, REGULAR 12,000 11,000 12,000 4012 STAND -BY PAY • 12,000 11,000 12,000 4020 SALARIES & WAGES, TEMP. 0 0 0 4030 CONTRIB., RETIRE. 25,000 25,500 - 27,13011 4040 CONTRIB., INS. 24,000 18,100 32,470 4050 WORKMENS COMP. 14,000 12,300 17,050 4081 COMPENSATED ABSENCES 6,500 6,500 6,500 * TOTAL PERSONAL SERVICES 275,200 267,300 330,820 4110 SUPPLIES, OFFICE 250 700 700, 4120 SUPPLIES, EQUIPMENT 8,000 10,000 10,000 4140 SUPPLIES, VEHICLES 4,500 6,000 6,000 4150 MAINTENANCE MATERIALS 18,000 13,000 15,00 4160 CHEMICALS 9,000 9,000 9,00 4170 MOTOR FUELS & LUBRICANTS 10,000 10,000 12,000 4210 BOOKS & PERIODICALS 100 100 250 4240 UNIFORMS & CLOTHING 900 650 1,300 4250 MERCHANDISE FOR RE -SALE 24,000 24,000 20,000 4260 SMALL TOOLS & EQUIP. 900 800 1,000 * TOTAL MATERIALS & SUPPLIES 75,650 74,250 75,2511 4300 FEES, SERVICE 4,000 4,000 4,00 4310 TELEPHONE 8,000 9,000 10,00 4320 UTILITIES 94,000 97,000 100,00 4340 PRINTING AND PUBLISHING 500 300 500 4350 CLEANING & WASTE REMOVAL 150 50 10 4360 SUBSCRIPT. & MEMBERSHIPS 100 200 30 4370 TRAVEL & TRAINING 1,500 2,300 3,000 4410 RENTAL, EQUIPMENT 500 500 50 4440 LICENSE & REGISTRATION 350 100 30� 4483 INS., GENL LIABILITY 20,000 20,000 20,000 4509 REMIT TO OTHER AGENCIES 956,000 956,000 946,00 4510 REP.& MAINT.,BLDG & GNDS 1,000 500 1,00 4520 REP. & MAINT., VEHICLES 3,000 3,000 3,50 4530 REP. & MAINT., EQUIPMENT 5,800 4,000 18,000 4531 REP. & MAINT., RADIOS 700 700 7041 4550 REP. & MAINT., UTILITY 14,000 14,000 16,00 * TOTAL CONTRACTUAL SERVICES 1,108,800 1,111,650 1,123,90 4933 SALES TAX ON PURCHASES 5,000 4,500 6,00 * TOTAL MISC. DISBURSEMENTS 5,000 4,500 6,001 * TOTAL SEWER /WATER OPERATIONS 1,464,650 1,457,700 1,535,9711 I FUND: 710 SANITARY SEWER AND WATER SYSTEM EXPANSION PUBLIC SERVICE ENTERPRISE FUND II 1994 BUDGET Commentary I This fund derives its money from sanitary sewer /water hook up charges and has been dedicated to pay the oversizing and other general benefit I costs of the sewer /water utility system. Revenues into this fund fluc- tuate greatly in that collections are based on development in areas where trunk costs were not assessed and used to finance construction projects. Required Reserve = 100,000 emergency repairs. Expenditures from this fund are noted on the attached Capital Improve - ment Program. Water Revenue Bonds of 1990 Year Paid Principal Interest Total Payment Balance 1991 34,963.35 34,963.35 830,000 1992 55,000 50,795.00 105,795.00 775,000 1993 75,000 46,895.00 121,895.00 700,000 II 1994 90,000 41,900.00 131,900.00 610,000 1995 100,000 36,055.00 136,055.00 510,000 1996 110,000 29,490.00 139,490.00 400,000 199' 120,000 22,185.00 142,185.00 280,000 1 1995 135,000 13,957.50 148,957.50 145,000 1999 145,000 4,785.00 149,785.00 0 II Payments are as recorded in the bond register. Actual interest payments wall vary because full accrual method of accounting will be used. II II II II II II I II FUND: 710 1 SANITARY SEWER AND WATER SYSTEM EXPANSION PUBLIC SERVICE ENTERPRISE FUND 1 1994 BUDGET FIVE YEAR CAPITAL IMPROVEMENT PROGRAM 1 FOR THE CHANHASSEN WATER SYSTEM ESTIMATED YEAR DESCRIPTION COST 1 1994 SCADA System annual maintenance 10,000 Chanhassen Estates watermain replacement 230,000 1 Add Well #7 450,000 General repairs 30,000 720,000 1995 SCADA System annual maintenance 10,000 Engineering studies 30,000 Upgrade Galpin Boulevard booster 75,000 1 Miscellaneous replacement of old cast iron mains 100,000 General repairs 35,000 330,000 1996 SCADA System annual maintenance 10,000 Engineering studies 30,000 Inspect and repair ground storage reservoir 80,000 1 Miscellaneous replacement of old cast iron mains 100,000 General repairs 35,000 225,000 1997 SCADA System annual maintenance 10,000 Construct storage tank 2,400,000 Miscellaneous replacement of cast iron mains 100,000 1 General repairs 30,000 2,540,000 1998 SCADA System annual maintenance 10,000 1 Add Well #8 450,000 Inspect and repair West 76th Street Elevated tower 35,000 General repairs 10,000 505,000 1 *Proposed funding via existing bond proceeds or future public improvement project. 1 11 1 FUND: 710 SANITARY SEWER AND WATER SYSTEM EXPANSION PUBLIC SERVICE ENTERPRISE FUND II FIVE YEAR CAPITAL IMPROVEMENT PROGRAM ESTIMATED II YEAR DESCRIPTION COST 1994 *Contract to repair manholes and sewer lines II suffering from severe infiltration 250,000 Televise lines to be included in annual 1 rehabilitation program. 10,000 Lift Station #20 repairs (West 96th Street) 15,000 II General Repairs 25,000 300,000 1995 *Contract to repair manholes and sewer lines 1 suffering from severe infiltration 350,000 Televise lines to be included in annual 1 rehabilitation program. 10,000 General Repairs 25,000 385,000 II 1996 Contract to repair manholes and sewer lines suffering from severe infiltration /inflow 300,000 II Televise lines to be included in annual rehabilitation program. 10,000 II General Repairs 30,000 340,000 1997 General Repairs 30,000 1 199E General Repairs 30,000 1 NOTE: General maintenance including replacement of check valves, annual inspection of pumps and replacement of other miscellaneous equipment is not included in the above listing. 1 *A severe inflow /infiltration problem has been defined by MWCC in the recent area - wide study and further supported by Bonestroo, Rosene, Anderlik, and Asso- 1 ciates. Correction of this problem necessitates continuation of large scale annual II repair programs aimed at ultimately reducing over -all infiltration /inflow and sub- sequently reducing our annual payment to MCC for treatment costs. 1 1 1 1 FUND: PUBLIC SERVICE ENTERPRISE 1 FUNCTION: 710- SANITARY SEWER AND WATER SYSTEM EXPANSION 1994 BUDGET BUDGET ESTIMATED BUDGET II 1993 1993 1994 REVENUE Other Revenue II 710000 3801 Interest Earnings 65,000 150,000 75,000 710000 3806 Connection Charges 163,000 275,000 180,000 710000 3811 Sur Charge 30,000 20,000 15,000 II 710000 3899 TOTAL OTHER REVENUE 258,000 445,000 270,000 710000 3999 TOTAL REVENUE 258,000 445,000 270,000 1 EXPENDITURES Materials and Supplies 710000 4150 Maintenance Materials 1,000 1,000 1,000 II 710000 4298 TOTAL MATERIALS AND SUPPLIES 1,000 1,000 1,000 Contractual Services , 710000 4300 Fees, Service 10,000 10,000 390,000 710000 4340 Printing and Publishing 500 500 500 II 710000 4360 Subscript. + Memberships 150 150 200 710000 4530 Rep. & Maint. Equipment 10,000 10,000 10,000 710000 4550 Rep. & Maint. Utility 445,000 445,000 475,000 710000 4599 TOTAL CONTRACTUAL SERVICES 465,650 465,650 875,700 II 710000 4752 Outside Engineering Fees 0 5,000 145,000 II 710000 479c' TOTAL CAPITAL OUTLAY 0 5,000 145,000 Debt Payments 1 710000 4801 Principal 0 75,000 90,000 710000 4802 Interest - 0 45,395 40,070 710000 4899• TOTAL DEBT PAYMENTS 0 120,395 130,070 II 710000 4999 TOTAL EXPENDITURES 466,650 592,045 1,151,770 II Revenue over (under) Expenditures (208,650) (147,045) (881,770) 11 Fund Balance Forward 718,100 1,110,270 863,225 II Transfers In (Out) Bonds of 1986 (30,000) 0 0 Bonds of 1990 (106,000) 0 0 1 Lake Ann Interceptor (25,000) 0 0 Less Required Reserve 100,000 100,000 100,000 Total Resources over(under) Liabilities 248,450 863,225 (118,545) 1 1 1 PUBLIC WORKS DEPARTMENT , 1994 PROPOSED BUDGET SUMMARY OF NOTABLE CHANGES 131 - ENGINEERING & ADMINISTRATION 1.) 4010 Salaries and Wages - Addition of another full -times engineer staff e g to the department. This position is deemed imperative to assist the department in the planning, development and ' administration of both capital improvement projects and private development projects within the City along with improving the department's ability to provide timely and responsive customer service oriented tasks for the residents, i.e. traffic studies, sign requests, grading permit requests, etc. During 1993 the Engineering Department administrated and managed more than. $10,000,000 in 1 active capital improvement contracts and an additional $5,000,000 in developer - installed public improvements with a nominal technical staff consisting of myself, an assistant engineer and two technicians. This was an exhausting and very difficult year for staff to complete. Since 1989, the growth pace has steadily increased and is likely to continue for some time into the future. For 1994 there are a substantial number of private development projects on the docket. The list of capital improvement projects known at this time include Chanhassen Estates street reconstruction, Upper Bluff Creek Phase UB trunk utilities, Lake Drive road and trunk utilities, Lake Riley Hills trunk utilities, Lyman Boulevard reconstruction, the addition of Well No. 7, and the potential for the first year of the Carver County /City of Chanhassen Road Improvement Program could well exceed another $10,000,000 in construction contracts. The existing workload and expectations of the Engineering department often place staff in a difficult position of establishing priorities when capital improvement projects, private development and resident customer service responsibilities are all competing and exceeding the 1 limited staff hours available. As it relates to customer service in particular, on both public and private development projects, most residents who have a question or concem prefer to deal directly with a City Engineering Department representative who they feel is held directly accountable rather than a contractor or consultant engineer. When a resident, developer or contractor cannot get in touch with or receive a timely response from staff, it is viewed negatively on the department and the City. The addition of this position will provide for redistribution of workloads and in my particular case, allow time to also be dedicated to important department administration such as long -range planning, personnel issues, employee growth, training and safety and to develop more efficient and cost- effective public works operations. I 2.) 4110 - 4531 Materials, Supplies and Contrnctuai Services The total amounts for the Materials and Supplies and Contractual Services will remain basically , unchanged for 1994. 1 Page 2 1 3.) Capital Outlay 4703 - Office Equipment: Monies are proposed for a desk and shelving for the Assistant City Engineer and part-time Engineering Secretary. ' 4705 - Other Equipment: The Public Safety Department and the Engineering Department are proposing to jointly fund the acquisition of a full -size plat/plan sheet photocopier. Quite often the department is requested to make copies of large plan sheets for which reproducible mylar ' copies are not available. This photocopier is anticipated to be used extensively since paper and supplies are less expensive and more importantly, this copier is considered occupationally safer to use than the ammonia process blue line machine. 1 132 - STREET MAINTENANCE The increase in this department's budget is directly related to the additional responsibilities associated with providing these services in a highly growth - oriented community. Since 1990, 1 development has been adding more than 3 miles of additional streets annually to the City's jurisdictional roadway system. This additional street mileage combined with the continued aging of some of the City's older streets necessitates an increase in maintenance materials for salt, sand, chloride, bituminous patching, crack filling, etc. along with additional motor fuel and supplies to operate and maintain the vehicles and equipment. 1 In terms of contractual services, nearly all of the line items are proposed to remain the same or see a modest increase with the exception of 4540 - Repair and Maintenance of Streets for which a $20,000 increase is proposed. The Pavement Management Study completed in 1991 recommended that approximately $150,000 per year be allocated for the contracted street sealcoating, and overlay program to be able to provide this service to all City streets on a five- year reoccurrence interval. However, due to the favorable bids which have been experienced for a number of years now, I am confident that we can accomplish the needed quantity of work for • 1994 with an allocation of $120,000. 1 An additional laborer position is being proposed for the Street Maintenance Department for 1994. Attached you will find a memo from Street Superintendent Mike Wegler addressing his concerns 1 related to the need for this position. It is important to note that only one additional position has been added to this department in the last nine years. ' In terms of snow removal and sanding operations, each driver is responsible for a route of approximately 7 miles of local streets. Based on current policies and resident expectations, the department goal is to have streets open and passable for the morning commute following an ' overnight snowfall event with full street plowing curb -to -curb occurring during the remainder of the morning and afternoon. With the amount of development occurring, it is becoming increasingly difficult to meet these goals and expectations with the current staff size. Based on • 1 1 1 Page 3 1 the average increase in street miles each year, a new plow route is essentially added every 2Y2 years. For the upcoming winter of 1993 -94, completion of the downtown road improvement projects, West 78th Street from Kerber Boulevard to Powers Boulevard, West 78th Street from Great Plains Boulevard to Trunk Highway 101 and old Trunk Highway 101 /Great Plains Boulevard from Trunk Highway 5 south to Market Boulevard will be added to the City's plowing responsibilities. Recently created City programs such as Surface Water Management have also placed additional I demands on the department in terms of increased and more frequent street sweeping during the year, routine inspection and maintenance of an ever increasing number of storm drainage ponds I created with development, and the completion of small storm sewer projects which are determined to be more cost - effectively completed in- house. The cost effectiveness of conducting certain projects in -house is also realized in the Park Maintenance Department by performing the 1 grading and construction of additional City parks. This work, however, often involves extensive hours where the heavy equipment operator is taken away from the Street Department to job share for the Park Department. Therefore, the additional laborer would also assist with this staff I shortage frequently experienced in this department during the spring, summer and fall due to park development. I 135 - STREET LIGHTING AND SIGNALS The only notable increase for this budget is Fund No. 4320 - Utilities. The 1993 budget dget for utilities (i.e. monthly payment for electricity used for street lighting, etc.) was $110,000. Based on the first six months of this year, this budget item will likely be underestimated by I approximately $30,000. This increase is primarily due to the additional electrical service provided for street lighting in the new developments within the City. The 1994 amount proposed for this item takes into account the additional residential development being completed this year, I the addition of more street lights in the downtown and the addition of 7 new signals in the downtown. Fund No. 4560 - Signs and Signals, is also proposed for an increase due in part to an annual maintenance and repair contract which will be established for the 7 traffic signals within the downtown. 1 137 - CITY GARAGE The overall budget for this department for 1994 is proposed to experience a slight increase over I 1993. Notable increases are in the areas of materials and supplies and utilities for providing the repair and maintenance operation to City equipment and vehicles. 1 1 1 1 1 1 Page 4 • 138 - PARK MAINTENANCE 1 Proposed budgetary increases for this department in 1994 are directly related to the additional responsibilities and costs associated with maintaining and constructing additional park land within 1 the City. Since 1989, the City has added more than 60 acres to the City's park system. The additional parkland has naturally added additional organized play areas such as soccer fields, softball/baseball fields, etc. These areas require routine mowing, fertilizer and weed control. As 1 such, the Maintenance Materials item 4150 has been increased to reflect these predicted cost increases along with Equipment Supplies item 4120 for the trucks, bobcat and mowing equipment. Slight increases are also proposed in the contractual services areas for utilities, i.e. ' ballfield and trail lighting and sprinkler systems, cleaning and waste removal services at park shelter facilities and additional costs associated with maintaining vehicles and equipment. 700 - UTILITIES ENTERPRISE 1 Department 702 - Sewer and Water Operations. This is another department within Public Works which experiences a direct workload and responsibility impact related to the substantial I development going on within the City. Since 1989, two wells, five sanitary sewer lift stations and approximately 20 miles of sanitary sewer and watermain have been added to the City's • infrastructure. In terms of daily maintenance activities such as sewer cleaning, watermain I flushing, lift station and well inspection, this five -year span of growth represents a 30% increase in the number of wells, a 25% increase in lift stations, and nearly 20% increase in sewer and watermain. During this same timeframe, this department has not experienced any additions to I the staff size to meet this increased demand. In fact, the department has not had a staff addition since 1987. Other services that this department provides which are not as readily noticeable but are still very time consuming include providing utility location services, testing and inspection I of newly installed public utilities in private development, meter reading and the on -call service. As such, the 1994 budget request proposes an additional utility operator in this department. I should also note that for 1994, the city will likely undertake two major trunk utility improvement 1 projects along with the addition of another well house. Other increases for this department budget are expected to be realized in electric utility costs for 1 operating newly added wells and lift stations, the City's monthly payment to the MWCC and a refurbishment of the sewer vac truck pump and mechanical system. The function reliability of the vac truck is questionable and has had many recent mechanical problems. The City cannot 1 afford to have this unit inoperable during a time when electrical power to one of the sewer lift stations is out, particularly those adjacent to a lake. 710 - SANITARY SEWER AND WATER SYSTEM EXPANSION 1 The 5 -year capital improvement programs have been drafted and included for the budget submittal. Notable projects for year 1994 include Chanhassen Estates watermain replacement 1 1 Page 5 1 which is proposed to occur cooperatively with the street reconstruction project and the addition of another well to the City's water distribution system. The addition of this well for 1994 was identified in the recently completed and approved City Comprehensive Water Policy plan. For sanitary sewer, $250,000 is proposed for another sanitary sewer rehabilitation program to address the City's perennial infiltration and inflow problem. This year thge City received a 510,000 grant from the MWCC to conduct this program. It is also proposed to replace the pump at lift station 20 located on West 96th Street. 950 - 1994 EQUIPMENT & VEHICLE REPLACEMENT PROGRAM - PUBLIC WORKS 1 1. Dump truck with plow. wing and sander to replace Unit No. 209 which is a 1976 F -750. This truck has been previously scheduled for replacement for the 1994 year. Recent inspection of this unit indicates that both the chassis and the cab have experienced severe deterioration. After serving 16 years for the City, this truck has more than lived its useful life. 1 2. Bobcat and roll packer trailer - $7,000. The new weighing and licensing associated with utility trailers does not allow these two units to be hauled together on the existing City trailer (based on total gross weight). The bobcat and roll packer trailer are used together in the Street Department's patching operations and need to be hauled together to the work site. Acquiring a single trailer for each piece of equipment would be less efficient and tie up another truck and laborer in mobilizing from site to site. 3. Skid steer loader for the Park Maintenance Department to replace the 1980 bobcat - 1 $16,500. The total hours of usage and recent routine mechanical inspection of this unit tend to indicate that major repair work is likely in the near future. With all the Park Department work, i.e. grading trails, installing play structures, etc. being performed in- house along with snow removal during the winter, significant hours are put on this type of equipment annually by the Park Department. The current 1980 bobcat will not likely be able to withstand the continued demand of use. 4. 4X4 Pickup for the Park Maintenance Department to replace Unit No. 405 which is a 1982 F -250. Estimated cost is $20,000. 5. Sewer Jet Rodder to replace Unit No. 304. This piece of equipment is an integral part of the daily Utility Maintenance Department operations. The jet rodder is also used quite often to unplug storm sewer and drainage culverts which have become temporarily • plugged or frozen. The present unit is deemed questionable in terms of remaining useful service life. Estimated cost is $90,000. 6. 4X4 Pickup with Plow for the Utility Maintenance Department to replace Unit No. 301 which is a 1984 F -250. This vehicle is used to for the Department for year-round 1 1 Page 6 operations including plowing snow at all the well house and sewer lift station facilities ' to maintain proper access. Estimated cost is S22,500. 7. Faint striper unit which is proposed to replace existing striper which was purchased back ' in 1970. Estimated cost is S7,000. 8. Engineering 4 -door sedan to replace Unit No. 502 which is a 1980 Fairmont. Estimated to cost $18,000. 9. Tandem Truck with plow, wing and sander. . I have some concerns about the Street Maintenance Department's ability to properly maintain the downtown road system during the winter months. The improvements to West 78th Street west ' of Great Plains Boulevard have more than doubled the pavement area for snow removal. In addition, the redesignation of the Trunk Highway 101 alignment and subsequent roadway turnbacks will add West 78th Street from Great Plains Boulevard to Dakota Avenue, Great Plains ' Boulevard from West 78th Street to Trunk Highway 5, and Great Plains Boulevard from Trunk Highway 5 south to Market Boulevard to the City's jurisdiction. All the expansion and improvements occurring in the downtown have also reduced the City's snow removal stockpiling ' locations. Therefore, a great deal of snow will need to be hauled out of the downtown area to another location likely in southern Chanhassen. Given the substantial increase in snow removal mileage in the downtown area and the need to haul snow off -site, staff is also recommending the purchase of a tandem axle truck with a plow, wing and sander, estimated to cost $108,000. • ' PUBLIC WORKS SECRETARY A joint request has been made from the respective superintendents in Public Works (see attached 1 memos) for the addition of a Public Works Secretary out at the shop. In addition to the office and administrative duties that this position would carry out, in general, I believe that this type of position would be a key step toward improving customer service from a public works standpoint. More often than not, when a resident calls the shop during the daytime hours with a question or problem related to their sewer and water, tree trimming, snow plowing, etc., they are not able to reach anyone and are forced to leave a message on an answering machine. Most residents want to speak with someone at the City immediately when they have a question or concern. There are a great deal of phone calls which a Public Works Secretary would be able to respond to, thus leaving the superintendents to devote more time to pressing matters and responsibilities. The department also has a problem with unsolicited and unauthorized people, many from the sales industry, who wander into the shop unattended. This is a potentially compromising activity in terms of security, liability and loss prevention. As such, each of the Street Maintenance, Garage, Park Maintenance and Utility Maintenance department budgets would share in a one -fourth cost split for supporting the salary of this hired position. 1 Page 7 CONCLUSION 1 Over the past five years staffing and equipment levels for the Public Works Department have not kept up with the significant growth in city population services and infrastructure. The Public Works Department represents nearly 45% of the total City staffing yet from 1987 to 1992 the General Fund share has dropped from 38.5% to 33% (see attached chart). This pattern cannot continue without severely hampering the department. The staffing and equipment requests for 1994 are considered imperative in order to meet the demands and maintain a high level of service for the community. ktm/jms c: Don Ashworth, City Manager 1 Tom Chaffee, Data Processing Coordinator Jerry Boucher, Utility Superintendent Mike Wegler, Street Superintendent • Dale Gregory, Park Superintendent Harold Brose, Equipment Superintendent • 1 1 1 1 1 1 1 1 1 1 1 CITY OF CHANHASSEN General Fund Expenditures 35.3% 28.5% h ' , 38.5% }y t a, � P ` *,t, 33.0% 4 , 1.1 % �y 1-896 tii r� . �: '�� Syr + + i l, F tr,;1i.," ,. „,' f N 7.296 .. ' ,. , 5.196 3.5% 19.9% 3.8% 22.3% 1992 1987 Public Safety 0 Public Works • Community Development General Govemment 111 Parks & Recreation 0 Capital Outlay • • CITYOF 1 .,, -: cuAxuAssrx i .z., . ,..i. . ,,„,„,_, ...:_,•*,_,..,,., ". .' MINNESOTA 55317 -,.. . -. . 690 COULTER DRIVE • P.O. BOX 147 • CHANHASSEN, ' = (612) 937 -1900 • FAX (612) 937 -5739 1 MEMORANDUM I TO: Charles Folch, City Engineer FROM: Gregory, OM: Dale Gre o , Park Superintendent 1 DATE: August 31, 1993 1 SUBJ: Maintenance Shop Receptionist It is becoming very evident that the need for a receptionist at the maintenance shop i s upon us. The number of phone calls, walking sales people and people with general questions about the city I has grown to a point where it is very time consuming for the mechanics or others working to leave the job they are doing to answer phones and take messages. iii A receptionist would benefit the people at the maintenance garage in ways y s includin g the I following: _ , • 1. Answer phones for all departments - Maintenance, Park, Shop and Sewer and Water. This individual would be able to answer general questions about the city, direct specific I phone calls to requested individuals and take messages for individuals not at the shop. 2. This person could assist the walk -in public with any questions and could monitor walk -in I sales people by requiring an appointment with the individual they wish to speak to. 3. This individual would be a great help in winter when everyone is out plowing snow and I road complaints'come in. This person could take calls on problem areas and contact plow trucks by radio and direct them to the problem areas. This would give better service to the citizens of Chanhassen. M I P 4. Additionally, this person would be a great t help in typing letters, equipment specifications and park surveys which in the past has been done by the secretaries at City Hall. 1 These are only a few of the tasks this person could do for the Park department, and I am sure the other departments would have many tasks as well. 1 The need is there for a receptionist and it would take a big load off many of the other employees who have their own job to. 1 1 CITYOF I , , 1 ..1/ ,.. ., . ,.. , . CHANI1ASSEN 1 ,„, ,.......,,,. .:, , _,,--,_ cam`;; t ,' 690 COULTER DRIVE • P.O. BOX 147 • CHANHASSEN, MINNESOTA 55317 I (612) 937 -1900 • FAX (612) 937 -5739 MEMORANDUM 1 TO: Charles Folch, City Engineer ' Sm 1 FROM: Jerry Boucher, Utility Superintendent i e DATE: August 31, 1993 I SUBJ: Reception Person for the Maintenance Building 1 The workload being put on the employees,I s increasing every day due to the rising I population, construction and new development. It is getting extremely hard to do anything without constant phone interruptions or people walking in unannounced. I feel there is a need for a receptionist to take the phone calls and answer some of the common every day I questions that people have and to screen the people walking in and around the building like it was a Target store. This alone would save time returning calls and playing phone tag with people and can eliminate alot of the acquisitions that calls are not being returned. Many I times I've come into the shop to find no one here and someone walking around looking for somebody. I have personally had items disappear from my office that no one seems to know anything about. I have also had people, mostly sales people, walk in and start pushing their 1 products at me when I am busy in a meeting or on the phone. As far as the Utility Department is concerned, a receptionist would help in the I abovementioned situations. This person could also take care of the Gopher State One -Call locate process and possibly sell the water meters from this building as well as make • appointments for the installations. This would take some of the workload off of the Public 1 Safety and Engineering departments who handle these tasks now. Other duties could include record keeping, typing and making calls in cases of water shutdowns or other emergency situations by being able to explain the problem when a major sewer or water problem arises that typically has everyone calling City Hall. I am sure that with these duties plus whatever the Maintenance and Park departments would have would be more than 1 enough to keep a person busy day after day and would help distribute the workload of other departments at the same time. 1 jms 1 CITYOF CHANHASSEN 690 COULTER DRIVE • P.O. BOX 147 • CHANHASSEN, MINNESOTA 55317 (612) 937 -1900 • FAX (612) 937 -5739 1 • MEMORANDUM TO: Charles Folch, City Engineer FROM. Mike Wegler, Street Superintendent 111 DATE: September 8, 1993 SUBJ: Public Works Secretary for 1994 1 The best way to address the issue of the secretary position would be to list needs for the Street Maintenance department. In the Maintenance department alone, I receive approximately 10 to 15 phones calls a day in the summer on my answering machine as well as a number of calls for the Park department. This does not count the numerous calls that are taken by the secretaries at City Hall. During snowplowing in the winter months, I have received up to 30 phone calls during a single snow fall. This takes me approximately an hour or two to call back all these people and explain when we will be in their area as this is usually the concern. This secretary could take care of this at the time of the original call and alleviate alot of the pressure and call backs that I have to do at the end of the day after plowing for 12 -14 hours. This person could also keep track of my purchase orders and keep a running track of the budget money as well as keep track of overtime for such jobs as snowplowing, street sweeping, storm water drainage projects and park projects. In general, this person could keep track of records of day to day jobs that are done by the maintenance men. The Gopher State One Call locates that come through could also be moved out to the Public Works building. This would also help the Engineering secretaries.. We also have quite a few people (salespeople, parts deliveries, lost truckers, people looking for addresses, etc.) that come into the shop on a day to day basis and many times there will be no one around the shop area to intercept these people who more or less run free throughout the shop which is not a good practice since we have alot of expensive equipment. With an entryway and a reception area, these people could come in a talk to someone right away would be a great value. The need for this reception person by the Maintenance department is extremely high. Why this position wasn't created years ago is beyond me. There are six employees in the Maintenance department, four in the Park department, five in the Utility department and three in the Shop area. There are different projects going on from day to day and more and more calls coming which put more demand on us while at the same time the community continues to expand and grow. 1 jms • CITYOF CHANHASSEN 690 COULTER DRIVE • P.O. BOX 147 • CHANHASSEN, MINNESOTA 55317 (612) 937 -1900 • FAX (612) 937 -5739 MEMORANDUM TO: Charles Folch, City Engineer FROM: Mike Wegler, Street Superintendent /�/ Gam J / /// ' DATE: October 13, 1993 SUBJ: Needs for Maintaining West 78th Street from Powers Boulevard to Highway 5 (Downtown Area) - Project No. 92 -3 ' NOTE: This is an update to my memo dated March 10, 1993. As you are aware, the City will be constructing and reconstructing West 78th Street, widening and adding lanes and signals throughout downtown. This will produce much more road surface area to be maintained by the Street Department. We will need to plow, sand and haul snow away from this area during the winter months. This area must be maintained in a high priority manner due to high traffic volumes that will be generated in the Target area. The road surface from Powers Boulevard throughout downtown will approximately double in size from what we currently maintain, thus, the need for another truck is critical for Maintenance to ensure the safety of the public on our roadways. We will also be adding to our maintenance routes the segment of West 78th Street between Great Plains Boulevard east to Trunk Highway 101, the portion of Great Plains Boulevard between the clock tower south to Trunk Highway 5 and Great Plains Boulevard from Trunk Highway 5 south to Trunk Highway 101 (Market Boulevard). The maintenance responsibilities of these roadways start with the 1993 winter maintenance. When this ' memo was originally prepared, I had no idea that these three new segments of roadway would be added to the 1993 season. ' At the current time, our budget is barely taking care of replacing our fleet of trucks. It takes us eight hours to load snow out of the downtown area with nine trucks, two loaders, one grader, one bobcat and one snowblower. This will approximately double in the winter of 1993 and must be addressed very soon. We are growing at a very high rate throughout the city and many more miles of road will be added this year alone. I am concerned that our quality ' of service will be jeopardized in our residential areas if we don't expand our fleet of snowplowing trucks to keep up with this growth. Truck 109 is in very bad condition. The cab is rusting off of the truck and is a serious safety issue. We have no choice but to use this truck in 1993. In the winter of 1992, one hour was added to each plowing ' route totalling an additional 12 hours per snowfall. In 1993 -94, I anticipate an additional one hour to be added to each plow route totalling an additional 24 hours per snowfall since 1992. This, in turn, will result in longer work days for the employees plowing these routes. r - In 1994, our needs are for a tandem plow truck with wing and sander to handle these new road segments and to replace 109. Even if 109 is replaced, we will still be far short of equipment needed to maintain all of Chanhassen's streets. ' c: Don Ashworth, City Manager Todd Gerhardt, Assistant City Manager a Tom Chaffee, Data Processing Coordinator 1 ' PARK AND RECREATION DEPARTMENT 1 1 1 1 1 1 1 1 1 .1 1 FUND: GENERAL I/ DEPARTMENT: PARK AND RECREATION FUNCTION: PARK AND RECREATION COMMISSION 1994 BUDGET Commentary 1 Function: To provide recommendations and advice to the City Council in matters pertaining to parks, recreation and leisure services and to cooperate with other groups in advancing sound recreation and park planning and programs throughout the community. The Park and Recreation Commission is composed of seven members who are appointed by the City Council for staggered terms. Expenditures: General Comment: Normal expenditures are anticipated for this function. 4110 - Paper, nameplates, etc. 4340 - Publishing agendas and advertisements. 1 4360 - Board membership to MRPA and NRPA 4370 - Attendance to annual MRPA Conference and other professional 1 and advisory board workshops. 1 1 1 1 1 1 1 1_ 1_ il CITY OF CHANHASSEN 1994 BUDGET FUND : GENERAL DEPARTMENT : PARKS & RECREATION FUNCTION : 141 - PARK & REC. COMMISSION II 1993 1993 1994 ACCOUNT DESCRIPTION BUDGET RE- ESTIMATE BUDGET I 4010 SALARIES + WAGES, REG. 0 0 0 4030 CONTRIB., RETIRE. 0 0 0 4040 CONTRIB., INS. 0 0 0 II 4041 CONTRIBUTIONS, FLEX 0 0 0 4050 WORKMENS COMP 0 0 0 I * TOTAL PERSONAL SERVICES 0 0 0 4110 SUPPLIES, OFFICE 200 100 150 4210 BOOKS + PERIODICALS 100 50 75 II TOTAL MATERIALS + SUPPLIES 300 150 225 II 4300 FEES, SERVICE 75 75 100 4340 PRINTING AND PUBLISHING 600 250 300 431,0 SUBSCRIPT. + !!F ■"BERSHIPS 700 500 700 II 4370 TR1\'EJ + TRAINING 400 400 400 ;; TO'T ;1 CONTRACTUAL SERVICES 1,775 1,225 1,500 • I 49'1' SALFSS TAX ON PURCHASES 0 10 15 :; 'i'CT\T ^ "T ^C. DISBURSEMENTS 0 10 15 TOT ,T, PART" S, RFC. COMMISSION 2,075 1,385 1,740 1 1 1 1 1 1 1 1 1 FUND: GENERAL DEPARTMENT: PARK AND RECREATION FUNCTION: PARK AND RECREATION ADMINISTRATION 1994 BUDGET 1 Commentary Function: To administer the planning, development, and coor- dination of leisure time activities within the community. This function is responsible for physical planning and development of parks, open space, trails, etc. It is also responsible for park and recreation administration including overall development of park planning programs in conjunction with the Park & Recreation Commission and School Districts, and social planning and program development in coordination with the Chanhassen Athletic Association, and other associations, Senior Citizens, etc. , This office works closely with the City Public Works Department to complete development and to coordinate the development and maintenance of facilities. Expenditures: Personal Services: Full -time employees are as follows: 1993 1994 1 Palk and Recreation Coordinator 80% 80% 4110 - Office supplies for four offices including office paper 1 allowance. 4210 - Professional books and periodicals, department library. 1 4300 - Goose removal program and other miscellaneous professional services. ' 4310 - Telephone service, Park and Recreation Offices. 4340 - Completion of park map and directory. , 4360 - Professional memberships, MRPA and NRPA, subscription to professional journal. ' 4370 - State MRPA Conference (3), National Conference (Mpls.) (3), workshops, continuing education units, Mapa tuition ' 4380 - Personal mileage reimbursement. 4703 - Filing cabinet, Director's Office. ' II CITY OF CHANHASSEN 1994 BUDGET FUND : GENERAL DEPARTMENT : PARKS & RECREATION II FUNCTION : 142 - PARK & REC. ADMIN. I 1993 1993 1994 ACCOUNT DESCRIPTION BUDGET RE- ESTIMATE BUDGET II 4010 SALARIES + WAGES, REG. 34,470 34,600 37,300 4030 CONTRIB., RETIRE. 4,200 3,900 4,530 4040 CONTRIB., INS. 3,600 2,500 4,060 1 4050 WORKMENS COMP. 1,800 250 260 • TOTAL PERSONAL SERVICES 44,070 41,250 46,150 II 4.110 SUPPLIES, OFFICE 700 1,300 1,500 4120 SUPPLIES, EQUIPMENT 0 60 100 4130 SUPPLIES, PROGRAM 0 15 50 I 4210 BOOKS + PERIODICALS 200 50 200 -; TOTAL MATERIALS + SUPPLIES 900 1,425 1,850 II 4300 FEES, SERVICE 2,300 2,500 2,700 4310 TELEPHONE 150 165 200 II 4340 PRINTING AND PUBLISHING 4,000 3,500 3,000 43(0 SUBSCRIPT. + MEMBERSHIPS 350 380 450 4370 TRAVEL + TRAINING 4,250 3,750 4,500 4380 MILEAGE 100 50 100 I TOTAL CONTRACTUAL SERVICES 11,150 10,345 10,950 II 4703 OFI -]CF EQUIPMENT 0 0 400 • TOTAL CAPITAL OUTLAY 0 0 400 1 4933 SALES TAX ON PURCHASES 100 150 175 * TOTAL ^'ifC. DISBURSEMENTS 100 150 175 TOTAI PARK & REC. ADMIN. 56,220 53,170 59,525 II 1 1 II 1 II FUND: GENERAL I/ DEPARTMENT: PARK AND RECREATION FUNCTION: SENIOR CENTER OPERATION 1994 BUDGET 1 Commentary Function: To provide recreation programs and opportunities to senior citizens in the community. Also, to establish a setting II within the Senior Center which is• inviting and improves quality of life and use of leisure time. Expenditures: Any expenditures incurred in this budget will be 1 used to carry out the function and operation of the Senior Center, as well as its promotion, and includes the Advisory Board. 4010 - Program Specialist - 50% I . 4120 - Sound system /fixtures. 1 4130 - Kitchen supplies. ' 4300 - Speakers, entertainment, Southwest Metro Bus. 1 I 1 1 . 1 II 1 1 1 r II- II CITY OF CHANHASSEN 1994 BUDGET FUND : GENERAL DEPARTMENT : PARKS & RECREATION 11 FUNCTION : 144 — SENIOR CENTER OPERATION I 1993 1993 1994 ACCOUNT DESCRIPTION BUDGET RE ESTIMATE BUDGET ' 4010 SALARIES + WAGES, REG. 12,900 13,050 14,400 4030 CONTRIB., RETIRE. 1,580 1,350 1,750 '040 CONTRIB., INS. 2,300 1,500 2,470 II 4050 WORKb,ENS COMP. 900 100 100 TOTAL PERSONAL SERVICES 17,680 16,000 18,720 1 4110 SUPPLIES, OFFICE 0 75 75 4120 SUPPLIES, EQUIPMENT 1,000 500 1,000 4130 SUPPLIES, PROGRAM 1,000 1,500 1,000 I TOTAL MATERIALS + SUPPLIES 2,000 2,075 2,075 I 4300 FEES, SERVICE 2,000 3,500 3,000 4310 TELEPHONE 0 20 200 4 '130 POSTAGF -1,000 200 500 I 4340 PRINTING AND PUBLISHING 0 500 200 200 4360 S1'BSCRIPTIONS & MEMBERSHIPS 0 50 150 4370 TR4VFI. & TRAINING 500 300 500 I TOTAL CONTRACTUAL SERVICES 4,000 4,270 4,550 4933 SALES TAX ON PURCHASES 60 60 60 II TOTAL MISC. DISBURSEMENTS 60 60 60 II ** TOTAT SENIOR CENTER OPERATION 23,740 22,405 25,405 1 1 1 1 1 1 1 1 FUND: GENERAL DEPARTMENT: PARK AND RECREATION FUNCTION: RECREATION PROGRAMS 1994 BUDGET 11 Commentary Function: To provide a year round recreational program which reflects a variety of interests in the community and which develops a social, physical, cultural and aesthetic quality for our citizens. Programs funded from this function are supported both by fees charged to those utilizing programs and by general tax dollars. Expenditures: ' General Comment: Expenditures for this function include main- tenance of hockey facilities and part -time staff for such, payments to the Community Schools for programs provided specifically for Chanhassen including Senior Citizen activities, etc. 4010 - Recreation Supervisor - 80% 1 Program Specialist - 50% 4020 - Playground Director - 100% , Playground Leaders (4) - 50% Warming House Attendants (6) - 100% Building Monitors - 100% Recreation Intern - 100% 4011 - Payments to full time employees working overtime to prepare rinks /other program activities. 411C - Filrn /Developing Poster Printer Machine , League Scheduler Colored Paper Poster Printer Paper Kroy Tape 4120 - Playground /Camp /Program Equipment (balls,games) Portable Display Sign Bases (2 sets) Soccer Goals (2) Home Plates (2) Large Orange Cones (10) Pitching Rubbers (4) Februaryfest Banner Safety Base ExtensionlCords Volleyball Nets (5) Soccer Nets (4) 4130 - Playground supplies July 4th, Februaryfest, Arbor Month, Septemberfest 4240 Employee Uniforms 4300 - July 4th, Septemberfest, Februaryfest, Wing Dings, Summer Concert Series (Bands :., 4310 - South Lotus Lake Boat Access, City Center Warming House. 4320 - City Center Warming House, Lake Susan Ballfield Lights, � g g , Minnewashta Security Light. 11 CITY OF CHANHASSEN 1994 BUDGET FUND : GENERAL 11 DEPARTMENT : PARKS & RECREATION FUNCTION : 145 - RECREATION PROGRAMS I 1993 1993 1994 ACCOUNT DESCRIPTION BUDGET RE- ESTIMATE. BUDGET II 4010 SALARIES + WAGES, REG. 39,650 39,650 42,450 4011 OVERTIME, REGULAR 1,000 1,200 1,500 II 4020 SALARIES + WAGES, TEMP. 8,900 8,300 14,200 4030 CONTRIB., RETIRE. 5,650 5,650 5,300 4040 CONTRIB., INS. 5,950 3,720 6,470 4050 WORKMENS COMP. 2,800 250 450 1 * TOTAL PERSONAL SERVICES 63,950 58,770 70,370 II 4110 SUPPLIES, OFFICE 800 850 5,950 ! +1 20 SUPF'L IFS , EQUIPMENT 5 , 600 4 , 000 6 6,600 600 4130 SUPPLIES, PROGRAM 5,500 7,500 12,050 4240 UNIFORMS + CLOTHING 200 200 200 I ;; TOTAI MATERIALS + SUPPLIES 12,100 12,550 24,800 4300 FFFS, SERVICE 19,800 25,600 31,250 4310 TELEPHONE 850 850 850 432(' UTILITIES 1,900 550 600 • I 4 POSTAGE 1,000 100 500 43.40 PRINTING AND PUBLISHING 4,500 3,000 4,800 370 TRAVEL + TRAINING 200 175 350 4$F:0 h II EAGE 200 100 300 TOTAI CONTRACTUAL SERVICES 28,450 30,375 38,650 1 493 SALES TAX ON PURCHASES 750 750 900 ;; TOTAI, Y I SC . DISBURSEMENTS ENTS 7 50 750 900 II •* TOTAL RECREATION PROGRAMS 105,250 102,445 126,620 1 1 II 1 1 1 FUND: GENERAL 1/ DEPARTMENT: PARK AND RECREATION FUNCTION: SELF - SUPPORTING PROGRAMS 1994 BUDGET 1 Commentary Function: To supplement overall recreation programs by providing a budgetary vehicle by which new programs, which are primarily self- supporting (revenues generated by user charges equals costs), can be accomplished. Expenditures: , General Comment: Programs funded under this function are self - supporting, i.e. men's softball, gymnastics, hobby and craft 1 courses, instructional courses, etc. The offsetting revenue for this function is separately accounted for under the General Fund - Revenue section of the budget. 1 In addition to self- supporting recreational programs, community events also included in this function are: Easter Egg Hunt, Golf Tournament, and Halloween Party. These activities are generally self- supporting. Expenditures with -in this account may exceed budgetary limitations so long as aggregate revenues for all programs are within $4,000 of aggregate expense. 4010 - Recreation Supervisor (20% of costs) , 4020 - Tennis instructor /coach Camp Leaders Olen Gym Attendants Pre - school /Craft Instructors - Playground Leaders (4) 50% Birthday Bonanza Leaders Golf Instructor 4130 - Supplies for all programs. 4300 - Umpire /Officials Fees, Sanctioning fees, State Tournament berths, Super Event Bus Rental, Water Instructor /Camp, Program Instructors. 4340 - Advertising and promotion. 1 1. II CITY OF CHANHASSEN 1994 BUDGET FUND : GENERAL DEPARTMENT : PARKS & RECREATION 11 FUNCTION : 146 - SELF - SUPPORTING PROGRAMS II 1993 1993 1994 ACCOUNT DESCRIPTION BUDGET RE ESTIMATE BUDGET I 4010 SALARIES + WAGES, REG. 6,700 6,700 7,000 4020 SALARIES + WAGES, TEMP. 15,700 11,300 14,000 4030 CONTRIB., RETIRE. 2,120 1,700 1,900 I 4040 CONTRIB., INS. 900 500 1,000 4050 WORKMENS COMP. 475 100 120 TOTAL PERSONAL SERVICES 25,895 20,300 24,020 II 4120 SUPPLIES, EQUIPMENT 0 Q 0 170 4130 SUPPLIES, PROGRAM 20,400 12,400 15,000 TOTAL MATERIALS + SUPPLIES 20,400 12,400 15,170 ' 4300 FELS, SERVICE 24,000 37,100 35,000 432n UTILITIES 350 0 0 4340 PRINTING AND PUBI.ISHING 500 0 300 I 4380 MILFAGE 100 0 100 TOTAL. CONTRACTUAL SERVICES 24,950 37,100 35,400 1 4933 SALFS TAX ON PURCHASES 600 600 600 TOTAL I SC . DISBURSEMENTS 600 600 600 II .* T0TA1 SF1,F SUPPORTING PROGRAMS PROGRA)•.S 71,845 70,400 75,190 II 1 1 1 II II II 1 FUND: GENERAL DEPARTMENT: PARK AND RECREATION FUNCTION: LAKE ANN PARK OPERATIONS 1994 BUDGET 1 Commentary Function: To provide accurate accounting of the overall operation of Lake Ann Park. This function is responsible for tracking all revenues and expenditures including the rental of facilities, watercraft and equipment, and fees collected from parking and concession sales. Revenue collected offsets expenditures. Revenue 1 General Comment: Revenue collected in this function is obtained from park admission fees, park facility and ballfield rentals, watercraft rentals, equipment rentals and concession sales. Revenue will be reflected in the General Fund Revenue Budget. 3632 - Lake Ann Gate Parking Pass. 3633 - Rental of Volleyball Sets, Volleyballs, Horseshoe Sets, Bocce Ball Sets, Croquet Set, Fishing Equipment, etc. 3634 Rental of Picnic Sites: Lakeside, Parkview, Recreation Shelter, and Ballfield Rental. 3635 - Rental: Canoes, Play Aks, Paddle Boats, Fishing Boats, 1 etc. 3638 - Revenue collected from food concession sales. 1 Expenditures General Comment: Expenditures for this function include utilities, telephone, employee uniforms and all supplies needed for the operation of Lake Ann Park. 4020 - Gate Attendants - 100% Concession /Rental Employees (4) - 100% 4120 - Freezer New Product Machine 4130 - Concession Supplies (Food, Paper Goods, etc.) 1 4300 - Beach Director /Lifeguard Contract, Cleaning Service, Entertainment. 1 4340 - Printing of Lake Ann Passes and Lake Ann Park Brochure /Coupon Book, Lake Ann Advertisement. 1 1` II CITY OF CHANHASSEN 1994 BUDGET FUND : GENERAL DEPARTMENT : PARKS & RECREATION II FUNCTION : 147 - LAKE ANN PARK OPERATIONS I 1993 1993 1994 ACCOUNT DESCRIPTION BUDGET RE-ESTIMATE BUDGET 1 4020 SALARIES & WAGES, TEMP 30,500 15,000 30,500 4030 CONTRIB., RETIRE. 2,350 1,150 2,340 4050 WORKMENS COMP. 2,200 0 2,100 1 ^ TOTAL PERSONAL SERVICES • 35,050 16,150 34,940 1 4110 SUPPLIES, OFFICE 0 135 110 200 4120 SUPPLIES, EQUIPMENT ,0 600 2,500 4130 SUPPLIES, PROGRAM 4,000 6,000 4,500 4240 UNIFORMS & CLOTHING 250 0 400 1 TOTAL MATERIALS + SUPPLIES 5,600 6,710 7,600 II 4300 FEES, SERVICE 0 200 15,600 21,500 4310 TELEPHONE ,0 1,900 2,100 4320 UTILITIES 3,000 3,000 2,400 II 4340 PRINTING & PUBLISHING 2,000 1,000 2,000 4410 RENTAL, EQUIPMENT 600 50 0 TOTAL CONTRACTUAL SERVICES 7,600 21,550 28,000 II 4933 SALES TAB; ON PURCHASES 400 300 400 II TOTAL. NISC. DISBURSEMENTS 400 300 400 TOTAI LAKE ANN PARK OPERATIONS 48,650 44,710 70,940 II 1 1 1 1 1 II .1 1 FUND #410 I/ PARK /TRAILWAYS ACQUISITION AND DEVELOPMENT CAPITAL PROJECT FUND 1994 BUDGET 1 General Comment.: Park fees (charges established on new construction) are - receipted into this fund. All major park improvements become a budgeted expense of this fund (Note: To insure multi -year accountability for indivi dual projects, a separate fund is typically established to account for the assets /liabilities of that project, i.e. Lake Ann Boat Access. In instances 1 like the boat access, the City share of the project cost is "reserved" until final approvals are received. At time of receipt of federal /state dollars, the City share (budgeted amount) is "transferred" to the individual project fund. All of the revenues /expenses associated with the project thereby become easier to monitor - with final balances being "transferred" back to this fund). As such, this fund represents the master fund reflecting current and future obligations for major park projects, as well as minor park improve -1 ments within our community. Expenditures 1993 1994 1 4010 - Personal Services Park and Recreation Coordinator - 20% 4150 Maintenance Materials Bryan Rock, Mueller Rock 2,000 4300 - Fees, Service 10,000 12,000 Professional services associated with the development of city parks and trails. 4302 - Fees, Legal 1,000 1,000 Legal services associated with the development of city parks and trails 1 4410 - Rental, Equipment 2,200 500 Rental of heavy equipment for grading of new parks 4510 - Tennis Court Maintenance 0 4,000 4701 - Land Purchase & Improvements - Half court basketball, Chanhassen Estates Park 2,500 - Trees, Lake Ann Park 3,000 - Skating Rink electrical service with light 8,000 - Trees, Power Hill Park 2,000 - Contingency, Lake Ann Park 2,500 18,000 1 -f 1. 11 II FUND #410 PARK /TRAILWAYS ACQUISITION AND DEVELOPMENT CAPITAL PROJECT FUND II 1994 BUDGET Expenditures 1993 I 4705 - Other Equipment - Play area expansion, Chanhassen Hills Park 13,000 I - Track ride, Lake Susan 2,000 - Play area expansion, North Lotus Lake Park 12,000 Play area, Pheasant Hill Park 20,000 I Picnic Tables, Pheasant Hill Park 3,000 Benches, Pheasant Hill Park 1,600 Picnic Tables 4,000 Scout Projects 500 I Contingency _ 10,000 66,100 I 4752 - Trailway Improvements Lake Ann Park Trail Extension 2,500 I 4769 - Recording costs, taxes 200 1 II 1 1 1 1 1 1 FUND: CAPITAL PROJECTS II FUNCTION: 410 - PARK;TRAILWAYS ACQUISITION AND DEVELOPMENT 1994 BUDGET II BUDGET ESTIMATED PROPOSED 1993 1993 1994 EXPENDITURES: II Personal Services 410 4010 Salaries & Wages, Regular 8,650 8,700 9,350 410 4030 Contributions, Retirement 1,050 - 1,000 1,130 II 410 4040 Contributions, Insurance 700 550 1,020 410 4050 Workmens Compensation 100 60 100 410 4099 TOTAL PERSONAL SERVICES 10,500 10,310 11,600 II Materials & Supplies 410 4130 Supplies, Program 0 0 0 410 4150 Maintenance Materials 2,000 13.000 2,000 II 4298 TOTAL MATERIALS & SUPPLIES 2,000 13,000 2,000 Contractual Services II 410 4300 Fees, Service 10,000 10,000 12,000 410 4302 Fees, Legal 1,000 1,000 1,000 410 4340 Printing & Publishing 0 0 200 I 410 4375 Promotional Expense 0 0 1,500 410 4410 Rental, Equipment 2,200 1,500 500 410 4510 Rer. & Maint. - Bldg. & Gnd. 0 0 4,000 410 4599 TOTAL CONTRACTUAL SERVICES 13,200 12,500 19,200 II Capital Outlay 410 4701 Land or Building Improvement 23,500 12,500 18,000 II 410 4705 Other Equipment 51,500 44,500 66,100 410 4751 Awarded Constr. Contracts 65,000 0 0 410 4752 Outside Engineering Services 1,200 0 1,000 410 4754 Trailway Tnprovements 0 0 2,500 II 410 4769 Other Acquisition Costs 0 200 200 410 4799 TOTAL CAPITAL OUTLAY 141,200 57,200 87,800 Mic Disbursements 1 410 4933 Sales Tax on Purchases 9,750 _ 3,500 _ 5,700 410 4998 TOTAL. MISC. DISBURSEMENTS 9,750 3,500 5,700 II 410 4999 TOTAL EXPENDITURES 176,650 96,510 126,300 1 1 1 1 1 II* I FUND: CAPITAL PROJECTS FUNCTION: 410 - PARK /TRAILWAYS ACQUISITION AND DEVELOPMENT 1994 BUDGET BUDGET ESTIMATED PROPOSED 1993 1993 1994 REVENUE Charges for Service 0 3303 Park Development Fees 115,000 115,000 120,000 0 3304 Trail Fees 40.000 35.000 30.000 0 3399 TOTAL CHARGES FOR SERVICE 155,000 150,000 150,000 Int & Other Revenue 0 3801_ Interest 30,000 32,000 20,000 410 3807 Donations 200 0 0 0 3899 TOTAL INTEREST & OTHER REVENUE 30,200 32,000 20,000 1.0 3999 TOTAL REVENUE 185,200 182,000 170,000 1 1 1 1 1 1 1 1 1 1 1 1 �1 Il 1 0 d /i /93 1 1 1 1 PUBLIC SAFETY DEPARTMENT 1 1 1 1 1 1 1 1 1 1 1 I CITYOF 1 I 690 COULTER DRIVE • P.O. BOX 147 • CHANHASSEN MINNESO 55317 (612) 937 -1900 • FAX (612) 937 -5739 I* 1 MEMORANDUM I TO: Mayor I City Council Don Ashworth, City Manager 1 FROM: Scott Harr, Public Safety Director $g,?y APA DATE: October 15, 1993 1 SUBJ: 1994 Budget 1 Budget increases for 1994 can be directly attributed to the continuing growth in Chanhassen and the increased public safety needs that develop with this growth. Rather than dissecting the I budget, I will only comment at this point on significant increases, but of course I will be happy to answer any specific questions that may arise about other line items. I The most important increases are for two new positions. The first being the new secretary, and the second being the additional community service officer. I The 121 - PUBLIC SAFETY ADMINISTRATION section includes police service costs. I have included $59,000.00 more for the police contract for 1994. This includes approximately $40,000.00 for an exciting new "flexible" police position with the Carver County Sheriff's 1 Department, which will provide us with a deputy to use as needed in Chanhassen. I have also included $10,000.00 for hiring off duty officers strictly for traffic enforcement. 1 There is also $4,350.00 included for cellular phone antennas for the Emergency Operations Center at the main fire station. Without the police increase and cellular antenna cost, the 1994 I Public Safety Administration budget will only increase approximately .7 %. However, there will be the additional secretarial position included. As I have made it clear, should the need arise, I will give up any other budgeted item for the additional secretary - -this is an absolutely necessary 1 position. 1 1 1 r 1 1 October 15, 993 Page 2 1 The 122 -FIRE & RESCUE budget is noticeably higher, for three specific reasons. OSHA is requiring substantial modifications to our air packs, which will cost approximately $77,375.00. We would also like to update uniforms and turnout gear for everyone, which will cost approximately $10,000.00. The sales tax on these major purchases has a significant impact as well. Without these three increases, the 1994 budget would only be a 7.5% increase. The 125 -CODE ENFORCEMENT section has $10,650.00 worth of increases which include the 1 work station for the new secretarial position, a portable radio, a copy machine which is large enough to make copies of plans (which will be cost shared with Engineering) and a "back saver" device used by the inspectors to gather soil samples. The 126 -ANIMAL CONTROL budget has been kept firmly in line, with only a $2,500.00 increase for a fax machine for the department and a portable radio. Without these, this budget would only be seeing a 4.7% increase. 1994 GOALS & OBJECTIVES 1. Design and implement new flex position with the Carver County Sheriff's Department. 2. Monitor existing police contract. 3. Effectively utilize existing personnel, and develop the new positions of secretary and community service officer position. 4. Continue to provide quality animal control services. 1 5. Continue to explore ways of providing improved customer service. 6. Develop and expand use of computers. 7. Expand crime prevention services. 1 8. Provide public education, including seminars for contractors and residents on building related code issues. 9. Implement Opticom system. 1 1 1 FUND: GENERAL DEPARTMENT: PUBLIC SAFETY FUNCTION: PUBLIC SAFETY ADMINISTRATION 1994 BUDGET 1 Commentary Function: To provide for the protection of life and property in the City through both proactive crime prevention and the enforcement of state statutes and city ordinances. This section includes the posi- tions of public safety director and one secretary as well as contractual services obtained from the Carver County Sheriff's Department for police services and the Southwest Metro Drug Task 1 Force for narcotics investigation and enforcement. Expenditures: 1993 1994 4010 - Public Safety Director 100% 100% Support Service Secretary 100% 100% Support Service Secretary 50% Materials and Supplies: 4110 - Office supplies, including copy machine paper for the Public Safety Department. 4130 Program costs for Operation Identification, Crime Prevention, . Neighborhood Watch supplies, Junior Police badges /pencils. 4210 - Books and periodicals used to maintain updated information 1 for code and law enforcement. 4240 - Uniforms including fire turnout gear for Public Safety Director. ' Contractual Services: This budget section includes the contractual services we purchase from the Carver County Sheriff's Department for 1 law enforcement services and from the Southwest Metro Drug Task Force for natcotics enforcement. Associated costs include: 1993 1994 1 4300 - Carver County Police Contract $412,655 478,845 Southwest Metro Drug Task Force 8,400 10,000 State Crime Computer Fees 1,000 1,200 Pager rental 260 280 Siren maintenance 350 370 4310 - Phone costs, two new phone lines. 4360 - Membership in professional associations. ' 4370 - Professional training to maintain licenses and certifications. 4410 - Rental of copy machine and maintenance contract. 1 4531 - Radio repair and maintenance, including portion of radio maintenance and repair contract and civil defense siren main- tenance contract fee. 4560 - Costs for emergency warning signs to be available for fire department, CSOs, Sheriff's Department and State Patrol (including cones, stop and warning signs, etc.). 4705 - Emergency Operations Center, phone antennas, fax machine. 1 4984 - Attributable to Construction /Development is being charged 5% 11 CITY OF CHANHASSEN 1994 BUDGET FUND : GENERAL II DEPARTMENT : PUBLIC SAFETY FUNCTION : 121 - PUBLIC SAFETY ADMINISTRATION II 1993 1993 1994 ACCOUNT DESCRIPTION BUDGET RE- ESTIMATE BUDGET I 4010 SALARIES + WAGES, REG. 81,300 81,300 98,120 4030 CONTRIB., RETIRE. 9,900 10,450 11,900 I 4040 CONTRIB., INS. 5,900 7,150 12,500 4050 WORKMENS COMP. 5,200 3,900 4,950 • TOTAL PERSONAL SERVICES 102,300 102,800 1.27,470 1 4110 SUPPLIES, OFFICE 1,000 1,000 1,000 4120 SUPPLIES, EQUIPMENT 500 500 500 I 4130 SUPPLIES, PROGRAM 400 400 600 4140 SUPPLIES, VEHICLES 1,200 1,200 1,000 4170 MOTOR FUELS + LUBRICANTS 1,000 1,000' 1,100 4210 BOOKS + PERIODICALS 500 500 500 4240 IINIFOP S + CLOTHING 500 500 1,300 * TOTAL n "ATERIALS + SUPPLIES 5,100 5,100 6,000 I 4300 EFTS, SERVICE 422,700 422,700 478,845 4310 TELEPHONE 2,400 2,400 4,150 • II 4340 PRINTING AND PUBI 200 200 300 4360 SUB`'CRIPT. + ME BFRSHIPS 600 600 750 4370 TRAVFL + TRAINING 2,700 2,700 2,500 4375 PR0v TONAL EXPENSE 400 400 400 I 4410 RFNTAI , EQUIPMENT 5,000 5,000 5 4440 IICENSE + REGISTRATION 25 25 25 4483 INS., GENL ITABILITY 2,800 2,800 3,300 _I 4520 PEP. + !ATNT., VEHICLES 1,000 1,000 1,000 4530 RIP. & MAINT., EQUIPMENT 200 200 300 4531 RFP. & MAINT., RADIOS 420 420 400 4560 SIGNS AND SIGNALS 300 300 300 I * TOTAL CONTRACTUAL SERVICES 438,745 438,745 497,770 4705 OTHER EQUIPMENT 0 0 4,350 • TOTAL CAPITAL OUTLAY 0 0 4,350 1 4933 SALES TAX ON PURCHASES 1,370 1,370 605 * TOTAL MISC. DISBURSEMENTS 1,370 1,370 605 I 4984 ATTRIBUTABLE TO CONSTR /DEV - 27,376 (27,401) (31,810) II TOTAL POLICE ADMINISTRATION 520,139 520,614 604,385 II 1 II FUND: GENERAL DEPARTMENT: PUBLIC SAFETY FUNCTION: FIRE & RESCUE II 1994 BUDGET Commentary II Function: To provide fire protection and rescue service to the com- munity through the use of volunteeer firefighters. Chanhassen currently maintains and operates two fully equipped fire stations and maintain a staff of fully trained volunteer firefighters. Expenditures: Budget Budget II 1993 1994 Personal Services: 4020 - Fire call pay per hour 7.00 7.00 II Training Meetings 7.00 7.00 $1.00 per man per call - I Relief Association 1.00 1.00 Fire Chief 1,700 2,500 1st Asst. Chief 1,500 1,800 2nd Asst. Chief 1,500 1,800 Training Officer 1,100 1,200 Rescue Squad Captain 800 900 Secretary 800 900 11 4 Captains & 1 Asst. Engr. (700) 1,800 3,500 Lieutenants 2,000 2,000 Clerical 850 950 II Building Manager 1,200 1,300 Computer Operator 600 1,000 Quarter Operator 200 600 Air Packs 200 300 Fitness Coordinator 200 300 Operations Officer 900 1,100 Chief Engineer 400 1,000 It c supplies additional 2 000 2 4110 Office suppl2e for 2,000 , office space. 4120 - Supplies, Equipment 3,000 3,000 I 4130 - First aid supplies 3,000 3,000 II 4210 - Books and Periodicals - Materials as needed by training officers, Fire I Education Committee, and Fire Marshal, such as film rental, training manuals, fire prevention materials, etc. 1,000 1,000 ' 4240 - Replace worn protectional gear, outfit new firemen, and purchase of II bunker pants. 11,000 21,000 J II II "Expenditures: Budget Budget 1993 1994 11 4300 - Physicals, new members. Medical Director ($1,000). II Hepititas B shots Physicals for members over 40. 8,000 8,000 4320 - Electricity and heat. 12,800 14,000 1 4350 - Garbage pick -up, Cleaning service 5,000 5,200 1 4360 - Subscriptions & Memberships - Includes WAFTA. 2,200 3,000 1 4370 - Travel & Training: 19,190 19,000 4375 Fire Prevention material and fire education. 4,000 4,500 '4510 - Repair & Maintenance, Bldg. & Grounds 3,000 5,000 '4520 - Repair & Maintenance, Vehicles 8,000 8,000 Engine 210, refurbish, repair (rust, radios, interior) 1 4530 - Equipment Tests 5,000 5,000 4705 - Other Equipment: 1 Replacement Boat Motor $2,200 less $900 trade 1,300 Exercise Bike 4,400 2,395 II 10 Pagers @$450 4,500 4,500 6 Mag Lights 660 600 2 City Portable Radios 1,610 Gas Smoke Fan 900 11 Chain Saw 600 Replacement Generator 218 2,200 Gas generator light 550 1 Hurst tool cutter 1,000 Weather station 1,400 Radios 1,500 II Hose tester 1,600 Air Packs 80,000 16,170 93,545 '4984 - Attributable to Construction /Development is being charged 5% of the total costs of this function. 1 II 1 1/ II CITY OF CHANHASSEN 1994 BUDGET FUND : GENERAL I DEPARTMENT : PUBLIC SAFETY FUNCTION : 122 - FIRE PREVENTION + ADM 1 1993 1993 1994 ACCOUNT DESCRIPTION BUDGET RE- ESTIMATE BUDGET II 4020 SALARIES + WAGES, TEMP. 98,900 98,900 98,900 4030 CONTRIBUTIONS, RETIRE. 2,900 2,900 2,900 4050 WORKMENS COMP. 13,000 11,050 13,000 I * TOTAL PERSONAL SERVICES 114,800 112,850 114,800 I 4110 SUPPLIES, OFFICE 2,000 2,000 2,000 4120 SUPPLIES, EQUIPMENT 3,000 3,000 3,000 4130 SUPPLIES, PROGRAM 3,000 3,000 3,000 I 4140 SUPPLIES, VEHICLES 4,000 4,000 4,000 4150 MAINTENANCE MATERIALS 1,000 1,000 1,000 4170 MOTOR FUELS + LUBRICANTS 2,500 2,500 2,600 4210 BOOKS + PERIODICALS 1,000 1,000 1,000 I 4240 UNIFORMS + CLOTHING 11,000 11,000 21,000 4260 SMAI L TOOLS + EQUIP. 1,000 1 , 000 800 4290 MISC. MATERIALS + SUPPLY 1,000 1,000 1,000 II * TOTAL MATERIALS + SUPPLIES 29,500 29,500 39,400 4300 FEES, SERVICE 8,000 8,000 8,000 II 431 . 0 TELFPHONF 4,000 4,000 4,000 4320 UTIIITIES 12,000 12,000 14,000 4330 POfTAGF 0 0 0 11 4340 PRINTING AND PUBLISHING 800 800 800 4350 CLEANING + WASTE REMOVAL 5,000 5,000 5,200 4360 SUBSCRIPT. + MEMBERSHIPS 2,200 2,200 3,000 11 4370 TRIVFL + TRAINING 19,190 19,190 19,000 4375 PROMOTIONAL FXPENSE 4,000 4,000 4,500 4410 RENTAL, EQUIPMENT 300 300 0 4483 INS., GENE LIABILITY 2,500 2,500 2,500 I 4510 REP. + MAINT..BLDG + GND 3,000 3,000 5,000 4520 REP. + MAINT., VEHICLES 8,000 8,000 8,000 4530 REP. + MAINT., EQUIPMENT 5,000 5,000 5,000 II 4531 REP. + MAINT., RADIOS 4,000 4,000 4,000 TOTAL CONTRACTUAL SERVICES 78,790 78,790 83,000 4703 OFFICE' EQUIPMENT 0 0 3,600 4705 OTHER EQUIPMENT 16,170 16,170 93,545 II * TOTAL CAPITAL OUTLAY 16,170 16,170 97,145 4933 SALES TAX ON PURCHASES 3,000 3,000 9,500 II TOTAL MISC. DISBURSEMENTS 3,000 3,000 9,500 4984 ATTRIBUTABLE TO CONSTR /DEV - 12,113 - 12,015 - 17,192 1 '^* TOTAL FIRE PREVENTION + ADM 230,147 228,295 326,653 I/ FUND: GENERAL DEPARTMENT: PUBLIC SAFETY FUNCTION: PUBLIC SAFETY COMMISSION 1994 BUDGET Commentary The City Council established a seven member citizens commission, in 1983, to provide input on issues pertaining to public safety in the City of Chanhassen. The day -to -day coordination of patrol service (contracted service with Carver County), fire administration, and paramedic service are the responsibilities of the Public Safety Director. It is the responsibility of the Public Safety Director to provide the citizens commission with comparative cost information' comparing service levels /costs of a city department versus the contracting. In addition, the commission reviews changes in service levels, meets with citizens regarding public safety concerns, and reviews the coordination of the various public safety agencies. Expenditures: 4011 - Overtime for department secretary to prepare for and attend commission meetings to record, transcribe, and distribute minutes and to prepare and distribute commission packets. 4110 - Transcriber, projector, and supplies for commission activities. 4340 - Printing and publishing of legal notices for ordinance changes and program printing. 4375 - Costs for annual Public Safety Open House. 1 1 1 11 il CITY OF CHANHASSEN 1994 BUDGET II FUND : GENERAL DEPARTMENT : PUBLIC SAFETY FUNCTION : 123 - PUBLIC SAFETY COMMISSION II 1993 1993 1994 II ACCOUNT DESCRIPTION BUDGET RE- ESTIMATE BUDGET 4011 OVERTIME, REGULAR 500 500 500 1 * TOTAL PERSONAL SERVICES • 500 500 500 1 4110 SUPPLIES, OFFICE 650 650 650 * TOTAL MATERIALS + SUPPLIES 650 650 650 1 4340 PRINTING AND PUBLISHING 450 450 650 4370 TRAVEL + TRAINING 275 275 175 4375 PROMOTIONAL EXPENSE 600 600 700 1 * TOTAL CONTRACTUAL SERVICES 1,325 1,325 1,525 4933 SALES TAX ON PURCHASES 80 80 160 II * TOTAL MISC. DISBURSEMENTS 80 80 160 II ** TOTAL PUBLIC SAFETY COMMISSION 2,555 2,555 2,835 „I .1 1 1 1 1 1 1 I/ II FUND: GENERAL DEPARTMENT: PUBLIC SAFETY FUNCTION: CODE ENFORCEMENT II 1994 BUDGET Commentary II Function: To provide for the health, safety, and welfare of the City through II the administration of state laws and local ordinances. Included in this func- tion is the code enforcement officer, health officer, building official, building inspectors, mechanical inspectors, and fire marshal. State building and fire codes are enforced through the City by adoption of these codes on the local level. This department works closely with police, fire inspection, etc. Expenditures: II Personal Services: Personnel included in this function are: 1993 1994 II Building Official 100% 100% 2 Building Inspectors 100% 100% Fire Marshal 100% 100% II Public Safety Officer 50% 50% 2 Mechanical Inspectors 100% 100% Secretary 100% 100% II Summer Bldg. Insp. Intern 100% Support Service Secretary 50% 4110 - Office supplies. II 4120 - Equipment supplies for building division, fire marshal and code enfor- cement. . It 4130 - Supplies for fire inspection program, including supplies for fire investigations, code enforcement, reference books and instructional supplies. It 4210 - Books and periodicals for building inspections and code enforcement. 4240 - Uniforms and equipment. II Contractual Services: I 4300 - Includes plan review and consulting fees for specialized projects occurring in the City, and pager rental costs. 4370 - Training costs to enable inspection and enforcement personnel to remain" current on professional issues, and to maintain professional licenses required for their positions. Also included is training money for the code enforcement officer to attend skills training. II 4375 - Safety handouts, etc. 4520 - Annual routine body repair and maintenance for inspection vehicles, CSO , vehicles and fire marshal vehicle. 4530 - Paint old file cabinets. II Capital Outlay: 4703 - File cabinet, word processor for secretary, overhead cabinets and chair 11 4705 - Portable radio. 50% of cost of photocopy machine for copying plans (50% to be included in Enaineerina budaet), backsaver test;na machine. II CITY OF CHANHASSEN 1994 BUDGET FUND : GENERAL DEPARTMENT : PUBLIC SAFETY II FUNCTION : 125 - CODE ENFORCEMENT I 1993 1993 1994 ACCOUNT DESCRIPTION BUDGET RE- ESTIMATE BUDGET 1 4010 SALARIES + WAGES, REG. 274,600 274,600 316,700 4011 OVERTIME, REGULAR 0 2,000 4,000 4020 SALARIES + WAGES, TEMP. 0 3,400 3,000 1 4030 CONTRIB., RETIRE. 33,300 32,500 38,920 4040 CONTRIB., INS. 36,200 30,000 38,025 4050 WORKMENS COMP. 9,000 6,600 9,000 II * TOTAL PERSONAL SERVICES 353,100 349,100 409,645 4110 SUPPLIES, OFFICE 1,500 1,500 1,500 I 4120 SUPPLIES, EQUIPMENT 700 700 850 4130 SUPPLIES, PROGRAM 1,900 1,900 2,200 4140 SUPPLIES, VEHICLES 6,046 6,000 4,000 II 4170 MOTOR FUELS + LUBRICANTS 3,000 3,000 3,500 4210 BOOKS + PERIODICALS 900 900 900 4240 UNIFORMS + CLOTHING 1,750 1,750 2,000 4260 SMALL TOOLS + EQUIP. 100 100 200 II TOTAL MATERIALS + SUPPLIES 15,896 15,850 15,150 . I 4300 FEES, SERVICE 750 750 750 4310 TEIEPHONF 1,000 1,000 750 4340 PRINTING AND PUBLISHING 2,000 2,000 2,300 .1 4360 SUBSCRIPT. + MEMBERSHIPS 1,500 1,500 1,500 4370 TRAVEL + TRAINING 10,000 10,000 10,000 4375 PROMOTIONAL EXPENSE 300 300 500 4440 LICENSE + REGISTRATION 200 200 110 -1 4520 REP. + MAINT., VEHICLES 2,000 2,000 2,700 4530 REP. + MAINT., EQUIPMENT 500 500 650 4531 REP. + MAINT., RADIOS 500 500 500 II TOTAL CONTRACTUAL SERVICES 18,750 18,750 19,760 • 4703 OFFICE EQUIPMENT 0 0 5,450 4705 OTHER EQUIPMENT 800 800 5,200 * TOTAL CAPITAL OUTLAY 800 800 10,650 1 4933 SALES TAX ON PURCHASES 2,000 2,000 2,000 II * TOTAL MISC. DISBURSEMENTS 2,000 2,000 2,000 ** TOTAL CODE ENFORCEMENT 390,546 386,500 457,205 1 1 P S FUND: GENERAL DEPARTMENT: PUBLIC SAFETY FUNCTION: ANIMAL CONTROL /C.S.O. 1/ 1994 BUDGET Commentary 1 Function: To provide animal control and protection services to Chanhassen and the five cities we contract with to provide such services, as well as to provide Community Service Officer - programming to support the emergency response agencies providing services within the City, and to assist with code enforcement, deliveries and general support help in the public safety area. Expenditures: 1 4010 - Public Safety Officer - 50% 4020 - Three part -time Community Service Officers - 100% 1 4110 - Office supplies for CSO and Animal Control program. 4120 - Equipment- and supplies for Animal Control /CSO programs, including leashes, kennels, etc. 4240 - Uniforms for CSOs and Public Safety Officer including • replacement costs. 4300 - This area primarily deals with veterinarian fees for ser 1 vices such as hoarding of animals and ancillary veteri- nary costs which are billed back to the cities utilizing 11* the services. Animal disposal contract costs shared with Eden Prairie. Vaccination costs for (3) CSO's and Public Safety Officer. 4705 - Purchase a portable radio, and fax machine. 1 1 1 1 1 1 11 CITY OF CHANHASSEN 1994 BUDGET II FUND : GENERAL DEPARTMENT : PUBLIC SAFETY il FUNCTION : 126 - ANIMAL CONTROL /C.S.O. II 1993 1993 1994 ACCOUNT DESCRIPTION BUDGET RE- ESTIMATE BUDGET I 4010 SALARIES + WAGES, REG. 16,000 15,500 16,950 4011 OVERTIME, REGULAR 1,000 1,000 1,000 4020 SALARIES + WAGES, TEMP 31,200 28,500 42,500 II 4030 CONTRIB., RETIRE. 5,750 5,750 7,200 4040 CONTRIB., INS. 2,300 2,300 2,500 4050 WORKMENS COMP. 2,200 1,200 1,800 I * TOTAL PERSONAL SERVICES 58,450 54,250 71,950 4110 SUPPLIES, OFFICE 400 400 500 I 4120 SUPPLIES, EQUIPMENT 500 500 600 4130 SUPPLIES, PROGRAM 200 200 300 4140 SUPPLIES, VEHICLES 400 400 400 I 4170 MOTOR FUELS + LUBRICANTS 2,500 2,500 3,000 4210 BOOKS + PERIODICALS 200 200 200 4240 UNIFORMS + CLOTHING 2,300 2,300 2,300 II s, TOTAL MATERIALS + SUPPLIES 6,500 6,500 7,300 4300 FEES, SERVICE 8,500 8,500 9,000 I 4310 TELEPHONE 1,000 1,000 1,000 4340 PRINTING AND PIUBL.ISHING 200 200 300 4360 SUBSCRIPT. + MEMBERSHIPS 200 200 200 II 4370 TRAVEL + TRAINING 1,000 1,000 1,000 4440 LICENSE & REGISTRATION 32 32 35 4520 REP. + MAINT., VEHICLES 500 500 500 4530 REP. & M4INT., EQUIPMENT 200 200 300 il 4531 REP. & MAINT., RADIOS 400 400 400 TOTAL. CONTRACTUAL SERVICES 12,032 12,032 12,735 II 4705 OTHER EQUIPMENT 700 700 2,500 I TOTAL CAPITAL OUTLAY 700 700 2,500 4933 SALES TAX ON PURCHASES 540 540 670 1 TOTAL MISC. DISBURSEMENTS 540 540 670 TOTAL ANIMAL CONTROL /C.S.O. 78,222 74,022 95,155 II II II