1i Approve Request for Advance Encumbrance of State-Aid Funds for Minnewashta Pkwy Imrpovement Project 90-15 JI CITYOF ............,
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, CHANHASSEN
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s= 690 COULTER DRIVE • P.O. BOX 147 • CHANHASSEN, MINNESOTA 55317
(612) 937 -1900 • FAX (612) 937 -5739
Action by ► Admt
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ililydorsed
Modified..✓
1 MEMORANDUM -
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tee Submitted tt CoMmIIIIMI
TO: Don Ashworth, City Manager.
I City Engineer i 5 sa
FROM: Charles Folch, tY 5 --IA -13 ,
I DATE: May 18, 1993
- SUBJ: Approve Request for Advance Encumbrance of State -Aid Funds for
I Minnewashta Parkway Improvement Project No. 90-15
1 ' I*
Attached is a resolution requesting advanced encumbrance funding from Chanhassen's
Municipal State -Aid street construction accont as required as a part of the report of State-
I Aid contract request for reimbursement of, ie Minnewashta Parkway Improvement Project
No. 90-15. As of December 31, 1992 die .City h s a municipal State -Aid construction
account balance of $756,899.42. The i reimbursement request amount being made
I totals $ which is based on a proportionate share of the construction contract
amount and preliminary engineeringosts paid to date. The City of Chanhassen's 1993
annual construction allotment is expected to be appro i ately $350,000. MnDOT State -Aid
I has a policy and process for whielfi future year or years e f municipal State -Aid construction
allotment can be advanced towards an existing project:" This will be necessary with this
initial reimbursement request.
Upon approval from the :StateAAid office, 95% Of this initial request will be released to the
City. ; P Once the,: roJ •ect has been completed ai P. pted by bq C t
. dDistrict State -Aid
1 Engineer, a report of ,pal contract will be completed for all State-Aid 'eijjiib` a costs on the
project including construction contract, engineering and right-Of-way acquisition.
Subsequently, a request for final reimbursement w#1 be .made at that time
M
A formal resolution by the City is needed for this request. Approximately $246,000 of the
estimated $350,000 for the 1993 allotment is ;requested for advanced encumbrance with the
I Minnewashta Parkway Improvement Project. Advanced encumbrance of the City's
Municipal State -Aid allocation was forecasted and programmed as a part of the planning
I and development of this project (see attached letter from William R. Engelhardt &
Associates dated July 19, 1991. It is therefore recommended that the City Council approve
the request for advanced encumbrance of $245,836.19 from the 1993 Chanhassen Municipal
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t4: PRINTED ON RECYCLED PAPER
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I Don Ashworth
May 18, 1993
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State -Aid Construction Allotment as a part of the initial reimbursement request for the
1 Minnewashta Parkway Improvement Project No. 90-15, State -Aid Project No. 194 - 111 -01.
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I Attachments: 1. Resolution for Advanced Encumbrance of Municipal State -Aid
Funds.
1 2. Copy of report of State -Aid contract.
3. Chanhassen Municipal State -Aid Account Status dated
1 December 31, 1992.
4. Letter from Bill Engelhardt dated July 19, 1991.
I c: Dave Hempel, Assistant City Engineer
Tom Chaffee, Data Processing Coordinator
Bill Engelhardt, WRE &A
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CITY OF CHANHASSEN
CARVER AND HENNEPIN COUNTIES, MINNESOTA
DATE: May 24. 1993 RESOLUTION NO:
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MOTION BY: SECONDED BY:
A RESOLUTION AUTHORIZING REQUEST FOR
ADVANCED ENCUMBRANCE OF STATE -AID FUNDS FOR
I MINNEWASHTA PARKWAY IMPROVEMENT PROJECT NO. 90-15
S.A.P. NO. 194 - 111 -01, M.S.A.S. NO. 111
WHEREAS, the City of Chanhassen has obtained the Commissioner's approval of I
the plans for the above - referenced Municipal State Aid street project located between Trunk
Highway No. 5 to Trunk Highway No. 7 consisting of street reconstruction, curb and gutter,
storm sewer and walkway /trail; and I
WHEREAS, said City is prepared to proceed with the construction of said project I
by providing local funds to supplement the available funds in its Municipal State -Aid Street
Account; and
WHEREAS, repayment of the funds so advanced by the municipality is desired in 1
accordance with the provisions of Minnesota Statutes 162.14, Subdivision 6.
NOW, THEREFORE, BE IT RESOLVED that the Commissioner of Transportation
be and is hereby requested to approve this basis for financing and construction project and
to authorize repayments from the subsequent accruals to the Construction Account of
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Municipal State -Aid Street Fund for said City within the limitations provided by law and at
the time and in the amount as herein indicated:
On or after February 1, 1993 - $245,836.19 from 1993 Allotment I
Passed and adopted by the Chanhassen City Council this 24th day of May, 1993.
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P Y tY Y Y
Al i ST:
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Don Ashworth, City Clerk /Manager Donald J. Chmiel, Mayor 1
YES NO ABSENT
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1 r March 16, 1992 STATE AID MANUAL Fig. A 5- 892.401
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1 Mn /DOT 30172 (Rev. 1 -92)
REPORT OP STATE AID CONTRACT
1 S.A.P. Mo. 194 - 111 -01 (Sudsit one Report for each project number.)
)0**M(city) rHANHASSFN
I TO IRE COIOEISSIOIEER OF TRANSPORTATIONt
The)0(o�a( (City) of CHANHASSEN has entered into a Contract withBROWN & CRIS, INC.
II of LAKEVILLE. MN for the construction of the above mentioned project which was tat on
APRIL 27, 1992 in the total amount of s1,379,285.05 . Payment and performance bonds for the full
avant of the contract have been provided by RELI CO. with the aggregate liability of the
I bond(s) equal to twice the full avant of the contract. A portion of this contract in the amount of t 518,761.77
will be paid for with local funds. The remainder of the contract in the amount of $ 860.523.28 qualifies for
State Aid participation and funding is requested on the following basis:
1 URBAN (cities over 5000) $ 860, 523.28 from CHANHASSEN Acct.*
RURAL S from Acct.*
I MUNICIPAL (under 5000)
$ from Acct.*
OTHER $ from , Acct. **
I OTHER $ from Acct.**
R/W Acquisition costs (will be) XIMOOMMEX requested from CHANHASSEN Acct..
I Preliminary engineering costa in the amount of $142,212.33 are hereby requested.
* Regular, Municipal, State Aid Bond Account, CTB, MTB
** Fund 29 (Bridge grants); Town Bridge; State Park Road; etc.
1 I hereby certify that the wage rates on this contract equal or exceed the minivan hourly rates required for work
on state funded construction projects as determined by the Minnesota Department of labor and Industry.
,ms AS OF 5/18/93 PROJECT IS APPROXIMATELY 75% COMPLETE
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1 DATED: MAY 18 19 93 SIGNED:
Canty /City Engineer
I DATED: APPROVED:
District State Aid Engineer
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MINNESOTA
DEPARTMENT STATE PAGE - 1
ST. PAUL, MINNESOTA 55155
CITY OF CHANHASSEN, CITY OF STATUS OF MUNICIPAL STATE AID ACCOUNTS AS OF 92/12/30
MAINTENANCE CONSTRUCTION
1991 UNEXPENDED BALANCE $ 0.00 $ 425,583.42
1992 ALLOTMENT 15,315.00 331,316.00
TOTAL 15,315.00 756,899.42
:r
DEPOSITS 0.00 0.00 n
ALLOTMENT TRANSFERS 0.00 0.00 W 2 1
\DISBURSMENTS 15,315.00 0.00
UNEXPENDED BALANCE 0.00 756,899.42 0 0
U �'
LESS: ENCUMBRANCES 0.00 0.00 rt. Q J
B ALANCE AVAILABLE 0.00 756,899.42 j
ALLOTMENT EMCUMBRANCES
PROJECT NO AMOUNT
TOTAL 0.00
aii iii iii OM iiiii MN NM iiii aii MS iii iii iiii MN iii iii iiiiii MB MI
1 .• WILLIAM R. ENGELHARDT ASSOCIATES, ..JC.
Y'uxau(ir.ig eustinee
I 1107 HAZEL11NL BOULEVARD
CHASKA, MINNESOTA 65318
(0121 448 8838
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I July 19, 1991
II City of Chanhassen
690 Coulter trive
Chanhassen, MN. 55317
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RE: Supplemental Report for Minnewashta Parkway
II - .
II Honorable Mayor and City Council Members:
We have reviewed the meeting minutes of the July 8, 1991 City
Council meeting concerning the above project. We have attempted
I to address each property owner's questions and have attached a
summary of the questions raised.
In general, the questions and concerns focused on six (6) major
II issues.
1. Safety. ,
I 2. Proposed new road width.
3. Walkway.
4. Project environmental concerns /drainage.
I 5. Cost.
6. Funding of the project.
Following is clarification of the six Issues.
I 1. SAFETY:
I Minnewashta Parkway is deficient in every category of design
for a safe roadway. These include:
I a. Sight distances.
b. Roadway width.
c. Vertical alignment.
d. Horizontal alignment.
II e. Poor slopes and alignment of access points onto
major arterial highways.
w.r . 19U.414- - GOLD • JU1 Lam, 171 J.4•0 ILO.ULD t.L0
City of Chanhassen
9uly 19, 1991
Page 2
f. No shoulder areas.
g. Clear zones.
h. Structural strength of the roadway.
1. No separation of pedestrian and vehicle traffic.
2. PROPOSED NEW ROADWAY WIDTH:
The new width proposed as part of the reconstruction is 32
feet, back of curb to back of curb. The existing right -of-
way is 66 feet which allows for the new construction to take
place within this area. The existing width ranges from 28
feet in most areas to 22 feet at the most southern end of
the project. The new design width adds sIx inches (6 ") of •
bituminous to the present edge and 18 inches of gutter line.
In most areas the new width does not encroach on manicured
lawn areas. The reduced width keeps tree clearing to a
minimum. Replacement trees are included as part of the
project.
Pedestrian separation is provided by the use of barrier
curbs and boulevards wherever possible. The proposed
walkway is 6 -feet in width and in conjunction the maximum
boulevard results in a total construction width of 43 feet.
3. WALKWAY: '
The proposed walkway, as aforementioned, is 6 -feet in width.
Construction of a walkway •alone is not recommended. Without
a clear, defined separation as barrier curb, vehicles could
directly access the walkway. Future reconstruction of the
roadway along with drainage facilities will require removal
of any walkway constructed alone.
The cost of the walkway is estimated at 10 -20 percent less
if bid with the overall project where State Aid funds will
provide funding for any retaining walls, tree removal, and
tree replacement.
4. DRAINAGE AND STORM SEWER FACILITIES:
Present drainage patterns do not provide for any erosion ,
control or storm water treatment. Uncontrolled drainage to
ditches increases erosion in heavy storms.
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City of Chanhassen
' July 19, 1991
Page 3
' Uncontrolled drainage to ditches results in contamination
throughout the entire street length from vehicles, salt and
sand, snow and Ice removal, and from lawn weed control or
fertilizers.
Curb and gutter and storm sewer control drainage from
streets and adjacent areas and convey storm water to
' retention ponds where heavier particles settle out and
floating material can be skimped from the storm water before
the water is discharged. In addition, the rate of discharge
' can be regulated and controlled.
The City is presently undertaking a storm water management
program for the entire city. This area will require work in
the future, even if the street is not reconstructed. The
proposed design will require approval of the DNR and
watershed district, and will conform to all state and locale •
' regulations.
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5. COST:
The estimated project cost In the original study was
$2,112,738. This includes a reduction of approximately
$100,000 due to reducing the road width from 36 feet to 32
feet. Shifting of the walkway from the east side of the
road to the west in the area between Highway 7 and Kings
Point Road will result in an additional cost reduction of
' $95,000. Therefore, the estimated project cost is
$2,017,738.
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1 6. FUNDING:
' Funding for this project will be provided by four sources.
1. Municipal State Aid Street Funds.
2. General Obligation Bonds.
' 3. Special Assessments.
4. Trunk Water Funds.
MINNESOTA STATE AID STREET FUNDS:
The City of Chanhassen has an annual allotment of $274,378.
' This amount will increase each year and is estimated at
$323,000 for future years. The annual allotment of M.S.A.S.
funds depends on population and future needed road
construction dollars. As the city expands and population
W.K.•ENGELHARDT ASSOC. TL. No.612- 448 -8805 Jug 22,91 14:04 N0.005 P.05 II
City of Chanhassen
July 19, 1991
Page 4
grows, the proportionate share of dollars assigned to
• Chanhassen increases. It should be made very clear that
the money not unencumbered for M.S.A.S. projects could
reduce the city's construction dollar allotment. This money
must be used on only municipal State Aid streets as
designated by the city and approved by MnDOT. 1
GENERAL OBLIGATION FUNDS: 1
General Obligation Funds will be used for various Items of
the project including storm sewer and walkway construction.
This is in keeping with past policy for projects previously
undertaken.
SPECIAL ASSESSMENTS:
The proposed assessment for this project is $1,250 at an
interest rate of 8% over eight years. The annual cost will
be $256 the first year, reduced to $163 in.the last year.
Raw land is calculated at 1.8 units per acre after
reductions for wetlands and streets. Developers submitted
sketch plans for several areas where previous discussions
have been held with the city by developers or property
owners to determine units of assessment. '
The City Council has requested an additional one year of
M.S.A.5. funds be applied to this project. The net affect
will be a reduction in the assessments to $738.55 per unit. '
This amount meets State Statue 429 (Public Improvements
Project) requirements of a minimum assessment of 20% of the
total project costs. The present M.S.A.S. fund balance,
including 1991 funds plus 2.5 years of encumbered funds,
will provide the financing of the project along with special
assessments, General Obligation Bonds, and trunk water
funds.
TRUNK WATER FUNDS: '
Trunk water funds will be used for realignment of watermain
to accommodate construction.
City of Chanhassen
July 19, 1991
Page 5
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Total Project Cost $2,017,738
' General Obligation <- $ 478,000 >
$1,539,738
Trunk Water <- $ 26,000 >
' $1,513,738
Special Assessment
1 at 20% Level <- $ 403,788 >
$1,109,950
M.S.A.S. Fund Balance <- $ 425,,000 >
$ 684,950 Encumbered Funds
$684,950 / $274,000* = 2.3 years encumbered M.S.A.S. funds
* Today's allotment - future allotment estimated at
1 $323,000 = 2.2 years encumbered M.S.A.S. funds.
' We hope this clarifies any questions or concerns regarding this
project.
Very truly yours,
WILLIAM R. ENGELHARDT ASSOCIATES, INC.
0 . 711/0u0t) 4
William R. Engelhardt
' Wk(E / 1 a s
attached
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