A. Update Purchasing Policy CITYOF
7700 Market Boulevard
PO Box 147
Chanhassen, MN 55317
Administration
Phone: 952.227.1100
Fax: 952.227.1110
Building Inspections
Phone: 952,227.1180
Fax: 952.227,1190
Engineering
Phone: 952.227.11d0
['ax: 952.227.1170
Finance
Phone: 952.227.1140
Fax: 952.227.1110
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Phone: 952.227.1120
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Recreation Center
2310 Coulter Boulevard
Phone: 952.227.1400
Fax: 952.227.1404
Planning &
Natural Resources
Phone: 952.227.1130
Fax: 952.227.1110
Public Works
1591 Park Road
Phone: 952.227.1300
Fax: 952.227.1310
Senior Center
Phone: 952227.1125
Fax: 952.227.1110
Web Site
www. ci.chanhassen.rnn.us
MEMORANDUM
TO:
FROM:
DATE:
SUB J:
Todd Gerhardt, City Manager
Bruce M. DeJong, Finance Director
September 16, 2003
Update on Purchasing Policy/Credit Cards
As you are aware, we had some difficulty in getting the credit card program
established. I just distributed the credit cards a couple of weeks ago, so we
haven't had time to complete a cycle with them yet. I would like to postpone
the update with the City Council until we have had sufficient time to evaluate
the effectiveness and efficiency of the credit card usage.
I believe that the city will benefit from the elimination of open credit accounts.
Employees will come to see the usefulness of having the credit cards available,
making it easier to procure goods and services.
I do believe that we have had fewer vendor problems since we instituted the
weekly payment with your approval of significant bills. Employees have
become used to looking at the dollar value of purchases and have followed
proper procedures after a few minor miscues early after adopting the new policy.
I think that more thoughtful review of purchases benefits the city greatly.
The City of Chanhassen · A growing community with clean lakes, qualily schools, a charming downtown, thriving businesses, winding trails, and beautiful parks. A great place to live, work, and play.