5. 1993 Year XIX Community Dev Block Grant Allocations I 5
1 CITYOF
ii
t \ i ,
\ :, CHANHASSEN
690 COULTER DRIVE • P.O. BOX 147 • CHANHASSEN, MINNESOTA 55317
(612) 937 -1900 • FAX (612) 937 -5739
1 MEMORANDUM
I TO: Don Ashworth, City Manager
FROM: Paul Krauss, Planning Director
1 DATE: March 16, 1993
1 SUBJ: 1993 Year XIX Community Development Block Grant Allocations
I Each year at this time, the City Council is required to allocate the corning year's CDBG
allocation. As you are aware, Chanhassen's participation in the program continues to be
threatened due to our loss of population in the portion of our community located in Hennepin
I County. Staff is continuing to work with the Mayor to obtain the assistance of our legislative
delegation to have the HUD CDBG rules changed to reflect our circumstances and we have not
given up hope. We have made sufficient progress that Hennepin County has agreed to fund
1 Chanhassen this year, in spite of the fact that they are getting $0 from Washington to support our
participation. We will keep you posted as to any progress.
1 Our Year XIX funding allocation has actually increased from $40,744 to $43,792. One of the
reasons it is vitally important to maintain our eligibility is that the Clinton Administration is
looking towards significant increases in CDBG funding with fewer strings in the coming years.
I As you are probably aware, use of CDBG funds is limited to a few restricted categories including
programs of benefit to low and moderate income households, handicapped individuals and senior
I citizens.
Programs funded with Year XVIII funds are doing well. These include:
1 • South Shore Senior Center; $4,000. This funding level represents 50% of the level that
existed prior to the opening of Chanhassen's Center. It recognizes that many of our
I residents continue to use that center on at least a part time basis. Funds are managed by
Senior Community Services, which operates the center.
I • Chanhassen Senior Coordinator; $8,736. Funding used to offset part of the salary of
Dawn Lemme, our Senior Coordinator.
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1 Don Ashworth
March 16, 1993
1 Page 2
• HOME Program; $5,830. Funding used to support chore and fix up services for elderly
1 and handicapped. Program managed for the City by Senior Community Services.
• Sojourn Adult Day Care; $2,700. A private, non - profit senior day care center operating
1 from a church in NW Chanhassen. Funds used to help them acquire equipment.
• Lake Ann Park Facilities; $8,000. Funds used to acquire and develop handicapped
I accessible recreational facilities. These are designed for dual use by able bodied persons
as well.
1 • Senior Housing Feasibility Study; $11,478. Funds used to undertake feasibility study that
is currently nearing completion.
1 YEAR XIX FUNDING PROPOSALS
As part of the funding cycle, staff contacts agencies we have funded in the past and requests
1 written funding proposals. Copies of these are attached for your review. Additionally, if there
are funding needs that we are not aware of or have not addressed, please let us know. Our
I current funding proposals include the following:
• South Shore Senior Center; $4,160. Proposal calls for maintaining current funding levels
I with small increase for inflation. Staff continues to support this funding level noting the
seniors are highly mobile and many of our residents continue to use this facility.
•
I Sojourn Adult Day Care; $4,000. Proposal includes a portion of the local share of
funding to allow them to purchase a van. The specialized needs of their clients and the
nature of their services make it difficult for them to use other transit options. Balance
1 of full local share of $6000 to be met by other communities.
• HOME Program; $0. No funding is being requested for this program. Unspent fund
I balance remains from last year due to slower then expected use of the service.
• Chanhassen Senior Coordinator; $17,000. Funds used to cover salary and benefits for
I Dawn in the coming year. Covers only that portion of her salary used for time at the
center.
1 • Handicapped Facilities in Lake Ann and Lake Susan Parks; $18,632.
STAFF RECOMMENDATION
I Staff recommends that the City Council approve a resolution allocating Year XIX funding as
outlined above.
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CITYOF
CHANHASSEN
1
690 COULTER DRIVE • P.O. BOX 147 • CHANHASSEN, MINNESOTA 55317 I
(612) 937 -1900 • FAX (612) 937 -5739
MEMORANDUM
TO: Paul Krauss, Planning Director 1
FROM: Todd Hoffman, Park and Recreation Director
DATE: March 16, 1993 1
SUBJ: Community Development Block Grant Allocation '
In response to your inquiry concerning the identification of park and recreation related projects
eligible for CDBG funding, the following information is provided.
The recent mandate of the Americans with Disabilities Act (ADA), and the updating of the
Consumer Products Safety Commission's (PSC) guidelines for playground safety, are changing
the manner in which playgrounds are constructed. New play areas the city is installing are being
designed to meet these new laws for accessibility and new guidelines for safety. Existing 1
playgrounds, however, were constructed using standards, which although acceptable at the time,
are now outdated. Therefore, I am requesting a $16,000 allocation in Community Development
Block Grant money to retrofit play areas located in the city's two community parks, Lake Susan
and Lake Ann. This money will be used to install barrier -free, resilient surfacing and transfer
points to all like experiences at these play areas. Bituminous surfacing to allow access from
parking areas will also be completed in addition to an expansion of accessible parking at the
Lake Ann location.
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MI • i OM — MI MB NM I NE — MI MI s• OM • MB MI
,ktlil y health Care
Th e Sojourn Adult 1)ay Pro gram offers a sale, Sojourn Program participants receive assistance
c( nnli )rt,il)le setting, licensed I)), t he Minnesota State with medication, personal hygiene, and health
SgOttrn I)epartmentOfllanai Services withaRegistered edtic aUc) n.' 1'ltc staff assists caregivers with
Nurse present and a prOli'ss(()naUy trailed stall monitoring participants' health status.
• Nursing supervision of health prc)blcros
Group and Individual Aclii'ilies .. ... • Liaison with personal physician
Sojourn is an Opportunity t0 socialize, enjoy peer • 1 Iealth and wellness teaching
support, and receive medical rehabilitative services • Monthly nursing assessments
in a stimulating, yet protective environment. The
program furnishes diverse Icastirc -time activities Meals
to stimulate creativity and socialization. A nourishing nom meal supplies one -third of
Sojourn Adult Day Program is a nonprofit • Group projects the recommended adult allowance; morning
organization offering an alternative to nursing Recreational play with children and afternoon snacks are served; specialized
home placement. It promotes a variety of Arts and crafts diets are available.
experiences for older adults in a professionally Music
supervised group setting. This social- • Special Community Education Classes Inter enerational Activities
recreational program provides life- affirming • Field trips /Community outings The intermingling of children and adults fills
activities emphasizing physical, spiritual, the need for a sense of belonging. The Sojourn
social, and emotional well - Icing. Physical 'Ibera /)y Program works with the adjacent children's play
A daily, structured exercise program, developed group, Explorers Club, Scout Troops, Elementary
with the assistance of a registered physical therapist, Schools, and furnishes group activities for family
1. helps to nraxinlize rehabilitative potential. Indoor and caregivers.
and outdoor recreation builds and maintains
' ' a. ' physical fitness. Transportation Arrangements •
-, `ti The staff assists families and individuals in making
transportation ortation arrangements.
VI
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Referral Services
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'., So journ participants are offered assistance with
'
occupational, physical, and speech therapy
/ / referrals. Pastoral counseling is available.
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To Honorable Mayor & City Council Members City of Chanhassen yU. � )
690 Coulter Drive
Chanhassen, MN 55331 adult day program
Sojourn, is a community based adult day program, an
alternative to nursing home placement, in its ninth year
of serving the frail and elderly and their families in
West suburtan Hennepin County. I would -like to thank the
' city of Chanhassen for your generous contribution to
Sojourn in 1992 of $ 2,696.65. These funds were used to
purchase an electronic monitor for wandering participants,
11 a medical, errergency cart, an electronic thermometer, a
physicians scale, and a shygomomanometer. Our continued
growth indicates the increasing need for this service
which allows the elderly to remain living independently in
their familiar community. We have recently opened a daily
preschool program which allows the intermingling of
children a d adults, giving all involved an increased
' sense of purpose. -
Sojourn's current transportation system is through
Metro lity which is in the process of restructuring
and projects cutting back service to the outlying areas.
As a response to this situation, in 1992, Sojourn
successfully completed a grant application and has been
awarded a 15 passenger small bus through the MN Department
of transportation, 16 (b) (2) program:. This bus will be
delivered to Sojourn in May or June 1992.
The federal grant covers 80% of the Budget, (c-7=.e
attached exhirit VIII, Estimated Budget for Transportation
Project) The local contribution needed is 20% or
Chanhassen is one of the communities whose older
residents will benefit from the use of this bus. As Paul
Krauss points out in his letter of support dated April
1,1992 (see attached letters of support) "joint utlization
of vehicles is obviously efficient ".
Sojourn respectfully requests that the City of
Chanhassen make a generous contribution toward the °_6,195
local portion of the estimated operating budget, for this
vehicle.
We sincerely hope that the city of Chanhassen will
strongly consider our proposal and continue to support
Sojourn's efforts to serve the older residents of the
community.
1 Sincerely,
ar
, 1 AatAtapje �s
' Sally C Hebson,E >ecutive Director
SOJOURN
C/O Holy Cross Lutheran Church
4151 Highway "
Excelsior, MN 55331
•
Sojourn
.acne of Applicant from Page 1:
• VW. ESTIMATED CAPITAL BUDGET FOR TRANSPORTATION PROJECT:
Estimated Vehicle Cost:
Estimated Price of Each Vehicle
including Accessible Equipment" Number 'Unit Cost Total
III
Mini Van with Romp and Tiedowns 23,50
Standard Von with lift and Tiedowns • 25,000
Maxi Van with Lift and Tiedowns 26,500 1111111111 I
- Small Bus with Litt and Tiedowns - 29,500 29 500
Mid - Size Bus with Litt and Tiedowns 1.1111111111 34,000 MEM 1
Large Bus with lift and Tiedowns
' Note: Large buses will be equipped with I
diesel engines 42,500
Total Estimate 29,500
Contingencies (5 %) 1,475 1
TOTAL ESTIMATED COST OF PROJECT = 30,975
Federal Grant Requested (80% of Project) 24,780 - 1
Local Contribution (20% of Project) 6,195
*Local contribution will include 1,600 for radios which will bring the local I
contribution to $7,795
I e Explanation of Estimated Costs: Costs quoted are average costs and are'the figures
that should be used in completing the capital budget. The Department of '
Transportation purchases the equipment for recipients and the approximate unit costs
have been included to assist in budgetary control. Costs cited do not include such
options as air conditioning. Applicants desiring options not included in Mn /DOT • . , I
specifications may purchase such options separately with local funds.
• Includes 6.5% Motor Vehicle Excise Tax.
I
Indicate specific sources of funds (public and private) and amounts to be used as local (non -
I
federal) contributions to Federal Grant for vehicle purchase :
Sojourn Adult Day Program will provide the 2096 local match for the purchase of the bus.
Community organizations have expressed support for this endeover and will commit funds
toward this match.
Indicate specific sources and amounts of the funds to be used for project operating expenses.
The primary source of operating funds will be fee for service from private pay participants,
1
- Alternative Care grant funds, Medicare Alzheimers Project funds, and M.A. reimbursements.
Other possible sources of funds are private contributions from families and area churches.
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I -_ fi90 COULTER DRIVE • P.O. BOX 147 CHAN
f (612) 937 -1900 • FAX (612) 937 -5739
i March 11, 1992
1 .
Mr. Dennis McMann
I Grant Application
MnDOT
I Dear Mr. McMann:
I Sally Hebson has informed me that she is applying for a grant to obtain a 10 -14 passenger
bus for the Sojourn program. Transportation for seniors continues to be a problem that
would best be resolved by having a dedicated vehicle.'
I The City of Chanhassen is in the process of opening a Senior Center in the lower level of '
City Hall due to be completed in June. Although we will not be serving congregate dining,
I we are planning to cater lunches with events or speakers on a regular basis. With this in
mind, we have discussed utilizing the bus on an as needed rental basis during the noon
hours (10:30 a.m. to 2:00 p.m.). This would not interfere with the transportation needs of -
I the Sojourn clients, and would resolve a need for the seniors our center will be serving.
The joint utilization of vehicles is obviously efficient, and a well planned schedule makes this
1 reasonable direction for both centers. _
I Thank you for considering,Sojourn's, application.. It filling an urgent community need.
Sincerely, =
1 / , -. v _ . .....
111 Paul Krauss _
Planning Director _
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COMMUNITY SOCIAL SERVICES $ � CARVER COUNTY COURTHOUSE
GARY BORK �� •
. •�aG ••••• 600 EAST 4TH STREET. BOX 7
Director ' CHASKA, MINNESOTA 55318.2191
PHONE: 448.3661
T DD: 368.1533
� N E S� FAX: 448.1206
COUNTY OF CAQVEQ
. 1
April 20, 1992
• • 1
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To Whom It May Concern: -
I am writing this letter to encourage and support Sojourn Adult Day
Care in their efforts to acquire a vehicle in order to provide
transportation for clients. 1
The Carver County Transportation Program has worked Cooperatively
with Sojourn Adult Day Care in providing transportation for
occasional activity outings. The transportation we can provide is
very limited due to the fact that we are presently operating at
full capacity based on the number of vehicles and drivers we have.
Due to the location of Sojourn, all of their clients live in the
second ring suburbs where access to public transportation is
limited at best. With the uncertainty and probable discontinuation
of metro mobility in this area, getting affordable transportation
will be next to impossible. Considering how important
transportation. is in providing day care for the elderly,
acquiring a vehicle is very important to Sojourn enabling them to
provide this valuable service. _
Sincerely, 1
Tta f 7Jc, iaz'J
Kathy McGraw
Carver County Community Social Services -
Transportation Supervisor
1
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Affirmatiar Action /Equal Opportunity Employer
Printed an Recycled Papa.
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SEN IOR COMMUNITY SERVICES
V 55343 933-9311 Fax 933 -2101
16 00 South Hopkins, Minnesota 553
So th 2nd Street, Hop ,
1 •
BOARD of DIRECTORS - •
•
I alter Levesque March 12, 1992 - -
esicent
i om Ticen
st Vice President
- Sally Hebson, Director -
Bob Miller Sojourn Adult Daycare
_Ind Vice President i
4151 Highway 7
Linda Stokes Excelsior, MN 55331
Secretar
( Carla Pavone Dear Sally: _
• Treasurer -
I John Blaser Senior Community Services supports Sojourn's
Past President application for a 16B2 van. Your program provides a
I Daralyn Peifer valuable service to frail elderly in the far western
Member -at -Large
suburb.
Ryan Schroeder
1 Member-at-Large We understand that our 16B2 van serving the Southshore
Toni Anderson communities is tightly scheduled and utilized, thus
Karl Dansky making it unavailable when needed for Sojourn client
Robert DeGhetto
Alison Fuhr transportation.
Marty Guritz -
Commissioner Tad Jude
Leonard Kopp Sincerely
Connie McCullough / - /
John Nelson • ,� i�,�►�
Senator Gen Olson
Steve Rood - (B jamin F. Withhart
Russell Weinstein xecutive Director
I Bob Zagaros
Benjamim F. Withhart
• Executive Director & C.E.O. - .
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Supported Agency
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. 690 COULTER DRIVE • P.O. BOX 147 • CHANHASSEN, MINNESOTA 55317 -
- (612) 937 -1900
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April 1, 1992
1
Ms . Sally Hebson • •
I
Sojourn
4151 Highway 7
Excelsior, MN 55331: I
Dear Sally:
1
It was an honor and a pleasure meeting with you and your 'staff -
these past couple days. Clearly I want. to help Sojourn in any
I
possible way I can in my role as RTB member (or City Council).
Also, please be aware that Cynthia Curry at the RTB is on a
I
committee which makes recommendations regarding 16B2 grant
applications and I will be in close contact with her.
•
- Again, it was an honor seeing you again and I look forward to 1
working with you in the future. -
Best regards, 1
7d)li .
1
Tom Workman 1
1
1
1 COMMUNITY HEALTH DEPARTMENT
Pre - Admission Screening Program
HENNEPIN Health Services Building - Level 3
IL 525 Portland Avenue South
Minneapolis, Minnesota 55415 .
II
March 14, 1992
II _
Dennis McMann
Grant Program Administrator
• Minnesota Department of Transportation
II Transportation Building, Room 815
- St. Paul, Minnesota 55155
Dear Mr. McMann:
I am writing this letter of support for Sojourn Adult Day
- Program, _which is seeking transportation assistance for their
II adult day care clients.
Sojourn Adult Day Program has been a contracted vendor of the
Hennepin County Pre - Admission Screening(PAS) Program for over six
years. Sojourn has served clients in three PAS Programs:
Alternative Care, Elderly Waiver and Community Alternatives for
Disabled Individuals. = This day care program has provided
II consistently high quality care to our clients. They provide a
socially stimulating and loving environment to otherwise socially
- isolated clients. Sojourn also monitors the clients' medical and
II social needs.
I highly recommend that you consider Sojourn's request for
transportation assistance.
Please call me at 348 -6154 if you have any questions.
II Very truly yours,
- V)J2-4,-tQ Pb`d &
II Leslie Dodd Cox
Senior Program Analyst ,
1
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II
HENNEPIN COUNTY
' a n equal opportunity employer
___ I
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SENIOR COMMUNITY SERVICES 1
lint _ FAX .
10 Wayzata Boulevard, Suite 111, Minnetonka, MN 55305 541-1019 AX 541 08 4 1
1
BOARD of DIRECTORS
it,- -
Tom Ticen February 17, 1993 ..,.• -'
President
Daralyn Reiter
1st Vice President Mayor Don Chmiel and City Council Members
Marty Guritz CITY OF CHANHASSEN
2nd Vice President 690 Coulter Drive, P.O. Box 147
Bob Zagaros Chanhassen, MN. 55317
I
Secretary
Dear Mayor Chmiel and Council Members:
Ryan Schroeder
I
Treasurer
Senior Community Services is requesting $ 4,160 for the
Walter Levesque 1993 -94 fiscal year from the City of Greenwood to support the
Past President
1
Southshore Senior Center. This amount reflects a 4% cost -of-
Bob Miller living- increase above the amount provided ($4,000) from the
Member-at-Large City for the past year through its share of County -wide
Carla Pavone Community Development Block Grant (CDBG Year XVIII)
I
Member -at -Large funds.
Lucille Crow
I
Chanhassen, along with the other cities that support the
Karl Dansky Southshore Senior Center, has provided a very valuable service
Robert DeGhetto to its elderly residents. Dining, transportation and the meeting I
Jim Fisher with friends, helps maintain the independence of the Center's
participants in their respective communities for as long as
Alison Fuhr possible.
Tad Jude
On behalf of the seniors, who are the real beneficiaries of your
Leonard Kopp funds, many thanks for your past support. If you have any
John Nelson questions, or if the City Council would like to have an I
informational presentation, please let me know.
Senator Gen Olson
William G. Weiler 1
John Young Sincerely,
,• \ .
Benjamin F. Withhart v
Executive Director & C.E.O Benjamin F. Withhart
Executive Director
0 1
cc. Paul Krauss, City Planner
FE Cam, ✓:;D
A United Way
Supported Agency I r':-7.1 1
C!TY OF CH7 1 - ,. _ _,
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II 7..T DATE: February 5, 1993 ! t v t. 7'r'' CFN
II TO: Urban Hennepin County Cooperating Communities
HENNEPIN FROM. ne in County Office of Planning & Development
Hen p y g P
II SUBJECT: ,1993 (YEAR XIX) URBAN HENNEPIN COUNTY CDBG PROGRAM
II The accompanying materials are provided to assist in the process of selecting
activities for funding from 1993 (Year XIX) Urban Hennepin County CDBG
I Program.
1. Program Development Schedule
2. Planning Allocation by Community
I 3. Statement of Objectives
4. Sample Notice of Public Hearing
5. Sample Resolution approving local use of funds
I 6. Request for Funds form
The U.S. Department of HUD has informed Hennepin County that the CDBG
I entitlement grant for 1993 is $3,327,000. A number of communities will see a
significant change in their target planning amount. These changes occurred
principally for two reasons: (1) The Urban Hennepin county entitlement grant
increased $562,000 from 1992, and (2) 1990 Census data were utilized.
I Changes in the number of persons with incomes at or below poverty level
resulted in a shift of funds to communities with a higher percentage of low-
II income residents. The distribution formula is based upon population,
individuals with incomes at or below poverty level, and the number of over-
crowded housing units. Poverty data is a double weighted factor in the
formula.
II In addition, approximately $20,000 in recaptured funds will be redistributed
in the final budgets. The distribution will be based upon the same formulas
I as the 1993 funds. Please indicate on the appropriate Request for Funds form
which activity's budget should be increased.
I The 15 percent cap on funding for public services is applied to the annual
grant amount plus program income received the previous year. Since the
amount of program income during Year XVIII will not be known until after June
30, 1993, communities should limit public service activities to 20 percent of
I their planning allocation. Any adjustments will have to be made when the
Subrecipient Agreement is executed.
I Please note that your public hearings should be held before March 30 and the
Request for Funding returned to the County by April 15.
I Should there be any questions, please contact your CD representative.
LB :tf
Enclosures
II
II
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URBAN HENNEPIN COUNTY CDBG PROGRAM
PLANNING ALLOCATIONS
II
1993 (YEAR XIX)
1993 '
Community Allocation
Brooklyn Center $235,627 II Brooklyn Park 482,615
Champlin 71,113
Chanhassen 43,792 II Corcoran 20,747
Crystal 132,993
Dayton 18,806
Deephaven 12,369
II
Eden Prairie 168,603
Edina 178,458
Excelsior 14,971
Golden Valley 102,182
Greenfield 6,569
Greenwood 2,774
Hanover 3,209
II
Hassan 10,338
Hopkins 145,187
Independence 13,856
II
Long Lake 9,868
Loretto 3,513
Maple Grove 138,273
Maple Plain 9,449
II
Medicine Lake 789
Medina 12,632
Minnetonka 163,296
Minnetonka Beach 1,626 II
Minnetrista 18,230
Mound 63,023 II New Hope 159,493
Orono 20,867
Osseo 22,829
Richfield 241,346
II
Robbinsdale 82,314
Rockford 18,017
Rogers 3,793 II Shorewood 15,700
Spring Park 10,905
St. Anthony 19,308 II St. Bonifacius 7,219
St. Louis Park 272,607
Tonka Bay 6,979
Wayzata 26,562
Woodland 1.455
Total $2,994,300 1
Hennepin County $332,700
Total Allocation $3,327,000
II
2/2/93
YR19ALLC.TBL
II
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DEVELOPMENT SCHEDULE
URBAN HENNEPIN COUNTY PROGRAM
1993 (YEAR XIX) STATEMENT OF OBJECTIVES AND PROJECTED USE OF FUNDS
1
February 5, 1993 Year XIX program development materials mailed to
1 communities.
March, 1993 Local public hearings.
April 15, 1993 Requests for Funding due to Hennepin County.
May 20, 1993* Hennepin County public hearing on Statement.
May 25, 1993* Hennepin County Board authorizes submittal of State-
" ment to HUD.
May 26, 1993 Subrecipient Agreements and Third Party Agreements
sent to communities.
June 1, 1993 Final Statement from County due to HUD.
July 1, 1993 HUD authorization to implement the Year XIX
projects.
July 14, 1993 Subrecipient Agreements duly signed by communities
returned to Hennepin County for execution. Third
Party Agreements executed and a copy returned to
Hennepin County.
July 27, 1993* Execution of Subrecipient Agreements between Henne-
pin County and each community to permit disbursement
of funds.
1
* County Board action dates may vary.
1
1 2/2/93
UHCDEVEL.SCH
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STATEMENT OF OBJECTIVES
1993 (YEAR BIX) URBAN HENNEPIN COUNTY CDBG PROGRAM
Community Development Block Grant funds may be used to support a wide range of
housing and community development activities. The Statement of Objectives
provides a framework for use by Urban Hennepin County participants in develop-
ing local community development programs. Urban Hennepin County objectives
are supportive of the national CDBG objectives and are intended to illustrate
their application to the satisfaction of the short -term and long -term housing
and community development needs of Urban Hennepin County. In addition, each
activity carried out with CDBG funds must, of course, be eligible under
program regulations (24 CFR 570) as well as fundable pursuant to a national
program objective.
The national objectives of the CDBG program are: developing viable urban
communities by providing decent housing, a suitable living environment and
expanded economic opportunities principally for low and moderate income
persons; aiding in the prevention or elimination of slums or blight; and
meeting other community development needs having a particular urgency.
The Urban Hennepin County CDBG objectives are presented by major program
subheadings. They are highlighted under the subheading.
ADMINISTRATION
The CDBG program requires that Urban Hennepin County maximize the benefit of
available funds consistent with the needs of low and moderate income persons
and participant communities. In like manner it is a program responsibility to
maximize program benefit and effectively administer program funds.
Contain program administrative costs through the use of program manage-
ment contracts for joint activities funded by several jurisdictions.
No more than three activities should be undertaken by any participating
community. Each activity should be budgeted with at least $7,500 in CDBG
funds. In cases where the planning allocation is less than $7,500 only
one activity should be programmed. When funds are committed jointly with
other participants to carry out a single activity these limits need not
apply.
Facilitate cooperation among participants in the development and imple-
mentation of multi - community CDBG activities to address common concerns
and needs. 1
Support program activities which will generate program income to maintain
a level of program funding. '
Maintain a process for citizen participation in the development, imple-
mentation and evaluation of the Urban Hennepin County CDBG program.
Implement Urban Hennepin County CDBG assisted activites in compliance
with the Urban Hennepin County Antidisplacement and Relocation Plan and
the Uniform Relocation Assistance and Real Property Acquisition Policies
Act.
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HOUSING
11 Through the Comprehensive Housing Affordability Strategy (CHAS) of the
Hennepin Housing Consortium, Urban Hennepin County has set out strategies and
priorities for the use of available public and private resources to meet the
11 housing needs of low and moderate income persons, particularly those with
special needs. The Urban Hennepin County CDBG program is one of these
resources and consistent with the CHAS is intended for use in achieving the
following objectives:
- Encourage multi- community cooperation in housing development and rehab-
ilitation programs.
- Support the development of new owner /renter housing affordable to low and
moderate income households.
- Support the rehabilitation of existing rental units and single - family
dwellings.
- Support the development of transitional housing facilities for persons
who are homeless or at risk of becoming homeless.
NEIGHBORHOOD REVITALIZATION
As an intergovernmental effort, Urban Hennepin County includes a broad range
of communities and neighborhoods, some of which, due to the age of their
structures, are in need of assistance for infrastructure rehabilitation/
installation.
- Maintain and preserve viable neighborhoods and neighborhood commercial
service centers through concentrated community development activities.
PUBLIC FACILITIES AND IMPROVEMENTS
The provision and improvement of public facilities represents a significant
cost to the community and the individual user (particularly those of low and
moderate income).
Improve existing and assist in the development of new public facilities
which principally benefit low and moderate income persons. Included in
this objective are those public and /or nonprofit facilities designed for
providing shelter and other essential services for persons with special
I needs.
ECONOMIC DEVELOPMENT
Within the context of the Community Development Block Grant Program economic
development must relate to the creation or retention of long -term employment
opportunities for low and moderate income individuals.
- Provide financial assistance to for - profit or non - profit business
operations which will provide or retain permanent employment oppor-
tunities for low and moderate income persons, at a ratio of at least one
full -time job created or retained for each $10,000 of program funds used.
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PUBLIC SERVICES
The CDBG program asserts that the expansion and improvement of the quantity 1
and quality of public services available to low and moderate income persons is
essential for the development of viable communities.
Provide funding for public services which represent a new service or
expanded level of service consistent with CDBG regulations.
REMOVAL OF ARCHITECTURAL BARRIERS
The Urban Hennepin County CDBG program is committed to the removal of archi-
tectural barriers which prohibit, limit or discourage individuals with
disabilities from accessing services, facilities and accommodations provided
for public use.
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2/2/93 1
STATMTOF.OBJ
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NOTICE OF PUBLIC HEARING
1993 (YEAR XIX) URBAN HENNEPIN COUNTY
COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM
Notice is hereby given that the city of
in cooperation with Hennepin County, pursuant to Title I of the Housing and
Community Development Act of 1974, as amended, is holding a public hearing on
1993, at p.m. in the
11 The public hearing is on the housing and community development needs of the
city and Urban Hennepin County, the Urban Hennepin County Community Develop-
ment Block Grant Program Statement of Objectives, and the proposed use of the
Year XIX Urban Hennepin County Community Development Block Grant Program
planning allocation of $ by the city.
In addition, during the July 1, 1993 to June 30, 1994 program year it is
estimated that no additional program income from locally funded CDBG activi-
ties will be available to the city.
11 The Statement of Objectives consists of the following seven program areas:
(1) ADMINISTRATION, to maximize program benefit and effectively administer
program funds; (2) HOUSING, to rehabilitate and assist in the development of
housing which is affordable to low- and moderate - income households; (3)
' NEIGHBORHOOD REVITALIZATION, to maintain and preserve viable neighborhoods
through concentrated community development activities; (4) PUBLIC FACILITIES,
to improve existing and assist in the development of new public facilities
which benefit low- and moderate - income persons; (5) ECONOMIC DEVELOPMENT, to
provide financial assistance to businesses which will provide or retain
employment to the benefit of low- and moderate - income persons; (6) PUBLIC
SERVICES, to expand and improve the quantity and quality of public services
available to low- and moderate - income persons; and (7) REMOVAL OF ARCHITECTUR-
AL BARRIERS, to remove material and architectural barriers which restrict the
mobility and accessibility of elderly or disabled persons.
The city of is proposing to undertake the
following activities with Year XIX Urban Hennepin County CDBG funds starting
on or about July 1, 1993.
Activity Audeet
Subsequent increases or decreases in the community planning allocation or the
budget of any funded activity by the greater of $10,000 or 50 percent of the
allocated amount is a substantial change and pursuant to Urban Hennepin County
policy will be subject to the amendment process.
' For additional information on the proposed activities, level of funding,
program objectives and performance, contact the city of
at - or the Hennepin County Office of Planning and Development at
11 348 -6418.
The public hearing is being held pursuant to MS 471.59.
2/3/93
PUBLHRNG.NOT
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RESOLUTION NO. 11
RESOLUTION APPROVING PROJECTED USE OF FUNDS FOR 1993 (YEAR XIX) '
OF THE URBAN HENNEPIN COUNTY COMMUNITY DEVELOPMENT BLACK GRANT PROGRAM
1
WHEREAS, the City of , through execution of a
Joint Cooperation Agreement with Hennepin County, is cooperating in the Urban
I/
Hennepin County Community Development Block Grant Program; and
WHEREAS, the City of has developed a
proposal for the use of Urban Hennepin County CDBG funds made available to it,
and held a public hearing on , 1993 to obtain the views of
citizens on local and Urban Hennepin County housing and community development
needs and the City's proposed use of $ from the Year XIX Urban
Hennepin County Community Development Block Grant.
BE IT RESOLVED, that the City Council of
approves the following projects for funding from the Year XIX Urban Hennepin
County Community Development Block Grant program related and applicable
program income and authorizes submittal of the proposal to Hennepin County for
review and inclusion in the Year XIX Urban Hennepin County Community Develop-
ment Block Grant Program Statement of Objectives and Projected Use of Funds.
Project Budget 1
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ADOPTED: , 1993 1
MAYOR 1
2/2/93
YR19CDBG.RES
II
II REQUEST FOR FUNDING
1993 (YEAR XIX)
1 URBAN HENNEPIN COUNTY CDBG PROGRAM
II THIS SECTION WILL BE COMPLETED BY HENNEPIN COUNTY
II NATIONAL OBJECTIVE /PROJECT BENEFIT: __ —
L/M Income -Area S/B -Area Planning /Admin.
L/M Income - Housing __ S/B -Spot __ Urgent Need
__ L/M Income - Limited Clientele
I PROJECT ELIGIBILITY: /
Citation Hennepin County Date
1 ER STATUS:
Exempt __ Assessment Required
__ Categorically Excluded __ Funds Released
__ Categorically Excluded /Exempt Date:
1 ERS Specialist: Date:
1 PROJECT NUMBER: /
Number Financial Manager Date
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A. GENERAL INFORMATION
1 1. Community:
1 2. Project Name:
3. Contact Person:
II B. PROJECT DATA
II 1. Year XIX Grant Request $
2. Is this request to fund an existing project? Yes No
1 3. Leveraged Funds: Amount $ Source
(To what extent does project leverage additional public or private
funds /firm commitment ?)
4. Location: Address Citywide
(Attach map.)
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S. Description: (Describe the project in as much detail as possible.
Identify the Urban County objective /s to be met; provide a statement
of anticipated results; identify what, if any alternative funding
sources have been considered for the project and for a multi -year
project, describe the program accomplishments to date.)
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6. Implementation Schedule: (Identify the major project tasks to be ,
performed during implementation and their timing.)
Date
Task (Month/Year)
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7. Budget: (Specify total project budget by major project component -- i
i.e., administration, planning, construction, acquisition, direct
grants, public service.)
BUDGET SOURCE OF FUNDS
Component CDBG Other CDBG (yr) /Other (identify)
$ $ r
$ $ /
Project Budget $ $_
Total $
2/3/93
REQUFUND.19
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NOTICE OF PUBLIC HEARING
USE OF FUNDS FOR YEAR XVIII, URBAN HENNEPIN COUNTY
COMMUNITY DEVELOPMENT BLOCK GRANT
NOTICE IS HEREBY GIVEN that Hennepin County and the City of Chanhassen will
hold a public hearing at 7:30 p.m. on Monday, March 22, 1993, to consider the allocation of
Year XIX funds for the Urban Hennepin County Community Development Block Grant
Program, funded under Title I of the Housing and Community Development Act of 1974 as
amended.
Copies of the Urban Hennepin County Citizen Participation Plan are available at City
Hall for review prior to the hearing.
This public hearing is being held pursuant to a joint cooperation agreement between
Hennepin County and the City of Chanhassen pursuant to MS 471.59.
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Paul Krauss, Planning Director
Phone: 937 -1900
(Publish in the Chanhassen Villager on March 4, 1993)
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DATE: March 2, 1993
TO: Participating Communities
HENNEPIN FROM: Office of Planning and Development 1
SUBJECT: GUIDELINES FOR 1993 (YEAR XIX) PROGRAM DEVELOPMENT
By now you should have received the 1993 (Year XIX) CDBG Program development
package that was sent out on February 5, 1993. If you haven't, please call
your planning representative immediately.
Highlighted below are some changes that have occurred which effect the CDBG
Program and may have an effect on the development and /or implementation of
your 1993 Program.
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AMERICANS WITH DISABILITIES ACT (ADA)
As of January 1993 all units of local government were to have completed their
evaluation and transition plan for compliance with ADA in programs, services
and public facilities.
Under the CDBG Program, Hennepin County must certify to HUD that all actions
necessary to assure compliance with ADA will be taken. In order to comply
with this assurance every CDBG Subrecipient will have to submit their ADA
evaluation and transition plan before 1993 (Year XIX) funds can be utilized
for any project. The plans to be submitted are for reference only. The
County does not approve or endorse locally prepared plans.
It is important to know that ADA related modifications are not always
eligible for CDBG funding. Under ADA, the types of modifications a unit of
local government may need to make to assure accessibility can be much broader
in scope than the CDBG program allows. If your community is planning to use
1993 CDBG funds for ADA related projects, you should submit a multi -year ADA
budget with the Proposed Activity form.
Provided below is a general guideline to assist in determining what typical
ADA compliance items would be considered eligible for CDBG funding. If you
have an ADA compliance modification that is not clearly CDBG eligible, call
your CDBG Program representative.
GUIDELINES FOR CDBG FUNDING ADA ACCESSIBILITY IMPROVEMENTS 1
The CDBG regulations at 570.201(k) specifically limit the
use of CDBG funds for special projects to "remove material
and architectural barriers which restrict the mobility and
accessibility of elderly and handicapped persons . . ."
RECEIVED 1
N`P, ;i 4 1993
CttY OF CHANHA
II
Memo to Participating Communities
March 2, 1993
Page Two
II
Below are examples of activities that would be considered eligible for CDBG
II funding:
* ramps
* curb cuts
* widening doorways
* elevators (when no other option is feasible)
* power assisted door openers
II * removing barriers in existing restrooms (replacing toilet and sink,
adding grab bars, dispensers, etc.)
* replacing stair railing for correct height and diameter
* replacing existing drinking fountains
* modifying service counters, coat racks, information displays
* braille signage
1 * other signage only in connection with a barrier removal project
Below are examples of activities that would not be considered eligible:
I *
* purchasing or leasing motor vehicles for the disabled
special equipment such as amplification devices on public telephones
and TDD's
* audio /visual alarm systems
I _ * parking lot striping and signing (unless it is connected to the
removal of an architectural barrier at the same facility)
II * remodeling costs not specifically associated with the removal of a
material or architectural barrier.
* special programs, services or equipment to assist the disabled.
However, these may be eligible as a public service activity if the
1 public service is CDBG funded.
II LABOR STANDARDS /DAVIS BACON & RELATED ACTS
To be eligible to seek reimbursement of expenditures for CDBG eligible
II improvements within projects that equal or exceed $2,000, a subrecipient city
must have:
1. Included all appropriate labor standards, prevailing wage and equal
II employment opportunity language and documentation in the bid speci-
fication package prior to soliciting bids.
II 2. Complete bid specification page approved by Hennepin County before
distribution for bidding.
3. Work items, contract conditions or changes in work pre- approved by
Hennepin County.
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Memo to Participating Communities
March 2, 1993
Page Three
ACQUISITION/RELOCATION
Activities assisted with CDBG funds which involve acquisition and relocation 1
are required to adhere to the provisions set forth in the Uniform Relocation
Assistance and Real Property Acquisition Policies Act of 1970 (URA). These
regulations govern both involuntary and voluntary acquisition. Relocation
benefits must also be provided in accordance with the URA.
HUD now requires that fee appraisers be certified and licensed in accordance '
with state law.
Section 104(d) of the Housing and Community Development Act (the Barney Frank
Amendment) is triggered when CDBG funds are involved in an activity. This
provision has two components:
1. The replacement of all occupied and vacant occupiable units that are
demolished or converted to a use other than low /moderate income
housing.
2. Additional relocation assistance to any lower income person dis-
placed as a direct result of the demolition of any dwelling unit or
the conversion of a low /moderate income dwelling unit to another
use. Most significantly the replacement housing payment for a
tenant is calculated for a 60 -month period versus a 42 -month period
under URA.
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