Organizational Items CITYOF --
CHANHASSEN
690 COULTER DRIVE • P.O. BOX 147 • CHANHASSEN, MINNESOTA 55317
(612) 937 -1900 • FAX (612) 937 -5739
MEMORANDUM
TO: Mayor and City Council
i FROM: Don Ashworth, City Manager
DATE: January 11, 1993
SUBJ: Organizational Items:
r a. Rules of Procedure
b. Official Newspaper
' c. Official Depository
d. City Attorney
e. Bond Consultant
' f. Acting Mayor �,�
g. Weed Inspector
h. Fire Chief
i. Health Officer
j. City Auditors E •-°
a. Rules of Procedure: Attached please find a copy of the Council's existing Rules of
Procedure. The only change made to this document is in Section 1.01 which reflects changes
in the 1993 meeting schedule.
On November 23, 1992, the City Council established the 1993 meeting schedule.
Attached is a copy for your files.
b. Official Newspaper: Attached please find a request from both the Chanhassen
Villager as well as the Sailor (Minnesota Sun Publications) for designation as the official
newspaper for the City.
1 Please note that the City Attorney has stated that since the Villager is the only newspaper that
maintains a "known office of issue" in the City, they must be selected as the official newspaper.
c. Official Depository: Designation of the Chanhassen Bank is recommended. The City
has maintained a good working relationship with the Bank.
1
If
� PRINTED ON RECYCLED PAPER
I a,
1 City of Chanhassen
Carver and Hennepin Counties, Minnesota
1 DATE: January 11, 1993 RESOLUTION NO: 93 -01
MOTION BY: ' SECONDED BY:
D FOR THE CONDUCT
RESOLUTION ESTABLISHING RULES OF PROCEDURE OR HE CON UC T
1 OF CITY COUNCIL BUSINESS
1 The following rules of procedure shall govern the conduct of City Council business:
SECTION 1. MEETINGS.
1 1.01. Regular Meetings. The City Council shall hold regular meetings on the second and
fourth Mondays of each month at 7:30 p.m., provided that when the day fixed for any regular
I meeting falls on a day designated by law as a legal holiday, such meeting shall be held at the
same hour on the next succeeding Monday not a holiday. However, in December the Council
will have only one meeting which will be on the second Monday, December 13th.
I 1.02. Special Meetings. Special meetings of the Council may be called by the Mayor
or by any two members of the Council in writing filed with the City Manager. At least one day
I before the meeting, the Manager shall notify each member of the time, place and the purpose of
the meeting by causing written notice thereof to be delivered to them personally if he /she can be
found, or, if he /she cannot be found, by leaving a copy at the home of the member with some
1 person of suitable age and discretion. Special meetings may be held without prior written notice
when all Council members are present at the meeting or consent thereto in writing. Such consent
shall be filed with the City Manager prior to the beginning of the meeting. Any special meeting
1 attended by all the Council members shall be a valid meeting for the transaction of any business
that may come before the meeting.
1 1.03. Place. All meetings shall be held in the Council Chambers of Chanhassen City
Hall unless there is a published or posted notice designating another location.
1 1.04. Presiding Officers. The Mayor shall preside at all meetings of the Council. In the
absence of the Mayor, the Acting Mayor shall preside. In the absence of both, the Council
I members shall elect one of their number as temporary chairman to so preside.
1.05. Quorum. Three members of the Council shall constitute a quorum for the
1 transaction of business of the Council, but a smaller number may adjourn from time to time.
1.06. Order of Business. At the hour appointed for meeting, the members shall be called
1 to order by the Mayor, or in his absence by the Acting Mayor, or in the absence of both by the
1 1
1
1
City Manager. In the absence of the City Manager, the Mayor shall appoint a Secretary pro tem, 1
as the case may be, shall call the roll, note the absentees and announce whether a quorum is
present. If a quorum is present, the Council shall proceed to business which shall be conducted
in the following order:
1. Call to Order (Pledge of Allegiance)
2. Roll Call
3. Approval of Agenda
4. Consent Agenda
•
5. Visitor Presentations
6. Public Hearings
7. Award of Bids
8. Unfinished Business
9. New Business
10. Council Presentations
111
11. Administrative Presentations
12. Adjournment
1.07. Consent Agenda. Items of routine, or primarily administrative in nature, shall be
presented by the City Manager as a part of the consent agenda. All items so submitted shall have
one clearly understandable recommended action so that all items may be voted upon as a group 1
without discussion. The Mayor shall ask if there is anyone present, written correspondence
received, or any Council member wishing to discuss any item prior to calling for a vote
approving the consent agenda. Any items requiring discussion shall be removed from the consent
1
agenda and shall become the first item on the agenda unless a Council member requests that it
be heard earlier, i.e. if the question is short or persons are in attendance who are affected by the
decision. If the action proposed to be taken involves a citizen(s) not in attendance, action shall
be tabled to allow notification of the Council's intent to discuss the proposed action.
1.08. Curfew. No additional agenda items shall be discussed after 11:30 p.m. No
meetings shall continue past 12:00 midnight. Meetings adjourned under this policy shall be
continued to a time specified by the Council. The continued meeting will start at the point on
the agenda where the adjournment occurred.
1.09. First Regular. At the first regular Council meeting in January of each year, the
Council shall (1) designate the depository of City funds, (2) designate the official newspaper, (3)
choose an Acting Mayor from the membership of the Council who shall perform the duties of
the Mayor during the disability or absence of the Mayor, and (4) review the Rules of Procedure
of the City Council and make any necessary changes.
1
2 1
•
1
1
1 SECTION 2. AGENDA FOR REGULAR MEETING.
2.01. Filing Deadline. All matters to be submitted to the Council shall be filed with the
City Manager's office not later than 10:00 a.m. on the Thursday ten days prior to the Council
meeting at which consideration is desired. In unusual circumstances and when the matter does
not require investigation, an item may be accepted after said deadline upon the approval of the
City Manager or Mayor.
2.02. Maintenance of Agenda. No item of business shall be considered for action by the
Council which does not appear on the agenda for the meeting, except that an item of urgent
, business which requires immediate action and is so determined by a majority of the Council may
be considered by the Council whether or not there is a full membership present. The Council
will hear all responsible citizen petitions, requests and statements; however, such items which do
not specifically appear on the agenda shall be deferred to a future meeting for more careful
1 consideration and study if Council action, other than filing, is required or requested.
The Mayor and each Council member shall be provided with a copy of the agenda,
' minutes of the previous meeting, and any other reports and information pertinent to the agenda
at least ninety -six hours prior to each regular Council meeting. Exceptions may occur during
holiday weeks.
' No matter may be submitted for Council action by any administrative official, department
head or employee unless it has first been presented to the City Manager or Mayor for inclusion
on the agenda. The City Manager and Mayor shall establish the agenda for each regular and
special meeting.
1 SECTION 3. MINUTES.
3.01. Record of Council Meetings. The City Manager or the Manager's designee or
1 secretary pro tem, shall keep a record of all Council meetings.
3.02. Reading of Minutes. Unless a reading of the minutes of a Council meeting is
requested by a member of the Council, such minutes may be approved without reading on the
consent agenda if each member has previously been provided with a copy.
1 3.03. Amendment of Minutes. The Council may, by motion carried by majority vote of
all its members, amend the minutes. Such amending motion shall become a part of the minutes
of the meeting at which the amendment was made.
1
3
1
SECTION 4. DUTIES OF THE PRESIDING OFFICER. 1
The presiding officer shall preserve strict order and decorum at all meetings of the
Council. He /she shall state every question coming before the Council, announce the decision of
the Council on all subjects l and decide all questions of order, subject to an appeal to the Council,
in which event a majority vote of the Council shall govern and conclusively determine such
questions of order. He /she may vote on all questions, and on a roll call vote determine the order
in which votes are cast.
The presiding officer shall normally use the following procedure on all agenda items
which such pertains:
1. State the question coming before the Council.
2. Request a summation of the Manager's report (where such has been presented in
1
writing to the Council).
3. Request a report from advisory boards and commissions when said item has been
referred to such.
4. Recognize citizens desiring to speak on said item. 1
5. Recognize Council members desiring to speak, maintain order and decorum on
items of discussion, and generally provide leadership for the Council to ensure
timely and efficient decisions on each item.
6. Announce the Council decision. 1
SECTION 5. RULES OF DEBATE.
5.01. Participation by Presiding Officer. The Mayor or other presiding officer may move,
second and debate from the chair, subject only to such limitations of debate as are by the rules
imposed on all members and shall not be deprived of any of the rights and privileges of a
Council member by reason of his acting as the presiding officer.
5.02. Recognition by the Chair. Every member desiring to speak shall address the chair
and upon recognition by the presiding officer, shall confine himself/herself to the question under
debate avoiding all personalities and indecorous language. 1
5.03. Speaking Privileges. A member, once recognized, shall not be interrupted when
speaking unless it be to call him/her to order or to vote on a motion to close a debate, or as
herein otherwise provided. If a member, while speaking, be called to order, he /she shall cease
speaking until the question of order is determined and if in order he /she shall be permitted to
proceed. 1
4
1
1
1
1 5.04. Reconsideration. A motion to reconsider any action taken by the Council may be
made at any time following original action. A motion to reconsider must be made by a member
of the Council who voted with the prevailing side. Should a motion to reconsider fail, an
1 additional request for reconsideration cannot occur for a period of six months following the date
of the first motion for reconsideration. If a motion to reconsider is passed, then parties entitled
to notice shall be notified and action shall be taken at the next regular meeting following passage
' of the motion to reconsider. Should the City Council determine that other parties are not likely
to be affected by an item presented for reconsideration, the City Council may, at its discretion,
' act on the original action the same evening as the Council votes on reconsideration.
5.05. Statements for the Record. A Council member may request, through the presiding
officer, the privilege of having an abstract of his/her statement on any subject under consideration
by the Council, of the reason for his/her dissent from or support of any action of the Council,
entered in the minutes. Such a request may be made at the time of said action or consideration
or at the time of the adoption of said minutes. Unless the council, by motion, objects, such
statements shall be entered in the minutes.
' SECTION 6. ADDRESSING THE COUNCIL.
6.01. Permission. Any person desiring to address the Council shall first secure the
1 permission of the presiding officer.
6.02. Procedure. Each person addressing the Council shall, if requested by the presiding
officer, give his/her name and address in an audible tone for the records, and unless further time
is granted by the presiding officer, shall limit his/her address to five minutes, except at a public
hearing when the limit shall be ten minutes. All remarks should be addressed to the Council as
' a body and not to any member. No person other than the Council and the person having the
floor, shall be permitted to enter into any discussion, either directly or through a member of the
Council, without the permission of the presiding officer. No question shall be asked a Council
1 member or any member of the administrative staff except through the presiding officer.
SECTION 7. GENERAL RULES OF ORDER.
1 Robert's Rules of Order Revised and Robert's Parliamentary Law shall be accepted as an
authority on parliamentary practice on matters not specifically covered and in case of a conflict
1 these rules shall govern.
SECTION 8. VOTING.
Unless a member of the Council states that he is not voting, his silence shall be recorded
as an affirmative vote. In determining whether the motion has passed by the required number
of affirmative votes, a Council member who orally elects not to vote shall be considered as
having voted against the motion in the tallying of the votes, and his election not to vote shall be
1 duly noted in the minutes as an abstention.
5
1
1
1
SECTION 9. DECORUM AND ITS ENFORCEMENT.
1
The Council members, while the Council is in session, must preserve order and decorum,
1 and a member shall neither by conversation or otherwise, delay or interrupt the proceedings or
the peace of the Council, nor disturb any member while speaking or refuse to obey the orders
of the Council or its presiding officer, except as otherwise herein provided. ,
SECTION 10. ORDINANCES, RESOLUTIONS, MOTIONS AND REPORTS.
10.01. Introduction of Matters for Action. Ordinances, resolutions and other matters or 1
, subjects requiring action by the Council shall be introduced and sponsored by a member of the
Council, except that the City Manager or City Attorney may present ordinances, resolutions and
other matters or subjects to the Council.
10.02. Passage of Ordinances, Resolutions and Motions. Every ordinance and resolution
shall be presented in writing and read in full at a Council meeting; provided, however, that the
reading of an ordinance or resolution may be dispensed with by unanimous consent or when
passed on the consent agenda. Upon the vote on ordinances, resolutions and motions, the ayes
and nays shall be recorded unless the vote is declared unanimous. Upon the request of any
member of the Council, the vote shall be by roll call of all members of the Council as provided
under the section "Duties of the Presiding Officer" in this resolution. A majority vote of all
members of the Council shall be required for the passage of all ordinances, motions and
resolutions except as otherwise provided by state law or city ordinance.
10.03. Readings of Ordinances. Every ordinance other than emergency ordinances shall
have two public readings as provided in Subsection 10.02 of this section, and at least seven days
shall elapse between the first reading or waiver thereof and the second reading or waiver thereof.
1
10.04. Emergency Ordinances. An emergency ordinance is an ordinance necessary for
the immediate preservation of the public peace, health, morals, safety or welfare in which the
1
emergency is defined and declared, passed by a vote of at least four members of the Council, as
recorded by ayes and nays.
10.05. Contents of Minutes. All ordinances and resolutions shall be filed with the
Manager and made a part of the minutes. Reports, petitions and correspondence shall be filed
with the Manager and made a part of the minutes by reference.
1
10.06. Ordinances, Resolutions and Motions:
1. An ordinance shall be required for: all legislation regulating or governing people
or property and which provides a penalty for its violation; all permanent rules of
the organization and operation of the Council; all actions required by statute to be
in ordinance form. The City Attorney shall be consulted should there be a
1
6 1
1
1 question as to whether the action posed by the Council requires an ordinance
format.
1 2. Resolutions: Resolutions shall normally be adopted for actions of a temporary,
routine or administrative nature.
1 3. Motions: Motions shall be adopted on issues of parliamentary procedure or to
introduce items of business, i.e. ordinances, resolutions, etc.
1 SECTION 11. CONDUCT OF CITY EMPLOYEES.
I 11.01. City Manager. The City Manager may take part in the discussion of the City
Council and may recommend to the Council such measures as he /she may deem necessary for
the welfare of the people and efficient administration of the affairs of the City. He /she shall have
I all the rights, powers and duties prescribed by city ordinance in regard thereto, however, it is
recognized that the City Council is the policy making body for the city and the City Manager
shall confine his/her discussions at the Council meetings to statements of fact, recommendations
I based on his/her knowledge and experience and explanations of the reasons for the same and any
matters pertaining to administration.
I 11.02. City Attorney. The City Attorney may not take part in the discussions of the City
Council except to answer questions directed to him, comment on matters involving legal issues
or procedures of the City, and to present factual material to the Council.
I 11.03. Other City Employees. No city employee other than the City Manager or City
Attorney shall enter into discussions of the City Council except to answer questions directed to
1 such employee, or to present factual information. The above regulations of city employees shall
not be construed to limit the appearance before the City Council of any city employee when such
appearance is made as a taxpayer or member of the public, for or against some particular issue
1 under discussion by the Council when such employee has an interest in the outcome thereof.
11.04. Grievance Committee. The Council shall sit as a Grievance Committee. Any
1 employee may appear before the committee to discuss anything the employee wishes to discuss.
SECTION 12. WAIVER.
I
By 4 /5ths vote of all Council members, these rules may be waived.
1 SECTION 13. ADJOURNMENT.
A motion to adjourn shall always be in order and decided without debate.
1
7
1
•
1
1
SECTION 14. MISCELLANEOUS. 1
Section, subsection and paragraph headings used herein are not part of this resolution and
shall not be used or considered in determining the proper meaning, purpose or intention hereof.
SECTION 15. SEVERABILITY.
If any court of competent jurisdiction shall adjudge any provision of this ordinance to be
invalid, such judgement shall not affect any other provisions of this ordinance not specifically
included in said judgement.
SECTION 16. EFFECTIVE DATE. 1
The "City Council Rules of Procedure" shall be adopted by the City Council each year.
Such rules shall act as the format and control activities for the ensuing year. As such, the
following are hereby incorporated as a part of this resolution:
1. The "Rules of Procedure" as adopted each year shall be maintained by the City
Council in such a manner as to accurately reflect the procedures in effect for each
year; and
2. The effective date for each years "Rules of Procedure" shall be in full force and
effect from and after its passage. Publication shall not be required so long as such
rules are available for inspection and the general public is notified as so such
availability; and
1
Passed and adopted by the Chanhassen City Council this 1lth day of January, 1993.
ATTEST:
1
Don Ashworth, City Clerk/Manager Donald J. Chmiel, Mayor
YES NO AB SENT
1
1
8 1
1
I 1993 MONTHLY MEETINGS AT CHANHASSEN CITY HALL
1 JANUARY 1993
DATE TIME MEETING LOCATION
1 06 7:30 P.M. PLANNING COMMISSION COUNCIL CHAMBERS
08 7:00 P.M. PUBLIC SAFETY COMMISSION COURTYARD CONF. RM.
1 11 7:30 P.M. CITY COUNCIL COUNCIL CHAMBERS
15 9:30 A.M. SENIOR COMMISSION COUNCIL CHAMBERS
20 7:30 P.M. PLANNING COMMISSION COUNCIL CHAMBERS
1 21 7:30 P.M. HRA COUNCIL CHAMBERS
II 25 7:30 P.M. CITY COUNCIL COUNCIL CHAMBERS
26 ' 7:30 P.M. PARKS AND REC. COMMISSION COUNCIL CHAMBERS
1 FEBRUARY 1993
I DATE TIME MEETING LOCATION
03 7:30 P.M. PLANNING COMMISSION COUNCIL CHAMBERS
I 08 7:30 P.M. CITY COUNCIL COUNCIL CHAMBERS
11 7:00 P.M. PUBLIC SAFETY COMMISSION COURTYARD CONF. ROOM
17 7:30 P.M. PLANNING COMMISSION COUNCIL CHAMBERS
1 18 7:30 P.M. HRA COUNCIL CHAMBERS
19 9:30 A.M. SENIOR COMMISSION COUNCIL CHAMBERS
22 7:30 P.M. CITY COUNCIL COUNCIL CHAMBERS
1 23 7:30 P.M. PARKS AND REC. COMMISSION COUNCIL CHAMBERS
• MARCH 1993
DATE TIME MEETING LOCATION
1 03 7:30 P.M. PLANNING COMMISSION COUNCIL CHAMBERS
08 7:30 P.M. CITY COUNCIL COUNCIL CHAMBERS
1 11 7:00 P.M. PUBLIC SAFETY COMM. COURTYARD CONF. ROOM
17 7:30 P.M. PLANNING COMMISSION COUNCIL CHAMBERS
18 7:30 P.M. HRA COUNCIL CHAMBERS
19 9:30 A.M. SENIOR COMMISSION COUNCIL CHAMBERS
0
22 7:30 P.M. CITY COUNCIL COUNCIL CHAMBERS
23 7:30 P.M. PARKS AND REC. COMMISSION COUNCIL CHAMBERS
1 APRLL 1993
1 DATE TIME MEETING LOCATION
07 7:30 P.M. PLANNING COMMISSION COUNCIL CHAMBERS
1 08 7:00 P.M. PUBLIC SAFETY COMMISSION COURTYARD CONF. ROOM
II 12 7:30 P.M. CITY COUNCIL COUNCIL CHAMBERS
16 9:30 A.M. SENIOR COMMISSION COUNCIL CHAMBERS
III 1 21 7:30 A.M. PLANNING COMMISSION COUNCIL CHAMBERS
22 7:30 P.M. HRA COUNCIL CHAMBERS
26 7:30 P.M. CITY COUNCIL COUNCIL CHAMBERS
I 27 7:30 P.M. PARKS AND REC. COMMISSION COUNCIL CHAMBERS
MAY 1993 1
DATE TIME MEETING LOCATION
I
05 7:30 P.M. PLANNING COMMISSION COUNCIL CHAMBERS
10 7:30 P.M. CITY COUNCIL COUNCIL CHAMBERS
13 7:00 P.M. PUBLIC SAFETY COMMISSION COURTYARD CONF. ROOM
14 9:30 A.M. i SENIOR COMMISSION COUNCIL - CHAMBERS
19 7:30 P.M. PLANNING COMMISSION COUNCIL CHAMBERS 1
20 7:30 P.M. - HRA COUNCIL CHAMBERS
24 7:30 P.M. CITY COUNCIL COUNCIL CHAMBERS
25 7:30 P.M. PARK AND REC. COMMISSION . COUNCIL CHAMBERS 1
,TUNE 1993
I
DATE TIME MEETING LOCATION
02 7:30 P.M. PLANNING COMMISSION COUNCIL CHAMBERS 1
10 7:00 P.M. PUBLIC SAFETY COMMISSION COURTYARD CONF. ROOM
14 7:30 P.M. CITY COUNCIL COUNCIL CHAMBERS 1
16 7:30 P.M. PLANNING COMMISSION COUNCIL CHAMBERS
18 9:30 A.M. SENIOR COMMISSION COUNCIL CHAMBERS
24 7:30 P.M. HRA MEETING COUNCIL CHAMBERS 1
28 7:30 P.M. CITY COUNCIL COUNCIL CHAMBERS
29 7:30 P.M. PARK AND REC. COMMISSION COUNCIL CHAMBERS
JULY 1993 1
DATE TIME MEETING LOCATION 1
07 7:30 P.M. PLANNING COMMISSION COUNCIL CHAMBERS
08 7:00 P.M. PUBLIC SAFETY COMMISSION COURTYARD CONF. ROOM 1
12 7:30 P.M. CITY COUNCIL COUNCIL CHAMBERS •
16 9:30 A.M. SENIOR COMMISSION COUNCIL CHAMBERS
21 7:30 P.M. PLANNING COMMISSION COUNCIL CHAMBERS 1
22 7:30 P.M. HRA COUNCIL CHAMBERS
26 7:30 P.M. CITY COUNCIL COUNCIL CHAMBERS
27 7:30 P.M. PARK AND REC. COMMISSION COUNCIL CHAMBERS 1
AUGUST 1993
DATE TIME MEETING LOCATION 1
04 7:30 P.M. PLANNING COMMISSION COUNCIL CHAMBERS 1
09 7:30 P.M. CITY COUNCIL COUNCIL CHAMBERS
12 7:00 P.M. PUBLIC SAFETY COMMISSION COURTYARD CONF. ROOM
18 7:30 P.M. PLANNING COMMISSION COUNCIL CHAMBERS
19 7:30 P.M. HRA COUNCIL CHAMBERS
20 9:30 A.M. SENIOR COMMISSION COUNCIL CHAMBERS 1
23 7:30 P.M. CITY COUNCIL COUNCIL CHAMBERS
24 7:30 P.M. PARK AND REC. COMMISSION COUNCIL CHAMBERS
1
I SEPTEMBER 1993
I DATE TIME MEETING LOCATION
01 7:30 P.M. PLANNING COMMISSION COUNCIL CHAMBERS
I 09 7:00 P.M. PUBLIC SAFETY COMMISSION COURTYARD CONF. ROOM
13 7:30 P.M. CITY COUNCIL COUNCIL CHAMBERS
15 7:30 P.M. PLANNING COMMISSION COUNCIL CHAMBERS
I 17 9:30 A.M. SENIOR COMMISSION COUNCIL CHAMBERS
23 7:30 P.M. HRA COUNCIL CHAMBERS
• 27 7:30 P.M. CITY COUNCIL COUNCIL CHAMBERS
28 7:30 P.M. PARK AND REC. COMMISSION COUNCIL CHAMBERS
1 OCTOBER 1993
DATE TIME MEETING LOCATION
1 06 7:30 P.M. PLANNING COMMISSION COUNCIL CHAMBERS
11 7:30 P.M. CITY COUNCIL COUNCIL CHAMBERS
I 14 7:00 P.M. PUBLIC SAFETY COMMISSION COURTYARD CONF. ROOM
15 9:30 A.M. SENIOR COMMISSION COUNCIL CHAMBERS
20 7:30 P.M. PLANNING COMMISSION COUNCIL CHAMBERS
I 21 7:30 P.M. HRA COUNCIL CHAMBERS
25 7:30 P.M. C1TY COUNCIL COUNCIL CHAMBERS
26 7:30 P.M. PARK AND REC. COMMISSION COUNCIL CHAMBERS
1 NOVEMBER 1993
1 DATE TIME MEETING LOCATION
03 7:30 P.M. PLANNING COMMISSION COUNCIL CHAMBERS
I 08 7:30 P.M. CITY COUNCIL COUNCIL CHAMBERS
11 7:00 P.M. PUBLIC SAFETY COMMISSION COURTYARD CONF. ROOM
17 7:30 P.M. PLANNING COMMISSION COUNCIL CHAMBERS
1 18 7:30 P.M. HRA COUNCIL CHAMBERS
19 9:30 A.M. SENIOR COMMISSION COUNCIL CHAMBERS
in 22 7:30 P.M. CITY COUNCIL COUNCIL CHAMBERS
23 7:30 P.M. PARK AND REC. COMMISSION COUNCIL CHAMBERS
• DECEMBER 1993
II
DATE TIME MEETING LOCATION
1 01 7:30 P.M. PLANNING COMMISSION COUNCIL CHAMBERS
09 7:00 P.M. PUBLIC SAFETY COMMISSION COURTYARD CONF. ROOM
• 09 7:30 P.M. HRA COUNCIL CHAMBERS
13 7:30 P.M. CITY COUNCIL COUNCIL CHAMBERS
14 7:30 P.M. PARK AND REC. COMMISSION COUNCIL CHAMBERS
a 15 7:30 P.M. PLANNING COMMISSION COUNCIL CHAMBERS
• 17 9:30 A.M. SENIOR COMMISSION COUNCIL CHAMBERS
1
1993 MONTHLY MEETINGS AT CHANHASSEN CITY HALL 1
1
CITY COUNCIL
ALL MEETINGS 7:30 P.M. IN CITY COUNCIL CHAMBERS
01/11/93 04/12/93 07/12/93 10/11/93 I
01/25/93 04/26/93 07/26/93 10/25/93
02/08/93 05/10/93 08/09/93 11/08193
02/22/93 05/24/93 08/23/93 11/22/93 ,
03/08/93 06/14/93 09/13/93 12/13/93
03/22/93 06/28/93 09/27/93
I
HRA 1
ALL MEETINGS 7:30 P.M. IN CITY COUNCIL CHAMBERS
01/21/93 04/22/93 07/22/93 1021/93 1
02/18/93 05/20/93 08/19/93 11/18/93
03/18/93 06/24/93 09/23/93 12/09/93 I
PARK AND RECREATION COMMISSION
1
ALL MEETINGS 7:30 P.M. IN CITY COUNCIL CHAMBERS
01/26/93 04/27/93 07/27/93 1026/93 1
02/23/93 05/25/93 08/24/93 1123/93
03/23/93 06/29/93 09/28/93 12/14/93 I
PLANNING COMMISSION
1
ALL MEETINGS 7:30 P.M. IN CITY COUNCIL CHAMBERS
I
01/06/93 04/07/93 07/07/93 10/06/93
01/20/93 04/21/93 07/21/93 1020/93
02/03/93 05/05/93 08/04/93 11/03/93 '
02/17/93 05/19/93 08/18/93 11/17/93
03/03/93 06/02/93 09/01/93 12/01/93
03/17/93 06/16/93 09/15/93 12/15/93'
1
1
1
I PUBLIC SAFETY COMMISSION
1 * ALL MEETING 7:00 P.M. IN COURTYARD CONFERENCE ROOM
01/08/93 04/08/93 07/08/93 10/14/93
I 02/11/93 05/13/93 08/12/93 11/11/93
03/11/93 06/10/93 09/09/93 12/09/93
1 SENIOR COMMISSION
1 * ALL MEETINGS 9:30 A.M. IN CITY COUNCIL CHAMBERS
01/15/93 04/16/93 07/16/93 10/15/93
I
02/19/93 05/14/93 08/20/93 11/19/93
03/19/93 06/18/93 09/17/93 12/17/93
1
1
1
1
1
1
1
1
1
1
1
1
1
Southwest Suburban Publishing b 1
327 MARSCHALL ROAD, SHAKOPEE, MN 55379 - PO Box 8 - (612) 445 -3333
r
December 30, 1992
Don Chmiel
Mayor
City of Chanhassen
690 Coulter Drive
P.O. Box 147
Chanhassen, MN 55317
Dear Mayor Chmiel,
Please consider our request for appointment of the Chanhassen 1
Villager as the official newspaper for the City of Chanhassen in
1993.
Legal notices published in the Chanhassen Villager during this time
period will be billed at the rate of S6.49 per column inch. A com-
plete guide outling our procedures and rate structure, as well as
a copy of our certification from the Secretary of State's office
which enables us to publish legal notices, is also enclosed.
Thank you for the opportunity to be of service to you in the
past. We hope that relationship can be continued in the coming
year.
Sincerely, ,
r
Mark Weber
Publisher
encl. r
r
- r
CIIASKA HERALD - EDEN PRAIRIE NEWS - SI IAKOI'EE VALLEY NEWS
JORDAN INDEPENDENT - PRIOR LAKE AMERICAN - TIIE MINT - CIIANIIASSEN VILLAGER
STATE OF MINNESOTA
SECRETARY OF STATE
f APPLICATION FOR THE 1993 LEGAL NEWSPAPER STATUS
1 FILE AFTER SEPTEMBER 1, 1992 AND ON OR BEFORE DECEMBER 31, 1992 TO REGISTER FOR THE ENTIRE
1993 CALENDAR YEAR.
CARVER 10 010192
CNAttitaSSEN VILLAGER NAME OF NEWSPAPER
FC BOX 99
5 7 7 It 78TH STR
CI'A NHA SS EN MN 55317
MAILING ADDRESS
I ADDRESS OF KNOWN OFFICE OF ISSUE (complete street address, or rural route and rural route box number)
527 West 78th Street, Chanhassen, Minnesota 55317
1
County c,arvPr / Ph•ne (12 ) 934 -5045
1
are of Authorized Representative STATE OF MINNESOTA
DEPARTMENT OF STATE
• In order to file for legal newspaper status you must return the following: FILED
fee of $25.00 made payable to the Secret of State. NQV 1 1992
1. A filing p y Secretary o
i solasottegoci Amt.;
2. This completed application. Seuefary, of. Stato l�
3. A published copy showing the date of publication, of either the U.S. Post Office 2nd Class Statement of
Ownership and Circulation; or a published copy, of the Statement of Ownership and Circulation verified
by a recognized independent circulation auditing agency.
I, Joan Anderson Growe, Secretary of State do hereby certify that the above listed publication has met the filing
I requirement for a legal newspaper as set forth in Minnesota Statutes Section 331A.02subd. 1(i) for the year 1993.
This authorization is effective January 1, 1993 or the date stamped below, whichever is later.
Joan Anderson Growe
Secretary of State
801051
8021238 Rev. &92
1
1
INFORMATION FOR GOVERNMENTAL BODIES AND
INDIVIDUALS USING THE LEGAL NOTICES 1
SECTION OF THE CHANHASSEN VILLAGER
Deadlines
Notices to be published must be received in the office of the Chanhassen Villager by noon on Friday
preceding each publication date.' This deadline must be observed to ensure accurate and timely publication
of important notices.
Affidavits
One sworn affidavit of publication will be provided, upon request, without charge for each legal notice.
Additional affidavits are available at $3.50 each. Additional clippings are available for $1.00 each.
Late Fee ,
Urgent legal notices which do not arrive at the Chanhassen Villager office before the specified deadline
may be accepted, at the publisher's discretion, but will have a late fee or surcharge of 25 percent added for
special handling.
Publication Requirements 1
Most specifications for legal notice publication, including the number of times a notice is to run, are set forth
by statute. Interpretation of the statutes is the responsibility of the customer and its legal counsel, not the
publisher. Guidelines for governmental bodies, prepared by the Minnesota Newspaper Association, are
available upon request.
Kill Fee 1
Publication of scheduled notices may be stopped, depending on how far the printing process has advanced.
If a legal notice is killed before the initial publication date, the customer may still be liable for a special
typesetting fee, not to exceed 30 percent of the cost of the published notice. The customer must pay on a
pro data basis, for that part of a series of publications that have been completed before interruption by the
customer. '
Errors
Publisher assumes no responsibility for errors in typesetting or scheduling of legal notices. In all cases,
publisher's liability shall be limited to a "make good" of a defective notice if it can be demonstrated that the
error was made by the publisher and that as a result of the error the legal notice was rendered invalid.
Rates
Effective January 1, 1985, the Minnesota State Legislature authorized legal newspapers to charge for legal
notices in the same manner in which they charge their best commercial display classified customers. That
means that legal notices are billed by the column inch, not by the "legal line." The law also restricts rate
increases exceeding 10 percent per annum.
CHANHASSEN VILLAGER RATE INFORMATION
Lowest classified rate paid by commercial users $7.13 per column inch
Legal advertising, first insertion $6.49 per column inch
Legal advertising, subsequent insertions $4.50 per column inch
1
I b.
•
4101111*
k MINNESOTA
1 SUN
PUBLICATIONS
I Sun•Current Sun•Post Sun•Sailor
1 December 11, 1992
I City Council
City of Chanhassen
690 Coultor Street
I Chanhassen, MN 55317
Dear Council Members:
1 Please consider the Sun - Sailor as the city of Chanhassen's official newspaper for the
year 1993 at your January organizational meeting.
I The rate structure for legals effective January 1, 1993 will be:
1 column width: $0.72 per line - first insertion ($7.92 per inch)
$0.42 per line - subsequent insertions ($4.62 per inch)
1 2 column width: $1.44 per line - first insertion ($15.84 per inch)
$0.84 per line - subsequent insertions ($9.24 per inch)
1 Notarized affidavits on each of your publications will be provided.
Minnesota Sun Publications will accept legal notices on diskettes. Your IBM or
compatible personal computer makes it easy for you to submit legal notices produced with
I WordPerfect, Wordstar or MS Word word - processing programs. Files saved in ASCII are
also acceptable. As this represents as cost - effective and efficient method for us to
produce the copy for publication, we will offer a 15% rate discount on all notices
I submitted on diskettes. We recommend that other municipal departments coordinate their
legal notice publishing needs with the city clerk's office as well.
I All legal ads should be sent to our Bloomington office by Thursday noon preceding our
Wednesday publications. In order to expedite our service to you, please direct your
legals to the attention of Mendel Hedblom, Minnesota Sun Publications, 7831 East Bush
Lake Road, Bloomington, MN 55439. For your convenience our fax number is 896 -4754.
I Thank you for considering the Sun - Sailor as your official newspaper for the ensuing
year. We are honored and pleased to serve you and look forward to a mutually beneficial
1 working relationship with the city of Chanhassen.
Sin erely,
Donal . Thurlow
I Publisher
111 Bloomington Office: 7831 East Bush Lake Road • Bloomington, MN 55439 • Ph: (612) 896 -4700
•
CT CSCE I
BANK
1
January 4, 1993
1
The Honorable Donald Chmiel, Mayor
and Members of the City Council
City of Chanhassen
690 Coulter Drive
Chanhassen, MN 55317
Dear Mayor and Council Members: 1
The State Bank of Chanhassen was favored by the City Council to function as the
Official Depository for the City of Chanhassen for 1992.
1
We are requesting that the City Council give consideration to naming our Bank as the
Official Depository of funds for the year 1993.
1
State Bank of Chanhassen has the ongoing goal of providing the best service possible to
our customers at competitive prices. We have enjoyed a good working relationship with
1
the City staff and I am again pleased to compliment them for the continued cooperation
when working with us and for the professional manner in which they conduct business.
We would be happy to attend the January Council meeting when our request is reviewed
and answer any questions that may arise.
Thank you for your past business!
From all of us at State Bank of Chanhassen, we wish you all the very best in 1993. 1
Sincerly,
Kevin P. McShane
President & CEO
KPM:daz
- ,Q9F
y Lir
600 West 78th Street ' Chanhassen, MN 55317 • (612) 937 -BANK '
1
1 Mayor and City Council
January 11, 1993
Page 2
It should be noted that the official depository designation represents the City's designation of the
institution whereat all receipts are deposited /checks drawn upon/other banking business
1 transacted.
The City has maintained a policy of investing in other institutions recognized under state statute
for investment purposes. In addition to the institution meeting qualifications of statutes, only
certain types of investments can be made through these institutions, i.e. CDs properly
collateralized, federal obligations, recognized REPOs, etc. It is simply sound fiscal management
' to ensure that we maintain the highest yield possible on these types of transactions. The actual
resolution passed by the City Council will contain wordage recognizing the City's intent to
maximize investment earnings through competitive bids - assuming such is approved by the
1
Council.
1 d. City Attorney: It is the recommendation of this office that the firm of Campbell,
Knutson, Scott and Fuchs be reappointed as City Attorney.
e. Bond Consultant: This office would recommend reappointing Springsted as the Bond
Consultant for the City.
f. Acting Mayor: Rules of Procedure (Section 1.09) requires the City Council to name
an Acting Mayor during the disability or absence of the Mayor. There are no state or local laws
governing the designation, i.e. nomination may occur by any member of the Council or by the
Mayor. A 3 /5ths majority vote is required. This is solely a Council decision, hence no
recommendation is being made.
g. Weed Inspector: Under state law, the Mayor is officially the Weed Inspector for the
city. I would recommend that the Public Safety Officer Bob Zydowsky be appointed the Deputy
Weed Inspector.
h. Fire Chief: The Fire Chief's position is a two year term. Jim McMahon is beginning
the second year of his current term in office.
i. Health Officer: Dr. McCollum has stated his willingness to accept redesignation as
the City's Health Officer. I would recommend such appointment.
j. City Auditors: 1991 was the last year of the three -year contract entered into between
the city and Deloitte - Touche. During the spring of 1992, this office presented a new three -year
contract for 1992 -1994. This item was presented early in the year recognizing the amount of
time necessary if an interview process is to be considered, and secondarily, the number of work
activities that must occur during the year proposed to be audited. As Deloitte's fee schedule was
lower than that presented in 1989, the Council acted to renew the three year contract for 1992-
1994. Accordingly, no action is necessary on this item.
1
1