2. Continue Public Hearing on Lake Lucy Road Extension. Project 92-12 � a
CITYOF
CHANHASSEN
690 COULTER DRIVE • P.O. BOX 147 • CHANHASSEN, MINNESOTA 55317
(612) 937 -1900 • FAX (612) 937 -5739 Adbn by City Administrator
6odors . W k
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MEMORANDUM Retested
oar - 7 -y3
Dale Submitted to Commission
' TO: Don Ashworth, City Manager
Date Submitted to Council
FROM: Charles Folch, City Engineer y _ / _ q 3
DATE: April 6, 1993
SUBJ: Continue Public Hearing on Lake Lucy Road Extension Between Galpin
Boulevard and Trunk Highway 41; Authorize Preparation of Plans and
Specifications - Project No. 92 -12
1
At their regular meeting on March 8, 1993, the City Council held a public hearing on the
feasibility report for the Lake Lucy Road Street and Utility Extension Project No. 92 -12.
You may recall that the City Council authorized the preparation of this feasibility study on
July 13, 1992 following the receipt of petitions for these improvements by the Westside
Baptist Church property located on Trunk Highway 41 and the property located immediately
to the east which is zoned for residential single - family and currently owned by
Gestach /Paulson /Klingelhutz. During the public hearing testimony was taken from a variety
' of property owners located in the area including Jerome Carlson, Dave Gestach and Al
Klingelhutz. Staff had been contacted prior to the meeting by Mr. Brian Pike of the
Westside Baptist Church who indicated that they were withdrawing their formal petition for
1 this project. This greatly complicates the ability to do this improvement project since
cooperative efforts need to occur between City staff, the project engineer and affected
property owners to establish the most appropriate and feasible alignment for the roadway,
1 acquire necessary right -of -way and easements, and assign project special assessments.
Following the completion of the public discussions, the City Council acted to continue this
public hearing to their regular meeting on Monday, April 12, 1993 to allow time for staff,
the project engineer and the appropriate property owners, i.e. Westside Baptist Church,
Gestach /Paulson /Klingelhutz and Carlson, to work out outstanding key issues involving this
project. Unfortunately, during this interim period, no favorable progress concerning this
project has been made. All of the outstanding issues as addressed at the public hearing
remain as unknown as they were at the previous meeting. It is apparent that Westside
Baptist Church no longer wishes to cooperate with or support this project.
t PRINTED ON RECYCLED PAPER
1
Don Ashworth
April 6, 1993
Page 2
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The City Attorney has reviewed the easement documents executed along with the purchase
' agreement between Gestach /Paulson /Klingelhutz and the Westside Baptist Church property
and has concluded that the road easement granted over the church property does not give
rights for public purposes but only rights for road access to the Gestach /Paulson /Klingelhutz
' property. It is unlikely that the Westside Baptist Church would grant the City rights for
public purposes over the existing 60 -foot easement over the north side of the property;
however, staff also believes that this is a less desirable location for the extension of Lake
1 Lucy Road as compared to locating it along the southerly property line.
Given all things considered, it would be staff's recommendation to table action on this
1 project until such time that these key issues can be resolved.
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1 Attachment: 1. Staff report dated Februa ry 22, 1993.
2. Letter from Edward and Mary Ryan dated March 2, 1993.
1 3. Letter from Jerome and Linda Carlson dated February 22, 1993.
1 c: Dave Hempel, Assistant City Engineer
Bill Engelhardt, William R. Engelhardt & Associates
Dave Gestach, Gestach & Paulson Construction
1 Brian Klingelhutz, Klingelhutz & Geis
Brian Pike, Westside Baptist Church
Jerome and Linda Carlson
Mary and Edward Ryan
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• G I TY O F ...........
Ob tdf .... 14' CHANHASSEN
6 90 COULTER DRIVE • • P.O. BOX 147 • • CHANHASSEN, MINNESOTA 55317
1
(612) 937 -1900 • FAX (612) 937 -5739 1
Action by City Administrator
Endorsed "Dik) A
MEMORANDUM M0d'tfed 1
Rejected
Date 3 - i • 9 a.
TO: Don Ashworth, City Manager Dote Submitted to Commission 1
FROM: Charles Folch, City Engineer (4 Date sil —lited to Counci
DATE: February 22, 1993 J 1
SUBJ: Public Hearing on Lake Lucy Road Street and Utility Extension
(Trunk Highway 41 to County Road 117 /Galpin Boulevard) 1
Project No. 92 -12
1
This is the public hearing on the feasibility report for the Lake Lucy Road street and utility
extension Project No. 92 -12. The City Council authorized the preparation of this feasibility '
study on July 13, 1992 following receipt of petitions for these improvements by the Westside
Baptist Church property located on Trunk Highway 41 and the property located immediately
to the east which is zoned for residential single family and currently owned by
I
Gestach /Paulson /Klingelhutz. The primary objective of the feasibility study was to identify
those public improvements which need to be constructed to allow for development of the
church and proposed residential property and define the official alignment for this Lake
I
Lucy Road extension between Trunk Highway 41 and Galpin Boulevard /County Road 117.
Based on the feasibility study, it has been determined that only the westerly half of the road 1
extension would need to be constructed in order to allow development of the petitioning
properties. The easterly half of this road segment is not proposed to be constructed at this
time. In the future, if the property owner to the east (Ryan) should petition for the road 1
improvement or if future development pressures in the area should warrant, construction
of this easterly section could be considered at that time. 1
On Wednesday, February 17, 1993, an informational neighborhood meeting was held with
affected property owners to discuss the elements of the proposed project, the associated 111
costs and potential special assessments. Although no representative of the Westside Baptist
Church was present at the neighborhood meeting, they did contact staff to formally withdraw
their original petition for this improvement project. At this time it is not known what the 1
Westside Baptist Church's intentions are for their property; however, staff is a aware that
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t4: PRINTED ON RECYCLED PAPER
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Don Ashworth
February 22, 1993
Page 2
inquiries have been made by other area property owners to potentially purchase this
' property.
' The project consultant engineer, Mr. Bill Engelhardt of Engelhardt & Associates, will be
making a formal presentation of the feasibility report and its findings at the public hearing.
At this point it would seem prudent to conduct the public hearing to receive public
testimony on the proposed project and determine whether it is appropriate to proceed with
the authorization to prepare the project plans and specifications, or otherwise identify any
remaining issues which need further investigation.
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' Attachments: 1.
2. Location map.
Staff report dated January 20, 1993.
3. Staff report dated July 9, 1992.
4. Phase I and Phase II preliminary cost /revenue schedules.
c: Dave Hempel, Assistant City Engineer
Mr. Bill Engelhardt, Engelhardt & Associates
Mr. Allan Larson, Engelhardt & Associates
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0 I 690 COULTER DRIVE • P.O. BOX 147 • CHANHASSEN, MINNESOTA 55317
(612) 937 -1900 • FAX (612) 937 -5739
I `, F ✓ y k . r-
MEMORANDUM
1 TO: Don Ashworth, City Manager - , -
1 FROM: Charles Folch, City Engineer &k --- ,
DATE: January 20, 1993 -- ;-
I SUBJ: Receive Feasibility Report on Lake Lucy Road Street and Utility Extension;
ty p cy ty ,
Call Public Hearing
1 Project No. 92 -12
I At their regular meeting on July 13, 1992, the City Council authorized the preparation of
a feasibility study for extension of street and utilities for Lake Lucy Road between Trunk
I Highway 41 and County Road 117 (Galpin Boulevard). I have attached a copy of the July
9, 1992 staff report which provides some background on the impetus and some of the issues
involved in this improvement project which has been previously identified as a future road
I element of the City's comprehensive guide plan amended in May of 1991. It is not staffs'
intent to recommend construction of this entire road segment at this time; however, the
proposed development on the west end of this general area forces the City into at least
I defining an appropriate alignment for the entire collector road and constructing the public
improvements needed for the development. In this manner, the City is able to pro - actively
plan for this road improvement prior to development. This philosophy is also being
I implemented on other projects such as the Trunk Highway 5 north boulevard access road
and Trunk Highway 101 south.
I The specific elements of this proposed improvement project are identified in the study along
with estimated project costs and associated special assessments to benefitting properties.
Staff and the project engineer have scheduled an informal neighborhood meeting to be held
1 on Wednesday, February 17, 1993 at 7:00 PM in the Courtyard Conference Road to discuss
this proposed project.
1 At the formal public hearing for this project, the project engineer will provide a presentation
of this feasibility report and its findings. The only action necessary for the Council tonight
would be to formally receive the feasibility study and call for a public hearing at their
1 regular meeting on March 8, 1993.
1 es
u PRINTED ON RECYCLED PAPER
I
Don Ashworth 1
January 20, 1993
Page 2
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It is therefore recommended that the City Council formally receive the feasibility study for
street and utility improvements for the extension of Lake Lucy Road and officially map the 1
alignment between Trunk Highway 41 and County Road 117 (Galpin Boulevard) Project No.
92 -12, and call for a public hearing on March 8, 1993.
j 1
Attachment: 1. Feasibility study. 1
2. Staff report dated July 9, 1992.
c: Dave Hempel, Assistant City Engineer 1
Al Larson, Engelhardt & Associates
Brian Pike, Westside Baptist Church 1
David Gestach, Gestach & Paulson Construction
Brian Klingelhutz, Klingelhutz & Geis
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CITYOF
I
tiv‘
I 6 90 COULTER DRIVE • P.O. BOX 147 • CHANHASSEN, MINNESOTA 55317
(612) 937 -1900 • FAX (612) 937 -5739
Action by City Administrotot
Endorse' ✓ I/Ul
I MEMORANDUM Modified—
Sea
Dit.___7 - 9 - q
TO: Don Ashworth, City Manager Deb Submitted to Commimit!t
1 - FROM: Charles Folch, City Engineer ek ewes med to c ,at+�
7- ► 3 - 1''2--
1 DATE: July 9, 1992
SUBJ: Authorize Preparation of Feasibility Study for Extension of Lake Lucy Road
1 Between Gaipin Boulevard (County Road 17) and Trunk Highway 41
Project No. 92 -12
The City has recently been contacted by iwo adjacent property owners located in the
I southeast quarter of Section 4 and southwest quarter of Section 3 concerning development
proposals. Both properties are located on the east side of Trunk Highway 41 immediately
south of the Minnetonka Middle School property. The property immediately adjacent to
I Trunk Highway 41 is approximately 10 acres in size and is the location for a new church
site. The adjacent property to the east is approximately 26 acres in size and is tentatively
proposed for residential single - family development. Road access is a key element for both
I developments. The church property has a pre - existing driveway access on Trunk Highway
41. The single - family development may also have a cross- access easement over the church
property out to Trunk Highway 41. Both are believed to be inappropriate access facilities
1 to these sites given the proposed developments.
The City's comprehensive guide plan amended in May, 1991 identified the extension of Lake
I Lucy Road from Gaipin Boulevard (County Road 117) west to Trunk Highway 41 as a
needed future collector street improvement. The topography and environmental features
of this area make routing a roadway alignment very challenging, particularly on the west end
I towards Trunk Highway 41. It is not staff's intent to recommend constructing this entire
road segment at this time; however, the two proposed developments on the west end which
lie within the general area of the Lake Lucy Road extension sort of force the City into, at
1 a minimum, defining the most appropriate alignment for this collector road through these
sites. In effect, the City needs to be in the position of proactively determining the
alignment.
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i 4PY PRINTED ON RECYCLED PAPER
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Don Ashworth
July 9, 1992
Page 2
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The length of the future Lake Lucy Road between Galpin Boulevard and Trunk Highway
41 is a little over a half -mile. At this time it would be appropriate to define and officially
map the entire future collector road alignment and perform a feasibility study on only the
westerly quarter -mile of this road segment which will initially serve these two development
sites. I have contacted Bill Engelhardt of William R. Engelhardt & Associates, who has
- some familiarity from previous involvement associated with this road to provide a cost
estimate to perform this feasibility study and official mapping. Bill has estimated this work
to cost approximately $ 10,000. Being that this future roadway will ultimately serve as more
of a community -wide roadway system and is in the City's long -range comprehensive
transportation guide plan, the cost to perform this study will have to be up- fronted by the
City; however, it will likely be recovered over a number of years as tracts of land abutting 1
this roadway develop and the corresponding construction projects take place and pay their
share of the roadway improvement costs.
r recommended that the official mapping of the extension of Lake Lucy
It is therefore e pp g cy Road
between Galpin Boulevard (County Road 117) and Trunk Highway 41 and the preparation
of a feasibility study for the road improvement project of approximately the westerly 1
quarter -mile of this segment be authorized, Project No. 92 -12, and that the consulting
engineering firm of William R. Engelhardt & Associates be assigned as the engineer on the
project.
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Attachment: Location Map
c: Dave Hempel, Sr. Engineering Technician 1
Brian Pike, Westside Baptist Church
Dave Gestach
Brian Klingelhutz
Bill Engelhardt
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li FINANCING:
ii The financing for this project is proposed from several sources:
il State Aid, local funds, storm sewer funds and special
assessments.
ii State Aid /local funds may be utilized for a portion of the cost
for street construction, storm sewer costs and sidewalk costs
li within the proposed right -of -way.
The total cost of State Aid /local eligible improvements are:
Alternate No. 1 Alternate No. 2
Street Construction 28% $107,199.79 $ 99,581.72
Storm Sewer Construction 50% $ 69,508.00 $ 69,508.00
Sidewalk Construction 50% $ 35,484.80 $ 34,651.50
STATE AID /LOCAL ELIGIBLE $212,192.59 $203,741.22
Assessable construction cost:
Street Construction 72% $272,656.61 $256,067.28
I Storm Sewer Construction 50% $ 69,508.00 $ 69,508.00
Sidewalk Construction 50% $ 35,484.00 $ 35,484.00
Sanitary Sewer Construction $ 54,873.00 $ 54,873.00
$435,522.41 $415,099.78
NOTE: 1) Street construction, State Aid and local share includes
street widening and typical street section greater than
il standard section (28 %).
II 2) Street construction, assessment includes standard
residential street and section (72 %).
II 3) The above estimated costs do not include costs
associated with right -of -way acquisition.
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II IF
FINANCING OPTION: II
II Alternate No. 1 Alternate No. 2
II Total Project Cost $647,715.00 $618,841.00
State Aid /Local Share < - $212,193.00 > < - $203,741.00 >
Assessment Amount $435,522.00 $415,100.00
II
Street, Storm. Sidewalk $380,645.00 $360,227.00
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11 Sanitary Sewer $ 54,873.00 $ 54,873.00
Assessment Amount $435,522.00 $415,100.00 I
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Construction
11 II
Cost/FF = Alternate No. 1 $67.24/FF - Street, Storm, Sidewalk
01 $29.69/FF - Sanitary Sewer
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Cost /FF = Alternate No. 2 $78.34/FF - Street, Storm, Sidewalk
II
II $50.57/FF - Sanitary Sewer
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A detailed assessment roll is presented in Appendix B of this II 11 report.
II II
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Edward and Mary Ryan
6730 Galpin Boulevard
Excelsior, Minnesota 55331
1 CITY OF CHANHASSEN
' MAR 0 3 1993
March 2, 1993
ENCINEERINi DEPT.
Mayor and City Council Members
' RE: Lake Lucy Road Extension
Dear Mayor and Members of the Council:
We were invited to a neighborhood meeting concerning the proposed
alignment of the Lake Lucy road extension.
To our surprise the presentation proposed the continuation of Lake Lucy
Road mapped directly through the middle of our property. The only
' discussion regarding the placement of the road was to where potentially the
road would be placed from Hwy 41.
' We assumed the meeting was to discuss various alternatives as to where
the Lake Lucy Road may be mapped in the future as development occurs.
Our concerns as to this particular proposal include the following:
' 1. The proposed collector road at this time is not a proposal
supported by any of the petitioners for development of their
' particular property. This is a proposal by the city to designate
this location as the collector area irrespective of the developer
or our concerns.
2. As explained to us at the meeting, there exists a financial
' incentive to map the road. By mapping the road the city
collects additional revenues from the state to support the
road system. We feel this is an inappropriate reason to
' designate the location of the road at this time.
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Mayor and City Council Members
March 2, 1993
Page 2
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3. We owned our property before the present Lake Lucy
Road was built. Because of our growing family we have
considered the option of building a home on the hill directly
where the proposed extended Lake Lucy would pass. This
proposal would make it virtually impossible for us to even
1
consider such an option.
4. The designation of this extension in this particular location
1
dictates that our property would be split in two, and
because of this, any future use will always be required to
contemplate this proposed road. This would restrict the
use of our property now and into the future.
5. In our discussions, it was presented that there would be a '
major collector road built to the south of us developed this year
to provide traffic connections between Galpin Boulevard and
Hwy 41. This collector road should serve adequately for traffic
movement now and into the future as a East -West connector.
6. If our neighbors to the north or south would choose to
develop at a future time, then at that time it would be
appropriate to consider the mapping of the Lake Lucy Road '
extension. It is not absolutely required that the extension of
Lake Lucy Road begin on Galpin Boulevard directly across
from the existing Lake Lucy Road. With a major collector to
the south, a new collector, if needed in the future, could be
planned as development occurs.
As the city grows, we understand and appreciate the importance of a
measured and comprehensive planning process. This is why it is important
that we share with you how very much opposed we are to this proposal
and that we need to plan now to reconsider the placement of the proposed
extension. 1
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' Mayor and City Council Members
March 2, 1993
Page 3
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' We would appreciate your consideration of our concerns and look forward
to discussing them more completely with you on the evening of March 8,
1993.
' Sincerely,
/7 r ,r\.
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Edward M. Ryarj Mary . Ryan
EMR 'b
cc: Don Chmiel, Mayor
Mike Mason, Councilman
Richard Wing, Councilman
Colleen Dockendorf, Councilwoman
Mark Senn, Councilman
' Charles Folch, City Engineer
William Englehardt, William R. Englehardt and Associates
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Coto, 0/7/ Endl •a/f
/1/s* resdott i
Linda & Jerome Carlson &L-.
February 22, 1993 1
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Mr. Charles Folch
City Engineer
( CITY OF CHANHASSEN
690 Coulter Drive
Chanhassen, Minnesota 55317
C ( Dear Charles,
As a follow -up to the informational meeting held at City Hall
on February 17th and subsequent to further discussions between
Linda and me, we would like to go on record as follows:
The 14 acres which we own adjacent to the ten acres of church
property are not available for development at this time. We
know that some day, sooner or later, that 14 acres will be
developed, but we are reluctant to endorse any extension of
Lake Lucy Road which would result in significant assessments
against our property.
We do not, however, want to unreasonably withhold cooperating
on the installation of a road, provided the owners of the church
property stand behind their earlier petition to the City for a
road through their property.
Kinde regards,
W/4
Jerome & Linda Carlson
JC /d CITY OF CHANHASSEN
MINEW
��
FEB 2 3 1993
ENGINEERS DEPT. 1
6950 Galpin Road
Excelsior, Minnesota 55331
1