2.5 Public Safety Vehicle Purchase i
C ITYOF �``
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CHANHASSEN
I x ' 690 COULTER DRIVE • P.O. BOX 147 • CHANHASSEN, MINNESOTA 55317
(612) 937 -1900 • FAX (612) 937 -5739
• Action by City AdmintslfMi1
I Endorsed ✓ D iA-VA
MEMORANDUM Modified
Rejecter
TO: Mayor Date 3 - A -� 3
City Council ate Submitted to Commission
I Don Ashworth, City Manager 1` Dete Sobnited to Count$
FROM: Scott Harr, Public Safety Director 3 `i 3
I DATE: February 26, 1993
1 SUBJ: Public Safety Vehicle Purchase
I THE PURPOSE OF THIS MEMO IS TO REQUEST AUTHORIZATION TO
PURCHASE A NEW VEHICLE TO REPLACE THE OLD PUBLIC SAFETY CSO
VEHICLE.
1 BACKGROUND
1 At the January 25, 1993, City Council meeting, authorization was given to replace the old
truck and for bids to be requested. The memo that was submitted to the Council is
I attached.
Attached are bids on the Ford Crown Victoria Sedan (from Superior Ford, who has the
I State bid contract), and from the Ford, Chevrolet and Jeep dealers that returned bids for
a 4 -door, 4 -wheel drive vehicle.
1 ANALYSIS
I Of the two vehicle styles that I have identified as being the most appropriate for our use
(the sedan or 4 -door, 4 -wheel drive vehicle), there are 'pros and cons' for each to consider.
I Sedan
The Ford Crown Victoria Sedan is an outstanding vehicle at an exceptional price. This
vehicle is available on the State bid for $12,936.00 (which includes several options including
1 spotlight and the bucket seats needed for the radio stack system going into this unit), which
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February 26, 1993
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would have a sticker price of approximately $22 500.00. The Minnesota State Patrol and
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the Carver County Sheriffs Department, among many other law enforcement agencies, have
I had excellent experience with this vehicle. It is a top of the line car built to demanding
specifications, offered at a very low price.
1 The concern for using a sedan for our application is that animals will be transported in the
vehicle. Obviously, a sedan would not permit total separation between the driver and the
I animal. This is, however, not an insurmountable problem. Many agencies transport animals
in sedans, and interestingly enough, the National Animal Control Association recommends
the use of a car for animal control work (because of the ease of getting animals into the
I back seat, controlling temperature, etc.). It would be possible to have a portable kennel in
the back seat in which to contain animals, and to get the pickup truck for larger animals or
other problem situations. When one considers that K9 officers have a german shepherd in
1 the back seat each day, a car is not an inappropriate vehicle to consider.
These cars are in stock and available now.
1 Four Wheel Drive
A 4 -door, 4 -wheel drive vehicle has been considered because of several factors. First, we
1 do need the passenger space in either vehicle, which is why we are not considering another
pickup truck. A 4 -door, 4 -wheel drive vehicle would permit animal transportation in the
rear area. In addition, our experience has been that a 4 -wheel drive vehicle is often
1 beneficial, and occasionally necessary. While our overall Emergency Management Plan
contemplates disasters that we are prepared for, but hope never occur, each year we do
experience snow emergencies that prohibit all but 4 -wheel drive emergency response. We
I have had recent occasions when the Sheriff's Department has commandeered our 4x4s
because their squads would not operate in the existing weather conditions. These
emergencies and disasters are taken into consideration in our Emergency Management Plan
I by having 4x4 vehicles available (this is why some of our inspection vehicles are 4 -wheel
drive, and some will be equipped with emergency lighting for back up emergency use).
1 Of the 4 -wheel drive vehicles considered, I would like to make several brief comments. The
Ford Explorer is, if nothing else by virtue of the expense, not one of the vehicles that I
I would recommend. While the Chevrolet Blazer S -10 is $1,034.00 less than the Jeep
Cherokee, our research clearly favors the Jeep. Only the Jeep is built to government
specifications, while the Chevrolet is basically a sport /utility, recreational vehicle. The Jeep
I has superior tires, a heavy duty electrical system to manage the special needs of emergency
vehicles, a heavy duty drive train, heavy duty seating (seats wear out quickly under these
driving circumstances), and even includes the required wiring harness for the lighting, siren
1 and P.A. equipment that will be installed. In consulting with F /Lt. Curtis VanDenBreg of
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February 1993
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h e job it is to research, test and recommend government
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the Michigan State Police, w os fob s g
service vehicles, it is his opinion, which Chanhassen Shop Foreman Harold Brose concurs
I with, that the Jeep Cherokee is the only 4 -door, 4 -wheel drive to consider.
The Jeeps are built to order, and require a 7 -8 week build time. i
RECOMMENDATION
It is the recommendation of staff that the City Council authorize the purchase of either the 1
Crown Victoria Ford Sedan from Superior Ford, or the Jeep Cherokee from the lowest
bidder for the Jeep, Win Stephens.
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It is the specific recommendation of staff that the bid from Win Stephens Jeep be accepted
for the Jeep Cherokee. In the alternative, however, if the price differential is a concern of '
the Council, the Crown Victoria is an acceptable vehicle.
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_c CITYOF
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0 4 1 11 CHANHASSEN
6 90 COULTER DRIVE • P.O. BOX 147 • GHANHASSEN, MINNESOTA 55317
(612) 937-1900* FAX (612) 937 -5739
AMC by at? lidtnhitsifritat
1 MEMORANDUM Ende:see DkJ
Iteiet
1 TO: Mayor _ — 1V City Council Ow ante Sub:nted to Commission
Don Ashworth, City Manager
I Oete SetrrJtted to Council
FROM: Scott Harr, Public Safety Director a — 8 - 93
1 DATE: January 25, 1993
SUBJ: Replacement of Old Communi 'Service Officer Vehicle
I This memo is to seek the authorization fro °;the Council to replace the old Community
Service Officer truck.
1 BACKGROUND
The 1987 Chevrolet pickup truck used by the Animal Control Officers is scheduled for
1 replacement this year, has 88,015 Miles on it, and was'lncluded in the 1993 budget.
I ANALYSIS =`
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This vehicle is used daily by our Community Service Officers. The vehicle serves a number
I of purposes, including animal control, emergency responses, traffic control, and other public
safety related duties.. ;
I There are three vehicle style options that can be considered to replace the old truck with:
a pickup truck; a sedan; or, a 4 door 4 -wheel drive vehicle. Following are the pros and cons
of each of these: -
1 �.
PICKUP TRUCK - I believe this option is the least attractive of the three because
of its limited use. While there is a benefit that the driver is completely isolated from
1 any animals in the back, this benefit is outweighed by the fact that the vehicle will
primarily be assigned to Officer Bob Zydowsky when he is working, and there will
be occasions when he will need additional passenger room. (For example, when
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January 25, 1993
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interviewing people at the scene of a call, when transporting people whose vehicles 1
are broken down, assisting the Sheriff's Office with transportation of prisoners, etc.).
Our experience is that a 4 -wheel drive vehicle may be desirable (the vehicle being
replaced is a 2-wheel drive), as the 4 -wheel drive vehicles are utilized during
inclement weather or in conditions that would make a 2 -wheel drive vehicle Less
desirable. An approximate cost for a 4 -wheel drive mid -sized pickup would be in the
area of $17,000.
SEDAN - Without any question, the best buy for the dollar is to purchase another
1993 Ford Crown Victoria police package sedan on the state bid, which is what the
City purchased to replace the Public Safety Director's vehicle last year. This car has
a $22,500 sticker price, which we can purchase for $12,300. It is an excellent vehicle
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with a variety of options that make it very suitable to government use.
The obvious consideration here is the issue of transporting animals. The driver
would not be isolated from the animals, and the associated problems with keeping
the area that animals are in clean would be an issue. These are not insurmountable
issues, however, as other departments utilize cars for animal control by placing a cage
or other divider between the front and the back seat, and vehicles can be ordered
with vinyl seats, or there is a hard fiberglass seat replacement for these cars, so that
the back area is easily cleaned. Interestingly, the National Animal Control
Association training guide recommends a sedan for animal control use.
4X4 VEHICLE - A 4 -door, 4 -wheel drive vehicle (similar to a Jeep Cherokee or 1
Chevrolet Blazer) would also meet our needs by providing 4 -wheel drive, additional
seating, and having an area that would permit the isolation of an animal (by securing
an area in the back cargo area that could be kept clean, separated from the driver
and passengers, etc.). These vehicles cost in the area of $18,500.
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RECOMMENDATION
th replacement of e existing It is the recommendation of staff that the Council authorize the p lacem nt e o th ting 1
CSO truck, and to direct the Public Safety Director to proceed with obtaining bids on the
sedan and 4 -door, 4-wheel drive vehicles to return to the Council.
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II FEE -25 -1993 11:31 FROM SUPERIOR FORD TO 9375739 P.02
1 supERIDR c,..__
FLEET & GOVERNMENT SALES DEPARTMENT
I 9700 56TH AVE. NO.
PLYMOUTH, MN. 55442
II PHONE 612- 559 -9111
FAX 512-559 -9059
in imerommu■smilms....E......morminriormsomparriminewierammilimmoview
T0: _t y,✓ _ DATE ..._,, .0.7/..5/3
ATTN . & - )--
PHONE 7e 7- /90-0 XT
t`'3 ) FAX 947 .5734
' 3 FORD CROWN VICTORIA COMMERCIAL 4DR. se
Y EAR MODEL 0 C O COLOR-EX7 e below INT BLUE OR
II STATE OF MINNESOTA CONTRACT 015179 MOCHA ONLY
1993 FORD CROWN VICTORIA COMMERCIAL 4DR. SEDAN
II _POLICE PACKAGE
4.6L EFI OHC VB ENGINE
II ELECTRONICALLY CONTROLLED AUTOMATIC QD W /OD LOCKOUT
POWER WINDOWS
I POWER LOCKS
POWER DRIVER SEAT --
AM/FM STEREO RADIO
1 REAR WINDOW DEFROSTER
CRUISE CONTROL
II _ TRACTION LOK REAR AXLE _
ENGINE BLOCK HEATER — __ --
II TILT STEERING WHEEL
40/40 CLOTH BUCKET SEATS -CLOTH FRONT & REAR
II COLORS AVAILABLE: 2 =B1ue Int. 3 = Mount•. --
DC 3 -MED, MOCHA ER -DY. CRANBERR TWILIGHT YZ 23 -WHITE _
II DD 3 -MOCHA FROST EM-MED CRANBERRY NC - CARIBBEAN GRN UA -BLACK
YN 2 - SILVER TOTAL $ 12,725.00
I TRADE ALLOWANCE - UNIT, YR MAKE /MODEL . S'Por6aht x//.00
VIN MILEAGE _ $ .
II THANK YOU FOR THE OPPORTUNITY TO PRESENT THIS QUOTATION.
il PLEASE CALL IF YOU HAVE ANY QUESTIONS. TOTAL NET $ AR-92 4 (V
I `�` "�' BILL STUART S TUART OR CAROL HENDRICKSON., FLEET MANAGERS
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BIDS RANKED BY BID PRICE I
1. $ 15,936 Grossman Chev S -10 Blazer
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2. $ 15,990 Thurk Bros S -10 Blazer
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3. $ 16,970 Win Stephens Jeep Cherokee
4. $ 16,986 Polar Chev S -10 Blazer 1
5. $ 17,300 Park Jeep Eagle Jeep Cherokee
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6. $ 17,575 Bloomington CP Jeep Jeep Cherokee
7. $ 17,880 Suburban Chev S -10 Blazer 1
8. $ 20,230 Shakopee Ford Ford Explorer
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9. $ 20,994 Superior Ford Ford Explorer
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BIDS RANKED IN GROUPS BY MAKE
1. $ 15,936 Grossman Chev S -10 Blazer
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2. $ 15,990 Thurk Bros S -10 Blazer
3. $ 16,986 Polar Chev S -10 Blazer I
4. $ 17,880 Suburban Chev S -10 Blazer
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1. $ 16,970 Win Stephens Jeep Cherokee
2. $ 17,300 Park Jeep Eagle Jeep Cherokee 1
3. $ 17,575 Bloom CP Jeep Jeep Cherokee
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1. $ 20,230 Shakopee Ford Ford Explorer 1
2. $ 20,994 Superior Ford Ford Explorer
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FUND #209
II EQUIPMENT REPLACEMENT FUND
SPECIAL REVENUE FUND
1993 BUDGET
I Commentary
1 General Comment: This fund was established to: 1) provide a means by
which long range capital purchases could be monitored and planned; 2) to
I provide a "control center" for purchase /maintenance /usage of vehicles
and equipment; and 3) to divorce from the operating costs the peaks and
valleys created by a number of major purchases occurring (or not
occurring) in any one year. During any five year period, since origina-
1 tion of this fund, costs have approximated 2% of the valuation of pro-
perty within the community (the relationship between property sewered,
streets /utilities, and equipment necessary for property /public improve-
' ments served is highly predictable). The City completes a debt analysis
study each year to insure that the debt structure of this fund stays
within the 2 mill guideline and that overall debt stays within 8 mills.
1992 Expenditures
Replace Insp. #602 18,000
Dump Truck #108 70,000
I Replace Elgin Sweeper 75,000
Flail Mower 3,000
Roll Packer Trailer 3,000
l Replace #701 18,500
Weed Sprayer 3,000
Slit seeder 3,200
Front Loader Forks 4,500
I Paving tar pot 7,000
Replace Public Safety
Director's vehicle 17,500Z l Large Rescue 112,000
334,700 /
S Wl - )G/Atc! 6kcY j.f./,.„.7
l Est. 1993 Expenditures t
Dump Truck Plow & Sander ^� „^ 4f ,w /^ ��
Replace #109, 1976 F -750 70,000
Skid Steer Loader � ��� - -S�'• s
I Replace #413, 1980 Bobcat 20,000 /
4x4 Pickup with Plow 4—C C. d
, .c.....4". le,( /.,J O
Replace #405, 1982 4x4 pickup 23,000
i Crack Sealer 14,000 „ 9-2 ,,,,s ,�.ci,,1,.�
Air Compressor - Replace #137
1968 C.P. Air Compressor 15,500 ;,...f�.-:..<< ,. tLaa.2-r 7 ,/
I Groundmaster Mower - Replace
1976 Allis to be used by �-n0 7e,,,,„4 _r,-,,,-$
Depts. for
mowing areas outside the parks 15,000 .4c,/..•.c....—.9 reu" —r 9z
II Replace CSO Vehicle 12,920 t
Admin. Van 28,000 �' "ds /e�J`j /7,�`ao
Re -build fire truck 60,000
' Fuel storage tanks 70.000 "�' / ''� '..)"/ "
333,420
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