12. 1993 Public Works Equipment Update 1
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CITY OF
ili
1 CHANHASSEN
690 COULTER DRIVE • P.O. BOX 147 • CHANHASSEN, MINNESOTA 55317
1 V -. (612) 937 -1900 • FAX (612) 937 -5739
1 MEMORANDUM
I TO: Charles Folch, City Engineer OFFICIAL ENGINEERING COPY
FROM: Harold Brose, Equipment Superintendent 7l F` Received
1 Revision No
DATE: February 3, 1993 Aimed by Cky Engineer
1 SUBJ: 1993 Public Works Equipment Acquisition Update l° �' 1 �`'
PW016 Date ?-( Approved by City Council
1 The following equipment is scheduled for p , e or replacement in the9s tquiipment
Replacement Fund: -
F
I truck 1. Dump with plow, wing and ; I er to a place Unit No. 109, 1976 F-750 dump
truck with plow and sander. Truce ame, -R floor and mounts are showing severe
I deterioration from age and rust 70
2. Purchase additional skid stee , ader. Bobcat , ed in Park Department is 13 ye ars
old with 3,000 hours. This x bcat would be k , t for use in the Sewer and Water
I Department for landscap;iii around well houses, stations, watermain break areas
and when two bobca f a needed in the Street '. - partment. The Street and Park
Departments use < <;
I obcat each day in the s 61 •• er for landscaping, building
- playground ' ...t..•01 ent and blacktopping The new f bcat and the 1988 model would
also be us. ,a' -`< _ °a e. f . , ,, v4 . , i , .';,....ils and sidewalks. An optional
1 larger h „ t o, Id , ,. €;?` t .., „ ' •,. . a r,- ' ° .?+ �• our sidewalk
snowblo • efficiently. more eciently. A trailer would also nee • to • , l chased to be
able to transport ,, • bobcats at any time $20,000
3. 4x4 pickup with plow to replace No ' 5 : 4x4 pickup with plow. Existing truck
has 105,000 miles with severe rust • • d poor mechanical condition. This truck
I is used in the Street Department for • g lot snowplowing and pulling trailers, tar
kettle, etc. in the summer - $23,000.00.
1 4. Purchase new portable air compressor to replace 1968 air compressor with 2,000
hours. Old air compressor is in poor mechanical condition and being 25 years old
makes it almost impossible to purchase replacement parts. Air compressor is used
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1 t or PRINTED ON RECYCLED PAPER
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Charles Folch, City Engineer
February 3, 1993
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to cut out blacktop Adth air hammer for water valve, manhole, curbing, catch basin and
blacktop repairing. It is also used as an air source to spray paint hydrants and to blow
out cracks in pavement before crack sealing - $15,500.00.
5. Purchase Groundsmaster mower for Park Department and transfer 1983 Groundsmaster
mower into Sewer, Water and Street Departments. For mowing around wells, lift stations,
1 sodded areas along Kerber Boulevard, Lake Drive East, 79th Street, etc. - $15,000.00.
6. Purchase crack sealer to seal cracks in pavements with a crack filler to help keep moisture
from getting under pavement and therefore make blacktop last longer - $14,000.00.
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' Attachment: Fund #209 - Equipment ui Replacement/Special Revenue Fund, 1993 Budget
�l P P
ER' S COMMENT
MANAG C
1 State statute does not require the City Council to authorize the preparation of plans and
specifications for equipment anticipated to be purchased. Before any purchase can be
' consummated, the City Council must act to approve the lowest responsible bidder. Although the
statute does not require the Council to approve preparation of plans and specifications, staff has
found that informing the Council of our intent to start the bidding process is highly advisable.
' Council members do not need to be surprised by seeing bids for a piece of equipment that you
did not know we were proposing to replace nor does staff wish to go through the work of
preparing detailed plans and specifications only to find that the Council does not support that
' particular acquisition. The Council may wish to include this item under Council Presentations
if questions exist or you should feel free to contact Charles or Harold directly.
' As a separate item on this agenda is the proposed replacement of the Public Safety (Animal
Control) vehicle. I should also note that, included in the 1993 budget is the replacement of the
1978 Ford Fairmont. We would propose to purchase some type of vehicle which can be used
' by the Council, our commissions, and as a tour vehicle, i.e. some form of a mini -van. Hopefully,
time will exist during our goal work session to discuss this item.
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FUND #209
EQUIPMENT REPLACEMENT FUND
SPECIAL REVENUE FUND 11
1993 BUDGET
Commentary
General Comment: This fund was established to: 1) provide a means by
which long range capital purchases could be monitored and planned; 2) to
provide a "control center" for purchase /maintenance /usage of vehicles II and equipment; and 3) to divorce from the operating costs the peaks and
valleys created by a number of major purchases occurring (or not
occurring) in any one year. During any five year period, since origina-
tion of this fund, costs have approximated 2% of the valuation of pro-
perty within the community (the relationship between property sewered,
streets /utilities, and equipment necessary for property /public improve-
ments served is highly predictable). The City completes a debt analysis
study each year to insure that the debt structure of this fund stays
within the 2 mill guideline and that overall debt stays within 8 mills.
1992 Expenditures '
Replace Insp. #602 18,000
Dump Truck #108 70,000
Replace E ;gin Sweeper 75,000
Flail Mower 3,000
Roll Packer Trailer 3,000
Replace #701 18,500
Weed Sprayer 3,000
Slit seeder 3,200
Front Loader Forks 4,500
Paving tar pot 7,000
Replace Public Safety
Director's vehicle 17,500
Large Rescue 112,000
334,700
Est. 1993 Expenditures
Dump Truck Plow & Sander
Replace #109, 1976 F -750 70,000
Skid Steer Loader
Replace #413, 1980 Bobcat 20,000
4x4 Pickup with Plow
Replace #405, 1982 4x4 pickup 23,000
Crack Sealer 14,000
Air Compressor - Replace #137
1968 C.P. Air Compressor 15,500
Groundmaster Mower - Replace
1976 Allis to be used by
Sewer /Water /Street Depts. for
mowing areas outside the parks 15,000
Replace CSO Vehicle 12,920
Admin. Van 28,000
Re -build fire truck 60,000
Fuel storage tanks 70,000
333,420
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