1f Approve 2003 Budget ModificaCITYOF
CHANHASSEN
7700 Markd Boul(:vard
PO Box 147
Chanhassea [~N 55317
Administration
Pr or!e 952 227 1100
Fax 952 227 1110
Building Inspections
Phone 95222? 1180
Fax 952227 1190
Engineering
PqC'l~ 952 2271160
Fax 95222;/1170
Finance
Phone 952 227 1141
Fax: 952 227 1110
Park a Recreation
P!ol e: 952227 1120
Fax 952 227 1110
Rec,eati'~n Center
~3 ~0 Coulter B,)ule,¢ard
P~/one 952 227 1400
Fax 952 2?7 1404
Planning a
Natural Resources
None 95222;71130
Fax: 952 2271110
Public Works
1591 P}:r~< Road
Ph,,)r e 952 227 1300
Fax 952 227 T310
Senior Center
?f' )r/,~': 952 2271125
Fax 952 2271110
Web Site
¢,w,~, (J ',kanhasserr rnn LiS
MEMORANDUM
TO:
FROM:
DATE:
Economic Development Authority Members
Bruce M. DeJong, Finance Director/./~)
October 8, 2003
SUBJECT: Approval of 2003 Budget Modifications
The City Council made additional adjustments to the 2003 budget at the
beginning of the year in anticipation of aid cuts, but did not formally adopt them
while waiting for the results of the legislative session. Since the state did cut all
of our undesignated aid money, we should now implement the cuts that were
anticipated back in January.
The original general fund modifications that staff discussed with the City Council
included $63,600 in new fees and $273,911 in expenditure decreases. While
reviewing this information, a couple of changes have been noted. The planning
revenue increase of $12,000 was already included in the amount adopted in
December, 2002. This current modification shows the remaining increase of
$51,600 as an increase in revenues. The expenditure cuts did not show the
amounts of offset necessary in Finance or Planning for the loss of the full-time
positions. Finance offset savings of $30,500 in salaries with an addition of
$30,000 in consultant services in order to have additional accounting help for a
net $500 savings. Planning offset salary savings of $31,550 with additional
temporary salaries of $18,000 for $13,550 in net savings. Total expenditure cuts
result in saving $227,750 from the original budget.
The expenditure cuts and revenue increases total $279,350, which is about
$40,000 short of our aid loss amount. This will be offset by a $44,450 refund that
we received from Carver County for the 2002 police contract. Actual costs were
less than the amount budgeted at the time the contract was signed. This means
that in total our budget should once again balance for the year without the need for
additional action by the city council.
Recommendation
Staff recommends adopting the budget modifications as shown on the enclosed
worksheets. This requires a simple majority vote of the City Council members
present.
The City of Chankassen · ,:, grc,¢,,mg cor~nunity with ciean lakes quality schools a charmh~g downtown thriving businesses winding trads and beutif~Jl parks A great [)laos to hve. ,¢,,ork and play
CITY OF CHANHASSEN
2003 BUDGET
REVENUE
101 General Fund
ACCOUNT
DESCRIPTION
GENERALPROPERTY TAX
3010
3002
3011
3041
3090
3500
Current Property Tax
Allowance for Delinquent Taxes
Delinquent Property Tax
Homestead & Ag Credit
Other Property Taxes
Local Government Aid
TOTAL GENERAL PROPERTY TAX
LICENSES
3203 Dog Kennel
3205 Dog or Cat
3213 Solicitor
3214 Gambling
3223 3.2 Off and On Sale
3226 Liquor On and Off Sale
3227 Club and Sunday
3230 Rental Housing Licenses
3284 Rubbish
* TOTAL LICENSES
PERMITS
3301 Building
3302 Plan Check
3305 Heating & A/C
3306 Plumbing
3307 Trenching
3308 Gun
3309 Sprinkler
3310 Gas Piping
3311 Sign
3316 Septic Tank
3320 Stable
3328 Wetland Alteration
3329 Demolition
3390 Misc. Permits
* TOTAL PERMITS
2003
BUDGET
Modification
6,465,535
(6O,OOO)
50,000
(298,600)
20,400
6,475,935
(20,400)
(319,000)
6OO
2,300
550
80O
55,000
1,700
40,000
5OO
101,450
2,000
5,000
9,400
16,400
616,000
365,000
110,000
88,000
10,000
1,000
16,000
30,000
3,000
2,000
3OO
6OO
100
1,500
1,243,500
Amended
2003
BUDGET
6,166,935
(6O,OOO)
50,000
6.156,935
600
4,300
55O
5,000
8OO
64,400
1,700
40,000
5OO
117,850
616,000
365,000
110,000
88,000
10,000
1,000
16,000
30,000
3,000
2,000
3OO
6OO
100
1,500
1,243,500
FINES & PENALTIES
3401 Traffic & Ordinance Violation
3402 Vehicle Lockouts
3404 Dog/Cat Impound
* TOTAL FINES & PENALTIES
35,000
4,OOO
39,000
5,500
5,500
35,000
5,500
4,000
44,500
CITY OF CHANHASSEN
2003 BUDGET
REVENUE
101 General Fund
ACCOUNT DESCRIPTION
2003
BUDGET
Modification
Amended
2003
BUDGET
INTERGOVERNMENTAL REVENUE
3502 M.S.A. Maint. & Constr.
3509 Other Shared Taxes
3510 Grants-State
* TOTAL INTERGOVERNMENTAL REV
CHARGES FOR CURRENT SERVICES
3601 Sale of Documents
3602 Use & Variance Permits
3603 Rezoning Fees
3604 Assessment Searches
3605 Plat Recording Fees
3610 TIF Fees
3613 Misc.-General Government
3614 Admin. Charge-2% Constr.
3617 Engineering General
3619 Investment Management Fee
3629 Misc.-Public Safety
3631 Recreation Center
3633 Park Equipment Rental
3634 Park Facility Usage Fee
3635 Watercraft Rental
3636 Self-Supporting Programs
3637 Senior Programs
3638 Food Concessions
3639 Misc.-Park & Rec.
3649 Misc.-Public Works
* TOTAL CURRENT SERVICES
33,600
108,000
40,000
181,600
4,000
23,000
1,000
700
6,000
59,000
40,000
65,000
5,000
207,50O
150
15,500
4,000
147,000
30,000
16,000
800
2,000
626,650
13,100
11,600
5,000
29,700
33,600
108,000
40,000
181,600
4,000
23,000
1,000
7OO
6,000
13,100
59,000
40,00O
11,600
65,000
10,000
207,500
150
15,500
4,000
147,000
30,000
16,000
8OO
2,O0O
656,350
OTHER REVENUE
3801
3802
3803
3807
3808
3812
3816
3818
3820
3829
3903
Interest Earnings
Equipment Rental & Sale
Building Rental
Donations
Ins. Recoveries & Reimburse
Contractor Verification
SAC Retainer
Sur-Tax Retainer
Misc. Other Revenue
Interest/Penalties-Other
Refunds/Reimbursements
TOTAL OTHER REVENUE
170,000
30,000
15,000
5,000
2,500
5,000
1,500
5,000
500
6,000
240,500
170,000
30,000
15,000
5,000
2,500
5,OO0
1,500
5,000
5OO
6,000
240,500
** TOTAL GENERAL FUND REVENUE 8,908,635 (267,400) 8,641,235
GENERAL GOVERNMENT
1110 Legislative
1120 Administration
1130 Finance
1140 Legal
1150 Assessing
1160 MIS
1170 City Hall
1180 Elections
1190 Library Building
TOTAL
LAW ENFORCEMENT
1210 Law Enforcement
1220 Fire
1260 CSC)
TOTAL
PUBLIC WORKS
1310 Engineering
1320 Street Maintenance
1350 Street Lighting
1370 Vehicle Maintenance
TOTAL
COMMUNITY DEVELOPMENT
1410 Planning Commission
1420 Planning Administration
1430 Senior Commission
1250 Building Inspection
* TOTAL
PARKS & RECREATION
1510 Park & Rec. Commission
1520 Park Administration
1530 Recreation Center
1540 Lake Ann
1550 Park Maintenance
1560 Senior Center
1600 Recreation Programs
1700 Self-Supporting Programs
TOTAL
Transfer to Debt Service
CITY OF CHANHASSEN
2003 BUDGET MODIFICATION SUMMARY
Amended
2003 2003
BUDGET Modification BUDGET
159,370 (3,000) 156,370
388,500 (8,500) 380,000
282,150 (500) 281,650
110,000 110,000
70,100 70,100
279,560 (22,200) 257,360
398,100 (5,000) 393,100
34,000 34,000
1,701,780 (39,200) 1,682,580
1,077,800 - 1,077,800
647,000 (13,500) 633,500
60,700 - 60,700
1,785,500 (13,500) 1,772,000
998,710 (23,400) 975,310
826,570 (50,600) 775,970
261,300 (1,000) 260,300
374,500 (13,500) 361,000
2,329,080 (88,500) 2,372,580
3,700 - 3,700
320,525 (13,550) 306,975
18,450 - 18,450
793,900 (6,500) 787,400
1,136,575 (20,050) 1,116,525
2,225 (1,000) 1,225
117,300 (4,000) 113,300
253,650 (7,000) 246,650
69,440 (2,300) 67,140
851,400 (42,000) 809,400
53,025 (2,000) 51,025
242,105 (8,200) 233,905
123,055 123,055
1,653,000 (66,500) 1,645,700
302,000 302,000
** TOTAL GENERAL FUND 8,907,935 (227,750) 8,589,385