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4b 2003 Budget ReductionCITYOF CHANHASSEN 7700 Market Boulevard PO Box 147 Cbanhassen, MN 55317 Administration Pime: 9522271100 Fax: 952.227.1110 Building Inspections Phone: 952.227.1180 Fax; 952 2271190 Engineering Phone: 952 2271160 Fax: 952 227.1170 Finance Pt~one: 952.227,1140 Fax: 952.227,!110 Park & Recreation Phone: 9522271120 Fax: 9522271110 Recreation Center 2310 Courier Boulevard Pl~one: 952.227.1400 Fax: 952.22L1404 Planning & Natural Resources Phon~: 952227.1130 Fax: 952227.1110 Public Works 1591 Park Road Phone: 952.227 1300 Fax: 952 22~'. t 310 Senior Center Phone: 952222.1125 Fax: 952.227.1110 Web Sita v,~,v, ci chanhassen.rnn us MEMORANDUM TO: Mayor and City Council FROM: Todd Gerhardt, City Manager DATE: January 22, 2003 SUB J: Proposed 2003 Budget Reduction in Anticipation of State Aid Cuts Attached you will find staff's recommended 2003 budget reductions or new revenues in anticipation of state aid cuts. The changes that occun'ed since om' last meeting are as follows: 1. Elimination of hauler fees for 2003. The fees for 2003 licenses were collected in December 2002. 2. Increased lock-out fees from $20.00 to $50.00 3. Increased T1F administrative charge to accommodate decrease in hauler fees for 2003. An increase of $3,000. 4. Moved $14,000 from revenue increases to expenses to reflect the elimination of taxes for the old bank building. 5. Reinstated fire chief's salary and replaced this item with a reduction of $2,500 in salaries and wages due to a decrease in call-outs and a better job in priority medical dispatching. 6. Reduced fire charges from $1000 to $500. 7. Eliminated $100 engineering lees from the schedule. These services will be billed in the future. 8. Although the mid-year finance position has been eliminated, staff is recommending that we wait and see what the impact of possible state aid cuts are before we cut the position. Staff will also be exploring the possibility of creating a part-time position. RECOMMENDATION Staff recommends that the City Council endorse the attached proposed 2003 budget reductions and new revenues in anticipation of state aid cuts. By endorsing these 2003 budget changes, staff will operate as if these cuts are permanent. Once the state has completed their 2003 legislative sessions and we know the total impact to state aids, staff will bring back the recommended cuts for the City Council to prioritize or give staff additional direction on finalizing the impacts of state aid cuts. Attachments: I. Proposed 2003 Budget Reductions g:\admin\tgX2003budgetreductionmemo The Cily of Chanhassen ,, A growing communily with clean lakes, qualily schools, a charming downlowa, thriving businesses, winding Irails, and beautiful parks. A great place to live, work, and play. Proposed 2003 Budget Reductions in Anticipation of State Aid Cuts Park and Recreation 1510 Park and Recreation Commission 4300 Fees, Services 4340 Printing and Publishing 1520 Park and Recreation Administration 4300 Fees, Services 4340 Printing and Publishing 4370 Travel and Training 1530 Recreation Center 4010 Salaries and Wages - Temp 4120 Supplies-Equipment 4130 Supplies-Program 1540 Lake Ann Operations 4020 Salaries and Wages - Temp 4120 Supplies-Equipment 1550 Park Maintenance 4150 Maintenance Materials 4151 Irrigation Materials 4320 Utilities 4410 Rental-Equipment 4520 Repair and Maintenance-Vehicles 4705 Other Equipment 4300 Savings from Old Bank Bldg. Taxes 1560 Senior Citizens Center 4130 Supplies-Program 4300 Fees, Services 1600 Recreation Programs 4020 Salaries and Wages-Temp 4120 Supplies-Equipment 4300 Fees, Services TOTAL CUTS - PARK AND RECREATION Community Development 1250 Code Enforcement 4020 Salaries and Wages-Temp 1420 Planning Administration 4010 Salaries and Wages TOTAL CUTS - COMMUNITY DEVELOPMENT Reduction from 2003 Budget $ 5OO $ 5oo $ 1,500 $ 1,500 $ 1,000 $ 5,000 $ 1,000 $ 1,000 Close Rec Center from Aug. 15 - Sep. 1 $ 1,000 $ 1,300 $ $ $ $ $ $ $ $ $ 9,000 Cut back on fertilizer 1,000 5,000 Savings due to demolition of bank building 1,000 2,OO0 10,000 Postpone purchase of equipment 14,000 Building currently taxed, will apply to County for tax exemption 1,000 1,000 6,000 1,200 1,000 66,500 Elimination of summer intem 6,500 Elimination of summer temporary help in inspections 30,000 Replace Planner I with Intern 36,500 Proposed 2003 Budget Reductions in Anticipation of State Aid Cuts General Government 1110 Legislative 4370 Travel and Training 1120 Administration 4360 Subscriptions and Memberships 4020 Salaries and Wages - Temp 1160 MIS 4300 Fees, Services 117O City Hall 4320 Utilities 1130 Finance 4010 Salaries and Wages TOTAL CUTS - GENERAL GOVERNMENT Fire Department 1220 Fire Prevention Administration 4020 Salaries and Wages 4240 Uniforms and Clothing 4360 Subscriptions and Memberships 4370 Travel and Training 4510 Repair and Maintenance-Buildings 4520 Repair and Maintenance-Vehicles 4550 Hazmat/Dive Equipment Maintenance TOTAL CUTS - FIRE DEPARTMENT Public Works/Engineering 1320 Street Maintenance 4140 Vehicle Supplies 4150 Maintenance Materials 4530 Repair and Maintenance-Equipment 4020 Salaries and Wages-Temp 4210 Books and Periodicals 4260 Small Tools 4360 Subscriptions and Memberships 4703 Office Equipment 4705 Other Equipment 1370 City Garage 4320 Utilities 4020 Salaries and Wages-Temp 4170 Motor Fuels and Lubricants 4530 Repair and Maintenance-Equipment 1310 Engineering 4330 Postage 4300 Fees, Services 4120 Supplies-Equipment 4530 Repair and Maintenance-Equipment 4010 Salaries and Wages-Regular 1350 Signals and Lights 4530 Repair and Maintenance-Equipment $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ 3,000 Reflects actual spending for 2002 2,500 6,000 22,200 5,000 Reflects actual spending for 2002 Elimination of Intern Elimination of network and website consulting, offsite scanning service Reduced due to lower than expected utility costs 30,500 Elimination of mid-year hire for new employee 69,200 2,500 1,000 5OO 2,500 1,000 1,000 5,000 13,500 Reduction in salaries due to lower call Icad and better prioritization of callouts Postponement of additional uniforms Elimination of duplicate copies for Station #2 Reduction in training Delay of maintenance Delay of maintenance Delay of maintenance 5,200 35,500 2,000 6,200 150 5OO 100 250 5OO 10,000 1,000 1,500 1,000 700 6,000 1,000 500 15,111 1,000 Closer to 2002 expenses Reduction in winter supplies (sand, salt) Closer to actual 2002 expenses Eliminate seasonal position Recent costs have been lower Reduce seasonal position Extend time between services Delay of maintenance Fewer mailings, closer to 2002 expenses Less use of consultants, do more in-house Closer to actual 2002 expenses Closer to actual 2002 expenses Elimination of GIS Position as of 7/1/03 TOTAL CUTS - PUBLIC WORKS/ENGINEERING $ 88,211 lsnbnv-eunP tuoj¢ aLU!h Jo~oadsu! jo %0~; 'xoJddv le!huep!se~ pe!dnooo Jeu~o ~oj JeeX Jed SlleO OLl a~e]eAe 'luap!ou! Jad 0(}$ sanss! =11± qh!~ ~uads auJ!~ lUe~lnsuoo/sa!]eleS jo suo!lJod a~OOllv slSu!hA PI!AA Ol~t~n8 'uo!l~a~ ueo!jeLuv ]eSJeI o~ enp pe~oeclxe seat ~aN alqeJedu~oo e>leLU al seej elqnop II!~ 'sJaqho al paJedLUo3 ~ol e~e ~ou see=l sl{toJd qe~-Ilnd ~o ua!pod e se^!eoeJ Xh!O eLl~ 'eoUeU!pJo Ja8 sa!uedLUoO eoue~nsu[ al >toeq Pall!q eq ueo seSJeqO (haAoed lelUaLUalddns u! seet 8u!u!eldxe luauuqoelie cas) 'aha 'sh!Lu~ed ash leUO!i!puoa 'SlILu~ad eoueiJe^ Joj seat u! seseaJOUl 009'~9 009'/ 000'~ 00§'~ O0~'g~ 00~'6 O00'g 000'~ O00'c~ O00'gL $ S=IRN=IA=IEI ~3N 'IVJ. O.L suo!~oedsu! ~,ueuudo[aAep JoJ euu!~ elqulliEt shsoo len~oe qO~eLU Oh saeJ ~!uuJed 6u!peJ6 eseeJouI 5uueeu!Su3 ea=l lnO->lOO-I elO!LlaA UlSilqe~s3 sP!~hs!O -JIl oh ee-I uo!he~hs!uiuJp¥ e6J~Lt0 sesueo[-i ~eN o:1 anp saa-I esuea!l Jonb!-t peseaJOUl see=l esuao!-I ;aC) pue 15oci peseaJOUl sasueo[-115u!lquJe9 LUO~J enue^abt ~aN 1.UeLUUJeAO~ leJaUe~) $ (/~lUO sa~!~ ~eo pu~ asnoq) SlleO aJi-t Joj 6u!6Jeqo ule8 ),uetulJedeo 5uluueld - seal peseeJouI luatUdole^eo/q!untutuo0 sesee~oul enua^ebJ gOOg pasodo~d Proposed 2003 Budget Reductions in Anticipation of State Aid Cuts TOTAL CUTS - CITY WIDE TOTAL NEW REVENUES TOTAL SAVINGS - 2003 $ 273,911 $ 63,600 $ 337,511