3. 2013 Key Financial StrategiesAdministration
Phone: 952.227.1100 Happy New Year!! What is our forecast for Chanhassen in 2013? In the past three
Fax: 952.227.1110 years Chanhassen's economy has seen an increase in new developments /permits (see
attachment #1). I remain optimistic that growth will continue in Chanhassen in 2013
Building Inspections and our existing home values will show signs of stabilizing, if not increasing, in some
Phone: 952.227.1180 areas of the community. Our downtown properties remain stable and the "For Lease"
Fax: 952.227.1190 space is minimal.
Engineering
Phone: 952.227.1160 We have made some sound financial decisions over the past several years that have
Fax: 952.227.1170 allowed us to take advantage of several opportunities to reinvest back into the
community. For example, refinancing of our existing debt to take advantage of low
Finance
Phone: 952.227.1140 interest rates, maintaining our fund balances, and tight budget controls have allowed
Fax: 952.227.1110 us to reinvest back into our infrastructure.
Park & Recreation
3
Phone: 952.227.1120
MEMORANDUM
Fax: 952.227.1110
TO: Mayor and City Council
CITY OF
future.
CHANHASSEN
FROM: Todd Gerhardt, City Manager
7700 Market Boulevard
DATE: January 5, 2013
PO Box 147
continuing our success from 2012. On Saturday we will be reviewing our 2012
Chanhassen, MN 55317
SUBJ: 2013 Key Financial Strategies
Administration
Phone: 952.227.1100 Happy New Year!! What is our forecast for Chanhassen in 2013? In the past three
Fax: 952.227.1110 years Chanhassen's economy has seen an increase in new developments /permits (see
attachment #1). I remain optimistic that growth will continue in Chanhassen in 2013
Building Inspections and our existing home values will show signs of stabilizing, if not increasing, in some
Phone: 952.227.1180 areas of the community. Our downtown properties remain stable and the "For Lease"
Fax: 952.227.1190 space is minimal.
Engineering
Phone: 952.227.1160 We have made some sound financial decisions over the past several years that have
Fax: 952.227.1170 allowed us to take advantage of several opportunities to reinvest back into the
community. For example, refinancing of our existing debt to take advantage of low
Finance
Phone: 952.227.1140 interest rates, maintaining our fund balances, and tight budget controls have allowed
Fax: 952.227.1110 us to reinvest back into our infrastructure.
Park & Recreation
Our focus for 2013 is to continue to drive economic development, invest in our
Phone: 952.227.1120
infrastructure, and expand on Chanhassen's high quality life standard by expanding
Fax: 952.227.1110
our parks, trails and roadways, and preserving our environment now and into the
future.
Recreation Center
Coulter Boud
2310 Boulevard
Phone: inter B levar
I am very excited about establishing our "2013 Key Financial Strategies" and
Fax: 952.227.1404
continuing our success from 2012. On Saturday we will be reviewing our 2012
strategies to determine if the strategy has been completed, needs additional
Planning &
information, or should be moved to the "ongoing" list. Following that discussion,
Natural Resources
staff will present the attached 2013 Draft Key Financial Strategies. This is the
Phone: 952.227.1130
Council's opportunity to refine our strategies to meet your expectations. Upon
Fax: 952.227.1110
completion of staff's presentation, the City Council will be asked to provide
Public Works
additional strategies /goals for 2013 that will be added to the master list for
7901 Park Place
prioritizing.
Phone: 952.227.1300
Fax: 952.227.1310
ATTACHMENTS
Senior Center
1. 2012 Building Permit Activity.
Phone: 952.227.1125
2 2012 Proposed List of Key Financial Strategies and Accomplishments.
Fax: 952.227.1110
3. 2012 Key Financial Strategies and Accomplishments.
Web Site
4. Proposed 2013 Key Financial Strategies.
www.ci.chanhassen.mn.us 5. Schedule for 2013 Key Financial Strategies.
g: \admin \tg \key financial strategies\2013 \cc memo 01- 05- 2013.doc
Chanhassen is a Community for Life - Providing for Today and Planning for Tomorrow
AAc �chvwe n4 I
2012 Building
Permit Activity
Chanhassen, MN 55317
952 - 227 -1100
Residential Building Permits
1" Quarter
2 " Quarter
3 Quarter
4 Quarter
est.
Total
Residential Single- Family
13
28
36
28
105
Residential Townhomes
12
28
23
12
75
Apartments /Senior Facilities
0
0
0
0
0
Total Residential
25
56
59
40
180
Commercial Building Permits
V Quarter
2 nd Quarter
3 Quarter
4th Quarter
est.
Total
New
0
0
26
3
0
28
0
0
13
1
0
11
4
0
78
Redeveloped
Remodeled
Total Commercial
26
31
13
12
82
Available Lot Inventory
1" Quarter
2 "d Quarter
Y Quarter
4th Quarter/
Total
Single Family Lots
206
179
149
123
Residential Townhome Lots
138
110
87
75
Total Available Lots
344
289
236
198
Total Permit History
2010
2011
2012 (Est.)
Single- Family
71
106
105
Townhomes
30
62
75
Apartments /Senior Facilities
0
0
0
Commercial
81
68
85
Total Number of All Permits
182
236
265
c:\ users \toddg \appdata\local\microsoft \windows \temporary internet files \content.outlook\szk4wxg4 \building permit activity 2012 est.doc
City of Chanhassen
7700 Market Boulevard
2012 Key Financial Strategies
Priority Rankings 1 = High Priority
CATEGORY
PROPOSED 2012 KEYFINANCIAL
STRATEGIES
Ernst
Furlong
Laufenburger
McDonald
Tjornhom
Average
Comprehensive Fire Study/Fire Relief Benefits:
A
Review the delivery of fire and emergency services,
future cooperative efforts, staffing, compensation,
1
1
1
1
1
1
facilities, equipment, etc.
Review Kennel Permits: The city ended the animal
license program in 2011, but we continue to require a
D
kennel permit for residents with three or more
4
1
4
4
2
3
dogs /cats. Staff proposes to evaluate the continued
need for this program.
Consider Offering NLC Service Line Warranty
Program: The National League of Cities offers a
Service Line Warranty Program, administered by
Utility Service Partners that insures the portion of
C
utility lines owned by the property owner (i.e. from
2
2
3
1
1
1.8
the home to street.) Repairs to these lines can be
costly and unexpected. NLC and USP are
responsible for all sales and marketing, but the City
Council must authorize p articip ation in the program.
Begin Franchise Renewal with Mediacom (Due in
A
2013): The current Franchise Agreement will expire
1
2
1
1
2
1.4
in May 2013.
Review the Community Commercial (CC) and
Regional Commercial (RC) Zoning Districts: The
CC district is the continuation of the downtown, and
B
the uses and square footage requirements should be
2
1
2
1
1
1.4
reviewed. Staff also would like to review the uses in
the RC district, which is located in the Powers
Boulevard/Lyman Boulevard /TH 212 area.
G: \Admin \TG \Key Financial Strategies \2012 \Staff Proposed 2012 Key Financial Strategies with CC Ranking.docx
F�'
3
et
+v
2012 Key Financial Strategies
Priority Rankings 1 = High Priority
CATEGORY
PROPOSED 2012 KEYFINANCIAL
Ernst
Furlong
Laufenburger
McDonald
Tjornhom
Average
STRATEGIES
Work on the 2005 AUAR (Alternative Urban
Areawide Review) Update: The property owners are
C
preparing for development and the uses in this district
4
1
2
1
1
1.8
should be reviewed. Staff would like to outline the
p rocess for updating the AUAR.
Redistrict Precincts: Redistricting is the process of
redrawing the boundaries of election districts. All
B
precincts in the state must be established or
1
1
1
1
1
1
reestablished within 60 days of the adoption of the
state redistricting plan, or by April 3, 2012,
whichever comes first.
Infiltration & Inflow (I & I) Update: This item will
update the council on the current MCES I & I
D
surcharge program, review what other cities are
1
2
2
1
1
1.4
doing to decrease I & I in their communities, and
discuss Chanhassen's current I & I program and
strategies.
Upgrades to Water Meter Radio Reads: This item
will update council on the need to replace the current
water radios for all water meter accounts. Most of
the water meter reading radios were installed 10
years ago, when the city went from a physical meter
collection system that required each meter to be read
C
manually to a radio wireless read system that allows
2
2
2
1
2
1.8
one person to read all the meters in the city in just a
few hours. The batteries for the radios have a life
expectancy of 10 years. These radios are starting to
fail and the city will need to start replacing them in
the very near future. This item will review options
for replacing the radios.
G: \Admin \TG \Key Financial Strategies\2012 \Staff Proposed 2012 Key Financial Strategies with CC Ranking.docx
2012 Key Financial Strategies
Priority Rankings 1 = High Priority
CATEGORY
PROPOSED 2012 KEY FINANCIAL
Ernst
Furlong
Laufenburger
McDonald
Tjornhom
Average
STRATEGIES
AIS (Aquatic Invasive Species) Policy Review:
A
Identify policy priorities for the prevention /control of
1
1
1
2
1
1.2
AIS in Chanhassen lakes and wetlands, including
management, regulation, and budgetary needs.
Comprehensive 5 -Year Road /Trail /Park Plan,
Including Rice Marsh Trail Extension & Safety
D
Crossing: Development of a comprehensive
4
2
2
2
3
2.6
communication plan describing the status of projects
currently funded in the CIP in addition to desirable
projects not currently funded, but being pursued.
Branding/Marketing for Sewer and Water Main
Breaks: Develop an outreach marketing plan to
inform residents of the city's policies concerning
D
water main breaks and sewer backups. This would
1
2
2
1
1
1.4
be an ongoing educational program to ensure
customers are well informed by publishing articles in
the quarterly newsletter, inserts in the city's billing
statements, etc.
Consider Cost Benefit of Ball Field Lighting at
Bandimere Park: The demand for athletic field space
D
continues to grow each season. Adding lighting to
4
2
3
2
2
2.6
existing ball field facilities, in comparison to building
more fields, is the most economical method of adding
extra field capacity.
G: \Admin \TG \Key Financial Strategies\2012 \Staff Proposed 2012 Key Financial Strategies with CC Ranking.docx
2012 Key Financial Strategies
Priority Rankings 1 = High Priority
CATEGORY
PROPOSED 2012 KEY FINANCIAL
Ernst
Furlong
Laufenhurger
McDonald
Tjornhom
Average
STRATEGIES
Consider Cost Benefit of Artificial Turf on
Soccer Fields, Lake Ann and Bandimere Parks:
Changing out traditional turf athletic fields with
artificial turf is another new technology that
significantly increases the ability of a single
D
athletic field to do more. Artificial turf does not
3
3
3
2
3
2.8
require rest periods between activities and is
nearly immune from the negative effects of
weather. Installation of artificial turf more than
triples the ability of a field to host games and
practices — all while presenting a consistent and
uniform playing surface.
Re- evaluate Recreation Program Fee and Room
Rental Schedule: Program fees and room rental
D
rates need to be re- evaluated periodically to
4
2
4
3
3
3.2
ensure that fees are consistent with the market —
with the goal of maximizing registrants and
revenue simultaneously.
Discuss Cost Benefits of County -Wide Fiber:
Review sharing services with Carver County and
D
other participating agencies, e.g. online backups,
3
3
4
3
2
3
disaster center, possibility of a county -wide
cloud.
Review Criteria for KFS Cities: The city worked
with Ehlers & Associates to establish our list of
C
ten comparable cities in 2002. Staff proposes to
2
2
3
1
1
1.8
review the selection criteria and affirm or update
the cities we use for comparison purposes.
G: \Admin \TG \Key Financial Strategies\2012 \Staff Proposed 2012 Key Financial Strategies with CC Ranking.docx
2012 Key Financial Strategies
Priority Rankings 1 = High Priority
CATEGORY
PROPOSED 2012 KEY FINANCIAL
STRATEGIES
Ernst
Furlong
Laufenburger
McDonald
Tjornhom
Average
B
Discuss Regional Commercial Area: Financing
of public improvements, infrastructure
improvements, review Comprehensive Plan
guiding, etc.
1
2
2
1
1
1.4
D
Discuss Citywide Emergency Response Policy,
i.e. sewer backup, review NIMS training
1
3
2
1
2
1.8
D
Consider Expanding the Use of Technology, i.e.
streaming video, email, list servers, reverse 911
2
2
3
3
3
2.6
C
Review Arboretum research projects —pervious
surfaces
2
4
3
3
4
3.2
Time Commitment
Legend
Category
Description
A
3+ meetings or more
than one y ear
B
2 to 3 meetings (3 to 6
months)
C
1 to 2 meetings (2 to 3
months)
D
1 meetin
G: \Admin \TG \Key Financial Strategies\2012 \Staff Proposed 2012 Key Financial Strategies with CC Ranking.docx
2012 Key Financial Strategies
Priority Rankings 1 = High Priority
Ongoing Items:
➢ Enhance relationships with outside agencies (state, County, businesses, civic organizations, etc. (2003)
• Look for partners for storm water capital improvement projects. (2009)
• Support SW Metro Chamber and the Buy Chanhassen efforts.(2011)
• Monitor state and county financial situations and develop Legislative Priorities. (2003)
• Discuss County Fiber Ring Project, Related City Initiatives, and Potential for Business Opportunities. (2011)
• Work with other agencies to advance implementation of improvements for Highway 101 to Scott County line.
(2009)
➢ Promote Economic Development. (2009)
• Leverage City property as much as possible — Marketing of land. (2008)
• Support the marketplace driven development of industrial, residential, and commercial land. (2009)
• Develop a public - private partnership to create jobs and enhance the tax base. (2011)
• Expand the number of Working Together Program meetings. (20 10)
• Take an active role in the Redevelopment of the Chanhassen Dinner Theatre /Chanhassen Transit Station.
(2011)
➢ Education on Emergency Preparedness. (2009)
➢ Quarterly Updates on Revenues and Expenditures. (2009)
➢ Water Use and Conservation discussion. (2010)
➢ Develop a list of Budget- cutting ideas, Policies, and Service Levels to examine (2011)
G: \Admin \TG \Key Financial Strategies \2012 \Staff Proposed 2012 Key Financial Strategies with CC Ranking.docx
e
A-
IHE or
ESTABLISH ANNUAL GOALS & KEY
FINANCIAL STRATEGIES
B (ickground. In July 2002, staff met with Jim Prosser from Ehlers & Associates to begin
development of the city's key financial strategies. At that time, comparisons were
completed of similar cities based on tax base mix, growth, allocation, population, five -year
budget comparison, debt ratios, tax capacity, and bond ratings. Council and staff identified
Financial Foundation Descriptions and prioritized capital improvements. The City Council
adopted the Key Financial Strategies on June 9, 2003. Implementation began with the 2004
budget process, i.e. pavement management system including trails, roads, parking lots; debt
service; fixed assets for remodeling/ replacement; water treatment and future infrastructure;
etc. These strategies will also be used as a part of our 2013 strategic planning process.
In 2012, the City Council reviewed all of the comparable cities and made modifications to the
list. The ten cities selected were: Andover, Chaska, Cottage Grove, Elk River, Farmington,
Lino Lakes, Prior Lake, Rosemount, Savage and Stillwater.
pdtite: The City Council and staff reviewed and modified the 2011 Key Financial
Strategies on January 7, 2012, which included the following:
1 . Review 2011 Key Financial Strategies.
2. Discussed strategies that were completed, needed more information, and those
that are on- going.
3. Discussed the City Council's and staff's proposed 2012 Strategies.
4. The City Council approved the 2012 Strategies at their February 13, 2012 meeting
(see Attachment #1).
Competitiveness
Create an environment for innovation and change — building on our
strengths, creativity, and skills.
COMPREHENSIVE FIRE STUDY /FIRE RELIEF BENEFITS
REVIEW THE DELIVERY OF FIRE AND EMERGENCY SERVICES, FUTURE COOPERATIVE EFFORTS,
STAFFING, COMPENSATION, FACILITIES, EQUIPMENT, ETC.
At the June 25` work session, staff reviewed the Long
Range Fire Study planning process with the City
Council. The goal of this process is to develop a fire
services plan by reviewing current staffing, pay,
benefits, equipment, and how services are delivered
now and into the future. Currently, staff is working
with the State Fire Marshal to secure funding for a
portion of the study. The schedule is as follows:
August 2012: Select Study Consultant
September- December 2012: Work with Consultant to Gather Information
January - February 2013: Present Findings to the City Council
REVIEW CRITERIA FOR KFS CITIES
THESE CITIES ARE USED FOR COMPARISON PURPOSES SUCH AS BUDGET, UTILITY RATES, SALARIES,
BENEFITS, SERVICE LEVELS, ETC.
At the July 23` work session, staff presented a list of comparable cities to be used in
establishing and examining benchmarks. The criteria used cities similar to Chanhassen in terms
of demographics, including population, income levels, population per square mile, median
home value, and commercial/ industrial percent of tax base (see Attachment #2).
The ten cities selected were:
Andover
31,044
Lino Lakes
2 0,000
Chaska
23,770
Prior Lake
22,796
Cottage Grove*
34
Rosemount*
21, 874
Elk River*
22,974
Sava
28,360
Farmington
2106
Stillwater*
18,225
* New KFS cities added in 2012. Deleted from the list were Champlin, Inver Grove Heights, Oakdale and Shoreview
AQUATIC INVASIVE SPECIES (AIS) POLICY REVIEW
IDENTIFY POLICY PRIORITIES FOR THE PREVENTION/CONTROL OF AIS IN CHANHASSEN LAKES AND
WETLANDS, INCLUDING MANAGEMENT, REGULATION, AND BUDGETARY NEEDS.
In February, staff reviewed the proposed action steps for the 2012 AIS program, including best
management practices (BMPs) for city -owned boat accesses with the council. The goal is to
educate the public about the presence of aquatic invasive species (AIS) in our environment and
how best to avoid spreading these species.
Through trained inspectors from VOLT Temporary Services, the city was able to provide
2,740 hours of education and inspection at the three city -owned boat accesses. Funding for
this program came from four sources:
Riley- Purgatory -Bluff Creek Watershed District $25,000
City of Chanhassen $10,000
MN Department of Natural Resources $ 7,750
Lotus Lake Conservation Alliance $ 6,221
TOTAL $48
A preliminary report was presented to the City Council on September 24 with the following
findings:
Inspections 2,761
Watercraft in Compliance 2,663 (96.5 %)
Watercraft Not in Compliance 98 ( 3.5 %)
The violations noted at arrival included:
Aquatic Plants 49
Bilge Plug in Place 45
Water Onboard 4
Staff will be presenting the final report to the City Council on November 26` with a
recommendation for next year's program.
REALIGN PRECINCT BOUNDARIES
REDISTRICTING IS THE PROCESS OF REDRAWING THE BOUNDARIES OF ELECTION DISTRICTS
At the March 12, 2012 work session, staff presented the court's findings for Minnesota's
redistricting plan for Congressional District 3, Senate Districts 33 & 47, and House Districts
33B & 47B. The city is required to follow the state's lines and staff suggested the following
guidelines:
Keeping the number of precincts at the current level of 7.
Precinct boundaries must follow census block lines and visible, clearly recognizable
physical features like roads, streams, rivers, shoreline, drainage ditches, railway rights -
of -way, or any other line that is clearly visible from the ground.
Following school district boundaries to avoid the necessity for different ballot styles in
one precinct.
Polling places must be located within the precinct or within one mile of its boundary.
Locations must meet federal accessibility requirements and be large enough to handle
the voting population expected in a presidential election.
Two options were presented to the City Council at the March 26`'' meeting. Concerns were
raised regarding polling locations for Precincts 4 & 5. Several alternatives were reviewed and
discussed. The City Council established the boundaries and designated the following polling
locations:
Precinct 1A:
Chanhassen Fire Station, 7610 Laredo Drive
Precinct 1 B:
Chanhassen City Hall, 7700 Market Boulevard
Precinct 2A:
Chanhassen Recreation Center, 2310 Coulter Boulevard
Precinct 2B:
Chanhassen Recreation Center, 2310 Coulter Boulevard
Precinct 3:
Westwood Community Church, 3121 Westwood Drive
Precinct 4: Chanhassen Public Works Building, 7901 Park Place
Precinct 5: St. Hubert Church, 8201 Main Street
A minor boundary amendment for Precincts 1 B & 4 was made at the City Council's regular
meeting on June 25, 2012.
EMERGENCY RESPONSE PLAN
DISCUSS CITYWIDE EMERGENCY RESPONSE POLICY AND REVIEW CARVER COUNTY NIMS TRAINING
At the June 11, 2012 work session, staff presented a list of training opportunities conducted by
the city over the past three years. Also discussed was the emergency procedure guide which
details how to handle incidents. The City Council suggested that the emergency management
procedures also be used when dealing with sewer backups and watermain breaks that affect
neighborhoods for extended periods of time.
A map of all the siren locations was reviewed and the City Council expressed concern
regarding coverage on the west side of Lake Minnewashta and near the Preserve development.
Staff is working on expanding coverage into these areas.
The last issue was National Incident Management System (NIMS) training for the City Council.
Staff discussed an online independent study course that is available for all City Council
members and staff.
STRENGTHEN THE CITY'S FINANCIAL
POSITION
Provide financial stability and resources necessary to achieve the city's vision by
exercising financial stewardship, implementing best practices, and utilizing
long -term financial planning tools.
RE- EVALUATE RECREATIONAL PROGRAM FEES AND ROOM RENTAL SCHEDULE
Program and room rental fees were evaluated to ensure fees are consistent with the market,
with the goal to maximize registrants and revenue. At the June 25`"
work session, the Park & Recreation Department presented the
fees for recreation programs, facility rentals, senior center
activities, and Rec Center Sports. A large part of the discussion
centered around tournament/ large group gathering fees. Staff
stated that this fee was not for generating revenue, but to have
contact information for the organizer if questions arose during
the event. The council agreed with the proposed
recommendations, but did not establish a fee associated with
these larger events.
BEGIN FRANCHISE RENEWAL WITH MEDIACOM
The current franchise agreement with Mediacom expires in August 2
agreement governs Mediacom's use of the city's rights -of -way and cc
Requirement of Mediacom to provide insurance
System design provisions
Franchise fee
Public access provisions
Staff proposed that Brian Grogan from Moss & Barnett be retained to lead the renewal process
from a legal perspective. To better understand the future needs related to the PEG fee, staff
recommended the services of Cheryl Johnson at Columbia Telecommunications Corporation
to develop a long -range plan for equipment needs.
Planning for the City's Infrastructure
Create solutions for managing existing infrastructure and
future growth in our community while preserving
a sustainable quality of life and protecting the environment.
BRANDING /MARKETING FOR SEWER AND WATER MAIN BREAKS
DEVELOP AN ONGOING EDUCATIONAL OUTREACH MARKETING PLAN TO INFORM RESIDENTS OF THE
CITY'S POLICIES CONCERNING WATER MAIN BREAKS AND SEWER BACKS.
Staff has prepared information on what to do if a resident/ business experiences a sewer backup
or water main break. This information has been published in the Chanhassen Connection over the
past two years. Staff felt the information should be improved and a logo developed for a
consistent look (see Attachment ##4). This information will be included in the Connection and
future utility bills.
REVIEW ARBORETUM RESEARCH PROJECTS PERVIOUS SURFACES
The Arboretum is not working on pervious surfaces at this time. As they ramp up for their
future parking lot expansion, they will be considering alternative, cost - effective methods in
pre - treating the runoff. Dr. Schneider has offered to include city staff as they research
different pervious surfaces and the cost benefit of their use. As to their existing pervious
pavement project, they are not monitoring the amount of runoff or the functionality of the
pervious pavers.
INFILTRATION & INFLOW (I & I�
UPDATE ON THE CURRENT I & I SURCHARGE PROGRAM, REVIEW WHAT OTHER CITIES ARE DOING TO
DECREASE I & I, AND DISCUSS CHANHASSEN'S CURRENT PROGRAM AND STRATEGIES.
At the City Council's work session on January 23 staff presented an update on the City's I & I
program. Chanhassen is one of 47 communities identified as having excessive clean water
entering the sewer system from a variety of sources. The City spent $1,359,257 on repairs to
its sanitary sewer system and, to date, this has reduced I & I by 17% from 2011 to 2012. The
net savings over this period was $142,541.77. The city has received approximately $200,000
in grants from the Metropolitan Council since 2004, so the payback on the city's $1,359,257
investment indicates an 8 -year payback. It should be noted that half of the improvements made
were a part of scheduled street reconstruction projects and the replacement of sanitary sewer
lines that were 40+ years old.
Staff will continue to televise potential problem areas and address major I & I issues as needed.
The Pavement Management Program and our street reconstruction projects will continue to be
a top priority in reducing I & I.
NATIONAL LEAGUE OF CITIES (NLC) SERVICE LINE WARRANTY PROGRAM
CONSIDER OFFERING THE NLC SERVICE LINE WARRANTY PROGRAM. THIS PROGRAM INSURES THE
PORTION OF UTILITY LINES OWNED BY THE HOMEOWNERS (FROM THE HOUSE TO THE STREET.
The NLC Service Line Warranty Program helps residents repair broken or leaking water and
sewer lines. There is no cost to the city, but the program is run by a private company that
would contact individual homeowners to inquire if they were interested in purchasing service
line insurance.
Following discussion, the City Council decided it did not want to endorse a private business
and be a part of their marketing strategy. No further action was taken on this item.
UPGRADES TO WATER METER RADIO READS
CONSIDER REPLACING THE CURRENT WATER RADIOS FOR ALL WATER METER ACCOUNTS DUE TO
METER FAILURE AND AGE OF EQUIPMENT
At work sessions in February -May 2012, the City Council discussed replacing the existing
water meters with new radio read meters, hardware, and software. At the September 24
regular meeting, the City Council awarded the bid to install the new meters to Ferguson
Waterworks in the amount of $1,194,726.45. Work has already begun and customers have
been notified of the proposed changes. The project should be completed in the fall of 2013.
Enhance Local Tax Base
Evaluate the Comprehensive Plan
with current goals and policies; assess the impact.
REVIEW THE COMMUNITY COMMERCIAL (CC) ZONING DISTRICT
THE CC DISTRICT IS THE CONTINUATION OF THE DOWNTOWN, AND THE USES AND SQUARE FOOTAGE
REQUIREMENTS SHOULD BE REVIEWED.
This past July, staff provided background information on the creation of the Community
Commercial zoning district, the retail study by the McComb Group, and affected parcels. A
summary of this discussion included:
A comparison of the size of buildings currently in the downtown vs. the Community
Commercial district.
Should the McComb study be updated?
Re- evaluate the traffic counts taking into account the proposed river crossing.
Traffic issues at Park Drive, Powers Boulevard and TH 5.
Staff will be following up on this list as a strategy for 2013.
WORK ON THE 2005 ALTERNATIVE URBAN AREAWIDE REVIEW (AUAR) UPDATE
OUTLINE THE PROCESS FOR UPDATING THE AUAR AND REVIEW THE PERMITTED USES IN THE
DISTRICT.
At the City Council work session on January 23r staff reviewed the need to update the 2005
Alternative Urban Area -wide Review (AUAR). The AUAR calculates existing land use and
then makes assumptions for the ultimate development of the area. Three projects have
received final approval and one has received preliminary plat approval:
Liberty on Bluff Creek: 407 units on 39.51 net acres
The Preserve: 153 units on 34.35 net acres
Pioneer Pass: 94 units on 26.59 acres
Liberty at Creekside (Preliminary): 146 townhouse units on 36 net acres
Since the approval of the AUAR, the 2030 Comprehensive Plan was adopted. This plan re-
guided 115 acres from low or medium density to Office /Regional Commercial. The
development scenario for the Regional Commercial/ Office needs to be studied to understand
its impact on the existing infrastructure. Based on the traffic study done by SRF for the Lyman
Boulevard project, 491,139 sq. ft. of office and an additional 451,281 sq. ft. of commercial is a
potential for the site. This magnitude of development may require additional bridging on
Powers Boulevard as well as additional lanes on the TH 212 ramps. The challenge for updating
the AUAR is determining the eventual development scenario.
In February, staff contracted with Hoisington Koegler Group (HGKi) to develop alternatives
for the development scenarios. In March, HGKi and staff worked with the property owners,
Rick Dorsey and Jeff Fox, to gather information for the development scenarios.
In April, three different concept development scenarios were reviewed by the property owners
and staff. At this point, the property owners did not want to be bound by any of the proposed
development scenarios. They felt a definitive scenario would limit their ability to market the
property. Without concurrence on the land use, the update on the ALTAR cannot proceed.
DISCUSS REGIONAL COMMERCIAL (RC) DISTRICT
REVIEW THE USES IN THIS DISTRICT, LOCATED IN THE POWERS BOULEVARD/LYMAN BOULEVARD/
TH212 AREA, INCLUDING INFRASTRUCTURE IMPROVEMENTS FINANCING AND REVIEW
COMPREHENSIVE PLAN GUIDING.
Staff met with the property owners to discuss the three different concept development
scenarios that HGKi prepared. The property owners did not want to be bound by any of the
proposed concepts. They wanted to keep their options open to potential developers. Based on
their feedback, staff has not brought this issue back for City Council consideration.
OTHER PROJECTS AND GOALS THAT WERE
ACCOMPLISHED
AFFIRMED THE CITY'S AAA BOND RATING
Standard & Poor's rating service reaffirmed the city's AAA bond rating with a stable outlook.
The city's financial management assessment is considered strong. Under Standard & Poor's
methodology, this indicates that financial practices are strong, well- embedded, and likely
2013 Key Financial Strategies
Priority Rankings 1 = High Priority
CATEGORY
PROPOSED 2013 KEY FINANCIAL
STRATEGIES
Ernst
Furlong
Laufenburger
McDonald
Tjornhom
Average
B
Engage in "Navigating the New Normal ": Joint
strategic thinking session with City Council, Planning
Commission, and staff, facilitated by Gordon Hughes
B
Review Street Assessment Practice
D
Review and Evaluate Concept Plan Process
D
Promote the Volunteer Opportunities Available in
our Communi
A
Consider Organized Garbage Collection
D
Consider Selling Advertisements in City Publications
and introduce an early bird registration for residents
for Rec Programs.
D
Develop and Implement an Ice Control Policy for
Trails.
B
Track and Support Hwy 101 River crossing and
CSAH 61 improvements
A
Begin Development Planning for Area Surrounding
the New River Crossing / Develop a Shared Land
Use Vision for County Rd. 61
C
Engage the Community in City Government.
G: \Admin \TG \Key Financial Strategies\2013 \Staff Proposed 2013 Key Financial Strategies.docx
2013 Key Financial Strategies
Priority Rankings 1 = High Priority
CATEGORY
PROPOSED 2013 KEY FINANCIAL
STRATEGIES
Ernst
Furlong
Laufenburger
McDonald
Tjornhom
Average
Time Commitment
Legend
Category
Description
A
3+ meetings or more
than one year
B
2 to 3 meetings (3 to 6
months)
C
1 to 2 meetings (2 to 3
months)
D
1 meetin
G: \Admin \TG \Key Financial Strategies\2013 \Staff Proposed 2013 Key Financial Strategies.docx
2013 Key Financial Strategies
Priority Rankings 1 = High Priority
Ongoing Items:
➢ Enhance relationships with outside agencies (state, County, businesses, civic organizations, etc. (2003)
• Look for partners for storm water capital improvement projects. (2009)
• Support SW Metro Chamber and the Buy Chanhassen efforts.(2011)
• Monitor state and county financial situations and develop Legislative Priorities. (2003)
• Discuss County Fiber Ring Project, Related City Initiatives, and Potential for Business Opportunities. (2011)
• Work with other agencies to advance implementation of improvements for Highway 101 to Scott County line.
(2009)
➢ Promote Economic Development. (2009)
• Leverage City property as much as possible — Marketing of land. (2008)
• Support the marketplace driven development of industrial, residential, and commercial land. (2009)
• Develop a public - private partnership to create jobs and enhance the tax base. (2011)
• Expand the number of Working Together Program meetings. (20 10)
• Take an active role in the Redevelopment of the Chanhassen Dinner Theatre /Chanhassen Transit Station.
(2011)
➢ Education on Emergency Preparedness. (2009)
➢ Quarterly Updates on Revenues and Expenditures. (2009)
➢ Water Use and Conservation discussion. (2010)
G: \Admin \TG \Key Financial Strategies\2013 \Staff Proposed 2013 Key Financial Strategies.docx
2013 Key Financial Strategies
Priority Rankings 1 = High Priority
➢ Develop a list of Budget- cutting ideas, Policies, and Service Levels to examine. (2011)
➢ Continue work on Long Range Fire Study. (2013)
➢ Continue to negotiate Cable Franchise Agreement with Mediacom. (2013)
G: \Admin \TG \Key Financial Strategies\2013 \Staff Proposed 2013 Key Financial Strategies.docx
1A-4- ackrv,err-�-
SCHEDULE FOR 2013 KEY FINANCIAL STRATEGIES
Saturday, January 5, 2013
Monday, January 14, 2013
Monday, January 28, 2013
Tuesday, January 29, 2013
Monday, February 4, 2013
Monday, February 11, 2013
Staff presents suggested KFS to City Council.
City Council brainstorms additional KFS
suggestions.
Discuss Key Financial Strategies at Work Session.
City Council's Final Suggestions for KFS list.
Staff distributes electronic spreadsheet for City
Council rankings.
KFS ranking due to Assistant City Manager.
Staff presents compiled rankings. City Council
finalizes 2013 KFS.
5
g: \admin \tg \key financial strategies\2013 \schedule for 2013 key financial strategies.doc