3c. Authorize Staff to Use Electronic Timekeeping IOW MEMORANDUM
CITY OF TO: Mayor & City Council
�°
CH1�N FROM: Greg Sticha, Finance Director 5
7700 Market Boulevard
PO Box 147 DATE: January 14, 2013 -
Chanhassen, MN 55317
SUBJ: Authorize Staff to Use Electronic Timekeeping
Administration
Phone: 952.2271100
Fax: 952.2271110 PROPOSED MOTION:
Building Inspections The City Council approves the attached resolution authorizing staff to use
Phone: 952.2271180 electronic timekeeping in accordance with all applicable state statutes and
Fax: 952.2271190
policies and procedures in the city' personnel policy.
Engineering
Phone: 952.2271160 Approval requires a simple majority vote of the City Council.
Fax: 952.2271170
Finance BACKGROUND
Phone: 952.2271140
Fax: 952.2271110 For over a year, staff has been in the process of implementing an online
electronic timekeeping system. This accounting /payroll timekeeping system
Park & Recreation will allow employees and supervisors to enter time electronically, view vacation
Phone: 952.2271120 and sick balances, as well as a number of other functions that will assist in
Fax: 952.2271110 making the timekeeping and payroll process much more efficient and in line
Recreation Center with current technology.
2310 Coulter Boulevard
Phone: 952.2271400 According to Minnesota State Statute 412.271, Subdivision 2, electronic
Fax. 952.2271404 timekeeping is allowed if authorized by the municipality's governing body.
Planning & RECOMMENDATION
Natural Resources
Phone: 952,2271130
Fax: 952.2271110 Staff recommends that the City Council adopt the attached resolution
authorizing staff to use electronic timekeeping in accordance with all applicable
Public Works state statutes and policies and procedures in the city's personnel policy.
7901 Park Place
Phone: 952.2271300 ATTACHMENT
Fax: 952.2271310
Senior Center 1. Resolution
Phone: 952.2271125
Fax: 952.2271110
Web Site
www.ci.chanhassen.mn.us
f \gregs \council\2013 \electronic timekeeping memo 1 -14 docx
Chanhassen is a Community for Life - Providing for Today and Planning tor Tomorrow
CITY OF CHANHASSEN
CARVER AND HENNEPIN COUNTIES, MINNESOTA
DATE: January 14, 2013 RESOLUTION NO: 2013 -
MOTION BY: SECONDED BY:
RESOLUTION AUTHORIZING STAFF TO USE ELECTRONIC TIMEKEEPING
WHEREAS, the city authorizes staff to use electronic time keeping for all city employees.
WHEREAS, the electronic time keeping follows all state statutes and policies and procedures
stated within the city's personnel policy.
NOW, THEREFORE, BE IT RESOLVED by the City Council of Chanhassen, Minnesota, as
follows:
Passed and adopted by the Chanhassen City Council this 14th day of January, 2013.
ATTEST:
Todd Gerhardt, City Manager Thomas A. Furlong, Mayor
YES NO ABSENT