2w. Feasibility study for Hwy 5 south frontage road 1 CITYOF
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690 COULTER DRIVE • P.O. BOX 147 • CHANHASSEN, MINNESOTA 55317
(612) 937-1900• FAX (612 937 -5739
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1 MEMORANDUM
TO: Don Ashworth, City Manager
1 FROM: Charles Folch Director of Public Works/City Engineer ty g b
DATE: September 8, 1993
' SUBJ: Authorize Preparation of Feasibility Study for Trunk Highway 5 South Frontage
Road from Galpin Boulevard (County Road 19) east to Audubon Road
Project No. 93 -26
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For sometime now, City staff has been involved in discussions with representatives of the Chaska
school district concerning the proposed elementary school site located in the southeast quadrant
of Trunk Highway 5 and Galpin Boulevard. For more than a year, staff has also been receiving
inquiries about development of property located immediately east of the proposed school site and
1 east of the Timberwood subdivision. It appears that potential development of these properties
is now moving ahead as the City has been receiving concept plans for property in this area along
with petitions from property owners for public improvements. The petitions received from the
Trunk Highway 5 Partnership and the Heritage Development Company encompass approximately
137 acres of office industrial zoned property and approximately 24 acres of residential zoned
property.
1 The public improvements necessary for development of this area and the proposed school site
consist of an east/west collector road from Galpin Boulevard (County Road 19) east to Audubon
1 Road, storm sewer, trunk watermain and trunk sanitary sewer. The consultant engineering firm
of Barton - Aschmann & Associates has been working with the City's Highway 5 Corridor Task
Force to development the overall plan for the Highway 5 corridor including the adjacent north
and south access boulevard alignments. Needless to say, their background knowledge and history
surrounding this proposed roadway improvement is fairly extensive making them appropriately
suited to design this project.
I have asked Barton - Aschmann to prepare a proposal to conduct the engineering feasibility study
for the installation of the south access boulevard collector street, storm drainage facilities and
trunk sanitary sewer and watermain utilities. Barton- Aschmann has provided an outline and
corresponding detailed description of the work tasks needed to be performed as a part of the
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Don Ashworth
September 8, 1993
Page 2
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feasibility study along with a preliminary time schedule. It should also be noted that it is not yet
' known at this time whether an environmental assessment worksheet (EAW) will need to be
completed as a part of this feasibility process. Significant impact issues involving wetland
impacts and the crossing of the east and west forks of Bluff Creek may require that an EAW be
1 completed to address these environmental issues prior to receiving permit approval from agencies
such as the DNR, Corps of Engineers and PCA.
' Based on the extent of the project as defined at this time and the known available data, Barton -
Aschmann has estimated that the feasibility study will cost approximately $18,812. If an EAW
should be necessary to be completed, the cost to perform this work task has been estimated at
' $19,612. At this time, it is staff's recommendation that the City Council. authorize the
preparation of the feasibility study. If it is found that the EAW necessary, staff will notify the
Council of such for authorization to proceed as outlined in this proposal with the cost estimate
as shown.
It is therefore recommended that City Council authorize the preparation of the feasibility study
for the South Boulevard Access Road between Galpin Boulevard (County Road 19) and Audubon
Road along with the trunk utility improvements, Project No. 93 -26 and that Barton - Aschmann
be assigned as the project engineer for this project.
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1 Attachments: 1. Location map.
2. Proposal.
' 3.
4. Petition from Heritage Development Company.
Petition from Hi -Way 5 Partnership.
' c: Dave Hempel, Assistant City Engineer
Dave Warzala, Barton- Aschmann
Barry Warner, Barton- Aschmann
Steven Schwanke, RLK Associates, Ltd.
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1 BARTON•ASCHMAN ASSOCIATES, INC.
111 Tr,rc Avenue Sown Sure 350 • M s Mmmneso?a 55401 USA • (612) 332 -042' • Fax (612) 332- 6160
September 8, 1993
Mr. Charles Folch, P.E.
City Engineer
' City of Chanhassen
690 Coulter Drive
P.O. Box 147
' Chanhassen, MN 55317
Re: South Access Boulevard Engineering Feasibility Study
' Dear Mr. Folch:
1 We are pleased to submit this proposal for professional engineering services in connection
with the development of a proposed elementary school in the southeast quadrant of TH 5 and
Galpin Boulevard in Chanhassen, Minnesota. To adequately access the school site, the city
' proposes to construct a portion of the south access roadway paralleling TH 5 on the south
from Audubon Road to Galpin Boulevard. The project also includes extension of utilities to
properly serve the site. Barton - Aschman Associates, Inc. has developed a Scope of Services
based on our recent meeting with you to discuss the project and our experience in the area.
The work program will study the feasibility and cost for a 36 -foot urban section roadway in
an 80 -foot right -of -way with pedestrian amenities including water main and sanitary sewer
extensions in accordance with city comprehensive plans.
S The Scope of Services is as follows:
' 1.0 Data Collection/Inventory
The consultant will develop a list of items such as plat maps, reports, development proposals,
surveys, aerial photos, etc. The city will provide the consultant with the requested items and
any additional information necessary to complete the project.
' 2.0 Basemapping
It is anticipated that 1" = 100' aerial photography with contours will be utilized to develop the
' project basemapping. The City of Chanhassen obtained the aerial photography in 1989. A
field check will be conducted to verify that the aerials are up -to -date. The basemapping will
be utilized for the project design.
3.0 Conceptual Roadway/Utility Designs
' The south access boulevard will be designed as a two -lane urban roadway. Variables such as
pavement thickness, design speed, roadway width, etc. will be estimated during this phase of
the project. It is anticipated that one roadway alignment alternative will be considered from
'PARSONS
)TRANSPORTATION GROUP
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BARTON- ASCHMAN ASSOCIATES, INC. 1
September 8, 1993
Page 2
Galpin Boulevard to the east edge of the proposed school site. From the east edge of the ,
school site to Audubon Road, it is anticipated that two alignment alternatives will be
considered. ,
Several trunk utility lines may follow the roadway corridor. Chanhassen's comprehensive
utilities plans will be analyzed as well as potential site developments to determine the size,
location, and construction timing of the utilities. It is assumed that capacity analysis for
sanitary sewer and water main utilities will be done by others.
4.0 Construction Cost Estimates
Based on the conceptual roadway and utility designs, construction costs will be estimated. ,
Costs will be adjusted in accordance with acceptable indexing methods for the anticipated
year of construction. Administrative, legal, and engineering costs will also be included in the
estimates. '
Costs for right -of -way and easements will not be computed since those areas will be dedicated
for roadway and utilities through the platting process.
5.0 Feasibility Study
All roadway and utility designs, cost estimates, probable construction timing, land use and
development issues, etc. will be addressed and summarized in the Feasibility Study for the:
project. Potential assessment costs will also be presented. The study will make a final
recommendation regarding the overall need and feasibility of the project.
6.0 Environmental Assessment Worksheet _Optional ,
This section presents the Scope of Services to complete the Environmental Assessment
Worksheet (EAW) and related permits for proposed south access boulevard between Galpin
Boulevard and Audubon Road.
The consultant anticipates that the more significant impact issues will involve wetland impacts
and crossings of the east and west forks of Bluff Creek. The EAW requires information on
type, size, location, and impacts (magnitude and significance) to both of these natural features.
Our focus will be those environmental issues, such as wetlands and floodplain encroachment,
that have a direct bearing on the Record of Decision (ROD).
EAW Process ,
The EAW process will begin with data collection to prepare the EAW and end with the '
Record of Decision containing specific findings of fact that support the decision on the need
for an EIS to be prepared. Responsibility for steps in the process are highlighted in Table 1.
III BARTON- ASCHMAN ASSOCIATES, INC.
1 September 8, 1993
Page 3
I 6.1 Data Collection
1 Data to be collected includes specific information on the proposed alignment for the south
access boulevard. Field reconnaissance of the project will be done and contacts made to the
appropriate regulatory and planning agencies including USCOE, USFWS, MnDNR, MPCA,
I MHS /SHPO, and Riley and Bluff Creek Watershed District.
I The EAW requires analysis to address 32 specific items comprising the review document.
The consultant will collect the bulk of the data, addressing items dealing with project design,
land use and zoning, natural resources, mapping, and traffic and noise and air quality analysis.
I The remainder of the data for the EAW will be provided by the city and includes project
maintenance plans, traffic projection figures (volume, peak hours, distribution), and past and
future related developments (including the relationship of this project to the existing network
in the area and anticipated future roadways). After all data is available, the EAW will be
I prepared in accordance with the Minnesota Environmental Quality Board (EQB) rules for this
type of document.
I TABLE 1- -EAW TIMETABLE
1 EAW Step Time Frame Responsible Party
Data Collection 2 weeks Consultant,
1 City of Chanhassen
EAW Preparation End 60 days after data collection Consultant
I EAW Review End 15 days after submission of draft City of Chanhassen
document to city
1 EAW Revision 15 days after end of review Consultant
EAW Approval 1 -5 working days City of Chanhassen
1 EAW Public Distribution 1 -5 working days/begin 30 -day
comment period City of Chanhassen
I EAW Public Information To be held during 30 -day comment Consultant,
Meeting period City of Chanhassen
' EAW Comments Collected End with 30 -day public review Consultant,
City of Chanhassen
EAW Approval by City 3 to 30 days after close of comment City of Chanhassen
period
EAW Record of Decision 3 to 30 days from comment period* Consultant
1 * 30 days additional could be required if additional information is deemed necessary for the
Record of Decision.
BARTON - ASCHMAN ASSOCIATES, INC. I
September 8, 1993
Page 4
6.2 EAW Preparation and Reproduction 1
The City of Chanhassen may recommend a revision of the EAW prior to approval and public I
distribution. The consultant will make all necessary revisions and then supply the final EAW
and thirty (30) copies to the city for public distribution.
6.3 Response to Comments and Meeting Attendance I
The consultant will prepare responses to comments received from the public and agencies
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during the 30 -day comment period.
The consultant will participate in up to five (5) meetings including the Public Information
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meeting throughout the EAW process. The consultant will also be responsible for the
preparation of necessary graphics, mapping, and written materials for these meetings.
6.4 Deliverables
The consultant, in consultation and coordination with the City of Chanhassen, will provide the i.
following deliverables:
• EAW for public distribution 1
• Responses to comments received during the 30 -day comment period
• Additional data for EAW as needed for ROD
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TIME OF PERFORMANCE
The tasks described in Items 1 through 5 of the Scope of Services can be completed within 1
eight (8) weeks following receipt of a notice to proceed from the city. If it is determined that
an Environmental Assessment Worksheet (Item 6) is required to construct the project, the I
timeline for EAW preparation will be in accordance with Table 1 herein.
COST FOR SERVICES
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Costs for services rendered under this agreement will be based on the hourly billing rates in
effect for staff time expended on the assignment plus reimbursement at cost for direct
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expenses. A detailed cost breakdown by work task and staff classification is provided in
Attachment A. Items 1 through 5 are computed as base services with Item 6 provided as an
optional task, should it be required.
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METHOD OF PAYMENT
rendered will be submitted on a monthly 111 Billings for services Y basis and are due and payable
upon receipt. Balances on invoices which remain unpaid after 30 days will accrue interest at
the rate of 1.5 percent per month. 1
i ll BARTON- ASCHMAN ASSOCIATES, INC.
I September 8, 1993
Page 5
1 Barton - Aschman Associates, Inc. looks forward to working with you and continuing our
involvement in the TH 5 corridor.
I Sincerely,
1 BARTON - ASCHMAN ASSOCIATES, INC. ACCEPTED AND APPROVED BY:
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avid B. W ala, P.E.
' Principal Associate and Its (Signature) .
Contracting Officer
(Typed Name)
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I Authorized to Execute Agreement for:
(Date)
1 DBW:kro
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ATTACHMENT A
CITY OF CHANHASSEN- -SOUTH ACCESS BOULEVARD Page 1 of 2
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PROJECTED HOURS BY STAFF CLASSIFICATION
Classification 1
Task
PA SA I A T I C Total
1.0 Data Collection/ -- 8 8 — 16 1
Inventory
2.0 Basemapping -- 8 -- 20 -- 28
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3.0 Conceptual Roadway/ 8 32 24 32 -- 96
Utility Designs i
4.0 Construction Cost 4 8 16 16 -- 44
Estimates 1
5.0 Feasibility Study 8 80 -- 12 20 120
Total Hours 20 136 48 80 20 304 1
Hourly Rate $90 $68 $58 $50 $34
Labor Cost $1,800 $9,248 $2,784 $4,000 $680 $18,512 1
(including O &P)
Direct Expenses
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Reproduction
Telephone/Fax 1
Mileage @ 0.28 /mile _ $300
TOTAL COST $18,812
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I ATTACHMENT A (cont'd)
CITY OF CHANHASSEN — SOUTH ACCESS BOULEVARD Page 2 of 2
OPTIONAL TASK
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PROJECTED HOURS BY STAFF CLASSIFICATION
I Classification
Task
PA SA A T I C I Total
6.0 Environmental Assessment Worksheet (EAW)
1 6.1 Data Collection -- 10 16 -- -- 26
6.2 EAW Preparation 16 40 80 40 30 206
1 6.3 Response to 16 32 16 16 10 90
Comments
1 Total Hours 32 82 112 56 40 322
Hourly Rate $90 $68 $58 $50 $34
1 Labor Cost $2,880 $5,576 $6,496 $2,800 $1,360 $19,112
(including O &P)
1 Direct Expenses
Reproduction
1 Telephone/Fax
Mileage @ 0.28 /mile $500
1 TOTAL COST $19,612
1 COST SUMMARY
1 Stud y and Report Phase $18,812
Environmental Assessment Worksheet $19.612
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TOTAL $38,424
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SEP —O8-1993 11:09 FROM RLK ASSOC IRTES,. LTD. ... TO 9375739 P. 01
922 Mainstreet
Post -It'" brand tax transmittal memo 7 � H Mn
�, 55343
ASSOCIATES LTD. , '
lax. (6t 2) 933.
Dept. Phone N ,11-3 - ')
lalinghlagillialffilM
IMMMOMMEMMIMMEMMIlsommemmommom
September 8, 1993 '
Charles D. Folch P.E.
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Director of Public Works \City Engineer
City of Chanhassen
690 Coulter Drive II P.Q. Box 147
Chanhassen, MN 55317 .
RE: Petition to provide public improvements to serve the II
Chanhassen Corporate Center site and adjacent property
Dear Mr. Folch:
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On behalf of Heritage Development Company and the Trunk Highway 5
Partners, RLK Associates has been authorized to petition the City
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of Chanhassen for public improvements to serve the 137 -acre
Chanhassen Corporate Center (per the attached legal description)
and the 24 --acre Heritage Development site (per the attached legal
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description). Please place this request on the next available City
Council meeting. The respective entities have requested to be
notified when the feasibility study becomes available and the.
estimated costs associated with the proposed public improvements.
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Please contact me if you have any questions regarding this matter.
Sincerely, II
RLK • SoCI ---
Air
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teven Sctdwanke 1
cc. Paul Krause, City of Chanhassen Planning Director
Dennis Dirlam, Trunk Highway 5 Partnership
II
Kevin VonRiedel, Heritage Development
Pat Gannon, Chanland Partnership
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' Civil Engineering ' Transoortation • ' infrastructure Redevelopment _
Landscape Architecture ' Construction Management
SEP —L —1995 11 :1N FROM RLK ASSOCIATES, . LTD. ... TO 9375739 P.02
RIK • 922 Mainstreet
Hopkins. Mn.
55343
(612) 933.0972
ASSOCIATES LTD. tax: (612) 933 -1153)
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HERITAGE DEVELOPMENT 24 -ACRE SITE
A Legal Description
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west of the centerline of the creek, SE one - quarter Of section 15,
1 township 116, range 23.
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C ryll En ineerin Transportation • Infrastructure Redevelopment
• Landscape Architecture • Construction Management
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SEP -0S -1993 11 :10 FROM RLK ASSOC IATES,. LTD .... TO 9375739 P. 03
922 Mainstreet
RIK Hopkins. Mn.
55343
(61 2) 933 -0972
A� SSOC1ATES LTD. tax: (612) 933 -1153
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CHANHASSEN CORPORATE CENTER 1
A Legal Description 1
Tract 1: The West 1 of Section 15.
a e est Ha f o the Northeast Quarter of Sectto
Township 116 North. Range 23 West of the 5th Principal Meridian.
Tract 2; That part of the North Half of the Northwest Quarter of
Section 15. Township 116 North. Range 23 West of the 5th
Principal Meridian, lying southeasterly of the centerline of County
State Aid Highway No. 117 as traveled and southerly of the
centerline of State Trunk Highway No. 5 as described in Book L. of
Miscellaneous - Page 472.
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• Civil Engineering . Transcortatice • Infrastructure Redevelooment
Yen
• Landscape Architecture • Constniction Management
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H I —WAY 5 PARTNERSHIP
1 A Minnesota Limited Partnership
GENERAL PARTNERS:
I (612) 937 -1602 DENNIS P. D 15241 CREERSIDE COURT
PRAIRIE, KR 55344
JON N. BLARCBAR (612) 881-0542
June 30, 1993
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I City of Chanhassen Planning Commission
Chanhassen, MN
Attn: Paul Krause
I Re: W1 /2 of the NE1 /4, Section 15, Township 116, Range 23,
Containing 8 acres of land, more or less.
I Dear Mr. Krause:
I We are the general partners of the Hi -Way 5 Limited
Partnership which owns the Mary Welter farm. As you are aware, we
recently completed the sale of the West 40 acres to the City of
Chanhassen for the proposed school site. We are also negotiating
1 a sale of the southern most 40 acres located directly east of the
Timberwood development. It is contemplated that the purchasers
will be submitting a PUD to the City for approval.
1 We are requesting that the City consider our petition to
extend utilities to service the above captioned property. It will
I be necessary to extend water and sewer to the two 40 acre parcels
referenced above.
We are also requesting that the City approve the proposed
I east /west collector raod which will connect new Carver County Road
19 to Audubon Road. It is my understanding that this road will
extend along the northern boundry of Timberwood easterly through
1 McGlynn properties to the east. Obviously, this road will service
both of the parcels which I have mentioned.
I will If you have any questions, please contact either of us and we
be most happy to discuss this with you. You may also contact
Mr. Robert Morehouse of Morehouse Realty, who is working with the
purchasers. Thank you for your attention to this matter.
1 HI -WAY 5 LIMITED PARTNERSHIP
"Ze:411/1L-
ilk •. • am, General Partner
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J•n Blanchar, General Partner
1 cc: Robert Morehouse
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