12. Truth in Taxation Hearing dates CITYOF
CHANHASSEN
690 COULTER DRIVE • P.O. BOX 147 • CHANHASSEN, MINNESOTA 55317
(612) 937 -1900 • FAX (612) 937 -5739
' MEMORA UM
TO: Mayor and City Council
FROM: Don Ashworth, City Manager
DATE: September 13, 1993
1 SUBJ: Set Truth in Taxation Hearing Dates /Acknowledge Administratively Set Tax Levy
1 State law requires that the City Council establish Truth in Taxation hearing dates for the purpose
of presenting the 1994 budget prior to approval. Two dates are required to be set- -the second
of which being in case a continuation hearing is required. The final approval meeting cannot be
the same night as the continuation hearing. The window for holding the public hearing must
occur between November 29 and December 20. Additionally, a city cannot select a hearing date
' which coincides with the school district or county. This requirement is extremely burdening on
a community like Chanhassen which is located in two counties and has three school districts.
Of the potential 13 non - weekend dates lying between November 29 and December 20, eight of ?`eel ,
' those days have been chosen by one of our counties or school districts. Open non - weekend di /
include November 30, December 8 9, 10, 13 (the National League of Cities Confe ce is
December 1 -5). The council may wish to hold its first meeting on November 3 , with the
continuation hearing being scheduled for December 8, and final adoption on December 13 (our
regular City Council meeting).
As has been past practice, staff would recommend that the tax levy for the hearings be initially
set administratively with the understanding that once the council has received the budget and had
an opportunity to meet with department heads, review detailed expenditure requests, see revenue
1 projections, etc., that the council would be in a position to establish the final tax levy at a level
the council so chooses. It must be noted that the council cannot establish a final tax rate higher
than the levy initially set administratively. It is this latter fact that is really bothersome to me
in that we have not received any information from the county as to valuation increases which will
come on line in 1994. Building permit values lead us to believe that the valuations will increase
approximately 6% from 1993 to 1994. Accordingly, we are recommending that the amount to
be certified to Carver County for the hearings be set at a level of 6% more than was certified in
1993. Another scary aspect of simply "picking" a number is the realization that the detailed
1 requests from our departments have not been completed. It is possible that the Park and
Recreation Commission could come back to the City Council stating that their park acquisition
and development budget has simply not gotten the job done; that that fund is currently paying
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I Mayor and City Council
September 13, 1993
Page 2
1 for such things as replacing ballfield fences and repairing buildings; and that these types of
expenditures should come out of the general fund. They very well could ask that the council
I increase the levy to provide on -going dollars for park capital needs. Similarly, I anticipate the
Fire Department coming before the council with major requests for fire equipment. If either of
these two examples do become a reality, the council may be forced into thanking each of those
I groups for their presentations, but stating that major increases were not anticipated during the
initial rate setting period and that the earliest that their proposal could be considered would be
in the fall of 1994 for first collections in 1995. In light of these points, the council may wish
I to direct staff to increase the initial rate to 8% so as to ensure that the council will have some
degree of flexibility. My reluctance in recommending that on an initial basis is, again, that we
have absolutely no information from Carver County as to what real values will increase and I
I would not want to create citizen panic in leading them to believe that we were going to create
a major increase when such assuredly will not occur.
1 RECOMMENDATION
Staff recommends that the Council set November 30 as the initial hearing date, December 8 as
the continuation hearing date (if necessary), and December 13 (regular City Council meeting) as
the date for final adoption of the 1994 budget. Staff would also ask that the Council
acknowledge the administratively set tax levy at a level of 6% higher than the tax levy for 1993.
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In addition to a above actions, I would ask that the City Council establish the off Monday
evenings in end of October and November as worksessions to consider the 1994 budget, i.e.
' October 18, November 15, and if necessary, November 29. I would recommend that each of
these work sessions be an early evening session, i.e. 5:30 to 7:30 p.m. Hopefully we will have
I an opportunity to discuss these dates Monday evening.
I 11/Ne\ aigiVIAtk./.-/C.,
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DEPARTMENT OF PROPERTY TAX AND PUBLIC RECORDS
A -603 Government Center 1
HENNEPIN Minneapolis, Minnesota 55487 -0063
1
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Crossroads To Service r—
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August 4, 1993 .A dil x'6'"'0'4- c- rea. f 4'4
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Don Ashworth, Clerk
City of Chanhassen
1
690 Coulter Drive
Chanhassen, Minnesota 55317
I
Dear Don Ashworth:
As required by the Truth in Taxation legislation, we are notifying you of the public hearing 1
dates set by the Hennepin County Board of Commissioners, Metropolitan Special Taxing
Districts and the school districts to adopt the levy for taxes payable in 1994.
I
Taxing District Original Hearing Reconvened Hearing 1
Hennepin County December 14, 1993 December 20, 1993
Metro Special Taxing Districts November 29, 1993 December 6, 1993 • I
School District 272 December 7, 1993 December 15, 1993
C4ry r .cN(1+ -( De I4, lg143 Dec. aO, Iy43
c c I - o p ! 7)/5- fr. c.f' Iis— Dec ig43 Dcc. !6, 1 193
3 hco! Distr cl /Ga l)cc d X553 b«
We are now asking that you set your city's dates and times for the original budget hearing
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and for a reconvened hearing. Although we will only be printing the original hearing date
on the notice, the reconvened date needs to also be set at this time. The hearings may be
held anytime November 29, 1993, through December 20, 1993, except for the dates shown
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above.
We ask that upon determining the dates, times, places and phone number for taxpayers to
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call, that you fill out the enclosed form and return it to us in the envelope provided.
inn Statutes 275 requires it be ttitait ,. an $;:; »:;:.e10.#.r0 > , 1�'�
Minnesota tute .ObS eq iv
±.r.::: �t�. 4.l ��?�... �::: ..;... . �� ... ..............::m�, 1�. 99
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mailing the aih n g th Truth in Taxation notices is to be divided in thirds I
The expense of preparing and
among the county, school and city. Each city's portion of the third will be determined by I
the number of parcels within your city. You will be billed in December after the mailing
costs have been determined. !RECEIVED
HENNEPIN COUNTY '
. 1993 1
an equal opportunity employer CITY OF C : ^.. "» 1 � "
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If you have any questions, please contact me at 348 -5100.
Sincerely,
' Patrick H. O'Connor, Director
Property Tax and Public Records
Marie A. Kunze
Tax Receivables Division Manager
PHO:MAK:j
1 Enclosure
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