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13. 1993 Goals
CITYOF 3 4 r CHANHASSEN 690 COULTER DRIVE • P.O. BOX 147 • CHANHASSEN, MINNESOTA 55317 (612) 937 -1900 • FAX (612) 937 -5739 MEMORANDUM TO: Mayor and City Council 1 FROM: Don Ashworth, City Manager DATE: September 13, 1993 1 SUBJ: 1993 Goals When summer finally did arrive, I am sure that the council was much like me in finding our personal lives blossoming with activity. I think we all needed the time we took; however, those busy schedules did make it more difficult for staff to relay progress being made on our 1993 goals. I am extremely pleased with the work efforts of our entire staff and have asked each of them to attempt to prepare a progress report which will probably be divided into three segments -- ' enclosures behind this memorandum, a continuation of this memorandum as a special delivery next week (this agenda is extremely long and I doubt whether all of our department heads can provide a full activity report this week), and finally, an overview on capital projects progress as a part of each departments presentation of their proposed 1994 budget. ajt,v„ 1 1 1 1 1 1 1 1 1993 ADMINISTRATION GOALS 1 Personnel /Administration 1. Complete a compensation Prog ram for meritorious employees for job base I performance with the city (January - June). Staff will be completing the compensation program for meritorious employees alon with P g P P lP' along the updating of the personnel policy, i.e. (Family leave time, comp time, etc.) I 2. Review and select a software program for the city's cafeteria plan (June - October). 1 Dave Hartley is reviewing two software programs that can work into the city's computer system and intergraded into our cafeteria plan design. 1 3. Review the pros and cons of the LOGIS Health Care Program (January - December). 1 No action taken on this item to date. 1 4. Review and update "performance review sheets" (January - December). Staff has collected several sample review sheets from other communities. Department 1 heads will be meeting at future date to review the examples. 1 Communication 5. Coordinate the publication of the city's newsletter, expanding on the overall quality . 1 of current events and the amount of graphics (January - December). Both the summer and spring news letter have been completed and incorporated additional 1 pictures and graphics. Staff has also started a photo -data base and are hoping to bring the newsletter in -house for 1994. 1 6. Complete City Safety Program manual. I The City Council on March 13, 1993 approved the City Safety Program manual. 1 1 '` Cable Administration l 7. Continue to improve the amount and quality of cable programs provided by the City of Chaska, School District 112, Triax Cable Company, and the Chanhassen Fire I Department. too To date the City of Chaska and School Dist. 112 have provided approximately 6 programs: I See attachment #1 8. Continue to upgrade audio visual capabilities for the Council Chambers, community, 1 and City Hall. Upgrade microphones. The City Council Chambers was upgraded with new microphones, mixer board, and a new 1 camera on August 18, 1993. 1 1 1 1 1 1 1 1 1 1 1 1 SEP- 8-93 WED 14 :24 F. 01 .1 t Chaska il 1 --• . _ _ . _ . . _ -__ - II TO: Todd Gerhardt, City of Chanhassen FROM: Thom Freeman, City of Chaska SUBJECT: I.S.D. #112 Events coverage by CCTV 1 DATE: September 8, 1993 II Dear Todd: II This is an approximated list of Chaska Community Television's coverage of I.S.O. #112 events. Our policy is not only to provide Triax Cable with copies of our pre - planed events, but also those events which we receive copies of from I ; teachers or other personnel as well. I expect that we will see an increase in I some of these informal or out -of- the - ordinary programs being supplied to CCTV due to increased efforts to communicate our services to I.S.D. #112 personnel. II SCHOOLBOARD MEETINGS: 2 per month = approx. 24 SCHOOLBOARD ELECTORAL COVERAGE: 1 debate last year CHS FOOTBALL: 4 - 5 Home Games 1 I CHS HOCKEY: 6 Home Games CHS BASKETBALL: 1 per week through their season CHS BASEBALL: 1 per week through their season CMS WRESTLING: 2 Home Meets last year II I CHS SOFTBALL: 6 Home Games CHS /CMS Band and Choir Concerts: expect 4 - 8 this year "HAWK TALK ": approx. 24 per year II ; CLASS PLAYS AND PRESENTATIONS: As They Happen 1 each: Grand March /Prom 1 Annual Commencement Ceremonies (CHS Graduation) i Note: A group of CHS seniors will be making a show called the "Heart of the Hawk Show" this year end I hope to see that aired in Chanhassen also. It will 1 be a sport center style report of CHS activities. 1 Please feel free to call me if you have any questions at 448 -7731. I will inform you if I discover that I have overlooked any other programs or events. 1 % Si cerely you Ns k0 1/ G A M II T homas M. Fre m 1 1993 HRA GOALS September, 1993 1. Highway 101 Relocation Project - Start construction of north leg of Highway 101 Project (June - November). 1 *North leg of Hwy. 101 Project will be reopened by October 29, 1993 (see Attachment #1 for more details) I - Acquisition and demolition of the Apple Valley Red -E -Mix Plant (June - September). *Acquisition of Apple Valley Red -E -Mix plant has been scheduled for October 31, 1993. - Develop overall landscape/beautification plan for this intersection. *Continued as part of 2002 Vision planning process (see Attachment #2). 2. West 79th Street ' - Start construction of entry monument at Great Plains Boulevard and Market 1 Boulevard (June - August). *This past July, the HRA tabled taking bids for the entry monuments. Staff would like to continue this project with the Highway 5 corridor plan. , - Continue to market the remaining portion of land owned by the HRA east of Americana Bank site (January - December). 1 *Staff has continued to update developers on the availability of this site. 3. Highway 5 Beautification/Landscape Corridor Project 1 - Complete Corridor Study with the University of Minnesota, Barton- Aschman, and 111 Corridor Study Committee. Provide quarterly updates to the HRA on progress (January - December). *The corridor study plan has been completed and will be scheduled for the I HRA's regular meeting in October, 1993. 4. Market Square Development 1 - Continue to assist in marketing Lots 2, 3, 4, and Outlot A (January - December). *Bloomberg Companies are requesting the repurchase of Lot 4 and Outlot A and will be making a formal request at the HRA regular meeting in September, 1993. 5. Development of Downtown Park South of City Hall I - Continue negotiations on the acquisition of the old bank site property (January - 1 June). 1 1 *Staff has started the condemnation proceedings and will be asking the City Council for authorization for the taking once the Chanhassen Bank has completed their transfer of ownership over to the Kline Group. - Continue to finalize park plans (January - December). *Will be a part of Vision 2002 planning process. 1 6. Chanhassen Conference /Community Center Development, 1 - Establish a redevelopment contract with Bloomberg Companies, Inc. and Country Suites of Chanhassen. 1 - Preliminary schedule for design, plans, and construction of center: a. Schematic design (January - February) ' b. Plans and specifications (February - August) c. Award of bids (September - October) d. Start construction (October - November) 1 e. Grand opening (October 1994) ' - Public hearing on the proposed center for citizen comments (February - March). *As we are all aware, the plans for the Community Center development ' have been put on hold. Staff continues to look at alternatives in trying to redevelop both the bowling center and the bank side of the dinner theatre. 7. Downtown Obiectives Determine new library location (January - June). - Review potential sites for a new Post Office. Consider construction/location of senior housing project (January - December). *New library, senior housing, post office and their future location will be 1 reviewed as a part of Vision 2002 planning process. Construction of the recommended roadway design changes/traffic signals by 1 Strgar- Roscoe - Fausch for west (May - August). *Construction of West 78th Street and the installation of traffic signals are proposed to be completed by November, 1993. - Demolition of the Chanhassen Lawn and Sports building (February). *The Chanhassen Lawn and Sport Building was demolished in June, 1 1993. 1 2 1 1 1 Close on the sale of land for Phase II of the Medical Arts building and start 1 construction (April - August). *The Medical Arts partnership is still trying to secure tenants for the facility. 8. Target Continue condemnation proceedings on James property (January - May). *Target is still planning for an October 8, 1993, opening date. Finalize redevelopment agreement with Ryan Construction as the "Master Redeveloper" for Outlot B. *The HRA finalized the redevelopment agreement with Ryan Construction as the Master Redeveloper for Outlot B in June, 1993. 9. Hanus Facility Review and approve landscaping/facade improvements to the Hanus facility (January - September). *Attached is the construction time table for both the Hanus facility remodeling and construction of the pedestrian bridge (see Attachment #3). 1 1 1 1 1 1 1 1 1 3 1 1 1 Hoisington Koegier Group Inc. H I( g 1 1 MEMO 1 To: Donald Ashworth, City Manager 1 From: Fred Hoisington, Planning Consultant Sub Highway 101 Improvements Process Date: 8 -30-93 1 Problem Statement 1 Highway 101 is a temporary State Trunk Highway which needs improvement but has no funding source. It is the only continuous north /south arterial roadway in 1 eastern Carver County. It is also a multi - jurisdictional highway that abuts two cities and two counties and yet is under the jurisdiction of MnDOT, thus making highway improvements even more difficult to implement. 1 The City of Chanhassen has appointed a Trail Committee whose feasibility study for the highway segment lying between Townline Road and Highway 5 calls for a trail 1 to be constructed on the west side of Highway 101 in 1994 within the present 66 foot right -of -way. Residents in that area want the trail constructed as soon as possible, however, if built within the existing right -of -way, it will very likely be mostly 1 destroyed when the highway is widened. Does this represent sound public policy? Ideally, the trail would be built when the highway is widened by either MnDOT or 1 the counties. Since this project is not programmed, trail construction could be delayed interminably. The advantage of building the trail with the roadway is that it becomes a highway project rather than a trail project. If right -of -way is to be taken ' now for the trail only, the trail becomes the driving force and may not be acceptable to those whose property needs be taken. It will most certainly require some 1 condemnation. It will generally necessitate a great deal of public support from the neighborhoods adjoining the highway in Chanhassen to get the project done. 1 Trail Options There are four alternative options to deal with trail construction: 1 1. Construct a permanent trail within the present right -of -way and destroy it later when the highway is widened, Land Use / Environmental ■ Planning / Design ic/1n err 1 1 7300 Metro Boulevard / Suite 525 ' Minneapolis, Minnesota 55439 • (612) 835 -9960 ■ Fax: (612) 835 -3160 Ashworth Memo , August 30, 1993 Page 2 1 2. Purchase the trail right -of -way as soon as possible and construct a permanent trail within it, in which case the trail will be delayed, ' 3. Build a temporary trail within the present highway right -of -way at minimal cost, or ' 4. Delay trail construction until the roadway is rebuilt. This could be ten or more years away. , Scope of Project While the overall future of Y Hi hwa 101 needs to be addressed in the near -term Highway extending from, at least, Townline Road to Trunk Highway 212, the more immediate problem and one which can probably be resolved outside of the context of an overall study is the segment lying between the extended Crosstown Highway and Highway 5 in Chanhassen. This segment in particular needs to be upgraded in conjunction of the extension of the Crosstown Highway but more importantly I - needs to be addressed to satisfy the trail needs of Chanhassen residents. This is the segment that this memo will address. We will, therefore, deal with the short -term objectives of this highway segment. Short -term Objectives With regard to the identified segment of Highway 101, the short -term objectives should be as follows: 1. To seek agreement on a trail development option, and • 2. To implement a plan in accordance with the agreement. Stakeholders ' The following have a vested interest in the future outcome of highway improvement /trail planning: MnDOT, City of Chanhassen, City of Eden Prairie, ' Hennepin County, Carver County and residents of the corridor. The process should be structured to involve all who have a stake in this segment of Highway 101. Process 1. Supplement Background Information to establish data base for the Highway , 62 to 5 Corridor. -1 Ashworth Memo August 30, 1993 Page 3 I 2. Conduct a Public Forum for both cities to discuss roject scope, need options P l Pe P to be considered and trail options (both cities). I 3. If Chanhassen decides trail within the existing highway right-of- e des to build the trai wit e g g y g I way, Design /Build Trail in 1994. 4. Develop Alternative Roadway Crossections and define right -of -way needs for I each. 5. Seek Agreement between Political Turisdictions on acceptable alternatives and 1 funding of right -of -way acquisition. 6. If trail is to await right -of -way acquisition, Seek Agreement with Chanhassen 1 Neighborhoods on a new schedule for trail construction. 7. Prepare Environmental Assessment Worksheet (EAW). 1 8. Conduct a Public Forum to discuss and agree on a roadway crossection. 1 9. Develop an Agreement for Right -Of -Way Acquisition Funding. 10. Initiate Acquisition Process (cities). I 11. Design Trail. 1 12. Construct Trail. 13. DevelopAAgreement for Highway Funding. - I 14. Design/Construct Highway. 8n . g Y 1 1 1 1 1 1 VISION 2002 PLANNING PROCESS r 1. HRA /City Council Approval Of Process I 2. Collection /Analysis /Mapping /Meetings /Programming a. Traffic /Streets b. Library c. Senior Center I d. Community Center e. Post Office f. Bank I g. Entrys h. Park Needs i. Depot I j. History k. Photos 1. City Hall I m. Fire Station n. Future Land Use 3. Application of Elements of Image 1 4. Preparation of Photo History (Consult DCAUL) 1 5. Focus Group Session 1/Input 6. Evaluation of Alternatives For Elements (Consult DCAUL) I a. Traffic b. Post Office , c Library d. City Hall e. Senior Center 1 7. Concept Plan Formulaton (Alternatives) (Consult DCAUL) I 8. Focus Group Session 2 /Evaluate Alternatives 9. Plan Formulation /Design Guidelines /Streetscape Concept /Cost Analysis 1 (Consult DCAUL) 10. Focus Group Session 3 /Plans /Priorities 1 11. Public Information Meeting /General 1 12. Newsletter Preparation /Composition /Reproduction (Consult DCAUL) 13. Community Survey /Decision Resources I 14. Meetings /Approvals (HRA, Planning Commission, City Council, Staff) 1 Hoisington Koegler Group Inc . 9 -8 -93 ' k, 1 z- 1 CHANHASSEN - VISION 2002 TENTATIVE SCHEDULE AUG 15 - SEP 30 Data Collection /Programming /Mapping SEP 23 HRA Approval of Process SEP 24 - OCT 29 Application of Elements of Image SEP 24 - OCT 29 Photo History /Selection of Focus Group Participants /Design of Focus Group Process NOV 3 Conduct Focus Group Session 1 (Problems, Needs and Opportunities) NOV 10 Conduct Focus Group Session 2 (Vision) NOV 18 Report to HRA NOV 18 - DEC 31 Evaluate Alternatives /Formulate Concept ' Plans /Review with DCAUL JAN 5, 1994 Review with Planning Commission ' JAN 12 Public Information Meeting (Concepts) ' JAN 20 Report to HRA JAN 13 - FEB 28 Plan Formulation /Design Guidelines /Cost 1 Analysis ' MAR 2 Review with Planning Commission MAR 9 Conduct Focus Group Session 3 (Plans /Priorities) MAR 17 Report to HRA t MAR 18 - APR 29 Prepare /Reproduce /Distribute Newsletter/ Design Survey MAY 2 -6 Conduct Community Survey (Decision Resources) MAY 19 Report to HRA Hoisington Koegler Group Inc. 9 -8 -93 1 Newsletter Format CHANHASSEN VISION 2002 - FOCUS ON THE CENTER 1. Cover Letter (Mayor) 1 2. History a. Historical ers ective /fabric P P b. What has been done already c. Mostly photography 1 3. Challenges and Opportunities (analysis graphic) 4. Creating the Focus (unage /identity /objectives) 5. Elements of Image (focus on fabric of space) 1 •Paths •Edges •Nodes • Entrys •Districts •Windows • Landmarks • Viewsheds 6. A Vision for the Center a. Plan 1 b. Sketches 7. What are the Possibilities? (How to deal with location /character of these elements ?) a. Community Center b. Library c. Schools 1 d. Seniors housing e. Senior Center f. Post Office g. Entrys h. Parks (City Center Park and Heritage Park) i. Walkways /bikeways /trails j. Streets /transit k. Depot 8. Making Choices (funding) 1 1 Hoisington Koegler Group Inc. "°' r`` `2 H I( g 1 August 5, 1993 1 ' Mr. Todd Gerhardt, Assistant Executive Director Housing and Redevelopment Authority City of Chanhassen 690 Coulter Drive P.O. Box 147 Chanhassen, Minnesota 55317 Re: Hanus Building Dear Mr. Gerhardt: During August 1993, Hoisington Koegler Group and Stefan Associates will be ' preparing construction documents for site and building improvements to the Hanus Building. The goal of this work is to improve the aesthetics of the site and building, while respecting the functional concerns of the tenants of the Hanus Building. Plans will follow the preliminary designs that have been reviewed and agreed to by the City of Chanhassen, the building's property manager and the tenants. When completed, the building will become a more positive part of the community, and present a much improved appearance from Highway 5. Site improvements will include work that will organize traffic flow and parking, 1 and screen objectionable elements from Highway 5. To this end, parking will be defined by curb and gutter, and the parking areas will be paved and striped. The configuration of the parking areas will allow for 70 parking spaces. ' Berms will be added to obscure arkin areas, and extensive landscaping will further P g � p g wi 1 screen the parking areas and the building. Landscape elements will also be used to integrate the site with other improvements considered for areas surrounding the site. 1 Work will also be performed on the building, with the most dramatic change being a new standing seam metal roof. Doors, windows and other building elements will 1 be painted to complement the roof, and the entire building will be repainted. Issues relating to signage will be handled separately from site and building improvements. Our intent is to develop a coordinated sign system for the building and tenants, however, we are proceeding first with work that we want to get underway this year. 1 _ �4G�,vl�rvl Land Use /Environmental • Planning /Design 7300 Metro Boulevard / Suite 525 • Minneapolis, Minnesota 55439 • (612) 835 -9960 ■ Fax: (612) 835 -3160 1 T. Gerhardt August 5, 1993 Page 2 Cost estimates for the site and building improvements are attached, and reflect the work described above. Plans illustrating site improvements are also included. Separate bid documents will be prepared for site and building improvements. It is anticipated that the following schedule can be met for both projects: Construction documents started August 2,1993 Construction documents completed August 23,1993 City review completed August 30, 1993 Start of bid period September 2, 1993 1 Bids opened September 23, 1993 HRA award of Contract September 23, 1993 Contracts prepared September 24, 1993 1 Start of construction October 4,1993 All work will not be completed in 1993, however a substantial amount of the site work can be accomplished before winter stops construction. It might be expected that storm sewer, earthwork and curb and gutter be completed in 1993, and paving and landscape work would be completed in Spring 1994. A detailed schedule will be ' required of the contractors before beginning work. Much of this work depends on satisfactory weather conditions, so modifications may be necessary. Building improvements will begin at the same time as the site work. Painting will be scheduled to avoid conflicts with other work, especially signage improvements. Depending on scheduling and coordination with site work, the new roof may be accomplished by the end of 1993. The construction operations will be coordinated to present the least possible 1 interference with the ongoing businesses in the building. When interruption becomes necessary, the contractors will be asked to make every effort to create the smallest disturbance for those affected. Some inconveniences must be expected, as the work of this project is fairly extensive, and the site is relatively small. If you have any questions about the work or the schedule, please call me. 1 Sincerely, 1 mo te 4 4 Michael Schroe er, R cc: Tim Stefan, Stefan Associates 1 1 1 I HANUS BUILDING Chanhassen, Minnesota 1 DESIGN DEVELOPMENT COST ESTIMATE 1 (Cost Estimate Limits: West property line to east end of new cul-de -sac) 1. Demolition $5,000 1 •Fence (LS @ $2,500) •Pavement (LS @ $2,500) 2. Storm Sewer $11,800 I •3 structures @ $1,000 each •430 LF pipe @ $20 /LF • 1 tie-in to exist @ $200 each 1 3. Grading $14,680 I 4. Retaining Walls $7,000 •Modular block (700 SF @ $10) 5. Curb and Gutter $10,790 I •B618 (1,470 LF @ $7) •Concrete driveway apron (LS @ $500) I 6. Bituminous Paving (including 8' path) $66,807 •51,390 SF @ $1.30 7. Concrete Walk $150 1 •60 SF @$2.50 8. Irrigation $9,600 1 •24,000 SF @ $.40 /SF 9. Landscape $17,240 I •6 shade trees @ $175 (2.5" cal) 098 conifers @ $130 (6' ht) •50 large shrubs @ $25 •80 small shrubs @ $15 ' •40 evergreen shrubs @ $25 10. Turf Establishment $3,200 I • 1,500 SY sod @ $1.50 /SY • 19,000 SF seed @ $.05 /SF 1 Subtotal 3146,267 Contingency at 5% 7,313 TOTAL .$153,580 1 1 Hoisington Koegler Group Inc. August 5,1993 01L46711 r7 p,01 Architecture I. S j E 11 L a n d s c a p e Architecture 8 0 7 N o r t h Fourth S t r e e t S t i l l w a t e r M N 5 6 0 8 2 S 0 C' it TES F 812.439 1179 II T 812.430 0056 1 CHANHASSEN AUTO MALL 4 AUGUST 1993 1 COST ESTIMATES (Based on 'Means Cost Estimating') 1 OPTION A PREPARATION AND PAINT CMU (Entire Building) $ 7,000 PREPARATION AND PAINT SERVICE AND O.H. DOORS $ 4,000 PREPARATION AND PAINT ENTRY DOORS AND WDWS. $ 2,000 METAL ENTRY CANOPIES (7) S 6,000 1 STANDING SEAM METAL ROOF, PARTIAL $ 50,000 TOTAL 69,000 1 1 1 1 1 1 1 1 1 1 1 1 .1. I 1 8 2 \ I 1 1 ; il;', \ • • . ' „ S 1 t •*'' 1 . •-• .....' 1 \ I: ; \ ,.!. , ' ■_2.-- it, . 1 ; 1 ‘ \ ,, I ' 1 1 • i / ,-'- / -:-•-":"' % \ l -*•••-• 1 I I ' 1 ''' A 1 ,:,•-r..4.-...-., ..„, ''‘,..1 1 I f-- x, (,, .. . . ,, , ,....,, , 1 1.1.. ,,_• 1 I it _i__ : .,. v,,.,:\; 1 4_.______ 1 La=7 _,_ ;r* 'H- 1 r --- • = — .-/ / \ \ , ' , \ \. I \\ - •. k \. ,. ` ‘, \ \ I ' \ \ N ‘ , \ !,\,\!\\ \\ \ N.\ A \ ‘`.., : I \ \ , . ,. 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'..- -J7. \ N/ .' - - k '' ', S r- T. , ‘A A ,,, s ‘ . \ .L.; . i 4.: .i ,-'..' B - el :L I \ \ 1 t \ \ vs " • - fr V. 1Ft- Z 1 i A ' 1 : / .\\• \ \ \ \ • \ • \ \ \ \ \ N • •••••■ . 1 \ \ i li \ \ \ \ I F ? \ .:1 4 1 .. A 1_ • , RI wiiri f 1 Hoisington Koegler Group Inc. I SITE il•PIOVUIBITS FOR in El 1 • 0 7300 Metro Blvd. • Suite 325 HANUS BUILDING GU • Minneapolis, MN 354:i9 • (612)835 cHA *Ana{ MINNESOTA und useitavuo..... • " - , 1 1 1 t Z\ 1 _i_,./ . - , ail 1. 1 ' , \ :\ , 1, , ,, _ ,!, ns \\,,,,. i___. 1 ,, , . ,,,, i ..... t .i 1 1 V \ 1 l" \',\ 1 \s \ \\ ; �),\ , \2 \\ •, : e, \ • 1 •; BREAINE , \a' �NE P • — 1 \i, \ \ ` o ` // /�` \, \ \ I 1 I I \` 1 = , 1\ \ ■ /� \ ‘ Al ti d .�. C 0 9 ; \ 1 ' ` e „„ r ♦u.M \\ 1 ` ` `A ` . 1 1 1 1 s t f 9 ? s HbOnSMeI�roO9lve o Sgl er \ Group Inc. i R ©® HANDS BUILDING g Minneapolis. MN S5•139 • (612)11i -9960 CHANHASSEN, MINNESOTA L.w UWEortaunswl . naruyDsup MN as as M a — w a — as a a Mg Mt a r- M rli ■ PLANTED STANDING SEAM METAL PARTIAL ROOF (OPEN AT CENTER) MI t PITCH PAINTED ACCENT MP AT 90N BAND LOCATION t MEIN. ENTRY CANOPIES AT SERVICE AND ENTRY DOORS, I + 1 COLOR TO MATCH ACCENT STRIP . PAINTED EXISTING VANDOVIAND DOOR TRIM a I STING CONCRETE ■ G _ _ TENANT SKIN LOCATION — -- _ _ • r- -� f` - -- - -� • I I Il 0 [I ..., ..... [i nu Pl LI . ____., I . REPAIR AND PARR EXISTING MEMOS AND SERVICE DOORS SOUTH ELEVATION OPTION A SHOWN 1 CHANHASSEN HIGHWAY 5 PEDESTRIAN BRIDGE I PROJECT SCHEDULE 1 TIMELINE TASK RESPONSIBILITY 1 JUN 1993 •Project Selection MnDOT I JUN 14 •Enhancement Project Meeting MnDOT JUN 15 •Schedule Preparation HKG 1 JUN 23 •Mtg with MnDOT re: Schedule, HKG Procedures and Design Details JUN 21 -25 •Project Engineer Identification HRA JUN 21 -25 •Contact SHPO HKG . 1 JUN 21 -25 •Contact MnDOT re: Permit to Use Airspace HKG JUN 21 -25 •Preparation of A -E Specifications HKG JUN 28 - AUG 4 •A -E Identification /Selection HRA 1 AUG 4 -19 •Negotiate A -E Contract Terms City AUG 19 •HRA Approval of A -E HRA 1 AUG 19 - SEP 15 •Prepare /Submit Federal SA -2 A -E Environmental Document SEP •Do Background Photo for Imaging MM I SEP 15 -30 •Obtain Permits Approvals A -E •MnDOT/FHWA Approvals (SA -2) A -E 1 SEP 15 -30 -State Aid Engineer OCT 1 -31 -State Aid for Local Transportation 1 NOV 1 -30 -FHWA DEC 1 -15 -State Aid for Local Transportation 1 SEP 15 - NOV 1 •Develop Alternative Concepts/Photo A -E/ Imaging MM 1 1 1 SEP 23 •HRA Approval of Appraiser HRA 1 SEP 23 - NOV 1 •Complete Appraisal Appraiser NOV 1-4 •Public Information Meeting HKG I NOV 3 •Review Images with HRA Highway 5 Corridor Commission and Planning I Commission /Selection of an Alternative NOV 4 - DEC 31 •Preliminary Design /Cost Estimates A -E I DEC 15 'Funds Authorized MnDOT DEC 15 •Initiate R -O -W Acquisition/ City Attorney I Certificate #1 per Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970 1 DEC 15 •Set Letting Date HRA/MnDOT DEC 15 •Tender Land Acquisition Offer I DEC 23 •HRA /City Council Approval of Land Acquisition Agreement or Commencement 1 of Condemnation JAN 1 - MAR 15, 1994 •MnDOT Approvals MnDOT 1 MAR 15 - JUN 2 •Bidding /Letting MnDOT JUN 2 •Local Match Invoiced HRA 1 JUN 2 •HRA Approval of Contract HRA 1 JUL 1 •Contract Approval /Award by MnDOT MnDOT JUL 15 •Construction Commencement Contractor I JUL 15 - OCT 30 •Construction Contractor NOV 1 - DEC 30 •Final Project MnDOT 1 1 Hoisington Koegler Group Inc. 6 -23 -93 1 Rev. 8 -24 -93 1 1 1993 GOALS PARK AND RECREATION DIRECTOR 1. Move forward with the purchase of parkland west of Lake Minnewashta of at least 1 ten acres in size. Acquisition of a ten acre parcel as part of a concept plat being presented by Heritage 1 Development is currently being pursued. If this application does not move forward and the purchase options on the land lapses, the city with open negotiatins with the landowner to purchase the same 10 acres. 2. Negotiate, plan and complete a trail connection from Herman Field Neighborhood Park to Minnewashta Regional Park. In progress. Initial improvements at Herman Field Park are substantially complete. Initial II indications from the county are that they would welcome the connection but are not interested in participating in the project. 3. Complete the grading, surfacing, and restoration of Pheasant Hill Neighborhood 1 Park. Ensure that the bituminous trail is in place and the park is seeded by June 1, 1993. 1 Did not meet the June 1, 1993 goal. This work is being completed in -house with schedules being extremely tight. Discussed this project in a scheduling meeting with Dale Gregory and Mike Wegier on August 17, 1993. It is their hope to have the park graded this fall. Seeding will not likely take place in the spring of 1994. 4. Complete an amendment to the Recreation Section of the City's Comprehensive Plan, including the creation of a Comprehensive Park Plan. In progress. The Park and Recreation Commission put this task on hold for the busy summer season. i 5. Successfully administer the Eurasian Water Milfoil, goose removal, and mosquito control programs by initiating an action plan for each by April 30, 1993. 1 Eurasian Water Milfoil has been transferred to Diane Desotelle. Goose removal program collected over 100 geese. The mosquito control issue was less cumbersome than in 1992 and will be revised by the Park and Recreation Commission in November or December of this year. 1 1 1 1 6. Complete all necessary renovations of existing park facilities maintained by the city to ensure compliance with the Americans with Disabilities Act and the U.S. Consumer Product Safety Commission guidelines. In progress. This task consumes both time and money. 1 7. Implement a weekly inspection of all play structures maintained by the city. A formal inspection program was not implemented. A workshop on the topic is being ' presented at the State Recreation and Parks Association Annual Conference this November. Anticipate working with Dale Gregory to initiate a program in early 1994. S. Further promote the alliance between Park and Recreation maintenance and administration staff. An essential relationship which is growing stronger. 9. Coordinate a successful completion of the Lake An Park Utilities and Picnic/Recreation Shelter contracts, concluding with a grand opening of the facility on May 29, 1993. ' Complete. 10. Visualize, develop, promote, and implement a winter special event scheduled for February, 1994. ' In process, concept has been approved by Park and Recreation Commission and will be presented to the city council on September 27, 1993. 11. Continue to identify park boundaries through field inspection and surveys to reduce encroachment on park land. On going. 12. Implement an Adopt a Park program in April of 1993. Goal was not met. Adopt a Park program has recently been scrutinized from a liability stand point. 13. Continue work in the area of realizing completion of the City's Comprehensive Trail Plan. On going. H 101 North, Galin Blvd. South, coordination with engineering department Hwy P g g P and county is on going. 1 1 1 14. Develop, edit, and publish a Chanhassen Park and Trail brochure. 1 Fall/winter project. 15. Work closely with the city's Housing and Redevelopment Authority and its Executive Directors in areas of work relating to Lake Susan Park, Central Park, and the downtown entertainment center. 1 On going. 16. Coordinate the first phase of construction at Power Hill Park, including all grading, surfacing, seeding, bituminous paving, and restoration operations. See item #3. 17. Resolve outstanding issues of ownership, capital improvement, and maintenance 1 responsibilities for Cathcart Park. Complete. ' 18. Oversee the portion of the city's contract with C.S. McCrossan relating to the construction of the tennis courts at South Lotus Lake Park. In Progress. 1 19. Successfully administer the city's contract with Innovative Irrigation for the irrigation of ballfields and spectator areas at Lake An Park. Realize substantial completion by June 15, 1993. June 15, 1993 completion did not occur. I am anticipating completion by the end of the week. 20. Pending approval, assume responsibility for a comprehensive boulevard planting 1 program. Up in the air. 1 21. Make a concerted effort to ensure that the Chanhassen Tree Preservation Board is successful in its first year of operation. 1 On going, board is spending the majority of its first year addressing "planning" issues. 22. Coordinate the completion of items specified in the 1993 Park Acquisition and Development Capital Improvement Program (CIP). On going. 1 1 1 1 23. Continue my pursuit of a Masters of Arts degree in public administration at Hamline University. On going. 24. Complete the annual park inventory in April 1993. ' Complete. 25. Continue to pursue grant programs and other available sources of funds or matching grants to augment the Park Acquisition and Development fund. Received state grant for Lake Susan Aeration system in 1993. Utilizing block grant dollars for accessibility projects at Lake Susan and Lake Ann Parks. 26. Provide leadership, direction, and support to the Recreation Supervisor, Program Specialist/Senior Coordinator, and all seasonal staff. • On going. 27. Become sufficiently adept at computer operation to allow me to draft this document from my office next year. 1 I am on my way! 1 1 1 1 1 1 1 1 1 1 1993 GOALS I PROGRAM SPECIALIST /SENIOR COORDINATOR I 1. Increase the number of self - supporting programs offered each quarter (arts and crafts, kid's exercise, cooking). 1 In progress I 2. Develop an organized photo file of both parks and recreation programs. Completed 1 3. Continue to work with the computer so the program registration system reaches its I full potential in accuracy and efficiency. Completed/on going 4. Begin training with the computer's WordPerfect and Windows programs. In progress 1 5. Increase cooperative efforts and support from various local community and civic I organizations in regards to senior center activities and special events. 6. Coordinate and plan a free summer concert series, enlisting community groups or I major industries as co- sponsors. Completed 1 7. Work with District 112 to acquire more space for programming. Also continue to work with Community Education to provide special interest classes for seniors in the I Chanhassen Senior Center. On going/in progress 1 8. Pursue through the area colleges one intern per year as well as offer several fieldwork opportunities for park and recreation majors. 9. Help to develop and supervise a Senior Answer Line Service out of the Chanhassen Senior Center. Work with greeters to coordinate a Frail Elderly Phone Service as well. Senior Linkage Line completed 1 1 1 1 10. Get involved with MRPA through committee work or volunteer opportunities. In progress I 11. Coordinate and supervise operations at the new Lake Ann Park Shelter concession stand and equipment rental outpost. I Completed for 93 1 12. Initiate and offer a more extended playground program, possibly increasing the number of days per week as well as number of hours. 1 Completed for 93 13. Work with local newspaper to continue the weekly park and recreation column, and 1 increase the number of feature articles. I Yes - being done • 14. Develop some type of mid- summer motivational activity for seasonal staff to include I both Recreational staff and Park Maintenance staff. Tried 1 15. Continue to coordinate the production of a quarterly city newsletter, developing an easily readable, yet interesting format. 1 Continue trying to improve I 16. Coordinate with fellow Park and Recreation staff as well as with City staff in the running of major special events. Provide assistance when needed in other program areas. 1 Yes I 17. Develop a training manual for part-time or seasonal staff, as well as a benefit or appreciation package to encourage people to work here. 1 1 1 1 1 1 RECREATION SUPERVISORS 1993 GOALS IN REVIEW 1 1. Increase 4th of July business donations to $4,000. 1 During 1993 Chanhassen Park and Recreation introduce the all new sponsorship program. This program allows businesses to make an annual contribution to assist with our community events. The 1993 total to date counting cash, gift certificates, etc. totaled $14,100. I 2. Develop a time table or guideline for the events involved with the 4th of July celebration. I A 1993 time table was completed in January for all of our departments responsibilities to better assist the overall success of our programs and special events. I 3. Add new features to the 4th of July celebration. New: Carnival Games (6) 1 Spaceball - NASA Flight Simulator Emperors of Jazz - Music Happy Hurricane Ronald McDonald Show Wind Surfing Demonstration Canoe Races Full Circle - Music Expanded Prize Board 1 4. Continue to work with Community Education 112 in developing the building monitor positions for the district facilities: 1 Completed with in- service training for Chanhassen Elementary. 5. To develop a comprehensive schedule for building monitors using district facilities. I p p g g • Complete 1 • CAA scheduled their building monitors 6. Process all district facilities request applications for the 1993 /94 school year no later 1 than June 1, 1993. Did not obtain, processed late August. 1 7. Continue to have a nice working relationship with all District 112 staff. On going. 1 1 1 8. To assist the Senior Center Coordinator anyway I can. Continue to work with Dawn. 9. Continue to work with the Program Specialist in providing a wide variety of recreational opportunities for the residents of Chanhassen. Continuing to offer new programs and improve on our existing ones. 10. Work with seasonal staff in developing a strong working knowledge of their duties and responsibilities. 1 • Policies /procedures manuals distributed • Initial meetings are established to answer questions and to trouble shoot any potential problems • I usually sit in with staff during a shift to assist 11. To develop and implement a volunteer network to assist in recreational activities and 1 special events. On going - received more volunteers through our new sponsorship program. 12. Continue to work with Program Specialist in creating and improving our computer registration procedures. Always finding new procedures to become more efficient with our computer programs. 13. Publish weekly softball standings in Chanhassen Villager and Chaska Herald. Softball standings were published. 14. Continue to use the leisure line for adult athletics and recreational programs. The leisure line has been a life saver, the total number of calls for summer alone have been over 10,000. Will continue to use. 15. Develop an outline comparing the available facilities to the number of softball teams. Guidelines were established monitoring the number of adult softball teams that could participate. 1 1 1 1 16. Create a softball advisory board to assist and obtain feedback regarding the adult leagues. Feedback was obtained through various managers, however a advisory board was not ' established. I'll try again in 1994. 17. Continue to look at eligibility problems in adult athletics by requiring all players b 1 either have a photocopy of their drivers license, or some other form of identification proving residency, or by having a signed letter on company letterhead by the personnel director verifying the players employment. 1 Eligibility protests are way down this year. Will continue to be strict on eligibility to participate in our Chanhassen leagues. 18. Add the picnic reservations and Chanhassen's facilities to the existing city control system. Complete - Worked out fantastic. 19. Continue to be involved with MRPA. On going. 1 20. Continue to offer teen programming such as the "Teen Night Out" providing three dances next year and the "Friday Night Ski Trips" (offering two to three trips.) Teen dances will be offered in October, December, and January 1994. Ski trips will be offered in January and February, 1994. 21. To oversee seasonal staff, and execute /operate the concession stand, and boat rental at the Lake Ann picnic shelter. Dawn coordinated. 1 22. Develop a tennis program/league for the adult residents of Chanhassen. Interest was not there for a league, however new tennis contacts were established to build upon for next year. Continue assist the Chanhassen Athletic Association. As I have in the 23. Co a to past �s p Will continue to be a liaison. 1 24. Set 1994 picnic fees in December of 1993. Will have on December 14th Park and Recreation Commission agenda. 1 1 CITYOF 1 CHANHASSEN 690 COULTER DRIVE • P.O. BOX 147 • CHANHASSEN, MINNESOTA 55317 (612) 937 -1900 • FAX (612) 937 -5739 1 MEMORANDUM 1 TO: Don Ashworth, City Manager 1 FROM: Paul Krauss, AICP, Planning Director DATE: August 9, 1993 SUBJ: 1994 Planning Department Goals and Budget Request 1 BACKGROUND Over the past four years I have traditionally taken the opportunity presented by the budget process to update the City Council on progress towards meeting our annual goals. 1993 has been an unusually hectic year. The Planning Department workload increased dramatically due in large part to the large number of new developments applications. This type of activity runs in cycles depending largely on economic trends. However, it is clear that 1 "Chanhassen's time as a major player" in the Twin Cities region, has clearly arrived. We are clearly viewed as a desirable place in which to live and work due in large part to the support of the City Council's major efforts to maintain our quality of life. While we are subject to state and national economic trends and upon the availability of sufficient developable land (i.e. future MUSA line amendments), the current pace of development is likely to persist. At the same time, the Planning Department remains committed to a variety of short and long term projects including: 1 • Recycling • Southwest Metro Transit • Senior Support Services and Senior Housing Development • Permit Review and Code Enforcement • SWMP Program • Hwy. 5 Project • Representing the City's interests before a variety of regional and state agencies • Tree Board 1 1 1 1994 Planning Department Goals/Budget August 9, 1993 Page 2 • Representing the City's interests before a variety of regional and state agencies 1 • Tree Board . 1993 has also been a year of considerable upheaval for our department. Jo has left us after 9 1 years of committed service. Her experience will be difficult to replace. Secondly, on the positive side, we have finally filled the Water Resources Coordinator position that was outlined ' in the original 1990 Surface Water Managing Program. Managed jointly by the Planning and Engineering Departments, this program is already paying large dividends in protecting our environment and improving service and responsiveness to our residents. I The last departmental upheaval is of a more personal nature. I am writing this memo in Lima, Peru with our daughter Rachel. God willing, by the time you read this she will be home with I us in Minnesota. The adoption process has directly and indirectly absorbed a lot of my time in the past few months, while my commitment to Chanhassen remains strong, my absence has contributed to some delays and increased work load for my staff. I appreciate the support I have I received from the Council and look forward to resuming my normal responsibilities. Special thanks are due to Kate, Sharmin and Vicki who kept things together while I was gone. 1 PROGRESS FORWARDS 1993 GOALS The following is a summary of the department's 1993 goals and mid -year progress: 1 1. Complete the Highway 5 Corridor Study. At the time of writing the Highway 5 Study is nearing completion. We expect to have it finished by early fall. Planning Commission review and hearings are being scheduled for September 15 and importantly, the project is already starting to pay big 111 More p y, p � Y g P Y g dividends. Quite simply, the way in which we do business and the City's expectation of new development in the, corridor has already been raised. The project has provided a means for city residents to 1 begin to get motivated in the corridor future. It has helped us to establish a stronger working relationship with Minnesota Department of Transportation, one that will provide a large amount of financial support for completion of the northern access boulevard. At the time of writing, it even appears that the study will have provided a mechanism for positively responding to mitigating impacts from development. The city has also developed an excellent and wide- spread reputation in the area of urban design. This was evident in our receiving a nearly $300,000 ISTEA Grant to construct the pedestrian overpass. This one grant alone will more than offset the cost of the entire project and environmental assessment. In summary, we believe the project represented an excellent use of city resources. 1 1 1 1 1994 Planning Department Goals/Budget 1 August 9, 1993 Page 3 I 2. Complete the Surface Water Management Program planning effort and establish the program on a permanent footing. 1 Here again we have an example of a program that is paying in large dividends even before it is completed. Again, it has changed the way we do business. It insures that new development is much more sensitive to protecting our surface water and wetland I resources. It also gives us an understanding of quality problems that have been occurring in our lakes and gives us a means to positively respond and correct them. 1 The plan will be completed on schedule and is to be delivered to the City Council this fall. This past year we began undertaking remediation projects around the city. Our I Public Works Department has developed a good working knowledge of the program and have expanded their responsibilities under it. We have also added an in -house coordinator for the program, who is jointly managed by the Planning and Engineering Departments. In short, we are poised to make a major positive impact on the quality of our natural I environment. I 3. Senior Commission /Senior Center. Planning staff continues to provide support for the Senior Commission as their role in providing services grows. A noteworthy accomplishment in 1993 is the opening of the Senior Answer Line. Operating out of our I center it is a joint effort of the City and Carver County. With a county funded coordinator and volunteers, it is a one -stop information service. Sharmin Al -Jaff deserves the recognition for bringing this off. 0 One of our focuses in 1993 has been on the preparing the ground work to undertake a Senior Housing project in the CBD. The feasibility study was completed and reviewed I by the Commission, City Council and HRA. The probable project has been defined based upon market demand. We are aware of budgeting constraints with the TIF program, we are seeking ways to minimize direct city cost without losing management control to insure 1 that the housing continues to respond to the needs of our residents. We expect to conclude this phase of the project in the next few months with construction possible for next year. I 4. CDBG program/maintain eligibility. Staff has been working intensively with the mayor on this project all year. We have made considerable progress and have apparently been 1 included in the 1994 funding allocation. I 5. Computerize departmental functions. Is an on -going goal for the past few years and we continue to make progress along with other departments. Currently, we are all using the PC's to draft memos and reports. The SWMP modeling is on disk and will be up and I running at City Hall shortly. Other uses are expected by next year. 1 1 1 1994 Planning Department Goals/Budget August 9, 1993 Page 4 6. Continue to enhance recycling efforts. The City continues to maintain an effective and 1 expanding program. Recent appliance and hazardous materials drop -off days were highly successful. A study of city coordinated pickup service to insure responsiveness and 1 reduce damage to local streets are currently in process. 7. Continue the need to upgrade, revise and improve the zoning ordinance. This is an I on -going goal from year to year. We have implemented numerous minor changes. Major amendments include the wetlands ordinance, improved landscaping standards, sign ordinance and upcoming Hwy. 5 standards. I 8. Strive to maintain and improve Chanhassen's image as a progressive community that sets high standards for development. Maintain good working relationships with I developers, residents and out state agencies to ensure that city goals and policies Can be achieved. This is an on -going goal and one that occupies much of my time as well as my staff's. We continue to strive to be responsive to inquires and concerns raised by residents. We serve on a large number of regional and state task forces, committees, etc. We have developed a regional reputation for being innovative in the areas of urban design and environmental protection. I believe the goal is being met but continuing efforts are I required since this is not something that can be. 1 1 1 1 1 1 1 1 1 1 - CITYOF CHANHASSEN ' 690 COULTER DRIVE • P.O. BOX 147 • CHANHASSEN, MINNESOTA 55317 (612) 937 -1900 • FAX (612) 937 -5739 ' MEMORANDUM TO: Don Ashworth, City Manager FROM: Scott Harr, Public Safety Director ' DATE: August 31, 1993 1 SUBJ: 1993 Goals & Objectives Status Report ' I am pleased to report that 1993 goals & objectives are being successfully addressed. Following is a brief update on them: The working copy of the Chanhassen Emergency Management Plan was completed and distributed. The plan was utilized during a multi - agency hazardous materials drill this Summer, and was actually used during the flood. The plan continues to be fine tuned. ' The police contract has continued to be monitored and utilized in the most effective manner. Particularly with the activation of Bob Zydowsky's police license, most shifts throughout the day have a minimum of two officers on the road, with the result being more effective patrol coverage than ever. The 'experiment' of activating Bob Zydowsky's police license has been an absolute success ' from everyone's perspective. The additional fact that Bob does assist the Sheriff's Department by working part time on occasion when he is not on duty here, has helped cement relationships with the City and the County. There is no question that Chanhassen continues ' to benefit from Bob's experience. More use has been made during this year of the volunteer resources in the County, and the 1 City has benefitted from such organizations as the Carver County Sheriff's Department Reserves & Mounted Posse, to help cover civic events such as the 4th of July, etc. The animal control contract has continued to be refined and reviewed, with a recommendation being presented to the Council for additional help in order to enter into an additional three 1 . � PRINTED ON RECYCLED PAPER 1 Don Ashworth August 31, 1993 Page 2 1 year contract. The cities utilizing the service continue to be pleased with it. Joint training for law enforcement officers and our fire department has occurred, with the biggest being the multi- agency hazardous materials drill. Personnel resources have been reviewed, with a very strong recommendation being made for 1994 for an additional secretarial position. After a review of past, present and future trends, it was decided that the vacant building inspector position resulting from Steve Nelson's taking a job as building official in another community, should be filled. This was done, and we are 1 pleased to have Jerry Mohn onboard and now taking inspections on his own. Community education and crime prevention services continue to be offered to the community. 1 Because of time constraints, this service has not been as extensively pursued as we would like, but does remain an important service that is available upon request. Needless to say, it has been an extraordinary busy year, but one that we feel has been very 1 productive, and in light of our goals & objectives -- successful! 1 1 1 1 1 1 1 1 1 0‘ CHANHASSEN CITYOF • • EN MINNESOTA 5 690 COULTER DRIVE • P.O. BOX 147 • CHANHASSEN, O 55317 (612) 937 -1900 • FAX (612) 937 -5739 1 MEMORANDUM TO: Don Ashworth, City Manager ' FROM: Charles Folch, City Engineer ' DATE: September 9, 1993 SUBJ: Review of 1993 Primary Goals and Objectives ' File No. PW -227 The following items are considered to be the top priority goals and objectives for the Public Works Department in 1993: 1. Pavement Management - Develop an assessment policy for street reconstruction projects within the City. The key question in terms of an assessment policy involves whether or the not the City should be responsible for a portion of the costs involved in the street reconstruction work. From one perspective, if the street has lived its useful life expectancy of 20 -25 years, then the cost to rebuild a new street should be borne by the ' benefitting property owners as such when the road when was initially constructed. This would be analogous to buying a car which may last 10 years and 100,000+ miles. When its useful life is over the car is typically scrapped or junked and a new one is purchased. - II From another perspective, some are of the opinion that once a street is built it is the City's responsibility to provide funds from the general revenue to rehabilitate and maintain the streets. This is the key issue that needs to be decided prior to implementing the 5 -year capital improvement program which was prepared in 1992. It should also be noted that the state legislature is once again considering instituting a street utility similar ' to that created for surface water management whereby once a district is created, the revenues generated will be dedicated to aid in funding street reconstruction -type improvement projects. UPDATE 1 The City has recently completed another year's street repair and sealcoat program. This is the first year that the City has had their own crack filling equipment which has been 1 1 Don Ashworth September 9, 1993 Page 2 implemented as a preparatory step prior to the patching and sealcoating work. I believe this will prove to be very beneficial in the years to come. A feasibility report has also been I recently completed for the street reconstruction and drainage improvement program for the Chanhassen Estates subdivisions. The City Council is scheduled to receive this feasibility report at their September 13,1993 meeting with a public hearing scheduled for the October 11, 1993 City Council meeting. 2. Comprehensive Sanitary Sewer and Watermain Policy Plans - Complete the preparation I of comprehensive sanitary sewer and watermain policy plans for the City. Develop, approve and implement utility infrastructure capital improvement programs. UPDATE 1 This past spring the comprehensive sanitary sewer and watermain policy plans were I completed and presented to the City Council during a work session meeting. These plans were subsequently adopted and approved by the City Council as guide plans for future utility infrastructure improvements within the City of Chanhassen. The City will embark I . on the identified improvements within these plans by continuing to provide trunk sewer and watermain to developing areas within the urban service area and in 1994 scheduled to add another well to the City's water supply system. 1 3. Solid Waste Collection - Investigate and review the concept of establishing solid waste collection service contracts for the City. In the past legislative sessions there have been I a number of changes to the statutes regulating collection of solid waste in Minnesota cities. One of the mandates requires that all cities with a population of 5,000 or more must insure that every residential household and business within the city have a solid I waste collection service in one of three ways: 1) city - provided collection, 2) city- organized collection or, 3) city - required proof of private contracts for collection service.. I There are many pros and cons which will be brought to light in association with each of these solid waste collection options; however, one problem which has become an ongoing annual problem for the City is waste collection service during the weight restrictive times ' during the spring thaw. Many of the haulers cannot provide their service to customers within the City and still meet the weight restrictions imposed during the spring. One of the major concerns from a public works standpoint is that the current solid waste service I is an independent and random service whereby these heavy vehicles are frequently on residential streets (the same street possibly 5 times a week). The impact on the life of our City streets is significant particularly during the spring thaw when the load carrying I capabilities of our streets are at their weakest. This is a critical issue that needs to be resolved. UPDATE 1 1 1 1 Don Ashworth September 9, 1993 Page 3 1 The Recycling Commission has been reconvened to address the issue of solid waste I collection within the City as to the potential for districting the City for designated hauler service. A number of commission meetings have occurred during this summer. A great deal of effort has been expended in accumulating data from surveys to homeowners, haulers I and other communities concerning this issue. At this time a waste hauling program or plan of implementation has not yet been derived. Meetings and discussions with this committee and the haulers are expected to continue throughout the remainder of this year. I 4. Staffing Equipment and Space Allocation - Continue to acquire information in developing staffing, equipment and space utilization plans for the Public Works Department. 1 UPDATE I The department is continuing to acquire information on this issue by surveying similar departments in other communities, analyzing our current population of staff, inventory of equipment and space and our continuing to search for ways to perform the department 1 duties in as efficient a manner as possible yet still maintaining a high level of service to the residents. 1 5. Project Management - Continue to provide project management of all public and private development projects within the City. Specific projects which are known at this time are as follows: I A. Preparation of plans and specifications for the Trunk Highway 5 Improvement I P P P g Y P Project and north boulevard access road from County Road 17 to Trunk Highway 41. Construction is expected to take place in 1996. 1 UPDATE An environmental assessment has been completed for the North Boulevard Access I Road. The Trunk Highway 5 Corridor Task Force has completed their work and has established two recommended alignment alternatives for implementation. Once the EAW has received a finding of no significant impact, the City and State will 1 continue to proceed with the development of this project. B. Trunk Highway 101 Realignment, Phase II (North Leg) - Administrate 1 construction contract. UPDATE 1 1 1 Don Ashworth September 9, 1993 Page 4 1 This construction project is more than half complete. It is anticipated that the Trunk Highway 101 to Dakota Avenue alignment will be open for traffic within the next week. The reconstruction of West 78th Street immediately west of Trunk Highway 101 is expected to be completed by mid - October with the project substantially completed by October 31, 1993. 1 C. West 78th Street Detachment Project from Kerber Boulevard to County Road 17 and County Road 17 South to Trunk Highway 5 - Complete design and project plans and specifications, administrate construction contract and assessment hearing. UPDATE 1 The project is continuing with Stage I anticipated to be completed by the first week in October with substantial completion by October 31, 1993. D. Minnewashta Parkway Road Improvement Project between Trunk Highway 7 and 1 Trunk Highway 5 - Complete the installation of road improvements consisting of curb and gutter, bituminous surfacing and trail installation and administrate assessment hearing. 1 UPDATE All of the project improvements have been completed with the exception of the trail installation, boulevard restoration and tree planting work. The trail work is anticipated to be installed during the next week with the following two weeks to be used for the restoration, sodding and tree planting work. The project is expected to be completed by mid- October. E. Trunk Sanitary Sewer and Watermain Facilities in the Upper Bluff Creek District, Phase I - Continue to administrate construction contract and have these facilities on -line for service during the summer of 1993. UPDATE 1 The project is substantially complete with the lift station and telemetry system in operational condition. 1 F. Various Private Projects 1 1 1 CITYOF 690 COULTER DRIVE • P.O. BOX 147 • CHANHASSEN, MINNESOTA 55317 (612) 937 -1900 • FAX (612) 937 -5739 MEMORANDUM TO: Mayor and City Council FROM: Don Ashworth, City Manager I - f L DATE: September 9, 1993 SUBJ: Vehicle Assignments/Mileage Reimbursement A question arose during the last accounts payable as to the city's vehicle assignments /mileage reimbursement. The following represents the general city policy under which all city employees operate: "A vehicle will be assigned to you for your use to accomplish work assigned to you. It is your responsibility to keep that vehicle orderly, filled with gas, washed, and to provide notices to the mechanic of suspected mechanical failures. Should the assigned vehicle not be available, you will be reimbursed at the current federal reimbursement rate for usage of your personal vehicle. Your immediate supervisor must approve either form of usage prior to such usage." To the best of my knowledge, street, park, sewer /water utility, and the mechanic echamc divisions have adhered to the above policy and that there has not been any reimbursements made under the mileage provision. Employees in these areas will use one of the administrative vehicles for sewer and water schools, seminars, etc. Similar to maintenance employees, firemen will use an administrative vehicle for schools specializing in medical training, fire schools, and specialized training functions when available; however, there have been times when firemen have used personal vehicles when a city vehicle was not available. The following represents the current assignment of vehicles as it deals with city hall employees: Engineering - White Blazer - Reserved for Charles/Dave - Suburban - Bill (field inspector) and Dave/Dan/Bill (field surveying) - Mercury Wagon - Dan/Engineering Intern (field work/inspections) Mayor and City Council i September 9, 1993 Page 4 position. As 1994 will probably be a year of more austere salary adjustments, I would ask that the City Council consider adjusting the salary midpoint for my position from $61,200 to $65,200. I would ask that the City Council take one -half of the differential between my current salary and what should be the true midpoint for that position and make that as a salary adjustment effective back to July 1, 1993 (this coincides with the date where salary adjustments were made for all other employees based on performance), and that the second half of that adjustment occur in July 1994. Hopefully the above provides the council with satisfactory answers to our current policies for vehicle usage and mileage reimbursement, 1 1 1 1 1 1 Iliii - Ilili 11111 I r m m m mill m l me am l 1 m m mill SURVEY TITLE: City Manager /Administrator /County Administrator (Cont.) JOB N0. 174 RANGE DATA EXCLUDING LONGEVITY INCL. LONGEVITY WTD WAGE FREQUENCY DISTRIBUTION # OF 0 YRS YRS YRS # OF MEAN EMPL TRANSPORT / OF # OF TO # OF TO JURISDICTION EMPL RATES 25.0 45.0 64.9 84.9 +DEGREE SUPV ALLOWANCE T EXP TITLE MIN MAX STEPS MAX MAX STEPS MAX ROSEVILLE 1 79.5 1 M.P.A. 135 275/M0 N 11 -15 CITY MGR 65.3 95.3 MAPLEW000 1 83.1 1 N.P.A. 123 450/MO N 16 -20 CITY MANAGER 64.9 87.4 BROOKLYN CENTER 1 80.5 1 M.A. 220 CITY CAR N 21 + CITY MANAGER 69.4 93.9 7 FRIDLEY 1 80.3 1 Ph.D. 190 2870/YR N 16-20 CITY MANAGER 76.5 105.2 LAKEVILLE 1 79.3 1 NONE 120 375/M0 N 16-20 CITY ADMIN 62.3 77.9 7 6.0 WHITE BEAR LAKE Pending M.P.A. 101 295/M0 N 6-10 CITY MANAGER 69.7 CRYSTAL 1 75.5 1 M.P.A. CITY VEH N 21 + CITY MANAGER COTTAGE GROVE 1 72.4 1 M.P.A. 106 300 /M0 N 11 -15 ADM INVER GROVE HEIGHTS 1 69.9 1 M.A. 80 NONE N 21 + CITY ADMIN 66.6 69.9 2 1.0 NEW BRIGHTON Pending M.P.A. 70 290/M0 N 11-15 CITY MANAGER NEW HOPE Pending M.P.A. 90 CAR N 6 -10 CITY MANAGER 57.2 80.1 5 3.0 WOODBURY 1 76.2 1 M.A. 89 24-HR CAR N 6 -10 CITY ADMIN GOLDEN VALLEY 1 88.8 1 M.A. 119 405/M0 N 11-15 CITY MANAGER SOUTH ST PAUL 1 64.0 1 M.P.A. 101 372/M0 N 16-20 CITY ADMIN WEST ST PAUL Pending M.P.A. 95 2400 N 16 -20 CITY MANAGER 57.0 71.3 COLUMBIA HEIGHTS 1 72.0 1 M.A. 120 250/M0 N 6 -10 CITY MANAGER CHAMPLIN 1 66.6 1 M.A. 62 NONE N 0 - 5 CITY ADM 54.6 68.2 N ANOKA 1 58.5 1 M.P.A. 127 300 /M0 N 0 - 5 CITY MANAGER 71.5 87.2 7 5.0 -+ HOPKINS 1 71.0 1 B.S. 102 300 /M0 N 6 -10 CITY MANAGER 57.6 77.7 41 ANDOVER 1 61.8 1 B.S. 26 NONE N 6 -10 CITY ENG /ADMIN 48.5 74.0 HASTINGS 1 59.8 1 M.A. 85 NONE N 6 -10 CITY ADMIN 56.4 66.8 6 5.0 68.7 3 15 /f a ROBBINSDALE 1 72.0 1 B.S. 150 300 /M0 N 0 - 5 CITY MANAGER STILLWATER 1 58.9 1 B.S. 56 CAR N 11 -15 CITY COORD 58.9 RAMSEY Pending M.A. 40 200 /M0 N 0 - 5 CITY ADMIN 46.8 65.0 NORTH ST PAUL 1 76.2 1 M.P.A. 60 300 /M0 N 11 -15 CITY MANAGER MOUNDS VIEW 1 65.8 1 M.A. 55 .28 /MI N 0 - 5 CITY ADMIN 52.7 65.8 5 3.0 CHANHASSEN 1 61.2 1 N.P.A. 50 200 /M0 N 21 + CITY MANAGER 52.9 71.7 SHAKOPEE 1 66.3 1 M.A. 63 300 /M0 N 0 - 5 CITY ADM 49.7 66.3 6 5.0 PRIOR LAKE 1 66.0 1 M.A. 53 350/M0 N 0 - 5 CITY MANAGER 47.2 70.7 CHASKA 1 65.2 1 N.P.A. 90 275/M0 N 16 -20 ADMINISTRATOR 55..6 72.2 VADNAIS HEIGHTS 1 53.7 1 B.S. 17 150/M0 Y 11 -15 CITY ADMIN 43.0 53.7 6 4.0 i + o SAVAGE 1 59.4 1 M.P.A. 59 3000 /YR N 6-10 CITY AOMINISTR 45.9 64.5 7 6.0 GROUP STATISTICS: 73.4 01: 65.8 02: 75.5 03: 80.5 Average: 59.6 77.4 68.7 MENDOTA HEIGHTS 1 56.8 1 M.P.A. 41 175/MO N 0 - 5 CITY ADMIN MOUND 1 63.3 1 M.A. 36 DAY USE N 11-15 CITY MANAGER 51.2 63.9 4 3.0 ARDEN HILLS Pending 20 150/M0 N 0 - 5 CITY ADMIN 42.0 52.5 5 3.0 LINO LAKES 1 57.1 1 M.A. 35 0 N 11-15 CITY ADMIN 45.3 57.9 ROSEMOUNT Pending B.A. 54 200/M0 N 11 -15 CITY ADMIN HAM LAKE 1 49.3 1 NONE 9 .28 /MI N 6 -10 ADM /CLERK /TREAS 39.5 49.3 4 . 3.0 LITTLE CANADA 1 53.6 1 M.A. 14 .28 /MI N 11 -15 CITY ADMIN 45.0 60.2 6 5.0 ST ANTHONY 1 57.1 1 M.A. 51 175/M0 N 0 - 5 CITY MANAGER 57.1 ORONO 1 60.1 1 M.A. 38 200 /M0 N 0 - 5 CITY ADMIN 56.8 66.8 4 3.0 SPRING LAKE PARK 1 53.2 1 NONE 30 .28/MI N 21 + CLERK /TREASURER FARMINGTON 1 53.9 1 M.P.A. 54 160/M0 N 11-15 CITY ADMIN 45.9 55.0 3 3.0 SHOREW000 1 54.1 1 M.P.A. 30 .28/M1 N 11 -15 CITY ADMIN 43.3 54.1 5 3.0 LAKE ELMO 1 40.2 1 NONE 9 1200 /YR N 0 - 5 ADMINISTRATOR 39.0 45.9 2 3.0 CITYOF 1 CHANHASSEN 690 COULTER DRIVE • P.O. BOX 147 • CHANHASSEN, MINNESOTA 55317 (612) 937 -1900 • FAX (612) 937 -5739 MEMORANDUM TO: Mayor and City Council Y tY FROM: Don Ashworth, City Manager 1 DATE: September 13, 1993 SUBJ: Vision 2002 Each time we bring back a particular work effort associated with the dowtown, questions arise at the Planning Commission or HRA level as to why this is being done or is it in conformance with the overall plan. Unfortunately, many of the work efforts of the HRA may go back 8 to 10 years with the multiple changes occurring within the HRA itself or Planning Commission during the following time frame. Accordingly, once the item is brought back, there are questions as to whether this represents the overall plan adopted by the Planning Commission/Park Commission/HRA. The purpose of the Vision 2002 is to put into place one plan that the HRA/Planning Commission/Park Commission could agree represents the overall plan for downtown. After adoption it is proposed to be sent to all residents within the community with intent of having various hearings whereat this document could be modified or agreed to by the community as a whole. The final work effort would be one of bringing it back to the City Council to adopt as the official vision for 2002. L1 1 1 1 1 1 1 1 1 Newsletter Format 1 CHANHASSEN VISION 2002 - FOCUS ON THE CENTER 1 1. Cover Letter (Mayor) 2. History 1 a. Historical perspective /fabric b. What has been done already 1 c. Mostly photography 3. Challenges and Opportunities (analysis graphic) I 4. Creating the Focus (image /identity /objectives) 1 5. Elements of Image (focus on fabric of space) • Paths •Edges II • Nodes • Entrys •Districts • Windows • Landmarks • Viewsheds I 6. A r Vision for the Center e 1 a. Plan b. Sketches 1 7. What are the Possibilities? (How to deal with location /character of these elements ?) 1 a. Community Center b. Library I c. Schools d. Seniors housing e. Senior Center I f. Post Office g. Entrys h. Parks (City Center Park and Heritage Park) I i. Walkways /bikeways /trails j. Streets /transit k. Depot I 8. Making Choices (funding) 1 1 1 VISION 2002 PLANNING PROCESS 1 1. HRA /City Council Approval Of Process 2. Collection/ Analysis /Mapping /Meetings /Programming a. Traffic /Streets b. Library 1 c. Senior Center d. Community Center e. Post Office i f. Bank g. Entrys h. Park Needs ' i. Depot j. History I k. Photos 1. City Hall 3. Application of Elements of Image 1 4. Focus Group Session 1/Input 1 5. Evaluation of Alternatives For Elements a. Traffic I b. Post Office c. Library d. City Hall I e. Senior Center 6. Concept Plan Formulaton (Alternatives) 1 7. Focus Group Session 2 /Evaluate Alternatives 8. Plan Formulaton /Cost Analysis I 9. Focus Group Session 3 /Plans /Priorities 1 10. Public Information Meeting /General 11. Newsletter Preparation/Composition/Reproduction 12. Community Survey /Decision Resources 1 13. Meetings /Approvals I Hoisington Koegler Group Inc. 1 1 1 1 CHANHASSEN VISION 2002 I Process 1. Research /Analysis /Mapping 1 a. Historical fabric research b. Photo Analysis (landmarks, problem areas) I c. Field Analysis d. Mapping of Challenges and opportunities 1 2. Application of Elements of Image 3. Plan Formulation /Sketches I 4. Cost Analysis 1 5. Newsletter Preparation /Composition /Design 6. Reproduction (By whom ?) I 7. Meetings with Planning Commission, HRA, Highway 5 Corridor Commission, g g Y Staff. I 1 1 1 1 1 1 1 1 1 CHANHASSEN - VISION 2002 TENTATIVE SCHEDULE AUG 15 - SEP 30 Data Collection /Programming /Mapping I SEP 16 HRA Approval of Process I SEP 17 - OCT 29 Application of Elements of Image SEP 17 - OCT 29 Photo History /Selection of Focus Group I Participants /Design of Focus Group Process NOV 3 Conduct Focus Group Session 1 I (Problems, Needs and Opportunities) NOV 10 Conduct Focus Group Session 2 (Vision) NOV 18 Report to HRA I NOV 18 - DEC 31 Evaluate Alternatives /Formulate Concept Plans /Review with DCAUL I . JAN 5, 1994 Review with Planning Commission I JAN 12 Public Information Meeting (Concepts) JAN 20 _ - Report to HRA r JAN 13 - FEB 28 Plan Formulation /Design Guidelines /Cost Analysis MAR 2 Review with Planning Commission I MAR 9 Conduct Focus Group Session 3 (Plans /Priorities) 1 MAR 17 Report to HRA MAR 18 - APR 29 Prepare /Reproduce /Distribute Newsletter/ I Design Survey MAY 2 -6 Conduct Community Survey I tY Y (Decision Resources) - MAY 19 Report to HRA ' Hoisington Koegler Group Inc 9 -2 -93 1 I CITYOF CHANHASSEN 690 COULTER DRIVE • P.O. BOX 147 • CHANHASSEN, MINNESOTA 55317 ' (612) 937 -1900 • FAX (612) 937 -5739 MEMORANDUM TO: Mayor and City Council 1 FROM: Don Ashworth, City Manager ' DATE: September 13, 1993 SUBJ: Communication Systems 1 One of our 1993 goals was to improve our overall community abilities. Although the primary 1 emphasis of this goal was in the arena of telephone service, it became much broader in terms of emergency preparedness planning, voice mail, program registrations, faxing, and most importantly, a review of the overall systems. I am very pleased to announce that we have met 1 each of the goals we were attempting to achieve, i.e: Telephone System: The number of blocked calls into city hall has continued to rise for 1 the last two years. During the February/March time frame we recognized that this system would have to be improved recognizing the potential employment of a number of new people including our Water Resources Coordinator, Forester, summer intern positions, etc. To junk the entire system and start over was estimated to cost somewhere between $150,000 to $200,000. By contrast, the current system could be expanded to meet our growing needs, but such would have to recognize major trunk renovations coming into 1 city hall. Although there would be a major cost associated with upgrading the system to accommodate 20 to 30 lines including upwards of 100 stations, the cost of such could be 1 recouped by the elimination of the number of dedicated lines coming into city hall which were not going through the telephone system. Specifically, we identified 22 lines coming into city hall with only 10 of those being associated with the telephone system itself. By 1 increasing the overall telephone capabilities, we would be in a position to increase the number of lines going in and out to approximately 15 for the current period and would be effectively saving approximately $9,000 per year. With a system upgrade cost of 1 approximately $14,000, repayment could be anticipated within 11 years. Specialty Telephone Improvements: Following work efforts to upgrade the basic system, 1 we began to explore means by which we could use our communications system more efficiently and effectively. I had a number of discussions with Mayor Chmiel during this whole process and we both agreed that specialty functions such as voice mail and fax on 1 1 Mayor and City Council September 13, 1993 Page 2 deman.: '-ould provide a much higher level of efficiency by our receptionist staff as well as to provide quicker responses to our residents by each of the using departments. The ability to create mailboxes for sewer and water compliance, assessment searches, plat map questions, etc. could ensure that the person calling in left information regarding that question in an efficient manner so as to allow the respondent to do 20 assessment searches and respond to those in approximately the same amount of time that it previously would take one assessment search not including the time required to get you back to what you had been doing before the call came in. Fax on demand provides similar user efficiencies that simply were not available to us before. The council should be getting correspondence from Karen Engelhardt within the near future describing how to use the voice mail and other system amenities which are currently in the process of being installed; 1 Emergency Preparedness: As stated earlier, the communication goal to be achieved during 1993 included our ability to meet the needs of emergency preparedness. I had anticipated that this aspect, as it would deal with the fire department, would probably involve increasing the overall level of telephone lines to that facility to ensure that we could adequately meet the needs of an emergency. The voice mail option together with the basic system changes made earlier in the year are the hidden benefits not previously considered. Specifically, by using the relay systems and trenching one wire between city hall and the fire station, we would have the ability to switch all fifteen lines coming into city hall over to the fire station with one switch. The system could be installed with a battery backup /emergency generator so as to ensure that the command center at the fire station could operate for a two week period of time without electrici. The possibility 1 of doing this simply elated myself in that I have always worried that we were going to have 15 -20 people respond to that emergency center and have nothing to do. For example, each of the people responding had a responsibility to call area hospitals, call nurses, call heavy equipment operators, call all city employees back to work, etc. With only 3 incoming/outgoing lines available ai the fire station, persons assi to report would literally have no means to carry out their assignment. Almost assuredly, relatives living in South Dakota would Jock all three of those lines as they called in to find out whether or not their relatives had Inen a part of the tornado dAtruction reported across the top tier of Chanhassen. The new system would alloy us to dedicate the entire 15 t ' • lines as outgoing' iine5.' '1 bout then having to worry flout the lines becoming blocked from incoming calls. The secondary benefit was the ability to connect all three of those Eris to the main system and eliminate the morly charge for those individual lines as well as the line for the emergency telephone (to the best of our knowledge, this phone had never been used but it was costing us $60.00 per month), as well as deleting the fire alarm line which had also been a singular dedicated line. The above work items were completed within the overall budget and will reasonably pay themselves off within a three to four year period of time. 1