3. 2013 Street Improvement Project: Melody Hill Area PH9
CITY OF
CHANNASSEN
7700 Market Boulevard
PO Box 147
Chanhassen, MN 55317
Administration
Phone: 952.227.1100
Fax: 952.227.1110
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Fax: 952.227.1190
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Fax: 952.227.1170
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Natural Resources
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Phone: 952.227.1125
Fax: 952.227.1110
Web Site
www.ci.chanhassen.mn.us
II.1 a) &A [6).7_�aI
TO:
FROM:
DATE:
0
Paul Oehme, Director of Public Works /City Engineer i ,
Alyson Fauske, Assistant City Engineer 45�
January 28, 2013
SUBJECT: 2013 Street Improvement Project No. 13 -01 -2: Melody Hill Area
Public Hearing
PROPOSED MOTION
"The City Council orders the preparation of plans and specifications for the
2013 Street Improvement Project 13 -01 -2, Melody Hill area.
City Council approval requires a simple majority vote of the City Council
present."
BACKGROUND
At the September 10, 2012 work session, staff reviewed with Council the
proposed 2013 Street Improvement project areas. Staff also discussed with the
Council the need to make improvements to more local streets then are currently
budgeted for in the Capital Replacment Plan.
On September 24, 2012, the City Council authorized the preparation of the
feasibility report.
On November 7, 2012, staff held an Open House for the Greenwood Shores
neighborhood; approximately 40 residents attended.
On November 14, 2012, staff held an Open House for the Horseshoe /Indian Hill
and Sandy Hook neighborhoods; approximately 40 residents attended.
On November 15, 2012, staff held an Open House for the Melody Hill
neighborhood; approximately 30 residents.
On December 10, 2012, the City Council accepted the feasibility study for the
proposed 2013 street improvements.
Chanhassen is a Community for Life - Providing for Today and Planning for Tomorrow
2013 Street Improvement Project 13 -01
January 28, 2013
Page 2
OVERVIEW, PURPOSE AND NEED FOR IMPROVEMENTS
Every year the City considers streets that are in poor condition to be rehabilitated or reconstructed.
For the 2013 Street Rehabilitation Project, staff is proposing to rehabilitate approximately 4.6 miles
of streets. The street segments within the proposed project were identified by the City's Pavement
Management software in conjunction with site investigations and are shown below.
Melody Hill
Horseshoe Curve 6
hidian Hill Road
Greenwood €
} Shores AT, � K
u
_., Sandy Hook
• � u
a
A6Uretwn Suule vt rd - ,_, ' y.
The public hearing for the Greenwood Shores area was held on January 14, 2013. The public
hearing for the the Sandy Hook/Horseshoe Curve /Indian Hill area will be held on February 11, 2013.
MELODY HILL PROJECT AREA
Approximately 1.2 miles of streets are proposed to be full depth milled and overlaid within the
Melody Hill area generally located in the southeast corner of Highway 41 and Highway 7. The
streets proposed for rehabilitation were selected based on the pavement condition scores and site
investigations. Chaska Road was built in 1963, Melody Hill Road and Murray Hill Road in 1971,
Crestview Drive and West 65th Street in 1979, and Whitetail Ridge Court in 1988. The streets were
sealcoated in 1994, 1999 and 2007.
The pavement condition indices (PCIs) from a survey done in 2011 are shown on the map below. A
score of 100 represents a new street and 0 represents a completely deteriorated street. A PCI below
45 typically warrants reconstruction however the watermain in the area is in fair condition and the
sanitary sewer that is proposed to be replaced is outside of the roadway, therefore staff is
recommending a full depth mill and overlay of the streets at this time. Subgrade corrections would
be done as needed.
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2013 Street Improvement Project 13 -01
January 28, 2013
Page 3
The Melody Hill/Chaska Road intersection is prone to icing. To remedy the situation, staff proposes
to install a better defined crown in the road to direct drainage away from the intersection.
Additionally, draintile is proposed along a portion of Melody Hill to capture groundwater and sump
pump discharge. Draintile is also proposed along a portion of Chaska Road and West 65 Street.
Culvert replacement is recommended on White Tail Ridge Court.
Staff had the sanitary sewer system televised in this area. The report summary did not include any
significant findings, however after detailed staff review of the televising, staff recommends the
replacement of most of the vitrified clay sanitary sewer along Chaska Road due to sags, infiltrating
joints and cracks in the pipe. The pipe and manhole condition will be field verified. The cost
estimates provided in this report are based on these findings and recommendations.
The property located at 6300 Chaska Road is proposed to be subdivided into four lots as shown on
the Fretham 15th Addition preliminary plat (scheduled for the February 5, 2013 Planning
Commission meeting and the February 25, 2013 City Council meeting). If approved, the subdivision
will require the installation of three new sanitary sewer and watermain services from the existing
public utilities in Chaska Road. Staff has contacted the developer about the opportunity to install
these services with the City project. The cost of the installation would be assessed to the properties.
The developer is amenable to this proposal. Staff will provide an update once plans and
specifications are near completion.
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2013 Street Improvement Project 13 -01
January 28, 2013
Page 4
{ Lot 1
Lot 2
Lot 3
�' t Lot 4
Sketch showing proposed
subdivision of 6300 Chaska Road
Cast iron watermain pipe is within Murray Hill Road, Melody Hill Road (TH 41 to Murray Hill
Road) and in West 65th Street. The remaining watermain in the project area is ductile iron pipe.
The only documented watermain break in the area is on West 65th Street, which occurred in 2003.
Staff recommends that the gate valve bolts be replaced in conjunction with the project. Typically,
gate valve bolts that are in the ground and exposed to soils for this length of time have a tendency to
corrode and break. Anode bags should be added to all areas where the watermain is exposed. The
types of hydrants in the area are not easy to maintain and can cause operational problems and most
should be replaced.
In general, resident questions /concerns related to drainage and assessments. These questions were
answered at the meeting or with follow -up correspondence.
PROJECT FUNDING
Special assessments to the benefitting properties are proposed to pay for a portion of the proposed
2013 Street Improvement Project No. 13 -01 per the City's assessment practice. The remaining
project costs are proposed to be paid from City funds. All the utility improvements are proposed to
be paid for by the associated utility fund. The preliminary funding for all project areas is shown
below:
g: \eng \public \_2013 projects \13 -01 street rehab \01 -28 -2013 public hearing - melody hill.doc
Location of 6300 Chaska Road
2013 Street Improvement Project 13 -01
January 28, 2013
Page 5
Estimated
Total Project
Funding Source Cost Budgeted
Assessments /Revolving Assessment Fund $1,689,900 $1,695,000
Storm Water Management Fund $119,200 $125,000
Water Utility Fund
Sanitary Sewer Utility Fund
$174,870
$142,820
$2,126,790
Each project area would have its own proposed assessment.
MELODY HILL AREA ESTIMATED PROJECT COSTS
Street costs (revolving assessment): $468,865.95
Storm sewer: $6,395.00
Watermain: $34,380.00
Sanitary sewer: $80,272.50
$589,913.45
The estimated assessment is calculated as follows:
Total estimated street cost, Melody Hill area: $468,865.95
40% of $468,865.95 is assessed: $187,546.38
Number of assessable units: 65
Estimated assessment $187,546.38 - 65 units: $2,885.33/unit
$175,000
$150,000
$2,145,000
Proposed terms for the assessments are eight (8) years at 6% interest. The interest rate will be
adjusted at the time of awarded contract based on the prime rate plus 2 %. The cost estimates
includes 5% indirect costs and 8% contingency. The estimated unit assessment presented at the
November, 2012 open house was $3,025.90.
Public hearing notices have been mailed to property owners.
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2013 Street Improvement Project 13 -01
January 28, 2013
Page 6
SCHEDULE
The anticipated project schedule is as follows:
Approve Plans & Specifications; Authorize Ad for Bid
Accepts Bids /Award Contract; Assessment Hearing
Project Begins
Substantial Completion
Attachments: 1. CIP Pages
2. Resolution
3. Resident Correspondence
February 25, 2013
April 22, 2013
June, 2013
August 30, 2013
g:\eng\public\ projects \13 -01 street rehab \01 -28 -2013 public hearing - melody hill.doc
0
10
01
Capital Improvement Program 2013 thru 2017
City of Chanhassen, MN
Project# ST -012
Project Name Annual Street Improvement Program
Account #1 601 -xxxx 4751
Account #2
Account #3
Account #4
Department Street Improvements
Contact PaulOehme
Type Improvement
Useful Life Unassigned
Category Streets/Highways
Priority n/a
Description Total Project Cost: $17,845,000
knnual project to rehabilitate and reconstruct streets in the City. Current 5 -year plan shows the following neighborhood areas:
2013 - Greenwood Shores, Melody Hill neighborhoods, Horseshoe Curve, Indian Hill Road, Sandy Hook Road neighborhood, Rice Marsh Lake
rail loop extension
2014 - Dartmouth Drive, Cypress Drive and Kiowa Trail
2015 - Carver Beach area , hes Mar Drive, Lone Cedar, Saddlebrook Pass neighborhood
MSA - Park Road, Park Court and Park Drive
2016 - North Manor Road, Washta Bay Road, Tanagers Lane, Sandpiper Trail, Piper Ridge Lane and Minnewashta Woods Drive
MSA - Kerber Blvd
2017 - Flamingo Drive area and 96th Street
MSA - Lake Drive
'ustification I
he City uses a Pavement Management System to monitor the condition of the City streets. While proper preventative maintenance extends the
fe of the street and is cost effective, a street will eventually deteriorate to a point that further maintenance is no longer cost effective.
. ehabilitation projects extend the life of the street. In cases with utility or poor sub grade needs to be replaced or where streets have deteriorated
> a point where rehabilitation will no longer be practical reconstruction of the street is necessary. A feasibility study is written to consider the
ierits of the project and scope of work.
Prior
Expenditures
2013
2014
2015
2016
2017
Total
6,4007500
Construction
1,895,000
1,400,000
3,150,000
2,500,000
2,500,000
11,445,000
Total
Total
1,895,000
1,400,000
3,150,000
2,500,000
2,500,000
11,445,000
Prior
Funding Sources
2013
2014
2015
2016
2017
Total
6,400 ,000
AssessmentlRevolving Assess
1,895,000
1,400,000
1,850,000
1,500,000
1,500,000
8,145,000
Total
MSA
1,300,000
1,000,000
1,000,000
3,300,000
Total
1,895,000
1,400,000
3,150,000
2,500,000
2,500,000
11,445,000
Budget Impact/Other I
Ibis project may decrease maintenance costs.
97
D
C
Capital Improvement Program
City of Chanhassen, MN
2013 thru 2017
Project # W -024
Project Name Watermain Replacement
Account #1 700 - 70254751
Account #2
Account #3
Account #4
Department Water System Improvements
Contact Paul Oehme
Type
Improvement
Useful Life
Unassigned
Category
Utilities
Priority
n/a
Total Project Cost: $3,275,000
iption
,ment of existing water main lines in coordination with the reconstruction of the City street projects or tumor fixes of water distribution
for street rehabilitation projects.
Justification
The City considers the condition of the existing utilities in the process to select streets for rehabilitation in an effort to realize cost savings by
consolidating these projects and also to avoid potential cuts in recently improved streets. If significant repairs are necessary to the existing water
main, replacement may be the most cost effective option. Given the highly corrosive soils in the City, water main replacement is an ongoing
project in the City.
Prior Expenditures
2013
2014
2015
2016
2017
Total
1,500,000 Construction
175,000
700,000
125,000
700,000
75,000
1,775,000
Total
Total 175,000
700,000.
125,000
700,000
75,000
1,775,000
Prior Funding Sources
2013
2014
2015
2016
2017
Total
1,500,000 Water Utility Fund
175,000
700,000
125,000
700,000
75,000
1,775,000
Total
Total 175,000
700,000
125,000
700,000
75,000
1,775,000
Budget Impact(Other
These projects will decrease maintenance costs.
115
apital Improvement Program
;,-�r - c'.hanhassen, MN
2013 thru 2017
ro lect # SS-014
__- .V^—p cpwerReulacement
Account #
A,, ,ount #1 7017025 -4751 Account #4
Account #2
Department
Sanitary Sewer Improvements
Contact
PaulOehme
T
hnprovement
Useful Life
Unassigped
Category
Utilities
Priority
o/a
Total Project Cost: $1,34010
_ _r.�e f5w street
Description
[teplacement or rehabilitation of existing sanitary sewer lines in conjunctton wi e
P annnsolidating ification
City considers th sting utilities in the pro
e condition of the exicess to select streets f rehal»litation in an effort to realize Cost savings y
these projects•
Prior Expenditures
550,000 Construction
Total Total
Prior Funding Sources
550,0 01 sewer Utility Fund
Total Total
Budget imp (oth
This project will decrease maintenance costs.
2013
2014
2015
2016
75,000
300,000
75,000
300,000
75,000
300,000
75,000
300A�
2013
2014
2015
2016
75,000
300,000
75,000
300 � --- - -^
2017 Total
40,000 790,000
2017 Total
40,000 790,0
..
i
2013 thru 2017
Capital Improvement Program Department Sanitary Sewer Improvements
City of Chanhassen, MN Contact Paul Oehme
Type Improvement
Project # SS-012 Useful Life Unassigned
Project Name Inflow and Infiltration Abatement category Utilities
Account #1 701 -70aoc -4751 Account #3 Priority n/a
Account #2 Account #4
Description Total Project Cost: $1,050,000
This annual project includes televising, repairs and rehabilitation of existing sanitary sewer. The program also detects and eliminates points of
entry of ground water and surface water into the City sanitary sewer system. Projects have been identified from the 2006 Inflow and Infiltration
Report. The projects were reviewed by Metropolitan Council and approved in lieu of surcharge fees.
Justification
City staff has identified numerous older sewer lines that are in need of repair. The City of Chanhassen pays the Metropolitan Council for sewage
treatment. Those payments are based on the amount of now generated by the City of Chanhassen. Surface water and ground water that makes its
way into the system either through breaks, displaced joints, manhole covers, or private connections to the system increase the amount charged to
the City for sewage disposal and increasing the load on the City's lift stations.
�
Prior Expenditures
2013
2014
2015 2016 2017
Total
675,000 Maintenance
75,000
75,000
75,000 75,000 75,000
375,000
Total
Total 75,000
75,000
75,000 75,000 75,000
375,000
�
Prior Funding Sources
2013
2014
2015 2016 2017
Total
675,000 Sewer Utility Fund
75,000
75,000
75,000 75,000 75,000
375,000
�
Total
Total 75,000
75,000
75,000 75,000 75,000
375,000
Budget Impactt0ther
The efforts may decrease operational costs, MCES fees and emergency call outs. It is also the City's intent to use connection charges to help fund
for those costs. It is the City's belief that as new customers come on line those connection fees should help fund future infiltration problems.
■
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MW
CITY OF CHANHASSEN
CARVER AND HENNEPIN COUNTIES, MINNESOTA
DATE: January 28, 2013 RESOLUTION NO: 2013-
MOTION BY: SECONDED BY:
A RESOLUTION ORDERING IMPROVEMENTS & AUTHORIZING
PREPARATION OF PLANS AND SPECIFICATIONS FOR THE
2013 STREET IMPROVEMENT (MELODY HILL AREA)
PROJECT NO. 13 -01 -2
WHEREAS, on December 10, 2012, the City Council received the feasibility report for the
2013 Street Improvement Project and called for the public hearing to be held on January 28, 2013
for the 2013 Street Improvement Project (Melody Hill area), and
AND WHEREAS, ten days' mailed notice and two weeks' published notice of the hearing
was given, and the hearing was held thereon on the 28 day of January, 2013 which all persons
desiring to be heard were given an opportunity to be heard thereon.
NOW, THEREFORE, BE IT RESOLVED by the Chanhassen City Council:
1. Such improvement is necessary, cost - effective, and feasible as detailed in the feasibility
report.
2. Such improvement is hereby ordered as proposed in the Council resolution adopted
January 28, 2013.
3. Approves the feasibility study and authorizes city staff to prepare plans and specifications
for the 2013 Street Improvement Project No. 13 -01 -2.
Passed and adopted by the Chanhassen City Council this 28 day of January, 2013.
ATTEST:
Todd Gerhardt, City Manager Thomas A. Furlong, Mayor
YES NO ABSENT
Fauske, Alyson
From: Dave L. Willadsen [dlwilladsen @mchsi.com]
Sent: Tuesday, January 22, 2013 9:46 AM
To: Fauske, Alyson
Subject: RE: Project No. 13 -01 -2 Melody Hill Area
Thanks, Alyson! A fix to the drainage issues would be terrific! We've lived with the problem for 11 years and fixing it
would be a dream come true.
I don't know if the city put the plastic drain pipe in the curb or the homeowner, but we know IT is the source of most of
the problems we have. Sometimes a couple of sump pumps up the hill drain out onto Melody Hill, but that's when it's
really, really wet. Not sure what could be done with them. ??
If your folks need any more info, please let them know that I am always available to answer any questions.
Dave
From: Fauske, Alyson [ mailto :AFauskeCabci.chanhassen.mn.usl
Sent: Tuesday, January 22, 2013 9:22 AM
To: Dave L. Willadsen
Subject: RE: Project No. 13 -01 -2 Melody Hill Area
Hi Dave,
Thank you for the feedback. I will include your correspondence in the council packet. We budgeted for some draintile
to be installed to address the drainage issues.
Please contact me if you have any questions.
Regards,
Alyson Fauske, PE
Assistant City Engineer
7700 Market Blvd
PO Box 147
Chanhassen, MN 55317
ph: 952.227.1164
From: Dave L. Willadsen [ mailto:dlwilladsen0)mchsi.coml
Sent: Saturday, January 19, 2013 4:44 PM
To: Fauske, Alyson
Subject: Project No. 13 -01 -2 Melody Hill Area
Hi Alyson,
I'm writing to summarize my opinions of this roads project, as concerns the streets in my immediate area. 1 think we
corresponded once before, but when I received the notice of meeting, I wanted to again make my opinions known. I'm
not sure if I'm able to make the open house of public hearing, so please see the attached.
Thanks!
Dave Willadsen
2325 Melody Hill
Excelsior, MN 55331
(612) 987 -7179
To: Alyson Fauske, P.E.
From: Dave Willadsen
Date: 1/19/2013
Re: Comments concerning Project No. 13 -01 -2 Melody Hill Area
Several weeks ago, I communicated my opinions on this project to the city, especially as concerns those
roads adjacent to my property, i.e., Melody Hill Road and Chaska Road. I write, once again, to
summarize my opinions:
1) These roads are NOT in dire need of milling and repaving. An occasional patch HAS, and WILL
continue, to suffice.
2) The cost to each property owner represents an ONEROUS financial burden, especially to those
on a fixed income, and in THIS economy, and for essentially optional repairs.
3) As concerns Melody Hill and Chaska Road SPECIFCALLY, this project makes even LESS economic
sense for additional reasons. During wet periods, there is a constant run -off of water from a
pipe sticking out of the curb near Melody Lane (and maybe also from sump pumps and the 7
new tennis courts up the hill), with that water running down Melody Hill and, eventually, Chaska
Road. In warmer weather, moss forms on the street. In colder weather ice forms. Both
phenomena work in concert to present dangerous conditions on Melody Hill for several months
each year, not only for pedestrians, but for my family trying to get down our driveway onto
Melody Hill. To spend a lot of money to mill and repave these roads without first fixing these
conditions would be folly and a waste of taxpayer money.
Thus, for my immediate area, the project makes little sense. The city needs to first fix the run -off
problems on Melody Hill ... whether this means adding storm sewers, or determining why water is
constantly pouring from a pipe in the curb, or however else.
Thank you for your consideration.
Dave Willadsen