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1. Budget Presentations _5_ MEMORANDUM TO: Mayor City Council CIT OF C HASSEN Todd Gerhardt, City Manager 7700 Market Boulevard DATE: October 15, 2003 PO Box 147 Chanhassen, MN 55317 RE: Administration Budgets Administrati0n Phone: 952.227.1100 Fax: 952.227.1110 The administration budgets will be presented during the City Council worksession Building Inspections on October 20th. Included in the presentation will be: Phone: 952.227.1180 Fax: 952.227.1190 · Legislative Engineering · Administration Phone: 952.227.1160 · l~al Fax: 952.227.1170 · Property Assessment Finance · MIS Phone: 952.227.1140 · City Hall Fax: 952.227.1110 · Elections Park& Recreation · Library Building Phone: 952.227.1120 Fax:952.227.1110 · Community Service Officers Recreation Center · Cable Television 2310 Coulter Boulevard Phone: 952.227.1400 Fax: 952.227.1404 Planning & Natural Resources Phone: 952.227.1130 Fax: 952.227.1110 Public Works 1591 Park Road Phone: 952.227.1300 Fax: 952.227.1310 Senior Center Phone: 952.227.1125 Fax: 952.227.1110 Web Site ~,a¢,v. ci.chanhassen.mn.us The City of Chanhassen · A growing community with cleao lakes, quality schools, a charming downtown, lhriving businesses, winding trails, and beautiful parks. A great place to live, work, and play. CITY OF CHANHASSEN 2004 BUDGET 101 General Fund 11 '10 Leg islative 2003 to 2002 2003 2004 2004 ACCOUNT DESCRIPTION ACTUAL BUDGET BUDGET % INC/(DEC) 4020 Salaries & Wages-Temp 25,200 31,600 31,600 0.0% 4030 Contributions-Retirement 1,928 2,500 2,500 0.0% 4050 Workers Compensation 85 100 100 0.0% * TOTAL PERSONAL SERVICES 27,213 34,200 34,200 0.0% 4110 Supplies-Office 2 4210 Books & Periodicals 270 200 (25.9%) * TOTAL MATERIALS & SUPPLIES 2 270 200 (25.9%) 4300 Fees, Services 6,060 20,000 25,000 25.0% 4310 Telephone 328 400 400 0.0% 4330 Postage 5,010 5,000 5,400 8.0% 4340 Printing & Publishing 38,170 45,000 40,000 (11.1%) 4360 Subscriptions & Memberships 25,283 26,000 26,000 0.0% 4370 Travel & Training 3,023 3,000 6,000 100.0% 4375 Promotional Expense 2,414 2,500 2,000 (20.0%) 4483 Insurance-General Liability 55,000 * TOTAL CONTRACTUAL SERVICES 135,288 101,900 104,800 2.8% ** TOTAL LEGISLATIVE 162,503 136,370 139,200 2.1% CITY OF CHANHASSEN 2004 BUDGET 101 General Fund 1120 Administration 2003 to 2002 2003 2004 2004 ACCOUNT DESCRIPTION ACTUAL BUDGET BUDGET % INC/(DEC) 4010 Salaries & Wages-Reg 231,278 252,000 291,200 15.6% 4020 Salaries & Wages-Temp - 3,000 4030 Contributions-Retirement 32,521 33,200 38,400 15.7% 4040 Contributions-Insurance 25,959 33,500 41,900 25.1% 4050 Workers Compensation 1,029 1,100 1,000 (9.1%) * TOTAL PERSONAL SERVICES 290,787 319,800 375,500 17.4% 4110 Supplies-Office 551 - 4120 Supplies-Equipment - 200 200 0.0% 4130 Supplies-Program - 100 100 0.0% 4170 Motor Fuels & Lubricants - - 4210 Books & Periodicals 196 200 200 0.0% * TOTAL MATERIALS & SUPPLIES 747 500 500 0.0% 4300 Fees, Services 44,884 1,500 1,500 0.0% 4310 Telephone 1,323 1,200 1,200 0.0% 4330 Postage 20,330 20,000 20,000 0.0% 4340 Printing & Publishing 2,479 1,500 1,000 (33.3%) 4360 Subscriptions & Memberships 1,201 2,500 3,000 20.0% 4370 Travel & Training 6,082 6,500 6,500 0.0% 4380 Mileage 6,454 7,000 7,000 0.0% 4410 Rental-Equipment 13,786 18,000 12,000 (33.3%) 4440 License & Registration 4530 Repair & Maintenance-Equip 500 500 0.0% * TOTAL CONTRACTUAL SERVICES 96,539 58,700 52,700 (10.2%) 4703 Office Equipment 566 1,000 500 (50.0%) * TOTAL CAPITAL OUTLAY 566 1,000 500 (50.0%) ** TOTAL ADMINISTRATION 388,639 380,000 429,200 '12.9% CITY OF CHANHASSEN 2004 BUDGET 101 General Fund 1140 Legal 2003 to 2002 2003 2004 2004 ACCOUNT DESCRIPTION ACTUAL BUDGET BUDGET % INC/(DEC) 4302 Fees, Legal 103,479 110,000 110,000 0.0% * TOTAL CONTRACTUAL SERVICES 103,479 110,000 1t0,000 0.0% ** TOTAL LEGAL 103,479 110,000 1'10,000 0.0% CITY OF CHANHASSEN 2004 BUDGET 101 General Fund 1150 Property Assessment 2003 to 2002 2003 2004 2004 ACCOUNT DESCRIPTION ACTUAL BUDGET BUDGET % INC/(DEC) 4300 Fees, Services 56,341 70,000 70,000 0.0% 4340 Printing & Publishing 100 100 0.0% * TOTAL CONTRACTUAL SERVICES 56,341 70,100 70,100 0.0% ** TOTAL PROPERTY ASSESSMENT 56,341 70,100 70,100 0.0% CITY OF CHANHASSEN 2004 BUDGET 101 General Fund 1160 M.I.S. ,oo3 to I 2002 2003 2004 20041 ACCOU.T ESC. ,T,O. ACTUA. .UDGET BUDGET % 4010 Salaries & Wages-Reg 92,778 105,400 109,200 3.6% 4030 Contributions-Retirement 11,785 14,000 14,400 2.9% 4040 Contributions~Insurance 8,971 17,600 20,200 14.8% 4050 Workers Compensation 407 400 400 0.0% * TOTAL PERSONAL SERVICES 113,941 137,400 144,200 4.9% 4150 Maintenance Materials 989 1,500 1,500 0.0% 4210 Books & Periodicals 349 610 600 (1.6%) 4220 Software Licenses 31,047 24,000 21,900 4260 Small Tools & Equipment 193 500 500 0.0% * TOTAL MATERIALS & SUPPLIES 32,578 26,610 24,500 (7.9%) 4300 Fees, Services 41,520 42,400 49,100 15.8% 4310 Telephone 5,448 1,350 1,350 0.0% 4320 Utilities 525 15,600 15,600 4370 Travel & Training 10,926 29,000 25,400 (12.4%) 4530 Repair & Maintenance-Equip 6,091 5,000 5,000 0.0% * TOTAL CONTRACTUAL SERVICES 64,510 93,350 96,450 3.3% 4703 Office Equipment 57,158 - - * TOTAL CAPITAL OUTLAY 57,158 - - ** TOTAL M.I.S. 268,187 257,360 265,150 3.0% CITY OF CHANHASSEN 2004 BUDGET 101 General Fund 1170 City Hall 2003 to 2002 2003 2004 2004 ACCOUNT DESCRIPTION ACTUAL BUDGET BUDGET % INC/(DEC)I 4010 Salaries & Wages-Reg 46,683 45,000 46,000 2.2% 4011 Overtime-Reg 2,258 1,000 2,000 4030 Contributions-Retirement 6,140 5,900 6,000 1.7% 4040 Contributions-Insurance 4,451 5,000 5,800 16.0% 4050 Workers Compensation 1,371 1,400 1,400 0.0% * TOTAL PERSONAL SERVICES 60,903 58,300 61,200 5.0% 4110 Supplies-Office 45,343 38,000 35,000 (7.9% 4120 Supplies-Equipment 298 1,000 700 (30.0% 4140 Supplies-Vehicles 299 1,000 700 (30.0% 4150 Maintenance Materials 2,761 4,700 4,000 (14.9% 4260 Small Tools & Equipment 949 1,500 1,000 (33.3% * TOTAL MATERIALS & SUPPLIES 49,650 46,200 41,400 (10.4% 4300 Fees, Services 6,180 13,000 10,000 (23.1%) 4310 Telephone 31,281 25,000 22,000 (12.0%) 4320 Utilities 23,872 26,000 28,000 7.7% 4350 Cleaning & Waste Removal 29,087 29,000 30,000 3.4% 4370 Travel & Training - 100 100 0.0% 4410 Equipment Rental 21 - - 4440 License & Registration - 100 - (100.0%) 4483 Insurance-General Liability 102,686 184,000 230,000 25.0% 4510 Repair & Maintenance-Building 2,229 4,500 4,500 0.0% 4520 Repair & Maintenance-Vehicles 33 500 400 (20.0%) 4530 Repair & Maintenance-Equip 1,732 5,500 3,000 (45.5%) 4531 Repair & Maintenance-Radios 410 400 200 (50.0%) * TOTAL CONTRACTUAL SERVICES 197,531 288,100 328,200 13.9% 4705 Other Equipment 500 500 0.0% * TOTAL CAPITAL OUTLAY 500 500 0.0% ** TOTAL CITY HALL 308,084 393,'100 431,300 9.7% CITY OF CHANHASSEN 2004 BUDGET 101 General Fund 1180 Elections 2003 to 2002 2003 2004 2004 ACCOUNT DESCRIPTION ACTUAL BUDGET BUDGET % INC/(DEC)I 4020 Salaries & Wages-Temp 23,617 - 24,000 4030 Contributions-Retirement 194 - 250 4050 Workers Compensation - - - * TOTAL PERSONAL SERVICES 23,811 - 24,250 4110 Supplies-Office - - * TOTAL MATERIALS & SUPPLIES - 4300 Fees, Services 5,411 - 5,400 4330 Postage - - 4340 Printing & Publishing 91 100 4370 Travel & Training 1,812 - 2,000 4380 Mileage - - - 4560 Repair & Maintenance-Signs - - - * TOTAL CONTRACTUAL SERVICES 7,314 - 7,500 ** TOTAL ELECTIONS 31,125 31,750 CITY OF CHANHASSEN 2004 BUDGET lOI General Fund 1190 Library Building 2003 to 2002 2003 2004 2004 ACCOUNT DESCRIPTION ACTUAL BUDGET BUDGET % INC/(DEC) 4320 Utilities 16,000 30,000 4350 Cleaning & Waste Removal 15,000 30,000 4510 Repair & Maintenance-Building 2,000 1,000 4530 Repair & Maintenance-Equip 1,000 500 * TOTAL CONTRACTUAL SERVICES 34,000 61,500 ** TOTAL LIBRARY 34,000 61,500 CITY OF CHANHASSEN 2004 BUDGET 101 General Fund 1260 Community Service 2003 to I 2002 2003 2004 2004 ACCOUNT DESCRIPTION ACTUAL BUDGET BUDGET % INC/(DEC) 4010 Salaries & Wages-Reg $25,822 $28,000 $37,200 32.9% 4011 Overtime-Reg 1,110 1,000 1,000 0.0% 4020 Salaries & Wages-Temp 739 4030 Contributions-Retirement 3,618 3,700 4,100 10.8% 4040 Contributions-Insurance 4,330 4,900 (100.0%) 4050 Workers Compensation 465 500 550 10.0% * TOTAL PERSONAL SERVICES 36,084 38,100 42,850 12.5% 4120 Supplies-Equipment 819 500 500 0.0% 4130 Supplies-Program 230 700 700 0.0% 4140 Supplies-Vehicles 381 700 700 0.0% 4170 Motor Fuels & Lubricants #DIV/0! 4210 Books & Periodicals 300 150 (50.0%) 4240 Uniforms & Clothing 528 2,500 2,500 0.0% 4260 Small Tools & Equipment 85 - * TOTAL MATERIALS & SUPPLIES 2,043 4,700 4,550 (3.2%) 4300 Fees, Services 12,244 12,000 6,000 (50.0%) 4310 Telephone 1,211 1,300 1,700 30.8% 4340 Printing & Publishing 512 600 600 0.0% 4360 Subscriptions & Memberships 261 300 300 0.0% 4370 Travel & Training 2,171 2,000 1,500 (25.0%) 4520 Repair & Maintenance-Vehicles 199 700 350 (50.0%) 4530 Repair & Maintenance-Equip 400 300 (25.0%) 4531 Repair & Maintenance-Radios 840 600 300 (50.0%) * TOTAL CONTRACTUAL SERVICES 17,438 17,900 11,050 (38.3%) 4705 Other Equipment 5,132 1,000 (100.0%) * TOTAL CAPITAL OUTLAY 5,132 1,000 (100.0%) ** TOTAL COMMUNITY SERVICE 60,697 6t,700 58,450 (5.3%) CITY OF CHANHASSEN 2004 BUDGET SPECIAL REVENUE FUNDS 210 Cable TV Fund 2003 to 2002 2003 2004 2004 ~,CCOUNT DESCRIPTION ACTUAL BUDGET BUDGET % INC/(DEC)I REVENUE GENERAL PROPERTY TAX 3080 Franchise Fees 129,365 115,000 125,000 8.7% * TOTAL GENERAL PROPERTY TAX 129,365 115,000 125,000 8.7% OTHER REVENUE 3801 Interest Earnings 3,789 4,500 3,500 (22.2%) * TOTAL OTHER REVENUE 3,789 4,500 3,500 (22.2%) ** TOTAL REVENUE 133,154 119,500 128,500 7.5% EXPENDITURES PERSONAL SERVICES 4010 Salaries & Wages-Reg $82,035 $75,000 $44,300 (40.9%) 4030 Contributions-Retirement 9,844 9,800 5,900 (39.8%) 4040 Contributions-Insurance 10,498 12,500 10,000 (20.0%) 4050 Workers Compensation 274 300 160 (46.7%) * TOTAL PERSONAL SERVICES 102,651 97,600 60,360 (38.2%) MATERIALS & SUPPLIES 4120 Supplies-Equipment 268 300 300 0.0% * TOTAL MATERIALS & SUPPLIES 268 300 300 0.0% CONTRACTUAL SERVICES 4300 Fees, Services 4,841 15,000 10,000 (33.3%) 4340 Printing & Publishing 500 500 0.0% 4370 Travel & Training 100 100 0.0% * TOTAL CONTRACTUAL SERVICES 4,841 15,600 10,600 (32.1%) CAPITAL OUTLAY 4705 Other Equipment 9,433 10,000 10,000 0.0% * TOTAL CAPITAL OUTLAY 9,433 10,000 10,000 0.0% ** TOTAL EXPENDITURES 117,193 123,500 81,260 (34.2%) REVENUE OVER/(UNDER) EXPENDITURES 15,961 (4,000) 47,240 1281.0%