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6. 1993 Police contract CITYOF CHANHASSEN 690 COULTER DRIVE • P.O. BOX 147 • CHANHASSEN, MINNESOTA 55317 1 (612) 937 -1900 • FAX (612) 937 -5739 1 MEMORANDUM TO: Mayor Don Chmiel ' City Council Don Ashworth, City Manager 1 FROM: Scott Harr, Public Safety Director DATE: August 31, 1992 1 SUBJ: 1993 Police Contract 1 This memo is to recommend that the City of Chanhassen enter into a contract with the Carver County Sheriff's Department for 32 hours per day of contract police hours for 1993. The '93 contract is 1 being brought before the Council at this time because the Sheriff requires time to respond to the needs we will require for next year. 1 Attached please find my August 5, 1992, memo to the Public Safety Commission, outlining my reasons for making this recommendation, which represents a four hour per day increase over the number of 1 hours contracted for during the past two years. The City of Chanhassen continues to enjoy a low crime rate and 1 professional, prompt police service. This should not, however, lead to the conclusion that contract police hours should not be increased. As the City continues to grow, so do the public safety needs. Since the time that Chanhassen entered into the contract ' for 28 hours of patrol coverage per day, two years ago, our population has increased and building permits also reflect the rapid growth rate our City is experiencing. It goes without 1 saying that Chanhassen is growing rapidly. The system is now stressed, and to maintain a level of service that Chanhassen desires, an additional four hours is an appropriate recommendation. 1 What an addition of four hours of police coverage per day means for Chanhassen is that we will be assured of having two deputies on each shift for eight hours of the day, which is important for ' officer safety reasons, as well as making sure there is time for such matters as traffic safety assignments and the other varied increasing public safety demands of our residents. By comparison, 1 it is interesting to note that even with the increased hours being is 1 t«: PRINTED ON RECYCLED PAPER 1 August 26, 1992 Page 2 proposed for 1993, plus the salaries for Bob Zydowsky and the Public Safety Director, the cost of our two CSOs and a secretary, and our participation in the Drug Task Force, our police coverage remains some $400,000.00 below a neighboring community with a similar population. This is so incredible that our reputation for meeting our public safety needs on such a low budget has spread even beyond our State. The City of Grants, New Mexico, has been so impressed with the 'Chanhassen Model' that they have asked my assistance in helping ' them create a similar public safety department to replace their 42 officer department! In this day of seeking cost effective solutions to meet a city's needs, Chanhassen can be truly proud of ' our system. In order to limit the increased number of hours to only four, other factors have to be put in place. These have been outlined in the ' attached memo, but include making sure that we continue to receive excellent supervision of the deputies and Chanhassen by the Sheriff's Department; having Bob Zydowsky return with increased ' duties; and, making an increased use of the volunteer /reserve components of the Sheriff's Department. At the August 13, 1992, Public Safety Commission meeting, the ' Commission unanimously endorsed the recommendation made by Sheriff Al Wallin and myself that the 1993 police contract be submitted to the Chanhassen City Council with an addition of four hours of patrol time included for 1993. RECOMMENDATION: It is the recommendation of Carver County Sheriff Al Wallin, the Chanhassen Public Safety Commission and the Director of Public ' Safety that the City of Chanhassen agree to enter into the 1993 police contract with the Carver County Sheriff's Department for 32 hours of police coverage per day. i Manager's Comments (9- 9 -92): It should be noted that approving the 1993 contract is occurring prior to the dates that the Council will ' consider the 1993 budget. In approving the form of this contract, it should be noted that we may not be able to increase the total hours as currently desired. Additionally, this office would like to use the increase in the local hours as a basis to approach the ' county to similarly increase base level service. One of the problems with the contract system has continuously been that the county has not reached full funding for base level service and, at least in the western portion of the county, base level vehicles and 1 August 26, 1992 Page 3 1 contract vehicles are literally one in the same. The Sheriff supports the above comments, and if approved, I will make this presentation to the County Board. I will make the above comments as a part of a presentation to the Carver County Board. DLOi 1 1 1 1 1 1 1 1 1 1 1 1 1 1 I _ A CITYOF 1 - 4' 1 t, k CHANHASSEN „.,.,. 690 COULTER DRIVE • P.O. BOX 147 • CHANHASSEN, MINNESOTA 55317 1 '�l (612) 937 -1900 • FAX (612) 937 -5739 I - il MEMORANDUM TO': Public Safety Commission II ' FROM: Scott Harr, Public Safety Director I DATE: August 5, 1992 SUBJ: 1993 Police Contract II This memo is to provide the Public Safety Commission with information regarding my recommendation for the 1993 Police II Contract with the Carver County Sheriff's Department. Y 1 BACKGROUND The City of Chanhassen has contracted with the Carver County Sheriff's Department for 28 hours of police patrol service a day I for the last two years. This provides:us with one deputy in town 24 hours a day, and the assurance that we will have at least a 4 hour period each day where two deputies are present. The issue 1 before us is how many hours we wish to contract for in 1993. I ANALYSIS The fact that although the population and the number of businesses have continued to increase in our City, we have been able to hold I the number of contract police hou --at 28 - per day for . the past two years speaks to.-7-the truly cooperative relationship that exists between Chanhassen Safety and the Carver County Sheriff's I Department. While I could point out contributions that numerous individuals have made to this, thefact - is that everyone involved with the program (including Sheriff Wallin, Mayor Chmiel, City II Manager Don Ashworth, the Deputies and Community Service Officers, and all of the other personnel involved...) make the system work - and work extraordinary well. Police calls are being handled on a timely and professional basis. Crime Prevention programs are being I provided to the community, and service calls continue to be handled well. 1 - ' t jit PRINTED ON RECYCLED PAPER 11 August 5, 1992 1 Page 2 1 While public safety services have been handled well during 1992, we cannot ignore the continued growth and development of this City. Houses continue to be built, and people continue to move here. Market Square will be operational shortly, and the possible opening of another major retail facility in 1993 will stress the system that is in place right now. I am exceptionally proud of the 'team effort' that makes the contract system work in Chanhassen. In a recent interview conducted by a newspaper in New Mexico (the city there was considering switching from a local police department to a contract system for their city with a population of 8500), I was told that they could hardly believe that contract policing would work for a city our size. It does, as I explained to them, because of the relationships between all of the parties involved. This includes but is not limited to, the fact that the Minnesota State Patrol has their district station office at Chanhassen City Hall; that Carol Dunsmore continues to work closely with the Southwest Metro Drug Task Force, so that they are frequently in our area; that we have made an effort to encourage the Department of Natural Resources Conservation Officers to work from our office; that the Waconia paramedic station and advanced life support ambulance are located at our west fire station; and, we have a Fire Marshal and Fire Department that have an exceptionally quick response time to emergencies. But as we continue to grow, we cannot let the fact that things have worked well to this point lull us into a false sense of security. We do need to look to the future as Chanhassen continues to grow. , The hourly contract fee charged by Sheriff Wallin continues to be an excellent value. The 1992 hourly fee was $35.10 per hour, .and the 1993 hourly fee will be $35.33. I have spent considerable time discussing where we are at, and where we are going with the individuals providing public safety services in our City. Sheriff Wallin, Chief Deputy Castleberry and I have discussed the needs of the City at length, and Sgt. Boden has provided substantial input as well. I have spent time with the Carver County deputies working in our City, as well as with the Community Service Officers providing support to the system. The consensus is that while the job is being done, the system is under tension as development continues in Chanhassen. The increase in population, and surely the new large retail establishments, will push us to the point of needing more public safety services than we can presently provide. 1 1 August 5, 1992 Page 3 1 ' RECOMMENDATION Recognizing that Chanhassen, like every other municipality, is ' experiencing difficult financial times, I am prepared to recommend a system for 1993 that I an sure will meet the public safety needs of our City, while taking full advantage of existing resources, resulting in a minimal increase in contract dollars. The system that I am proposing be established for 1993 is as follows: * That 28 hours per day of contract coverage be increased only 4 hours per day to 32 hours of police contract coverage; * That Sgt. Boden be requested to remain as the supervisor for the Carver County deputies working in Chanhassen; * That Bob Zydowsky, upon returning from skills training in ' September, assume the position of Chanhassen Public Safety Officer (which will permit him to respond as a law enforcement officer, being deputized by Sheriff Wallin); 1 * That the old CSO truck, which is scheduled to be replaced in 1993, be replaced with a vehicle suitable for traditional CSO work, and CSO Zydowsky's additional responsibilities upon his return; * That we arrange for the two part -time Community Service ' Officers to be able to work a full 30 hour per week shift (rather than having personnel that will be attending lengthy schooling or otherwise being in positions that will not have them working their full weekly assignments, as has been the case in the past); * That Chanhassen Public Safety establish a stronger working relationship with the Sheriff's Safety Patrol (police reserve unit) and Mounted Posse, so that additional personnel could be utilized during community ' events such as the 4th of July, Oktoberfest, etc., at little or no cost; * That the developers of any large retail establishment that would noticeable affect such public safety concerns as traffic control, be required to provide traffic ' coverage at their expense as required by the Public Safety Director for the busy opening time period for the facility. 1 1 t August 5, 1992 , Page 4 An additional 4 hours of patrol per day is still far below what the County recommends for a city of our population. However, by creatively utilizing existing personnel, including our Community Service Officers and Bob Zydowsky, Chanhassen is able to require fewer hours of contract service. Sgt. Boden has impressed me as a supervisor, convincing me that she is able to insure that Chanhassen gets a great deal from the deputies working here. Also, it makes sense that a large retail developer be responsible for traffic control or other safety issues that directly result from the development of such a facility. The Public Safety Director's recommendation is to have the Public Safety Commission endorse increasing our contract coverage by 4 hours per day. • 1 1 1 1 1 ' PUBLIC SAFETY COMMISSION MINUTES 8/13192 11 COMMISSION PRESENT: Dave Dummer, Bill Bernhjelm, Eldon Berkland, Craig Blechta, Don 1 Chmiel Sheriff Al Wallin ' Councilmember Richard Wing Scott Harr, Public Safety Director Steve A. Kirchman, Building Official ' Matk Littfin, Fire Marshal Sgt. Julie Boden Dave Hempel, Senior Engineer Technician Bob Moore, First Assistant Fire Chief Rob Nordlund, CSO ABSENT: Brian Beniek, Dave Johnson Chairman Dave Dummer opened the meeting at 7:00 PM. Eldon Berkland motioned, Craig Blechta seconded to approve the 7/9/92 minutes as written. All voted in favor and the motion passed. FIRE DEPARTMENT Fire Marshal Mark Littfin gave a presentation on options for traffic control for emergency vehicles responding to calls. Concerns were addressed as to current and future problems of heavy traffic on Hwy 5 and W. 78th Street. Littfin talked about his research on the Opticom Priority System, available through 3M. Ee ' demonstrated what a city the size of Chanhassen would require in equipment, and what costs are involved. Richfield Fire Chief Steve Sutter was present to share their experiences with the Optic-cm System. Dave Dummer motioned, Craig Blechta seconded, to have t Commission forward their concerns (through Scott Harr) to the City Council regarding the traffic control issues for emergency vehicles. All voted in favor and the motioned passed. First Assistant Fire Chief Bob Moore was present to inform the Commission on the proposal to increase pay for Chanhassen Fire Department positions. Statistics were displayed on the amount of increased fire /rescue calls and a survey of salaries from ' surrounding cities. Discussion was had on the various positions and their duties. Eldon Berkland motioned, Craig Blechta seconded, that the recommendated raises be considered in preparing the 1993 budget. i 1 1 SHERIFF'S DEPARTMENT Sgt. Julie Boden informed the Commission that a rash of mailbox vandalisms had been committed, and juveniles were arrested in conjunction with these offenses. The Carver County Sheriff's Department has made an arrest in connection with the mail thefts that had been occurring in Chanhassen as well as other communities. Sgt. Boden also reported that their department has conducted heavy traffic surveys on W. 78th Street, and speeds have decreased. BUILDING INSPECTIONS 1 Steve Kirchman reported that revenue has continued to increase. He also informed the Commission that erosion control will be increasingly enforced by the Inspections Department. Discussion was had on concerns over erosion problems and the need for enforcement. Bill Bernhjelm motioned, Eldon Berkland seconded, to support the enforcement of erosion control by the BU±1di ::_J Inspections Department. All voted in favor and the motioned passed. 1 PUBLIC SAFETY DEPARTMENT Scott Harr informed the Commission of the resignation of Community 1 Service Officer Steve Winters, who has decided to return full time to school in order to complete his 4 year degree. OLD BUSINESS Senior Engineer Technician Dave Hempel was present to brief the Commission on the status of the parking issue on Choctaw Circle. Discussion was had on whether or not there was a need for a "no parking" sign. Additional discussion transpired on what problems would be created in allowing a sign to be posted. Craig Blechta motioned, Don Chmiel seconded, to table the proposal for installing a "no parking" sign on Choctaw Circle until all members have ha3 a chance to review the site in question before making a referral. Three Commission members voted in favor and the motion passed. NEW BUSINESS 1 Director Scott Harr made his recommendations to the Commission on the 1993 police contract. Sheriff Al Wallin added that the demand for police calls for service has steadily increased in conjunction with the growth of commercial business in Chanhassen. Discussion was had on the need for increased coverage and costs. Craig Blechta motioned, Bill Bernhjelm seconded, to endorse Scott Harr's recommendation to the City Council to pass the 1993 police contract as written with ,an additional four hours of coverage per day. All voted in favor and the motion passed. 1 1 Discussion was had on the 1993 resolution for the Southwest Metro Drug Task Force. Bill Bernhjelm motioned, Craig Blechta seconded, to support the 1993 resolution for the Southwest Metro Drug Task Force. All voted in favor and the motion passed. Community Service Officer Rob Nordlund was present to report on the Bicycle Safety Program that he has implemented. Officer Nordlund talked about the advantages of patrolling on a bicycle, such as being able to communicate better with the public, and being able to patrol areas not accessible with a CSO truck. ' Discussion was had regarding the issue of implementing year round parking restrictions on city streets. Don Chmiel talked about ' concerns regarding vehicles left in the street for a long period of time. Director Harr requested that Sgt. Boden talk to the deputies for their feedback on any problems they may perceive. ' Director Harr made note to the Commission on the new uniforms for the Building Inspectors, which Steve Kirchman was present to model. 1 The September 10 meeting will begin with a demonstration of. the Fire Department's aerial at 6:30, with the actual meeting beginning ' at 7 PM. Bill Bernhjelm motioned, Don Chmiel seconded to adjourn the meeting at 9:45 PM. All voted in favor and the motion passed. 1 1 1 1 1 1 1 1 1 IF ". JOHNSON /DOLEJSI /TURNER PROPERTY ' CITY COUNCIL MEETING SEPTEMBER 14, 1992 ' Concept Plan Approval Issues RECOMMENDATION Staff recommends the City Council adopt the following motion: ' "The City Council approves of the Planned unit Development Concept Plan for 113 single family lots with the following conditions: 1. Reduce the amount of tree removal currently proposed through I DELETE reduction of grading, use of retaining walls, removal and shortening UNDERLINED of ctrl -de -sacs. different housing styles. lowering of street grades, and reconfiguration of lot sizes and locations. ' Applicant has met with staff and considered their recommendations where possible; altering the grading plan; utilizing retaining walls ' on homesites; reconfiguring lot lines, while still keeping with applicants design. Applicant does not wish to delete cul -de -sac H and replace it with a private road. ' 2. Provide a detailed tree removal plan illustrating types, number and caliper of trees over 6" caliper being removed. Applicant submitted on 9/11/92 a tree removal tabulation chart for the site. A more detailed plan will be developed during the final design stage as each phase of development occurs. 3. Revise lot areas by removing wetland area from the calculations. Applicant submitted revisions on 9/11/92. 4. Demonstrate that each lot is able to accommodate a 60' x 40' building pad and a 12' x 12' deck without intruding into any ' required setback area or protective easement. Applicant submitted a plan on 9/8/92 showing building pads on each ' lot and a lot tabulation chart detailing setbacks on 9/11/92. DELETE 5. Revise lot widths so that each lot has a minimum of 90': at the UNDERLINED building setback or provide justification that the required buildable area can be accommodated. On 9/8/92 and 9/11/92 applicant submitted narrative drawings and charts describing how this can occur. 6. Demonstrate that each lot provides a 30' rear yard setback and that there is a 30' exterior setback. On 9/8/92 and 9/11/92 applicant submitted drawings and charts that demonstrates this. r 1 JoLittsuu /Dulejsl /lurtter Properly Concept Plan Approval Issues Page 2 7. The PUD is permitted a minimum front yard setback of 20 feet. Applicant accepts the recommendation of staff and agrees with its ' application. Providing flexibility for environmental purposes. 8. Maintain a minimum 10' side yard setback for all lots and that all accessory buildings and structures will maintain a 10' setback, or maintain at least a 20' separation between principal structures. It will be the burden of the developer to verify that there is a 20' separation between principal structures at time of building permit application. Applicant accepts staff recommendation and the responsibility of ' monitoring the condition. 9. Revise the landscaping plan so that it provides the landscaping required for a residential PUD (boulevard plantings, exterior ' landscaping tree preservation, foundation and yard plantings) and a proposal for a budget for foundation plantings will not be necessary since the site is already so heavily vegetated. Applicant accepts staff recommendation. 10. Provide architectural covenants. Applicant agrees. DELETE 11. Locate the extension .for watermain service along the past side of ' UNDERLINED Trunk highway 41. Applicant has discussed this with the engineering department. They ' thought a berm was to be built along Highway 41 and they wanted to put watermain in first. No berm will be built due to the existing drop in topography. 12. Extend the watermain beyond "I" street to "G" street to loop the two water systems together. ' Applicant agrees with staff recommendation. ' 13. Locate fire hydrants approximately 300' apart and in accordance with any location recommendations by the Fire Marshall. Applicant agrees with staff recommendation. ' 14. Provide storm drainage and ponding calculations to verify pipe sizing and pond volumes and extend storm sewer lines to the ' detention ponds to minimize erosion along the slopes. Applicant requests that during final design these conditions be met. ' 15. Provide a 5' wide concrete sidewalk along one side of Street A. Applicant agrees with staff recommendation. Joliusou /Dole jsi /'Turner Property Concept Plan Approval Issues Page 3 Delete 16. Review the connection of I and G street to provide a 3% or less UNDERLINED grade fot' the first 50' at intersection. ' Applicant agrees with the Planning Commission recommendation to leave the cul -de -sacs as proposed. Applicant agrees to provide a 3% or less grade for the first 50' at intersection. ' DELETE UNDERLINED 17. Pelete the center median islands on A street and all cul -de -sacs. If the cul -de -sac islands are permitted, the applicant shall work with the Engineering Department to provide an acceptable design. ' Applicant agrees with the Planning Commission recommendation to include the medians and cul -de -sac islands as proposed. Applicant ' agrees to work with the engineering department to provide an acceptable design. 18. Submit details on proposed wetland alterations, mitigation, buffer strips and protection of wetland. Applicant has continually submitted revised and additional detail to ' staff for review and comments, providing the most sensitive application possible. DELETE 19. Provide "as build" locations and dimensions of all corrected house UNDERLINED pads or similar documentation acceptable to the Building Official. Because applicant is the builder on all the lots in the subdivision ' applicant believes this condition is counter productive. This condition is very expensive and not necessary. ' 20. Respond to issues raised by the City Engineering and Park Departments. Applicant agrees to work with all City departments to resolve any issues.