Loading...
2013-10 CITY OF CHANHASSEN CARVER AND HENNEPIN COUNTIES, MINNESOTA DATE: February 11, 2013 RESOLUTION NO: 2013 -10 MOTION BY: Tjornhom SECONDED BY: Ernst A RESOLUTION FOR PURCHASE OF 2013 VEHICLES AND EQUIPMENT PW016III WHEREAS, annually, the City considers replacement of vehicles and equipment that have reached their average life expectancy and are showing signs of needing major maintenance; and WHEREAS, it has been the City's practice to replace vehicles and equipment that is over 10 years old and before major repairs are required; and WHEREAS, these purchases are included in the 2013 CIP. The attached reports show the total amount of each item bid with possible additional costs for taxes and licenses on the vehicle or equipment. NOW, THEREFORE, BE IT RESOLVED that the Chanhassen City Council hereby approves the 2013 purchases. Passed and adopted by the Chanhassen City Council this 1 1th day of February, 2013. ATTES : (..-7 p ili Ilk— -- 7 - (0-0--.4 A-`bi. Todd Gerhardt, City Manager Thomas A. Furlong, Mayor 71 YES NO ABSENT Furlong Laufenburger Ernst McDonald Tjornhom 101 :Lk CITY OF MEMORANDUM CHANHASSEN t9 TO: Paul Oehme, Director Public Work/City Engineer \ 7700 Market Boulevard PO Box 147 Chanhassen, MN 55317 FROM: Charlie Siegle, Equipment Superintendent DATE: February 11, 2013 Administration Phone: 952.2271100 Fax: 952.2271110 SUBJ: Purchase of 2013 CIP Equipment — PW016III Building Inspections Phone: 952.2271180 PROPOSED MOTION Fax: 952.2271190 Engineering "The City Council approves purchase of vehicles and equipment." Phone: 952.2271160 Fax: 952.2271170 City Council approval requires a simple majority vote of the City Council present. Finance Phone: 952.2271140 DISCUSSION Fax: 952.2271110 Park & Recreation Annually, the City considers replacement of vehicles and equipment that have Phone: 952.2271120 reached their life expectancy and are showing signs of needing major Fax: 952.2271110 maintenance. It has been the City's practice to replace vehicles and equipment that is over 10 years old before major repairs are required. The vehicle and Recreation Center equipment needing to be replaced are used extensively and have to be reliable to 2310 Coulter Boulevard Phone: 952.2271400 maintain appropriate City services. Fax: 952.2271404 JUSTIFICATION Planning & Natural Resources STREET DEPARTMENT — DUMP /PLOW TRUCK Phone: 952.2271130 Fax: 952.2271110 The 1995 Ford LS800 single axle dump truck to be replaced is 18 years old. This vehicle is used for snow plowing, sanding, hauling fill and blacktopping. The Public Works dump box cab and chassis are rusted and the frame is spreading apart from the 7901 Park Place years of plowing and hauling. The snow plow is rusted through in many places. Phone: 952.2271300 The new truck box would be constructed with stainless steel which will not Fax: 952.2271310 corrode like mild steel and would not need to be painted. A sandblast and paint Senior Center repair only lasts about 5 years and the cost is $2,500 each time. This will result in Phone: 952.2271125 a substantial savings on upkeep and repairs. This truck will be sold at auction Fax: 952.2271110 with an estimated resale value of $20,000. Web Site STREET DEPARTMENT — PICKUPS www.ci.chanhassen.mn.us The two pickups to be replaced are #110 and #125. They are severely rusted and #110 has a rusty frame that is starting to crack and #125 has rusted fuel and brake lines. These pickups will be sold at auction at an estimated value of $3,000 each. Chanhassen is a Community for Life - Providing for Today and Planning for Tomorrow Paul Oehme Purchase of 2013 CIP Equipment February 11, 2013 Page 2 STREET DEPARTMENT — SKID LOADER The 2000 863H Bobcat Skid Loader to be replaced is in need of expensive repairs. The drive chains in the chain case are getting very loose and the pins and bushings are getting worn. The tires will need to be replaced soon as well. UTILITY DEPARTMENT — PICKUP The 1999 Dodge Ram 2500 pickup to be replaced is 14 years old. The body and chassis, brake and fuel lines are very rusty. We would replace this truck with a Y2 -ton pickup for more fuel economy. The 1999 Dodge would be sold on auction. The estimated resale value would be around $2,500- $3,000. PARK DEPARTMENT — STRIPER The 12 -year old athletic field line painter is scheduled to be replaced this year. We have been having mechanical problems of broken axels, bearings going bad and the pump for spraying the paint had to be replaced. BIDS AND QUOTES All bids are from the State of Minnesota purchasing contract. This contract offers the best pricing for the City. STREET DEPARTMENT — DUMP /PLOW TRUCK (EQ -016) 2013 Mack Single Axel Chassis $ 95,036.26 Plus Tax, License, Registration JCraft Plow /Wing, Box Sander, Hydraulics $ 86,768.61 (includes sales tax) Total (not including trade value) $181,804.87 Budgeted Amount $206,000.00 STREET DEPARTMENT — PICKUPS (EQ -029) 2 - 2013 Chevrolet 2500 4x4 regular cab pickups $44,432.62 1 Western Pro Plus $ 5,011.00 4 Weatherguard Side Tool Boxes $ 3,359.20 2 Frontier Mini Light Bar Strobe $ 598.00 Total Plus Tax, License and Registration $53,400.82 Budgeted Amount $76,000.00 STREET DEPARTMENT — SKID LOADER (EQ -105) Bobcat S570 Skidloader $31,276.00 Trade Bobcat 863H -$ 9,500.00 Bobcat 18" Highflow Planer M7018 $12,156.00 Trade Used 16" Highflow Planer -$ 2,000.00 Sales Tax $ 2,195.33 Total w /Trade -in Value $34,127.33 Budgeted Amount $43,000.00 g: \eng \public \pw016 vehicles and equipment \bkgd 021113 cip vehicle purchases.doc Paul Oehme Purchase of 2013 CIP Equipment February 11, 2013 Page 3 UTILITY DEPARTMENT — PICKUP (EQ -062) 2013 GMC 1500 4x4 Regular Cab $20,938.27 Frontier Mini Light Bar Strobe $ 299.00 Back Rack $ 203.35 Weatherguard saddle box $ 645.15 Total Plus Tax, License and Registration $22,085.77 Budgeted Amount $34,000.00 PARK DEPARTMENT — STRIPER (EQ -111) Three price quotes were received for this piece of equipment: Kromer Co. $20,349.63 Sales tax $ 1,399.04 Total $21,748.67 *This item cannot be purchased on the State of Minnesota Contract. Lewis & Tanner, Inc. $20,810.00 Sales tax $ 1,430.69 Total $22,240.69 KBRO Sports Field Management $20,349.63 Sales tax $ 1,481.54 Total $23,831.17 Budgeted Amount $21,000.00 Staff recommends accepting the Kromer Co. quote. c: CIP Pages Resolution g: \eng \public \pw016 vehicles and equipment \bkgd 021113 cip vehicle purchases.doc 2013 I Capital Improvement Program Department Major Equipment City of Chanhassen, MN Contact Paul Oehme Type Vehicles Project # EQ-016 Useful Life Unassigned Project Name Dump/Plow Truck Re lacements /Additions [l p Category Street Equipment Account #1 400 - 4108 -4704 Account #3 Priority n/a Account #2 Account #4 Description ( Total Project Cost: $1,368,800 These purchases are required to maintain a reliable truck fleet. Costs include truck chassis, dump box, hydraulic system, snow wing, snow plow and sander. Truck chassis costs are higher due to new federal mandated anti -lock braking requirements effective since 2000. These vehicles are purchased using either the Hennepin County or State of MN cooperative bid systems. Orders for truck chassis are typically required to be placed up to one year in advance of delivery. Replacement schedule is as follows: 2013 - #120 1995 Ford LS8000 Dump/Plow Truck 2014 - #121 1995 Ford LS8000 Dump/Plow Truck 2016 - #122 1996 Ford LS8000 Dump/Plow Truck 2017 - #123 1997 Ford LS8000 Dump/Plow Truck Justification 1 These vehicles are used to provide a variety of maintenance services throughout the community including winter response for plowing and hauling snow. The average replacement age is 18.5 years. Winter emergency service necessitates these vehicles be reliable and dependable. Growth in the community creates additional work for these trucks. These vehicle purchases are consistent with the Vehicle Replacement Schedule and are purchased through MnDot State contracts.. 1 Prior Expenditures 2013 2014 2015 2016 2017 Total 1 519,800 ( Vehicles 206,000 209,000 216,000 218,000 849,000 Total Total 206,000 209,000 216,000 218,000 849,000 Prior Funding Sources 2013 2014 2015 2016 2017 Total I 519,800 I Capital Replacement Equipme 206,000 209,000 216,000 218,000 849,000 Total Total 206,000 209,000 216,000 218,000 849,000 Budget Impact/Other ` These purchases will include a limited warranty and will reduce the annual maintenance and repair costs as compared to the vehicles replaced. 1 1 I 1 1 22 e I Capital Improvement Program 2013 thru 2017 Department Major Equipment I City of Chanhassen, MN Contact Paul Oehme Project # EQ -029 Type Vehicles Useful Life Unassigned Project Name Light Duty Trucks: Public Works Category Street Equipment Account #1 400 - 41204704 Account #3 Priority n/a I Account #2 Account #4 Description I Total Project Cost: $151,000 Provides for scheduled replacement of light duty trucks in the street and garage departments. Replacement units are generally purchased early in I the year in order to accommodate the time frames established by Hennepin County and the State of MN Cooperative Purchasing Program. 2013 - #110 1996 Chevrolet 3/4 ton 4x4 ($38,000) 2013 - # 125 1999 Dodge 3/4 ton 4x4 with plow ($38,000) I 2016 - #112 2002 Chevrolet 3/4 ton with plow ($42,000) Justification 1 I These vehicles are used for a variety of services throughout the community. The average replacement age is 13 years. These purchases are consistent with the Vehicle Replacement Program. 1 Prior Expenditures 2013 2014 2015 2016 2017 Total 33,000 1 Vehicles 76,000 42,000 118,000 Total Total 76,000 42,000 118,000 I Prior Funding Sources 2013 2014 2015 2016 2017 Total 1 33,0001 Capital Replacement Equipme 76,000 42,000 118,000 I Total Total 76,000 42,000 118,000 Budget Impact/Other I These purchases will include a limited warranty and will reduce annual maintenance and repair costs as compared to the vehicles replaced. 1 1 1 I 1 I 1 25 Program 2013 thru 2017 Capital Improvement gr Department Major Equipment 1 City of Chanhassen, MN Contact Paul Oehme Project # EQ-105 Type Equipment Useful Life 1 Project Name Skid loader - Street Department Category Street Equipment Account #1 400 - 0000 -4705 Account #3 Priority n/a 1 Account #2 Account #4 Description Total Project Cost: 543,000 2000 863H Bobcat ( #149) 1 1 Justification I 1 This piece of equipment is used extensively by the street department for construction projects and street maintenance. 1 Expenditures 2013 2014 2015 2016 2017 Total 1 Equipment 43,000 43,000 Total 43,000 43,000 1 Funding Sources 2013 2014 2015 2016 2017 Total Capital Replacement Equipme 43,000 43,000 1 Total 43,000 43,000 Budget Impact/Other I 1 1 1 1 1 1 I 1 45 Capital Improvement Program 2013 t 20 17 P p gra Department Major Equipment City of Chanhassen, MN Contact Paul Oehme 1 Project # EQ -062 Type Vehicles Useful Life Unassigned Project Name Light Duty Trucks: Utilities g tY Category Utilities 1 Account #1 700 - 7025 -4704 Account #3 Priority n/a Account #2 701- 70254704 Account#4 Description 1 Total Project Cost: $327,000 1 This allows for replacement of existing vehicles in the Water and Sewer department. 2013 - #316 1997 Chevrolet 3/4 ton pickup 2015 - #301 2002 Chevrolet 3/4 ton pickup 2017 - #321 2004 Chevrolet 3/4 ton pickup Justification This replaces pickups in accordance with the vehicle replacement plan_ 1 1 Prior Expenditures 2013 2014 2015 2016 2017 Total 218,000 1 Vehicles 34,000 34,000 41,000 109,000 1 Total Total 34,000 34,000 41,000 109,000 Prior Funding Sources 2013 2014 2015 2016 2017 Total 1 218,0001 Sewer Utility Fund 17,000 17,000 20,500 54,500 Total Water Utility Fund 17,000 17,000 20,500 54,500 Total 34,000 34,000 41,000 109,000 1 Budget Impact/Other ` 1 1 1 1 1 I 1 30 • I Capital Improvement Program 2 013 t hru 2 017 Department Major Equipment City of Chanhassen, MN contact Todd Hoffman Type Equipment Project# EQ -111 Useful Life Project Name Paint Striper Category Park 1 Account #1 400-00004705 Account #3 Priority n/a Account #2 Account #4 Description 1 Total Project Cost: $21,000 1 Replace existing riding paint striper used for painting athletic fields. 1 Justification I The City currently stripes 10 ball fields and 19 soccer fields. The current paint striper is 10 years old and the City is having considerable more repair and maintenance problems with the machine. 1 1 Expenditures 2013 2014 2015 2016 2017 Total Equipment 21,000 21,000 1 Total 21,000 21,000 Funding Sources 2013 2014 2015 2016 2017 Total 1 Capital Replacement Equipme 21,000 21,000 Total 21,000 21,000 Budget Impact/Other 1 1 I 1 1 1 1 48 1 CITY OF CHANHASSEN CARVER AND HENNEPIN COUNTIES, MINNESOTA DATE: February 11, 2013 RESOLUTION NO: 2013 - MOTION BY: SECONDED BY: A RESOLUTION FOR PURCHASE OF 2013 VEHICLES AND EQUIPMENT PW016III WHEREAS, annually, the City considers replacement of vehicles and equipment that have reached their average life expectancy and are showing signs of needing major maintenance; and WHEREAS, it has been the City's practice to replace vehicles and equipment that is over 10 years old and before major repairs are required; and WHEREAS, these purchases are included in the 2013 CIP. The attached report shows the total amount of each item bid with possible additional costs for taxes and licenses on the vehicle or equipment. NOW, THEREFORE, BE IT RESOLVED that the Chanhassen City Council hereby approves the 2013 purchases. Passed and adopted by the Chanhassen City Council this 11 day of February, 2013. ATTEST: Todd Gerhardt, City Manager Thomas A. Furlong, Mayor YES NO ABSENT MEMORANDUM TO: Todd Gerhardt, City Manager CITY OF FROM: John Wolff, Fire Chief CHANIIASSSEN DATE: February 11, 2013 7700 Market Boulevard PO Box 147 SUBJ: Approve Purchase of 2013 Chevrolet Tahoe Chanhassen, MN 55317 Administration Phone: 952.2271100 PROPOSED MOTION Fax: 952.2271110 The City Council authorizes the purchase of a 2013 Chevrolet Tahoe, to be used Building Inspections Phone: 952.2271180 as CV4, Fire Department Command Vehicle. Fax: 952.2271190 A majority vote is required for approval. Engineering Phone: 952.2271160 Background Fax: 952.2271170 Annually, the City considers replacement of vehicles and equipment that have Finance reached their average life expectancy and are showing signs of needing major Phone: 952.2271140 Fax: 952.2271110 maintenance. The Chanhassen Fire Department Command Staff are issued command vehicles to respond directly to emergencies to manage the incidents, Park & Recreation request and allocate the necessary resources, and to ensure the efficiency, Phone: 952.2271120 Fax: 952.2271110 effectiveness and safety of the responders. The department currently employs four command vehicles. This vehicle would replace the current CV3, a 1988 Recreation Center Chevrolet one -ton pick -up. 2310 Coulter Boulevard Phone: 952.2271400 Fax: 952.2271404 The following criteria were used in selecting a vehicle: Planning & • Primary use is command staff response to emergencies. A typical incident Natural Resources will have 2 people in the front seats with the occasional need to have a 3 -4 Phone: 952.2271130 person crew capability when the vehicle is being used as a stationary Fax: 952.2271110 command post. Public Works • Room for PPE, SCBA, fire extinguisher, small ladder, medical /02 /AED, 7901 Park Place on -deck Kit, radios, laptop /IPAD, ICS kit Phone: 952.2271300 • Large windshield to provide unobstructed view of the incident Fax: 952.2271310 • Fuel efficiency • Ability to engage 4- wheel, all- weather, all- terrain as needed Senior Center • Option to tow FD trailers (not a primary use) Phone: 952.2271125 Fax: 952.2271110 Web Site www.ci.chanhassen.mn.us Chanhassen is a Community for Life - Providing for Today and Planning for Tomorrow Mr. Todd Gerhardt February 11, 2013 Page 2 Staff also researched the Ford Interceptor (Explorer) and a 3 /4 -ton crew cab pick- up for this purchase. Both vehicles were more expensive than the Chevrolet Tahoe recommended. BIDS AND QUOTES The following quotes were received from the State of Minnesota bid and competitive quoting: 2013 Chevrolet Tahoe $28,679.50 Emergency Lighting /Signal $5,287.42 Radio Equipment $4,063.40 Total $38,030.32 RECOMMENDATION Staff recommends approval of the purchase of a 2013 ChevrolerTahoe as outlined further in the attached bid. The budgeted amount in the 2013 CIP for this vehicle is $45,000.00. \ \cfs5 \cfs5\shared_data \admin\lh \fire department \cv4tahoe purchase.doc °LAU _ tur F - 1-01 1801 E. County Rd. F, White Bear Lake, IV( 55110 (65 1) 429 -7791 cphone: 612.750.1275 Fax 651.653.5511 2otr -Free: 866.299.8188 January 9, 2013 City of Chanhassan PO Box 147 Chanhassan, MN 55317 Attn: Cori Wallis Regarding your request for a State Contract price for a 2013 Chevrolet Tahoe Special Service 4x4 Utility, we have itemized the information you require: STATE CONTRACT 35472: ITEM/MODEL: UV33 Chevrolet Tahoe CK10706 $31,344.25 CONTRACT EQUIPMENT: 5W4 Special Service enforcement equipment - (3,752.75) 5.3 liter V8 gas /E85 included 6 spd electronic automatic transmission included includes grade braking StabiliTrak electronic stability control included 3.42 open rear axle included P265/70R -17 all season tires included Auxiliary 12 volt power supply included Cruise control /tilt wheel included AM /FM Stereo CD radio included Air conditioning & heater front & rear included Full vinyl floors included Cloth 40/20/40 split bench seat with storage /armrest included Power windows /door locks /keyless remote entry included Power heated exterior minors included 6 way power driver's seat included Vinyl 60/40 rear seat included Front and side airbags, driver and passenger included Side Curtain airbags all seat rows included Heavy -Duty trailer tow pkg included Black composite rummng boards included Daytime running lamps included REVISIONS REQUESTED: Front and rear factory flasher system 444440- Specializing in State, county and local municipal sales -2- Full floor carpeting with removable floor mats 161.50 Electric trailer brake controller 170.00 Engine block heater 63.75 Bodyside moldings 85.00 Remote vehicle start 165.75 Bright aluminum 17" wheels 5)P265/70R-17 on/off road 144.50 Victory Red exterior color 382.50 Interior dome & reading lamps STD Standard ext/Ebony int N/C TOTAL VEHICLE PRICE: $29,491.25 WARRANTY COVERAGE: Bumper to Bumper: 3 years /36,000 miles Powertrain processor & Catalytic convertor 8 years /80,000 miles Rust - through 6 years /100,000 miles Powertrain (engine, transmission, drive axles, etc) 5 years /100,000 miles APPROXIMATE DELIVERY: 90/120 days A.R.O. IF YOU PURCHASE NEED: PURCHASE ORDER OR LETTER OF PURCHASE Thank you for your consideration. :inter iirf/ David L. Thomas Fleet Sales Manager Specializing in State, county and local municipal sales • EMERGENCY AUTOMOTIVE TECHNOLOGIES INC. 2755 GENEVA AVE. N �� z4 ,t } OAKDALE, MN 55128 Quote Number: AW011413 -42 USA Quote Date: Jan 14, 2013 Page: 1 Voice 651765 -2657 Fax: 651 765 -2660 Quoted To: CHANHASSEN FIRE DEPT 7700 MARKET BLVD PO BOX 147 CHANHASSEN, MN 55317 Customer ID Good Thru Payment Terms Sales Rep CHANHASSEN FIRE DEPT 2/13/13 Net 30 Days ALW Quantity Item Description Unit Price Amount 1.00 XT604RRBB XT604RRBB CODE 3 - (4) XT6 LIGHTHEAD 399.00 399.00 WARNING STICK- RED / BLUE - INCLUDES MOUNTING FEET 1.00 EL3H08B10J SOUNDOFF ULTRA -LITE INTERIOR 381.20 381.20 TRAFFIC DIRECTOR WITH INDEPENDENT FLASHING WARNING ENDS - 11.5' CABLE - INCLUDES UNIVERSAL MOUNTING BRACKETS 1 00 FECT1ORR FECT1ORR - FOG LIGHT REPLACEMENT 130.20 130.20 SUPER LED WARNING LIGHT FOR 2010 CHEVY TAHOE - REPLACES FACTORY FOG LIGHTS - CLEAR LENS - RED 1 00 FECT1OBR FECT1OBR - FOG LIGHT REPLACEMENT 130.20 130.20 SUPER LED WARNING LIGHT FOR 2010 CHEVY TAHOE - REPLACES FACTORY FOG LIGHTS - CLEAR LENS - BLUE 2.00 ELUC2S010D UNDERCOVER LED INSERT - 6 3RD GEN 74.40 148.80 SUPER LED'S - 10' CABLE - INLINE SELF - CONTAINED FLASHER - 30 FLASH PATTERNS - SPLIT COLOR - RED/WHITE 2.00 ELUC2S010E UNDERCOVER LED INSERT - 6 3RD GEN 74.40 148.80 SUPER LED'S - 10' CABLE - INLINE SELF - CONTAINED FLASHER - 30 FLASH PATTERNS - SPLIT COLOR - BLUENVHITE Subtotal Continued Sales Tax Continued Freight TOTAL Continued EMERGENCY AUTOMOTIVE TECHNOLOGIES, INC. QUOTATIO th • 2755 GENEVA AVE. N OAKDALE, MN 55128 Quote Number AW011413 -42 USA Quote Date: Jan 14, 2013 Page: 2 Voice. 651 765 -2657 Fax: 651 765 -2660 Quoted To: CHANHASSEN FIRE DEPT 7700 MARKET BLVD PO BOX 147 CHANHASSEN, MN 55317 Customer ID Good Thru Payment Terms Sales Rep CHANHASSEN FIRE DEPT 2/13/13 Net 30 Days ALW Quantity Item Description Unit Price Amount 1.00 ENFSGS1R SOUNDOFF NFORCE SINGLE 100.80 100.80 DASH /DECK/GRILLE MOUNT LIGHT - 12 VOLT - BLACK HOUSING - 6 LED SINGLE COLOR - RED 1.00 ENFSGS1 B SOUNDOFF NFORCE SINGLE 100.80 100.80 DASH /DECK /GRILLE MOUNT LIGHT - 12 VOLT - BLACK HOUSING - 6 LED SINGLE COLOR - BLUE 1.00 295SLSA6 WHELEN MODEL 295SLSA6 SIREN WITH 451.50 451.50 3 POSITION PROGRAMMABLE SLIDE SWITCH 6 PROGRAMMABLE PUSH BUTTONS, 2 - 100 WATT SIREN SPEAKER OUTPUTS 1 00 VH -TAH VH -TAH - LUND CONTROL -COM 351 75 351 75 CONSOLE FOR 07+ CHEVY TAHOE - BRACKETS FOR 295SLSA6 AND MOTOROLA XTL -2500 REMOTE HEAD 1.00 HD ARM VP HD- ARM -VP - HEAVY -DUTY FLIP -UP 100.61 100 61 ARMREST FOR LUND CONSOLE, MOULDED PAD, ADJUSTABLE POLE 5 " -9" - VERTICAL MOUNT 1.00 ES100 SPEAKER, 100W DYNAMAX ES100 - 189 00 189.00 REPLACES MS100 1.00 ESB -TAH08 ES100 MOUNTING BRACKET 07+ CHEV 16.80 16.80 Subtotal Continued Safes Tax Continued Freight TOTAL Continued 2 r= 41=8 EMERGENCY AUTOMOTIVE TECHNOLOGIES, INC. 4 7 5 4 , 4 t4 2755 GENEVA AVE. N OAKDALE, MN 55128 Quote Number AW011413 -42 USA Quote Date: Jan 14, 2013 Page. 3 Voice. 651 765 -2657 Fax: 651 765-2660 Quoted To: CHANHASSEN FIRE DEPT 7700 MARKET BLVD PO BOX 147 CHANHASSEN, MN 55317 ,' Customer ID Good Thru Payment Terms Sales Rep CHANHASSEN FIRE DEPT 2/13/13 Net 30 Days ALW Quantity Item Description Unit Price Amount TAH OE 1 00 46095 POWER DISTRIBUTIOn - 2 J -CASe FUSE 29.95 29.95 HOLDER- 1 SwITChED oUtPUT- 1 COnSTANT OUTPUT - WITH STUD INPUT /OUTPUTS - INCLUDeS 2 FUsEs AND PIGTAIL 1.00 B -LINK FRONT B -LINK A HARNESS, FRONT WIRE 78.06 78.06 HARNESS / BLNK - FRONT/ UNDERHOOD TO TRUNK 1.00 EX -MISC SUPPLY STANDARD SHOP SUPPLIES FEE FOR 50.00 50.00 GENERAL INSTALLATION AND WIRING MATERIALS 1 00 LABOR GOVMNT FLEET GOVERNMENT FLEET LABOR RATE FOR 1,650.00 1,650 00 UPFIT OF 2013 CHEVY TAHOE 1 00 091 -18WP -120 15 AMP 120 VOLT NEMA 5 -15P AUTO 229.00 229.00 EJECT 12 VOLT SOLENOID - WHITE COVER - BACK WIRE OPTION 1 00 3001.2532 GUEST MODEL 2608 ON -BOARD 6 AMP 81.75 81 75 CHARGER 1 00 SHORE POWER SHOREPOWER SYSTEM CONSITING OF - 75.00 75.00 120V AC RUN TO BLOCK HEATER PLUG WITH SUMMER TIME DISCONNECT SWITCH, OUTLET STRIP IN CAB OF VEHICLE FOR AC CHARGERS, AND Subtotal Continued Sales Tax Continued Freight TOTAL Continued EMERGENCY AUTOMOTIVE TECHNOLOGIES, INC. QUOT ! .., ; 2755 GENEVA AVE. N OAKDALE, MN 55128 Quote Number AW0 1 1 4 1 3 -42 USA Quote Date: Jan 14, 2013 Page: 4 Voice: 651 765 -2657 Fax: 651 765-2660 Quoted To: CHANHASSEN FIRE DEPT 7700 MARKET BLVD PO BOX 147 CHANHASSEN, MN 55317 Customer ID Good Thru Payment Terms Sales Rep CHANHASSEN FIRE DEPT 2/13/13 Net 30 Days ALW Quantity Item Description Unit Price Amount ONBOARD VEHICLE BATTERY CHARGER 1.00 12 -VS SETINA REAR COMPARTMENT 319.20 319.20 PARTITION WITH STATIONARY VINYL COATED EXPANDED METAL WINDOW SCREEN FOR 2013 CHEVY TAHOE 1 00 FREIGHT - PARTITION INBOUND FREIGHT CHARGE FOR TRUCK 125.00 125.00 FREIGHT SHIPPING OF PARTITION Subtotal 5,287.42 Sales Tax Freight TOTAL 5,287.42 • Quote Number: QU0000216636 0 MOTOROLA SOLUTIONS Effective: 04 JAN 2013 Effective To: 10 MAR 2013 Bill -To: Ultimate Destination: CHANHASSEN FIRE DEPT, CITY OF CHANHASSEN FIRE DEPT, CITY OF 7700 MARKET BLVD P 0 BOX 147 7700 MARKET BLVD CHANHASSEN, MN 55317 CHANHASSEN, MN 55317 United States United States Attention: Sales Contact: Name: Cory Wallis Name: Sid Sanocki Phone: 612- 490 -1173 Email: sanockisid @comcast.net Phone: 6123631136 Request For Quote: APX- 6500 Remote 1 -9 -13 Contract Number: MINNESOTA DOT Freight terms: FOB Destination Payment terms: Net 30 Due Item Quantity Nomenclature Description List price Your price % Discount Price Extended Price 1 1 M25URS9PWIAN APX6500 7/800 MHZ MID POWER $1,899.00 81,519.20 20.00 51,519 20 MOBILE la 1 G806BE ENH. ASTRO DIGITAL CAI OP APX 8515.00 8412.00 20.00 8412.00 lb 1 G628AC ADD REMOTE MOUNT CBL 17 FEET $15.00 812.00 20.00 812.00 lc 1 G24AX ENH. 2 YEAR REPAIR SERVICE 8121,00 $121.00 - 5121.00 ADVANTAGE Id 1 G67BC ADD REMOTE MOUNT MID POWER $297.00 $237.60 20.00 S237.60 1e 1 W22BA ADD PALM MICROPHONE 872.00 $57.60 20.00 857.60 if 1 GA00804AA APX 02 CONTROL HEAD $532.00 5425.60 20.00 8425.60 lg 1 G51AU ENH: SMARTZONE OPERATION $1,200.00 $960.00 20.00 S960.00 APX6500 lh 1 QA0I749AB ADD ADVANCED SYSTEM KEY - - - - SOFTWARE KEY li 1 W484AF ALT ANT 3DB GAIN 762- 870MHZ 838.00 830.40 20.00 530.40 lj. 1 B18CR ADD AUXILARY SPKR 7.5 WATT 860.00 848.00 20.00 848.00 lk 1 G361AH ADD P25 TRUNK NG SOFTWARE $300.00 $240.00 20.00 $240.00 I1 1 G444AF ADD CONTROL HEAD SOFTWARE - - - Total Quote in USD $4,063.40 PO Issued to Motorola Solutions Inc. must: >Be a valid Purchase Order (P0)/Contract/Notice to Proceed on Company Letterhead. Note: Purchase Requisitions cannot be accepted >Have a PO Number /Contract Number & Date >Identify "Motorola Solutions Inc." as the Vendor >Have Payment Terms or Contract Number >Be issued in the Legal Entity's Name >Include a Bill -To Address with a Contact Name and Phone Number >Include a Ship -To Address with a Contact Name and Phone Number >Include an Ultimate Address (only if different than the Ship -To) >Be 'Greater than or Equal to the Value of the Order >Be in a Non - Editable Format >Identify Tax Exemption Status (where applicable) >Include a Signature (as Required) Capital Improvement Program 2013 thru 2017 Department Major Equipment City of Chanhassen, MN Contact John Wolff Project # EQ -054 Type Vehicles Useful Life 10 -15 years Project Name Fire Vehicles Category Fire Account #1 400 - 4135 -4704 Account #3 Priority n/a Account #2 Account #4 Description 1 Total Project Cost: $579,000 This item allows for the replacement of existing equipment. Vehicles are purchased off either the Hennepin County or State of Minnesota cooperative bid. Orders are typically required to be placed up to one (1) year in advance of delivery. Justification As vehicles age they become less reliable and require more costly maintenance. Vehicles proposed for replacement in this budget are: 2013 - Replace 1988 Chevy Truck, Command Vehicle 3 ($45,000) 2013 - Refurbish seats in Engine 12, Engine 21 and Ladder 11 ($22,500) 2014 - Refurbish Rescue 12 2015 - Replace 2004 Dodge Durango, Command Vehicle 1 2016 - Replace 2004 Dodge Durango, Command Vehicle 2 Prior Expenditures 2013 2014 2015 2016 2017 Total 268,0001 Vehicles 67,500 150,000 46,000 47,500 311,000 Total Total 67,500 150,000 46,000 47,500 311,000 Prior Funding Sources 2013 2014 2015 2016 2017 Total 268,000 ( Capital Replacement Equipme 67,500 150,000 46,000 47500 311,000 Total Total 67,500 150,000 46,000 47,500 311,000 Budget Impact/Other These purchases will include a limited warranty and will reduce the annual maintenance and repair costs.