1i. Ordinance Amending Chp 2 Public Safety Commission, 5 to 7 member for 3 Years, first reading II.,
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I (612) 937 -1900 • FAX (612) 937 -5739
Mon tI; City Administrator
blegotsad I W A MEMORANDUM r
Rerocttct -
TO Mayor Don Chmiel Dat U - - C1.-
1 City Council Date Submitted to Commission
Don Ashworth, City Manager
f Date Submitted to Council
II FROM: Scott Harr, Public Safety Director S -t q �,
DATE: March 19, 1992
1 SUBJ: City Code Regarding Public Safety Commission
I This memo is to seek assistance from the City Council regarding the
Chanhassen City Code as it applies to the Public Safety Commission.
1 BACKGROUND
II I recently discovered that a desired change regarding the Public
Safety Commission was never officially codified in the City Code.
At the February 22, 1988, City Council meeting, the Council voted
to increase the size of the Public Safety Commission from five
I members to seven members. Although I was not directly involved
myself at the time, those that I have spoken with also recalled
that the term was increased from two years to three years.
I For a reason that is not clear to any of us that are here now, this
change was never officially acted upon so as to make it a part of
the City Code. It would appear that those dealing with the issue
I in 1988 assumed that further action was not necessary. After
consulting with the City Manager, however, I do not believe this to
be the case.
1 ANALYSIS
fi
In researching the issue back to141988, it is my understanding the
change to increase the number of Commissioners was to not only
provide a broader representation of the Community, but to assure a
II quorum. Frankly, everyone has been operating under the assumption
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I t 4 PRINTED ON RECYCLED PAPER
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Mayor Don Chmiel
City Council
Don Ashworth, City Manager
March 19, 1992
Page 2
• that the number of Commissioners was increased to seven, with terms
increased to three years. It was only after reviewing the
applicable ordinance on another issue that it was discovered that _
the changes were not made a part of the ordinance.
RECOMMENDATION
At the March 12, 1992, Public Safety Commission, the Commission
discussed this issue and unanimously endorsed the recommendation
that the City Council amend the City Ordinance to increase the
1 number of Public Safety Commissioners from five to seven; to
increase the term from two to three years; and, as a result of
further discussion, omit the present requirement of an annual
' report because of the increased communication and positive
relationship between the Council and the Commission.
It is the recommendation of staff that the amendment formally
' increase the number of Commissioners to seven for three year terms,
and to omit the requirement of an annual report.
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Council Meeting - February 22, 1988
I City
I( Councilman Geving: It won't take long. Let's kick it up a little bit. How II
' � about 6:15? :15?
Councilman Horn: I'll try to get here as quick as I can.
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1[ 5. ;Mayor Hamilton: The other item I wanted to address was the Public Safety
Commission met last Thursday and we had discussed the possibility of increasing
the size of that commission to seven. Two more than the current five. That II
commission had recommended that last fall at some time and it was never acted
on. They're still recommending that that commission be increased to seven or
two more than what it currently is. Consequently, they would like to advertise II
and they would like, first of all, have the City Council approve that, that
they go to seven. Then to allow them to advertise for the two additional
positions.
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r ' . Mayor Hamilton moved, Councilman Boyt seconded to increase the size of the
Pu Safety Commission to seven (7) members and to advertise for the two II additional positions. All voted in favor and motion carried. _"
Counc Boyt: I would like to see the ad include that these are positions II
that aren't currently held.
Don Ashworth: Just for clarification, I see that as an instruction to staff as _
far as the advertisement, the general desire. The membership is set up by
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ordinance so on upcoming agenda you will see that item then appear to confirm
:iA what you've done.
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Mayor Hamilton: Then the last item I had is a part of the referendum again,
with all this information that's flying around town. There seems as though
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- /l� everyone is using mailboxes and newspaper boxes, where they deliver newspapers,
i ` and it's just been a mess. There's papers flying all over the place. They drop
then out of the car windows and they don't stop to pick them up. It's been
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something that I think we shouldn't have to tolerate. I think it's something
the residents shouldn't have to tolerate. Shouldn't be getting this garbage.
What I'd like to see us do, if possible, is to have an ordinance that would
eliminate this type of activity. I know it's illegal to put anything in a II
mailbox, but I'd also like an ordinance saying that you can't put anything in a
newspaper holder, whatever you call those things. I would also like it
actually to include you can't use an individual's mailbox from the ground to
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the top of the mailbox. You can't rubber it on. You can't glue it on. You
can't do anything. You either mail to the individual's home or you knock on
their door and hand it to them. If you don't want to do those two things, you II don't give it to them. I don't know if it's possible to do that. Maybe
Elliott can give us a little insight. I'd like to pursue that to see if we can
accomplish that.
Councilman Boyt: I would suggest that maybe what we're really after, and maybe
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one of the more upsetting things about this material is that it should have an
individual's name and address on it. Preferably a phone number and if we find
them blowing around the City, then we've got somebody we can hold accountable.
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