1. Organizational Items I .
CITYOF
.,
, :,, i i _
I - --, 1 , ,_., CHANHASSEN
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690 COULTER DRIVE • P.O. BOX 147 • CHANHASSEN, MINNESOTA 55317
1 (612) 937 -1900 • FAX(612)937-5739
1 MEMORANDUM
TO: Mayor and City Council
1 FROM: Don Ashworth, City Manager
II DATE: January 8, 1992
SUBJ: Organizational Items:
1 a. Rules of Procedure
b. Official Newspaper
c. Official Depository
Id. City Attorney
e. Bond Consultant
f. Acting Mayor
1 g. Weed Inspector
h. Fire Chief
i. Health Officer
j. City Auditors
II - k. Appointment to Youth Commission
a. Rules of Procedure: Attached please find a copy of the
1 Council's existing Rules of Procedure. The only change made to
this document is in Section 1.01 and reflects changes in the 1992
meeting schedule.
1 On October 28, 1991, the City Council established the 1992
meeting schedule. Attached is acopy for your files.
I b. Official Newspaper: Attached please find a - request from
the Chanhassen Villager as well as the Sailor (Minnesota Sun
Publications) for designation as the official newspaper for the
I City. _
Please note that the City Attorney has stated that as the Villager
1 is the only newspaper that does maintain a "known office of issue"
in the City, they must be selected as the official newspaper.
c. Official Depository: Designation of the Chanhassen Bank
I is recommended. The C ity has maintained a g ood workin
relationship with the Bank
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nalt PRINTED ON RECYCLED PAPER
1 Mayor and City Council
January 8, 1992
Page 2
II it should be noted that the official depository designation
represents the City's designation of the institution whereat all
receipts are deposited /checlks drawn upon /other banking business
1 transacted.
The City has maintained a poli of investing in other institutions
II recognized under state statute for investment purposes. In
addition to the institution meeting qualifications of statutes,
only certain types of investiaents can be made through these
1 institutions, i.e. CDs properly collateralized, federal
obligations, recognized REPOs . etc. It is simply sound fiscal
management to ensure that we maintain the highest yield possible on
these types of transactions. The actual resolution passed by the
1 City Council will contain wordage recognizing the City's intent to
maximize investment t earnings t though competitive bids - assuming
such is approved by the
1 d. City Attorney. I'is the recommendation of this office
that the firm of Campbell, son, Scott and Fuchs be reappointed
1 as City Attorney.
e. Bond Consultant. This office would recommend reappointing
Springsted as the Bond Consultant for the City.
1 f. Acting Mayor. Rules or Procedure (Section 1.08) requires
the City Council to name an Acting Mayor during the disability or
1 absence of the Mayor. There are no state or local laws governing
the designation, i.e. nomination may occur by any member of the
Council or by the Mayor. A 3 /5ths majority vote is required. This
is solely a Council decision, hence no recommendation is being
1 made.
g. Weed Inspector. Under state law, the Mayor is officially
I the Weed Inspector for the City. I would recommend that Community
Service Officer Bob Zydowsky be appointed the Deputy Weed
Inspector.
1 h. Fire Chief: The Fire Chief's position is a two year term.
Attached is a memo from Scott Harr outlining all Fire Department
officers that were elected this year. Jim McMahon was elected
II Chief by members of the Fire Department.
i. Health Officer. Dr. McCollum has stated his willingness
1 to accept redesignation as the City's Health Officer. i would
recommend such appointment. The position pays $1.00 per year.
II j. City Auditors. This office would recommend that the firm
of Deloitte & Touche be redesignated as the City Auditors. The
1989 selection process which designated Deloitte & Touche as the
City Auditors called for this selection for a three year period of
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Mayor and City Council
January 8, 1992
Page 3
time. Deloitte & Touche did an excellent job on the 1990 audit and
are currently working on the 1991 audit.
k. Appointment to Youth Commission. Stephanie Young, Youth
Commission Coordinator, believes that the attached materials were
sent to Chanhassen this past fall. I do not find the copy of it in
the city records. Accordingly, staff would recommend advertising
for the two positions being sought from the City of Chanhassen with
the intent that the selection be made at our first meeting in
February. However, should the Council wish to proceed, the
following three nominations have been received. These nominations
were probably a result of the article on this item in last week's
edition of the Villager. 1
Student Representative: Heidi Halverson
9283 Kiowa Trail
445 -8361
Adult Representative: Tim Clark
7325 Pontiac Circle
474 -0121
Jay Johnson
7496 Saratoga Drive
934 -5680
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City of Chanhassen
Carver and Hennepin Counties, Minnesota
1 DATE: January 13, 1992 RESOLUTION NO: 92-
MOTION BY: SECONDED BY:
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A RESOLUTION ESTABLISHING RULES OF PROCEDURE FOR THE CONDUCT
OF CITY COUNCIL BUSINESS
The following rules of procedure shall govern the conduct of City
1 Council business:
SECTION 1. MEETINGS.
1 1.01. Regular Meetings. The City Council shall hold regular
meetings on the second and fourth Mondays of each month at 7:30
p.m., provided that when the day fixed for any regular meeting
' falls on a day designated by law as a legal holiday, such meeting
shall be held at the same hour on the next succeeding Monday not a
holiday. However, in May the Council shall meet on the first and
1 third Mondays; and in December the Council will have only one
meeting which will be on the second Monday, December 14.
1 1.02. Special Meetings. Special meetings of the Council may
be called by the Mayor or by any two members of the Council in
writing filed with the City Manager. At least one day before the
meeting, the Manager shall notify each member of the time, place
1 and the purpose of the meeting by causing written notice thereof to
be delivered to them personally if he /she can be found, or, if
he /she cannot be found, by leaving a copy at the home of the member
1 with some person of suitable age and discretion. Special meetings
may be held without prior written notice when all Council members
are present at the meeting or consent thereto in writing. Such
1 consent shall be filed with the City Manager prior to the beginning
of the meeting. Any special meeting attended by all the Council
members shall be a valid meeting for the transaction of any
business that may come before the meeting.
1 1.03. Place. All meetings shall be held in the Council
Chambers of Chanhassen City Hall unless there is a published or
1 posted notice designating another location.
1.04. Presiding Officers. The Mayor shall preside at all
meetings of the Council. In the absence of the Mayor, the Acting
1 Mayor shall preside. In the absence of both, the Council members
shall elect one of their number as temporary chairman to so
preside.
1.05. Ouorum. Three members of the Council shall constitute
a quorum for the transaction of business of the Council, but a
smaller number may adjourn from time to time.
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1.06. Order of Business. At the hour appointed for meeting,
the members shall be called to order by the Mayor, or in his
absence by the Acting Mayor, or in the absence of both by the City
Manager. In the absence of the City Manager, the Mayor shall
appoint a Secretary pro tem, as the case may be, shall call the
roll, note the absentees and announce whether a quorum is present.
If a quorum is present, the Council shall proceed to business which '
shall be conducted in the following order:
1. Call to Order (Pledge of Allegiance)
2. Roll Call
3. Approval of Agenda
4. Consent Agenda
5. Visitor Presentations
6. Public Hearings
7. Award of Bids
8. Unfinished Business
9. New Business
10. Council Presentations
11. Administrative Presentations
12. Adjournment
1.07. Consent Agenda. Items of routine, or primarily
administrative in nature, shall be presented by the City Manager as
a part of the consent agenda. All items so submitted shall have
one clearly understandable recommended action so that all items may
be voted upon as a group without discussion. The Mayor shall ask
if there is anyone present, written correspondence received, or any
Council member wishing to discuss any item prior to calling for a
vote approving the consent agenda. Any items requiring discussion
shall be removed from the consent agenda and shall become the first
item on the agenda unless a Council member requests that it be
heard earlier, i.e. if the question is short or persons are in
attendance who are affected by the decision. If the action '
proposed to be taken involves a citizen(s) not in attendance,
action shall be tabled to allow notification of the Council's
intent to discuss the proposed action.
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1.08. Curfew. No additional agenda items shall be discussed
after 11:30 p.m. No meetings shall continue past 12:00 midnight.
Meetings adjourned under this policy shall be continued to a time
specified by the Council. The continued meeting will start at the
point on the agenda where the adjournment occurred.
1.09. First Regular. At the first regular Council meeting in
January of each year, the Council shall (1) designate the
depository of City funds, (2) designate the official newspaper, (3)
choose an Acting Mayor from the membership of the Council who shall
perform the duties of the Mayor during the disability or absence of
the Mayor, and (4) review the Rules of Procedure of the City
1 Council and make any necessary changes.
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SECTION 2. AGENDA FOR REGULAR MEETING.
2.01. Filing Deadline. All matters to be submitted to the
Council shall be filed with the City Manager's office not later
than 10:00 a.m. on the Thursday ten days prior to the Council
meeting at which consideration is desired. In unusual
11 circumstances and when the matter does not require investigation,
an item may be accepted after said deadline upon the approval of
the City Manager or Mayor.
' 2.02. Maintenance of Agenda. No item of business shall be
considered for action by the Council which does not appear on the
agenda for the meeting, except that an item of urgent business
' which requires immediate action and is so determined by a majority
of the Council may be considered by the Council whether or not
there is a full membership present. The Council will hear all
responsible citizen petitions, requests and statements; however,
such items which do not specifically appear on the agenda shall be
deferred to a future meeting for more careful consideration and
study if Council action, other than filing, is required or
1 requested.
The Mayor and each Council member shall be provided with a
I copy of the agenda, minutes of the previous meeting, and any other
reports and information pertinent to the agenda at least ninety -six
hours prior to each regular Council meeting. Exceptions may occur
during holiday weeks.
No matter may be submitted for Council action by any
administrative official, department head or employee unless it has
first been presented to the City Manager or Mayor for inclusion on
the agenda. The City Manager and Mayor shall establish the agenda
for each regular and special meeting.
SECTION 3. MINUTES.
' 3.01. Record of Council Meetings. The City Manager or the
Manager's designee or secretary pro tem, shall keep a record of all
Council meetings.
' 3.02. Reading of Minutes. Unless a reading of the minutes of
a Council meeting is requested by a member of the Council, such
minutes may be approved without reading on the consent agenda if
' each member has previously been provided with a copy.
3.03. Amendment of Minutes. The Council may, by motion
' carried by majority vote of all it's members, amend the minutes.
Such amending motion shall become a part of the minutes of the
meeting at which the amendment was made.
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SECTION 4. DUTIES OF THE PRESIDING OFFICER.
The presiding officer shall preserve strict order and decorum 11 at all meetings of the Council. He /she shall state every question
coming before the Council, announce the decision of the Council on
all subjects and decide all questions of order, subject to an
appeal to the Council, in which event a majority vote of the
Council shall govern and conclusively determine such questions of
order. He /she may vote on all questions, and on a roll call vote
determine the order in which votes are cast. ,
The presiding officer shall normally use the following
procedure on all agenda items which such pertains:
1. State the question coming before the Council.
2. Request a summation of the Manager's report (where such
has been presented in writing to the Council).
3. Request a report from advisory boards and commissions
when said item has been referred to such.
4. Recognize citizens desiring to speak on said item.
5. Recognize Council members desiring to speak, maintain
order and decorum on items of discussion, and generally
provide leadership for the Council to ensure timely and
efficient decisions on each item.
6. Announce the Council decision.
SECTION 5. RULES OF DEBATE.
5.01. Participation by Presiding Officer. The Mayor or other
presiding officer may move, second and debate from the chair,
subject only to such limitations of debate as are by the rules
imposed on all members and shall not be deprived of any of the
rights and privileges of a Council member by reason of his acting
as the presiding officer.
5.02. Recognition by the Chair. Every member desiring to
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speak shall address the chair and upon recognition by the presiding
officer, shall confine him /herself to the question under debate
avoiding all personalities and indecorous language.
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5.03. Speaking Privileges. A member, once recognized, shall
not be interrupted when speaking unless it be to call him /her to
order or to vote on a motion to close a debate, or as herein
otherwise provided. If a member, while speaking, be called to
order, he /she shall cease speaking until the question of order is
1 determined and if in order he /she shall be permitted to proceed.
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f 5.04. Reconsideration. A motion to reconsider any action
taken by the Council may be made at any time following original
action. A motion to reconsider must be made by a member of the
Council who voted with the prevailing side. Should a motion to
reconsider fail, an additional request for reconsideration cannot
occur for a period of six months following the date of the first
' motion for reconsideration. If a motion to reconsider is passed,
then parties entitled to notice shall be notified and action shall
be taken at the next regular meeting following passage of the
motion to reconsider. Should the City Council determine that other
parties are not likely to be affected by an item presented for
reconsideration, the City Council may, at it's discretion, act on
the original action the same evening as the Council votes on
' reconsideration.
5.05. Statements for the Record. A Council member may
' request, through the presiding officer, the privilege of having an
abstract of his /her statement on any subject under consideration by
the Council, of the reason for his /her dissent from or support of
any action of the Council, entered in the minutes. Such a request
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may be made at the time of said action or consideration or at the
time of the adoption of said minutes. Unless the council, by
motion, objects, such statements shall be entered in the minutes.
SECTION 6. ADDRESSING THE COUNCIL.
' 6.01. Permission. Any person desiring to address the Council
shall first secure the permission of the presiding officer.
6.02. Procedure. Each person addressing the Council shall,
if requested by the presiding officer, give his /her name and
address in an audible tone for the records, and unless further time
is granted by the presiding officer, shall limit his /her address to
' five minutes, except at a public hearing when the limit shall be
ten minutes. All remarks should be addressed to the Council as a
body and not to any member. No person other than the Council and
the person having the floor, shall be permitted to enter into any
discussion, either directly or through a member of the Council,
without the permission of the presiding officer. No question shall
be asked a Council member or any member of the administrative staff
except through the presiding officer.
SECTION 7. GENERAL RULES OF ORDER.
Robert's Rules of Order Revised and Robert's Parliamentary Law
shall be accepted as an authority on parliamentary practice on
' matters not specifically covered and in case of a conflict these
rules shall govern.
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SECTION 8. VOTING. 1
Unless a member of the Council states that he is not voting,
his silence shall be recorded as an affirmative vote. In
determining whether the motion has passed by the required number of
affirmative votes, a Council member who orally elects not to vote
shall be considered as having voted against the motion in the
tallying of the votes, and his election not to vote shall be duly
noted in the minutes as an abstention.
SECTION 9. DECORUM AND ITS ENFORCEMENT. 1
The Council members, while the Council is in session, must
preserve order and decorum, and a member shall neither by
conversation or otherwise, delay or interrupt the proceedings or
the peace of the Council, nor disturb any member while speaking or
refuse to obey the orders of the Council or it's presiding officer,
except as otherwise herein provided.
SECTION 10. ORDINANCES. RESOLUTIONS, MOTIONS AND REPORTS.
10.01. Introduction of Matters for Action. Ordinances,
resolutions and other matters or subjects requiring action by the
Council shall be introduced and sponsored by a member of the
Council, except that the City Manager or City Attorney may present
ordinances, resolutions and other matters or subjects to the
Council. 1
10.02. Passage of Ordinances. Resolutions and Motions. Every
ordinance and resolution shall be presented in writing and read in
full at a Council meeting; provided, however, that the reading of
an ordinance or resolution may be dispensed with by unanimous
consent or when passed on the consent agenda. Upon the vote on
ordinances, resolutions and motions, the ayes and nays shall be
recorded unless the vote is declared unanimous. Upon the request
of any member of the Council, the vote shall be by roll call of all
members of the Council as provided under the section "Duties of the
Presiding Officer" in this resolution. A majority vote of all
members of the Council shall be required for the passage of all
ordinances, motions and resolutions except as otherwise provided by
state law or city ordinance.
10.03. Readings of Ordinances. Every ordinance other than
emergency ordinances shall have two public readings as provided in
Subsection 10.02 of this section, and at least seven days shall
elapse between the first reading or waiver thereof and the second
reading or waiver thereof.
10.04. Emergency Ordinances. An emergency ordinance is an
ordinance necessary for the immediate preservation of the public
peace, health, morals, safety or welfare in which the emergency is
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defined and declared, passed by a vote of at least four members of
the Council, as recorded by ayes and nays.
1 10.05. Contents of Minutes. All ordinances and resolutions
shall be filed with the Manager and made a part of the minutes.
Reports, petitions and correspondence shall be filed with the
1 Manager and made a part of the minutes by reference.
10.06. Ordinances. Resolutions and Motions:
1. An ordinance shall be required for: all legislation
regulating or governing people or property and which
provides a penalty for its violation; all permanent rules
of the organization and operation of the Council; all
actions required by statute to be in ordinance form. The
City Attorney shall be consulted should there be a
question as to whether the action posed by the Council
requires an ordinance format.
' 2. Resolutions: Resolutions shall normally be adopted for
actions of a temporary, routine or administrative nature.
3. Motions: Motions shall be adopted on issues of
parliamentary procedure or to introduce items of
business, i.e. ordinances, resolutions, etc.
1 SECTION 11. CONDUCT OF CITY EMPLOYEES.
11.01. City Manager. The City Manager may take part in the
discussion of the City Council and may recommend to the Council
1111 such measures as he /she may deem necessary for the welfare of the
people and efficient administration of the affairs of the City.
He /she shall have all the rights, powers and duties prescribed by
city ordinance in regard thereto, however, it is recognized that
the City Council is the policy making body for the city and the
City Manager shall confine his /her discussions at the Council
meetings to statements of fact, recommendations based on his /her
knowledge and experience and explanations of the reasons for the
same and any matters pertaining to administration.
11.02. City Attorney. The City Attorney may not take part in
the discussions of the City Council except to answer questions
directed to him, comment on matters involving legal issues or
' procedures of the City, and to present factual material to the
Council.
' 11.03. Other City Employees. No city employee other than the
City Manager or City Attorney shall enter into discussions of the
City Council except to answer questions directed to such employee,
or to present factual information. The above regulations of city
employees shall not be construed to limit the appearance before the
City Council of any city employee when such appearance is made as
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a taxpayer or member of the public, for or against some particular
issue under discussion by the Council when such employee has an
interest in the outcome thereof. 1
11.04. Grievance Committee. The Council shall sit as a
Grievance Committee. Any employee may appear before the committee
to discuss anything the employee wishes to discuss.
SECTION 12. WAIVER.
By 4 /5ths vote of all Council members, these rules may be 1
waived.
SECTION 13. ADJOURNMENT. 1
A motion to adjourn shall always be in order and decided
without debate.
SECTION 14. MISCELLANEOUS.
Section, subsection and paragraph headings used herein are not 1
part of this ordinance and shall not be used or considered in
determining the proper meaning, purpose or intention hereof.
SECTION 15. SEVERABILITY.
If any court of competent jurisdiction shall adjudge any
provision of this ordinance to be invalid, such judgement shall not
affect any other provisions of this ordinance not specifically
included in said judgement. 1
SECTION 16. EFFECTIVE DATE.
The "City Council Rules of Procedure" shall be adopted by the 1
City Council each year. Such rules shall act as the format and
control activities for the ensuing year. As such, the following
are hereby incorporated as a part of this resolution: 1
1. The "Rules of Procedure" as adopted each year shall be
maintained by the City Council in such a manner as to
accurately reflect the procedures in effect for each
year; and
2. The effective date for each years "Rules of Procedure" 1
shall be in full force and effect from and after it's
passage. Publication shall not be required so long as
such rules are available for inspection and the general
public is notified as so such availability; and
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1 Passed and adopted by the Chanhassen City Council this
day of January, 1992.
ATTEST:
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Don Ashworth, City Clerk /Manager Donald J. Chmiel, Mayor
1 YES NO ABSENT
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CITY COUNCIL MEETING SCHEDULE 1
ALL MEETINGS ARE HELD AT 7:30 P.M. IN THE CITY COUNCIL
CHAMBERS UNLESS OTHERWISE NOTED. 1
JANUARY 13, 1992 JULY 13, 1992
JANUARY 27, 1992 JULY 27, 1992
FEBRUARY 10, 1992 AUGUST 10, 1992
FEBRUARY 24, 1992 AUGUST 24, 1992
MARCH 9, 1992 SEPTEMBER 14, 1992
MARCH 23, 1992 SEPTEMBER 28, 1992
APRIL 13, 1992 OCTOBER 12, 1992
APRIL 27, 1992 OCTOBER 26, 1992
MAY 4, 1992 NOVEMBER 9, 1992 111 MAY 18, 1992 NOVEMBER 23, 1992
JUNE 8, 1992 DECEMBER 14, 1992
JUNE 22, 1992
II
PLANNING COMMISSION MEETING SCHEDULE
ALL MEETINGS ARE HELD AT 7:30 P.M. IN THE CITY COUNCIL
CHAMBERS UNLESS OTHERWISE NOTED.
JULY 1, 1992 1
JANUARY 15, 1992 JULY 15, 1992
FEBRUARY 5, 1992 AUGUST 5, 1992 11 FEBRUARY 19, 1992 AUGUST 19, 1992
MARCH 4, 1992 SEPTEMBER 2, 1992
MARCH 18, 1992 SEPTEMBER 16, 1992
APRIL 1, 1992 OCTOBER 7, 1992 I
APRIL 15, 1992 OCTOBER 21, 1992
MAY 6, 1992 NOVEMBER 4, 1992'
MAY 20, 1992 NOVEMBER 18, 1992
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JUNE 3, 1992 DECEMBER 2, 1992
JUNE 17, 1992
HOUSING & REDEVELOPMENT AUTHORITY MEETING SCHEDULE II
ALL MEETINGS ARE HELD AT 7:30 P.M. IN THE CITY COUNCIL
CHAMBERS UNLESS OTHERWISE NOTED.
JANUARY 16, 1992 JULY 16, 1992
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FEBRUARY 20, 1992 AUGUST 20, 1992
MARCH 19, 1992 SEPTEMBER 17, 1992
APRIL 16, 1992 OCTOBER 15, 1992
MAY 21, 1992 NOVEMBER 19, 1992
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JUNE 18, 1992 DECEMBER 10, 1992
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PARK AND RECREATION COMMISSION MEETING SCHEDULE
ALL MEETINGS ARE HELD AT 7:30 P.M. IN THE CITY COUNCIL
CHAMBERS UNLESS OTHERWISE NOTED.
JANUARY 28, 1992 JULY 28, 1992
FEBRUARY 25, 1992 AUGUST 25, 1992
MARCH 24 ,1992 SEPTEMBER 22, 1992
APRIL 28, 1992 OCTOBER 27, 1992
' MAY 19, 1992
JUNE 23, 1992 NOVEMBER 24, 1992
DECEMBER 15, 1992
PUBLIC SAFETY COMMISSION MEETING SCHEDULE
ALL MEETINGS ARE HELD AT 7:00 P.M. IN THE COURTYARD CONFERENCE
ROOM. '
JANUARY 9, 1992 JULY 9, 1992
FEBRUARY 13, 1992 AUGUST 13, 1992
' MARCH 12, 1992
APRIL 9, 1992 SEPTEMBER 10, 1992
OCTOBER 8, 1992
MAY 14, 1992 NOVEMBER 12, 1992
' JUNE 11, 1992 DECEMBER 10, 1992
SENIOR COMMISSION MEETING SCHEDULE
1 ALL MEETINGS ARE HELD FROM 9:30 A.M. TO 12:00 NOON IN THE CITY
COUNCIL CHAMBERS.
JANUARY 17, 1992 JULY 17, 1992
FEBRUARY 21, 1992 AUGUST 21, 1992
MARCH 20, 1992 SEPTEMBER 18, 1992
APRIL 17, 1992 OCTOBER 16, 1992
' MAY 15, 1992 NOVEMBER 20, 1992
JUNE 19, 1992 DECEMBER 18, 1992
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1992 MONTHLY MEETINGS AT CHANHASSEN CITY HALL II
JANUARY 1992 1
DATE TIME MEETING LOCATION
09 7:00 p.m. Public Safety Comm. Courtyard Conf. Rm. II
13 7:30 p.m. City Council Council Chambers
15 7:30 p.m. Planning Commission Council Chambers II 16 7:30 p.m. HRA Council Chambers
17 9:30 a.m. Senior Commission Council Chambers
27 7:30 p.m. City Council Council Chambers
28 7:30 p.m. Park & Rec Commission Council Chambers
II
FEBRUARY 1992
DATE TIME MEETING LOCATION II
05 7:30 p.m. Planning Commission Council Chambers
10 7:30 p.m. City Council Council Chambers
II
13 7:00 p.m. Public Safety Comm. Courtyard Conf. Rm.
19 7:30 p.m. Planning Commission Council Chambers
20 7:30 p.m. HRA Council Chambers II 21 9:30 A.M. Senior Commission Council Chambers
24 7:30 p.m. City Council Council Chambers
25 7:30 p.m. Park & Rec Commission Council Chambers
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MARCH 1992
DATE TIME MEETING LOCATION II
04 7:30 p.m. Planning Commission Council Chambers
09 7:30 p.m. City Council Council Chambers II 12 7:00 p.m. Public Safety Comm. Courtyard Conf. Rm.
18 7:30 p.m. Planning Commission Council Chambers
19 7:30 p.m. ERA Council Chambers II 20 9:30 a.m. Senior Commission Council Chambers
23 7:30 p.m. City Council Council Chambers
24 7:30 p.m. Park & Rec Commission Council Chambers
APRIL 1992 II
DATE TIME MEETING LOCATION
II
01 7:30 p.m. Planning Commission Council Chambers
09 7:00 p.m. Public Safety Comm. Courtyard Conf. Rm.
13 7:30 p.m. City Council Council Chambers
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15 7:30 p.m. Planning Commission Council Chambers
16 7:30 p.m. HRA Council Chambers
17 9:30 a.m. Senior Commission Council Chambers
II
27 7:30 p.m. City Council Council Chambers
28 7:30 p.m. Park & Rec Commission Council Chambers
II
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1 MAY 1992
DATE TIME MEETING LOCATION
11 04 7:30 p.m City Council Council Chambers
06 7:30 p.m. Planning Commission Council Chambers
II 14 7 :00 p.m. Public Safety Comm.
Senior Commission Courtyard Cont. Rm.
15 9:30 a.m. Council Chambers
19 7:30 p.m. Park & Rec Commission Council Chambers
1 18 7:30 p.m. City Council Council Chambers
20 7:30 p.m. Planning Commission Council Chambers
21 7;30 p.m. ERA Council Chambers
1 JUNE 1992
I DATE TIME MEETING LOCATION
03 7:30 p.m. Planning Commission Council Chambers
II 08 7:30 p.m. City Council Council Chambers
11 7:00 p.m. Public Safety Comm. Courtyard Conf. Rm.
17 7:30 p.m. Planning Commission Council Chambers
18 7:30 p.m. RRA Council Chambers
II 19 9:30 a.m.
Senior Commission Council Chambers
22 7:30 p.m. City Council Council Chambers
23 7:30 p.m. Park & Rec Commission Council Chambers
II JULY 1992
DATE TIME MEETING LOCATION
1 01 7 :30 p.m. Planning Commission Council Chambers
09 7:00 p.m. . Public Safety Comm. Courtyard Conf. Rm.
1 13 7:30 p.m. City Council Council Chambers
15 7:30 p.m. Planning Commission Council Chambers
16 7:30 p.m. ERA Council Chambers
1 17 9:30 a.m. Senior Commission
City Council Council Chambers
27 7:30 p.m. Council Chambers
28 7:30 p.m. Park & Rec Commission Council Chambers
1 AUGUST 1992
1 DATE TIME MEETING LOCATION
05 7:30 p.m. Planning Commission Council Chambers
I 10 7:30 p.m. City Council Council Chambers
13 7:00 p.m. Public Safety Comm. Courtyard Cont. Rm.
19 7:30 p.m. Planning Commission Council Chambers
20 7 :30 p.m. IRA Council Chambers
1 21 9:30 a.m. Senior Commission Council Chambers
24 7:30 p.m. City Council Council Chambers
25 7 :30 p.m. Park & Rec Commission Council Chambers
1
mi
1
II
SEPTEMBER 1992
DATE TIME MEETING LOCATION
02 7:30 p.m. Planning Commission Council Chambers
II
10 7:00 p.m. Public Safety Comm. Courtyard Conf. Rm.
14 7:30 p.m. City Council Council Chambers
16 7:30 p.m. Planning Commission Council Chambers
II
17 7:30 p.m. IRA Council Chambers
18 9:30 a.m. Senior Commission Council Chambers
22 7:30 p.m. Park & Rec Commission Council Chambers
1
28 7:30 p.m. City Council Council Chambers
OCTOBER 1992 1
DATE TIME MEETING LOCATION
07 7:30 p.m. Planning Commission Council Chambers 1
08 7:00 p.m. Public Safety Comm. Courtyard Conf. Rm.
12 7:30 p.m. City Council Council Chambers
1
15 7:30 p.m. HRA Council Chambers
16 9:30 a.m. Senior Commission Council Chambers
21 7:30 p.m. Planning Commission Council Chambers
26 7:30 p.m. City Council Council Chambers
II
27 7:30 p.m. Park & Rec Commission Council Chambers
NOVEMBER 1992
I
DATE TIDE MEETING LOCATION
04 7:30 p.m. Planning Commission Council Chambers
II
09 7:30 p.m. City Council Council Chambers
12 7 :00 p.m. Public Safety Comm. Courtyard Conf. Rm.
18 7:30 p.m. Planning Commission Council Chambers I
19 7:30 p.m. HRA Council Chambers
20 9:30 a.m. Senior Commission Council Chambers
23 7:30 p.m. City Council Council Chambers
1
24 7:30 p.m. Park & Rec Commission Council Chambers
DECEMBER 1992
DATE TIME MEETING LOCATION II
02 7:30 p.m. Planning Commission Council Chambers I
10 7 :30 p.m. HRA Council Chambers
10 7 :00 p.m. Public Safety Comm. Courtyard Conf. Rm.
15 7:30 p.m. Park & Rec Commission Council Chambers
II 14 7 :30 p.m. City Council Council Chambers
18 9:30 a.m. Senior Commission Council Chambers
1
II
1 Southwest Suburban Publishing
327 MARSCHALL Rona, SHAKOPEE, MN 55379 - PO Box 8 - (612)445 -3333
D R E E c c i E 3 i
1
December 12, 1991 OF
Cr ,,, TiASSEI
Mr. Don Ashworth
City of Chanhassen
Chanhassen, MN, 55317
1
Dear Mr. Ashworth,
1 Please consider our request for appointment of the Chanhassen Villager as official newspaper
for the City of Chanhassen during 1992.
' Enclosed you will find a guide outlining our procedures and rates, as well as a copy of the form
sent to the Secretary of State certifying our renewed status of being qualified to carry your legal
notices.
' Thank you for the opportunity to be of service to you in the past. We hope you will see fit to
continue that relationship in the coming year.
1 Sin re
1 _
' •Ifs • d
Publisher
1
SR:tl
1 enclosure
1
1
CHASKA HERALD - EDEN PRAIRIE NEws - SHAKOPEE VALLEY NEws
1 JORDAN INDEPENDENT - PRIOR LAKE AMERICAN - THE MINT - CHANHASSEN VILLAGER
INFORMATION FOR GOVERNMENTAL BODIES AND INDIVIDUALS USING
THE LEGAL NOTICES SECTION OF THE CHANHASSEN VILLAGER
DEADLINES: 1
Notices to be published must be received in the office of the Chanhassen Villager by noon on
Friday preceding each publication date. This deadline must be observed to ensure accurate and
timely publication of important notices.
AFFIDAVITS: 1
One sworn affidavit of publication will be provided, upon request, without charge for each legal
notice. Additional affidavits are available at $3.50 each. Additional clippings are available for
$1.00 each.
LATE FEE:
Urgent legal notices which do not arrive at the Chanhassen Villager office before the specified
deadline may be accepted, at the publisher's discretion, but will have a late fee or surcharge of
25 percent added for special handling.
1
PUBLICATION REQUIREMENTS:
Most specifications for legal notice publication, including the number of times a notice is to run,
are set forth by statute. Interpretation of the statutes is the responsibility of the customer and its
legal counsel, not the publisher. Guidelines for governmental bodies, prepared by the Minnesota
Newspaper Association, are available upon request.
1
KILL FEE: 1
Publication of scheduled notices may be stopped, depending on how far the printing process has
advanced. If a legal notice is killed before the initial publication date, the customer may still be
liable for a special typesetting fee, not to exceed 30 percent of the cost of the published notice.
The customer must pay on a pro data basis, for that part of a series of publications that have
been completed before interruption by the customer.
ERRORS: 1
Publisher assumes no responsibility for errors in typesetting or scheduling of legal notices. In all
cases, publisher's liability shall be limited to a "make good" of a defective notice if it can be
1
demonstrated that the error was made by the publisher and that as a result of the error the legal
notice was rendered invalid.
RATES:
Effective January 1, 1985, the Minnesota State Legislature authorized legal newspapers to
charge for legal notices in the same manner in which they charge their best commercial display
classified customers. That means that legal notices are billed by the column inch, not by the
"legal line." The law also restricts rate increases exceeding 10 percent per annum.
1
CHANHASSEN VILLAGER RATE INFORMATION
Lowest classified rate paid by commercial users $10.00 per column inch
Legal advertising, first insertion $6.13 per column inch
Legal advertising, subsequent insertions $4.10 per column inch
•
1 FILE AFTER SEPTEMBER 1, 1991 AND ON OR ;
BEFORE DECEMBER 31, 1991 TO REGISTER
. FOR THE ENTIRE 1992 CALENDAR YEAR
I
APPLICATION
FOR THE 1992 LEGAL NEWSPAPER STATUS
II NAME OF NEWSPAPER CHANHASSEN VILLAGER
1 MAILING ADDRESS P.O. BOX 99, CHANHASSEN, MINNESOTA 55317
ADDRESS OF KNOWN OFFICE OF ISSUE (this item must be a complete street name
1 and number or Rural Route plus Box /Fire number) 527 W.78TH STREET,
CHANHASSEN, MINNESOTA 55317 County CARVER
1 PHONE 934 -5000
I have attached the following documents pursuant to M.S. 331A.02, Subd. 1,
and certify that I meet all of the qualifications - of a legal newspaper under
II the statute:
1. X A published copy of the U.S. Post Office 2nd Class Statement of
II Ownership and Circulation; OR, a published copy of the Statement of
Ownership and Circulation verified by a recognized independent circulation
II auditing agency.
2. X A filing fee of $25.00, made payable to the Secretary of State,
II **NOTE: You must comply with 1 and 2 above, and the Authorized Tr Representative must sign below.
II Signa ure of Authorized Representative
II AUTHORIZATION TO SERVE AS A LEGAL NEWSPAPER IN MINNESOTA
I, Joan Anderson Growe, Secretary of State do hereby certify that the above
1 listed publication has met the filing requirements of a legal newspaper for
the year 1992 and may act as such for the period of time they shall fulfill
the requirements set forth in M.S. 331A.02 Subd., 1.
1
ti 161_2,1.../..7 ... -1)
s authorization is effective January 1, 1992 / an Anderson Growe
if d a t t j n l MI IP4ESQTAhever is 1 ater.
DEPARTM N IL STATE
1 NOV051
l its dafaitalolitsreo
1 if Segotari aO
CI
1
•Ill•
•
RECEIVED
DEC 18 1991 II
h MINNESOTA
SUN . . en r yr b,R -,..,, wr ir+SE
PUBLICATIONS -
Sun•Current Sun•Post Sun•Sailor - 1
December 17, 1991 ' II
City Council II City of Chanhassen
690 Coultor Street
Chanhassen, MN 55317 -
Dear Council Members: _ - II
Please consider the Sun - Sailor as the city of Chanhassen's official
newspaper for the year 1992 at your January organizational meeting. 1
Our company prides itself on providing a high quality community newspaper
that is timely and informative. Our 23 publications serve over 40 cities
and school districts as their legal newspaper. Your legal advertising will II
be processed by Meridel Hedblom who has 19 years experience in handling
legal notices. - - II
The rate structure for legals effective January 1, 1992 will be: _
1 column width - ,
$0.67 per line - first insertion ($7.37 per inch) II
$0.37 per line - subsequent insertions . ($4.07 per -inch)
2 column width ,
$1.34 per line - - first insertion ($14.74 per inch)
$0.74 per line - subsequent insertions ($8.14 per inch)
Notarized affidavits on each of your publications will be provided. 1
Effective January 1, 1992 all legal ads should be sent to our Bloomington
office by Thursday noon - preceding our Wednesday publications. In order. II
to expedite our service to you, please direct your..legals to the attention
of Meridel Hedblom, Minnesota Sun Publications, 7831 East Bush Lake Road,
Bloomington, MN 55439. For your convenience our fax number is 896 -4754.
Thank you for considering the Sun - Sailor as your official newspaper for the
ensuing year. We are honored and pleased to serve you and look forward to
a mutually beneficial working relationship with the city of Chanhassen. il
Sincerely;--
incerely',- - - -
- • 1
_-.
Greg - ht. cin • . -
General'Manager Sales • - - I
Bloomington Office: 7831 East Bush Lake Road • Bloomington, MN 55439 • Ph: (612) 896 -4700 1
(EASYPLACE)
1
BANK
December 16, 1991
The Honorable Donald Chmiel, Mayor
and Members of the City Council
City of Chanhassen
690 Coulter Drive
Chanhassen, MN 55317
' Dear Mayor and Council Members:
The State Bank of Chanhassen was favored by the City Council to function as the
Official Depository for the City of Chanhassen for 1991.
' We are requesting that the City Council give consideration to naming our Bank as the
Official Depository of funds for the year 1992.
Our ongoing goal has been to work closely with the City staff to ensure that we are
meeting current needs and anticipating future needs. The major activity has been
' assisting in investment transactions and regular reporting of transaction activity. We
continue to strive to provide the best service possible to all those involved in our
relationship with the City.
Thank you for your past business. It is once again our pleasure to compliment the City
Staff for their ongoing cooperation when working with us and for the professional
manner in which they conduct business.
We would be happy to attend the January 13th Council meeting when our depository
' request is reviewed and answer any questions that may arise.
From all of us at State Bank of Chanhassen, we wish you a safe and happy holiday
' season and a prosperous 1992!
Respectfully,
' Kevin P. McShane
President & CEO
KPM /jln
1 600 West 78th Street ` Chanhassen, MN 55317 • (612) 937 -BANK
1 .
CITY 0 F 1 .....3. •
, i I
CHANHASSEN
690 COULTER DRIVE • P.O. BOX 147• CHANHASSEN, MINNESOTA 55317
(612)937-1900* FAX (612) 937-5739
1
MEMORANDUM 1
TO: Mayor Don Chmiel
City Council
II
Don Ashworth, City Manager
FROM: Scott Harr, Public Safety Director
1
DATE: December 16, 1991
SUBJ: Appointment of Deputy Weed Inspector
1
Pursuant to state statute I am providing this memo to recommend
that Bob Zydowsky be appointed Deputy Weed Inspector. By statute, II
the Mayor is considered the Weed Inspector for the City, with a
deputy being named to carry out the day to day efforts. The
attached memo reflects Bob's interest in this area, and his work II
product has proven his abilities.
. RECOMMENDATION II
It is the recommendation of the Public Safety Director that Bob
Zydowsky be appointed Deputy Weed Inspector. II
1
. 1
,
1
1
,v,- •
1
1
m Irt
v.., PRINTED ON RECYCLED PAPER
1
, . . ..
1 ...
C1TY O 0 , _ CIIIINHASSEN
:.,
1 ,.,_. ._ .
„„,,, .„. :.
\_:,,, .„.,,....„,
,..
<F F_' _ = . r 690 COULTER DRIVE • P.O. BOX 147 • CHANHASSEN, MINNESOTA 55317
1 ' ' X: (612) 937 -1900 • FAX (612) 937 -5739
II MEMORANDUM
TO: Scott Harr, Public Safety Director
I �/
FROM: Bob Zydowsky, Community Service Officer'
II DATE: November 20, 1991
SUBJ: Lawn Ordinance Workshop
1
On November 7, 1991, I had the opportunity to attend a workshop
1 dealing with the creation of lawn ordinances in relationship to the
new and upcoming issue of wildflowers and natural prairies. The
workshop was very informative and I have become aware of such
1 things as:
O The State of Minnesota has a list of illegal weeds not
allowed in the state.
II O If your current weed /lawn ordinance is not specific and to
. the point, your city might not be able to enforce the
II ordinance.
O What some people consider to be weeds may very well be a
1 wildflower or prairie grass native to Minnesota.
Consequently, I would be interested in being appointed our official
Weed Inspector/Enforcementt Person. If this is a possibility, let
II me know if there is 'anything -.I need to .do- or present for this.
Thanks for your consideration and for the opportunity to attend the
II workshop.
II 11/21/91 . „
>z
To: Don Ashworth
From: Scott Harr
II I certainly commend Bob for his interest in this area, which is one that continues
to generate citizen concerns & complaints. I endorse his request to become more
involved in this area, and recommend that he be appointed Deputy Weed Inspector at
1 the Council Meeting in '92 at which such an appointment will be made. Thank you.
ge-ty n
�« PRINTED ON RECYCLED PAPER
CITYOF
690 COULTER DRIVE • P.O. BOX 147 • CHANHASSEN, MINNESOTA 55317
(612) 937 -1900 • FAX (612) 937 -5739 1
MEMORANDUM
•
TO: Mayor Don Chmiel
City Council
Don Ashworth, City Manager
FROM: Scott Harr, Public Safety Directog
DATE: December 10, 1991
SUBJ: Appointment of Fire Chief 1
Pursuant to Article VI, Sec. F, of the Chanhassen Fire Department
By Laws, I have received a recommendation from Chanhassen Fire
Department Secretary /Treasurer Ron Payne that I submit the name of
Jim McMahon who received the majority of votes for Fire Chief at
the December 2, 1991, Fire Department Election, to the City Council
for appointment as Fire Chief.
RECOMMENDATION: 111
It is the recommendation of the Public Safety Director that Jim
McMahon be appointed Fire Chief.
1
1
1
1
1
1
If •
t PRINTED ON RECYCLED PAPER
.1
� ' J�1TV IN Fo
1 `�� ;C it. Community Education - Independent School District 112
110600 Village Road
O G Chaska, MN 55318
pl �J 612- 368 -3688
SO N IN GpM
1
October 15, 1991
1 -
Dear 4FIRST NAME* 4LAST NAME$,
1 Hope you had an excellent summer! I don't know which of you have
begun your selection process for your two representatives (one
adult, one youth) on the Youth Commission. We are hoping that
1 this process can be completed by the end of November. Beside
your local newspaper, newsletters, and cable, you may wish to
publicize these openings in the high school, the Community
Center, the alternative school, and by contacts with your
organizations. Many of your council members and staff may know
of some likely candidate. It is certainly a good idea to
1 encourage these individuals to apply. When publicizing and
explaining these openings you will want to take a second look at
the mission, purpose and goals contained in your Letter of
Understanding. Greg Shank (368 -3688) and I. (448 -4186) will be
happy to field questions.
When making your selection for representatives, please keep the
following in mind:
- your representatives should be people who can put in the
necessary time. Besides the monthly (perhaps bi- weekly to
start) meetings, much of the work of the Commission will be
done by its committees, including some of the work a paid
staff person would have done. It is anticipated that the
1 time commitment will be heavier in the beginning.
- to insure continuity, Commission member's terms should be
staggered according to the following schedule:
•
1
1
RECEIVE
EC
JAN 0 7 1 99f
CITY Or 1,r-1nlvn
1
Carver County - Youth - 2 years
Adult - 1 year
1
Victoria - Youth - 1 year
Adult - 2 years
Chanhassen - Youth - 2 years
Adult - 1 year
Chaska - Youth - 1 year
Adult - 2 years
Carver - Youth - 2 years
Adult - 1 year
District 112 - Youth - 1 year
Adult - 2 years
- Commission members, will be expected to report quarterly to 1
their appointing party.
- your choices should, as a whole, reflect a broad range of 1
opinion, experience, and socio- economic background. Your
youth representative need not be a class leader. The "at
risk" youth may provide greater insight into needs.
- your choices should not be afraid to share their opinions
and expertise, be good communicators but work well in
groups.
- your may wish to look at the following areas for this
"team ", areas which would naturally be interested in
youth issues: •
•
human services
- law and justice
- religious community
- youth group volunteers
- education
- business and labor
- concerned citizens
- health community
We hope you end up with lots of great applicants. Please feel
free to call Greg or myself with any questions you may have.
Stephanie Young,
Youth Commission Committee
SY /lar 1
cc: *city admint •
i
1
On 12/9/91, the City Council
approved first reading of this
1
CITY OF CHANHASSEN ordinance. Second and final
reading is recommended.
CARVER AND HENNEPIN CQUNTIES, MINNESOTA
ORDINANCE NO.
' AN ORDINANCE AMENDING CHAPTERS 6 AND 20
OF THE CHANHASSEN CITY CODE CONCERNING
MOORING OF WATERCRAFT
1 •
THE CITY COUNCIL OF THE CITY OF CHANHASSEN ORDAINS:
1 Section 1. Section 6 -27(b) of the Chanhassen City Code is
amended to read:
(b) No watercraft shall be moored or docked overnight
on the water of any lake unless it is.currently registered
pursuant to Minnesota Statutes Chapter 361 in the name of
' the owner of the lakeshore site in front of which the
watercraft is moored or docked.
Section 2. Section 6 -27 of the Chanhassen City Code is
amended by adding subparagraph (c) to read:
(c) No watercraft shall be moored, docked, or stored
' in the dock setback zone in such a way that the watercraft
or any part thereof extends across the extended side lot
lines of any lakeshore site.
1 Section 3. Section 20 -263 of the Chanhassen City Code is
amended by adding subparagraph (16) to read as follows:
1 No watercraft shall be moored, docked, or stored in the dock
setback zone in such a way that the watercraft or any part
thereof extends across the extended side lot lines of any
1 lakeshore site.
Section 4. This ordinance shall be effective immediately ,
upon its passage and publication.
PASSED AND ADOPTED by the Chanhassen City Council this
1 day of , 1991.
1 ATTEST:
1 Don Ashworth, Clerk /Manager . Donald J. Chmiel, Mayor
(Published in the Chanhassen Villager on , 1991.)
1 09/30/91