5b. Approve Plans & Specs for Sr. Ctr 1 .6-6
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� HANHASEN
C I TY o F ----
1 4,
I I 690 COULTER DRIVE • P.O. BOX 147 • CHANHASSEN, MINNESOTA 55317
(612) 937 -1900 • FAX (612) 937 -5739
1 MEMORANDUM
TO: Don Ashworth, City Manager
1 FROM: Paul Krauss, Planning Director
DATE: February 20, 1992
1 SUBJ: Approval of Plans and Specifications for the Chanhassen Senior Center,
Authorization to Seek Construction Bids
i. a.
Last fall staff received directions from the City Council and HRA to proceed with the
I development of the Chanhassen Senior Center. "The Senior Commission, a representative
of the Chanhassen Senior Club, Senior Center Coordinator Judy Colby, and city staff from
Planning and Park and Recreation Departments, have worked diligently along with the city's
I architect, Bert Haglund from EOS, to develop the n package for your approval.
y pla
A copy of the plan and bid package is attached for your review. The Senior Center was
1 designed with several goals in mind. There was a desire to keep the space as flexible as
possible to allow for the development and support of new senior oriented programs. Thus,
the space provides a large open room that can comfortably accommodate the Chanhassen
I Senior Club or other organizations with a capacity of nearly 50 people. This space will be
divisible through a folding wall system so that smaller` - -groups can be accommodated in
I several areas at the same time. One of the break out spaces will have a sink, cabinets and
vinyl floor to allow for craft use. An office will be provided for the senior coordinator and
senior volunteers to operate from. A serving kitchen will be provided. ".''his kitchen area
I is not designed for the preparation of meals since to do so_ would have required the
construction of a commercial grade kitchen which would have been unacceptably expensive.
We believe that as a long term goal, congregate dining may be offered, but if this is the
I case, there are ways that this service can be contracted with outside providers and avoid the
need for a food preparation area. If a food preparation area is ultimately desired, this could
be considered at some point in the future when and if the senior center is expanded.
I Handicapped accessible bathrooms will be provided in the senior center. Other features
include revised and improved storage for the senior center and for the library, a new
vestibule along the west side of the building which is designed to match the existing
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Mr. Don Ashworth
February 20, 1992
' Page 2
vestibule on the east side which will provide a cloakroom area, display case to support
senior activities and a variety of other features.
Initial construction estimates reviewed by the HRA and City Council last fall indicated a
' projected construction cost of about $175,000. Those involved with the design of the senior
center were hopefully diligent in ensuring that construction costs would be minimized. For
example, an initial proposal to delete the stairway between Public Safety and the Senior
' Center to accommodate bathrooms was dropped due to costs. The end result is that there
is some loss of usable area in the senior center due to a need to accommodate the
bathrooms elsewhere, but the cost of removing the stairs and the long term impact on city
hall operations was not considered cost effective. In an attached memo prepared by the
city's architect, they are estimating that construction costs, including a reasonable
contingency and allocation for furnishings, will be $170,000. As you can see this is well
' within our original estimates and a potential exists that today's favorable bidding climate
could result in additional savings. Staff was able to use CDBG funds to pay for all the
architect's design fees so we were able to eliminate these costs from direct city allocation.
I Funding for the project will be derived from tax increment revenues. The TIF plan has
been revised to support the expenditure.
A proposed project schedule outlining completion by mid -June is also provided for your
review. Initially, we had hoped to be able to open the center during May, which is Senior
Citizen Month, but at the present time it appears unlikely that we will be able to complete
the work in time.
The project architect will be available at the meeting to answer your questions.
RECOMMENDATION
Staff recommends that the City Council approve plans and specifications for the Chanhassen
Senior Center and authorize staff to solicit bids for construction.
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21 \ \ATER STREET 1
EXCELSIOR-. \II \\ESOT 15
FAX 61.2 --i 4 -39.22
612 --ri -3291
February 20, 1992
Mr. Paul Krauss 1
City of Chanhassen
690 Coulter Drive
Eos P.O. Box 147 1
ARCHITECTURE Chanhassen, Minnesota 55317
Re: Chanhassen Senior Center Eos #91142
Dear Mr. Krauss:
Enclosed please find copies of the drawings and specifications for the project 1
for your review and for distribution to the City Council. We look forward to
City Council approval to solicit bids for construction of the project at their
meeting on February 23rd. Should you or the City Council have any
comments regarding the drawings and specifications, minor revisions can be
made prior to issuing the documents to bidders.
A copy of the proposed project schedule is also enclosed. Provided the 1
project is approved by the City Council, construction could begin by April 1st
and be substantially complete by June 12, 1992.
The construction budget for the project has been established as $175,000. Our
estimate of the construction cost indicates that the project should come within
budget as shown below. 1
Construction Cost $150,000
Furnishings 12,000
Contingency 8,000
Total $170,000
Should you have any questions, please give me a call.
Sincerely,
Bertil E. Haglund, AIA
Vice President
BEH:bh 1
Enclosure
cc: J. Nicholas Ruehl, Eos Architecture
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EQi AL OPPORTI \ITI EMPLOYER
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I A
CHANHASSEN SENIOR CENTER
Eos PROPOSED PROJECT SCHEDULE February 20, 1992
ARCHITECTURE
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February 20 Completion of drawings and specifications.
Distribution to City Council.
February 21 Senior Commission review of plans.
1 February 24 City Council approval to solicit bids.
February 27 Distribution of plans to bidders. Publication
of advertisement for bids. -
March 13 Receive bids.
March 17 Distribution of bid results and
recommendations to City Council.
March 19 H.R.A. review of bid results.
March 23 City Council review of bids and award of
' construction contract.
June 12, 1992 Substantial completion of construction.
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