9. Lake Ann Park Shelter 1
C ITY OF
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-" 690 COULTER DRIVE • P.O. BOX 147 • CHANHASSEN, MINNESOTA 55317
(612) 937 -1900 • FAX (612) 937 -5739
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MEMORANDUM T' z. Ki
1 TO: Don Ashworth, City Manager t
FROM: Todd Hoffman, Park and Recreation Coordinator 7 --- -
DATE: March 4, 1992 -- - -- .
1 SUBJ: Award of Bi k -- — 3 ��
d, L.a a Ann Park Piciuc /Recreation Shelter
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As you are aware, sealed bids for the above mentioned project were opened on Thursday
I morning, February 27, 1992, in the City Council Chambers. This was the second bid
opening for this project. The City Council rejected all bids received in the first opening at
the October 14, 1991, City Council meeting. The Council then took action to authorize
I minor modifications to the shelter and to authorize the readvertisement of bids at the
January 13, 1992, City Council meeting. In taking this action, it was hoped that the
combination of these minor modifications, i.e. using an alternative stone pattern, substituting
I block and stone retaining walls with "Keystone" type walls, and eliminating cabinetry in the
life guard area with a potentially improved bidding climate would result in a construction
cost of approximately $240,000.00.
1 In evaluating the 12 bids received, the savings associated with the structural changes shone
through at the amounts anticipated; $6,655.00 for the alternative stone pattern; $13,384.00
I for the retaining walls; and $1,642.00 for the cabinetry. These reductions represent
$21,681.00 of the $24,000 savings in the second bid process. The $10,000 - $30,000 savings
which was thought to potentially exist as "fat" in the bid, did not materialize. However, this
1 . collection of bids are among the most competitive the city has ever received.
The low bid of $255,963.00 was received from A. L M. Builders of Waseca, Minnesota.
1 This bid is 6.5% higher than the targeted figure of $240,000 identified after the first bid
opening. This bid is seen at a very favorable one and provides the city the opportunity to
move forward with a major public improvement project. Certainly, there is an opportunity
I cost which would be associated with the approval of this project, but throughout the 10 year
planning process leading to this point, a more deserving project has not been identified.
Annual Park and Recreation improvements in neighborhood parks will continue to be
I completed. The funds available for the picnic shelter accrued above and beyond those
necessary to fulfill other Fund 410 Park Acquisition and Development Activities.
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Nil fri PRINTED ON RECYCLED PAPER
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Don Ashworth
March 4, 1992
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1 RECOMMENDATION
' It is recommended that the City Council award the Lake Ann Park Picnic Recreation
Shelter construction contract to A. L. M. Builders in the amount of $255,963.00 with no
alternatives being accepted.
1 ATTACHMENT
1 1. Letter from Scott Harri, VanDoren Hazard Stallings, Inc.
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IP Vanrnren
Hazard
Stallin s I
g , nc.
Architects • Engineers • Planners
March 3, 1992
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Mr. Todd Hoffman 1
Park & Recreation Coordinator
City of Chanhassen
P.O. Box 147
Chanhassen, MN 55317
Ref: Lake Ann Picnic Shelter Building 1
City Project No. RA -110
Chanhassen, MN
VHS Project No. 91 -319
Dear Todd:
Enclosed please find the Tabulation of Bids for the referenced 1
project. On Thursday, February 27, 1992, twelve bids were received
for the project. The bids ranged from a low of $255,963.00 to a
high of $305,800.00. One indication that these bids were
competitive is that the low seven bidders are all within 10% of the
low bid. Another indication is that only $4,000.00 separated the
low bid from the fourth lowest bid. These are good bids for the
City.
The low bid was received from A.L.M. Builders, a Division of
Associated Lumber Marts, Inc. of Waseca, Minnesota. A.L.M. is a
general contractor having been in business for 29 years. They are
licensed in Minnesota, Iowa and Michigan. As a general contractor
they perform no work with their own forces. 1
A.L.M. has had an annual construction volume of 5 -7 million dollars
with project size ranging from $16,500 to $2,596,143 the past five
years. A.L.M. has built 5 park shelter buildings for the City of
Eagan, one park shelter for the State of Minnesota, a Pavilion for
the City of Albert Lea and a bath house for the City of Owatonna
- among their list of recent completed projects.
Our .reference checking on A.L.M. has revealed they are a dependable
general contractor with well qualified field superintendents.
Their reputation is one of commitment to the project schedule and
budget but deal with project changes and costs in a fair manner
with the Owner. They also have been involved in the normal kinds
of construction related problems inherent in any project but these
appear to be minimal.
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3030 Harbor Lane North, Bldg. II, Suite 104, Minneapolis Minnesota 55447 -2175 (612) 553 -1950
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Mr. Todd Hoffman
March 3, 1992
Page 2
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The bidding on the project involved a base bid amount plus five
alternate prices for various design enhancements. These were
included in the event the base bids were extremely favorable and
would be added to the project. As it turns out the low base bid
' was near the budgeted cost and therefore none of the alternates
appear economically feasible.
Therefore, based upon our findings and the bid results we recommend
award of contract to A.L.M. Builders in the amount of $255,963.00
with no alternatives accepted. We will be available to answer any
questions you may have at your convenience.
1 Sincerely,
' VAN DOREN- HAZARD - STALLINGS, INC.
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/Gl4
R. Scott Harri, P.E.
Project Manager
' cc: Max Daubenberger
RSH/ev
Enclosure
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AWARDL,505
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CITY OF CHANHASSEN MINNESOTA
LAKE ANN PICNIC /RECREATION BUILDING
CITY PROJECT NO. RA -110
BID TAB
BID ADDENDUM BASE BID ALT. 01 ALT. 02 ALT. 03 ALT. #4' ALT. 05 REMARKS
SECURITY 01 ADD ADD ADD ADD DEDUCT
A.L.M. Builders 5% 1 & 2 *255.963 $ 8,655 $1,642 *11,295 *13,384 *4,500
Hwy. 14 West, Waseca, MN 56093
C.O. Field Co. 5% 1 & 2 $305,800 . $10,387 *1,353 *39,138 *42,600 NO BID
2940 Harriet Ave. So., Mpis, MN 55408
Dammann's Construction Co. 5% 1 *305.000 $23,619 $1,814 $23.775 32,694 $5,000
17121 Babcock, Lester Prairie, MN 55354
Greystone Construction Co. 5% 1 & 2 $270,500 $ 9,315 *1,800 $32,315 $34.526 NO
1221 E. 4th Ave.,Shakopee, MN 55379 � CHARGE
Lovering- Johnson, Inc. 5% 1 & 2 $258,850 $28,317 *1.015 *16.410 $18,053 $4,738
900 E. Wayzata Blvd., Wayzata. MN 55391
Merrimac Construction Co., Inc. 5% 1 & 2 $259,298 *32,995 *1,375 *28,910 $30,851 $ 700
14533 Hwy. 65 NE, Anoka, MN 55304
Morcon Construction 5% 1 & 2 $275,500 $ 7,000 *1,700 *10.200 $ 6,450 $2,200
5905 Golden Valley Rd., GV, MN 55422
Parkos Construction. Inc. 5% 1 & 2 $287,000 $23,000 *1,300 *20.100 $18,800 $1.400
1010 S. Robert St., W.St. Paul, MN 55118
Palani Construction, Inc. 5% 1 & 2 $297.000 *15.600 $2,000 $16,600 $18,800 $ 0.00
5661 IM. Pkwy., Mpls., MN 55428
United Contracting Corp. 5% 1 & 2 *292,900 $ 6,000 *1.000 19,000 *21.000 *7,000
2817 Anthony Ln.S. St. Anthony, MN 55418 .
R. P. Vogel & Co. 5% 1 & 2 $259,880 $ 9,315 *1,700 *23.200 *28.600 *2.500
2601 Bloomington So., Mpls.,MN 55407
21st Century Construction Services ,Inc. 5% *272,000 $ 6,000 *1.500 $35,000 $37,000 *1.000
21370 John Miiless Dr.,Rogers, MN 55374
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