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CC SUM 2013 02 25 CHANHASSEN CITY COUNCIL REGULAR MEETING SUMMARY MINUTES FEBRUARY 25, 2013 Mayor Furlong called the meeting to order at 7:00 p.m. The meeting was opened with the Pledge to the Flag. COUNCIL MEMBERS PRESENT: Mayor Furlong, Councilman McDonald, Councilwoman Tjornhom, Councilwoman Ernst, and Councilman Laufenburger STAFF PRESENT: Todd Gerhardt, Laurie Hokkanen, Roger Knutson, Paul Oehme, Todd Hoffman and Bob Generous PUBLIC PRESENT: Brent Carron 7059 Highover Drive Bruce Nord 551 Indian Hill Road Brandon Borden, Kimley-Horn and Associates 2550 University Avenue West, St. Paul Cory Zafke 7030 Highover Drive PUBLIC ANNOUNCEMENTS: None. CONSENT AGENDA: Councilwoman Tjornhom moved, Councilwoman Ernst seconded to approve the following consent agenda items pursuant to the City Manager’s recommendations: a. Approval of Minutes: -City Council Work Session Minutes dated February 11, 2013 -City Council Verbatim and Summary Minutes dated February 11, 2013 Receive Commission Minutes: -Planning Commission Verbatim and Summary Minutes dated February 5, 2013 -Park and Recreation Commission Verbatim and Summary Minutes dated January 22, 2013 b. Utility Meter Reader Pole, 6400 Minnewashta Parkway (Chanhassen Fire Station No. 2): Approve Conditional Use Permit and Site Plan Permit to Install a 60 Foot Tall Steel Utility Meter Reader Pole on Property Zoned Office and Institutional District (OI). c. Approval of Temporary On-Sale Intoxicating Liquor License Requests, St. Hubert’s Catholic Community, 8201 Main Street. Resolution #2013-12: d. TH 101 Improvement Project 12-06 (Lyman Boulevard to Pioneer Trail): Approve Advance Construction Agreement No. 03091 with MnDOT. st Resolution #2013-13: e. Reflections at Lake Riley 1 Addition : Resolution Accepting Street and Utility Improvements. Resolution #2013-14: f. TH 101 MN River Crossing & CSAH 61 Trail Improvements: Approve Resolution to Apply for and Support MnDNR Local Trail Grant Application. Resolution #2013-15: g. Award Contract for Lake Susan Hills Drainage Improvement Project. City Council Summary – February 25, 2013 All voted in favor and the motion carried unanimously with a vote of 5 to 0. VISITOR PRESENTATIONS. None. LAW ENFORCEMENT/FIRE DEPARTMENT UPDATE. Lt. Jeff Enevold provided updates on the prescription drug take back program, burglary update on the capture of Brian Williams, a suspect in 8 burglaries in Chanhassen before introducing Sgt. George Pufahl, a new Sergeant working in Chanhassen. Councilwoman Tjornhom asked Lt. Enevold to comment on the problem of teenage use of heroin and drugs in the western suburbs. Chief John Wolff provided highlights on the monthly numbers for January and comparisons with 2012 numbers, a fundraiser that included climbing a 30 story building in Minneapolis in which the Chanhassen Fire Department was number 1 in funds raised and 3 in team competition, and an invitation to the annual Lions Club/Fire Department Pancake Breakfast being held on th March 24. TH FRETHAM 15 ADDITION, 6300 CHASKA ROAD, APPLICANT: CURT FRETHAM: REQUEST FOR A 4 LOT SINGLE FAMILY SUBDIVISION ON 2.29 ACRES ZONED SINGLE FAMILY RESIDENTIAL (RSF). Bob Generous presented the staff report and Planning Commission update on this item. Councilman Laufenburger asked for clarification on how this subdivision will affect the assessments for the Chaska Road street improvement project. The applicant Curt Fretham, Lakewest Development stated he was present to answer any questions. After comments from council members the following motion was made. Councilman Laufenburger moved, Councilman McDonald seconded that the Chanhassen City th Council approve the preliminary plat creating four lots for Fretham 15 Addition subject to the following conditions and adoption of the attached Findings of Fact and Recommendation: Building Official: 1. The applicant must apply for the appropriate permit(s) required for the demolition or moving of any existing structures. 2. A final grading plan and soils report must be submitted to the Inspections Division before building permits can be issued. 3. Retaining walls over four feet high require a permit and must be designed by a professional engineer. 4. Each lot must be provided with separate sewer and water services. Engineering: 1. If the Fretham 15th Addition final plat is approved prior to the assessment hearing for City Project 13-01, each lot within the plat shall be included in the assessment calculation. 2. The sewer and water services to Lots 1, 3 and 4 must be installed prior to the street resurfacing project, as noted on Sheet 4 of the preliminary plans. 2 City Council Summary – February 25, 2013 3. Based on the elevation of the existing sanitary sewer and the proposed home elevation on Lot 1, this home cannot be serviced by gravity sanitary sewer. Staff requests that the developer disclose this information to prospective buyers. 4. Lots 1, 3 and 4 will be subject to the City sewer and water hook-up charges and the Metropolitan Council Sanitary Access Charge. These fees shall be collected in accordance with the City Code at the rate in effect at the time. 5. The developer must obtain a MnDOT drainage permit. 6. The drainage from Highway 41 must be included in the stormwater calculations. 7. The drainage calculations must be revised to model the storm depths stipulated in City Code. 8. The existing drainage area boundaries used for the runoff calculations needs to be revised to include all the area draining to the wetlands, including area outside of the proposed development. 9. Ensure that the post-development discharge rates to both wetlands do not exceed the existing condition. 10. It must be shown that the proposed swale along Highway 41 is adequate to handle anticipated flow volumes. 11. The curve number for the wetland areas must be 78. 12. The grading plan must be modified so that the driveway grade for Lot 1 does not exceed 10%. 13. Spot elevations must be shown along the driveway to Lot 1 in order to calculate the cross slope. 14. Note the lowest opening elevation for the home on Lot 4. 15. If the proposed area to be disturbed is greater than one (1) acre, the applicant will be required to obtain a NPDES Construction Permit. Proof of permit and a Surface Water Pollution Prevention Plan must be submitted to the City for review and comment. 16. The proposed culverts shall have filtration logs, appropriate to flow conditions, at their inlets and outlets until vegetation is established within the ditch. 17. A construction entrance shall be shown on the plan set and a detail shall be provided. 18. Silt fence or other appropriate sediment control BMP shall be installed along the frontage for Chaska Road. 19. All silt fence shall use metal t-posts. 20. Sediment protection shall be provided for all wetland areas including those areas off-site to which the site is tributary. 21. The buffer area disturbed for the creation of the pond and drainage, and any other buffer area unacceptable under Section 20-142 shall be seeded with an appropriate seed mix such as State Mix 36-211: Woodland Edge South & West. 3 City Council Summary – February 25, 2013 22. The drainage and utility easement shall include all wetland buffer areas. 23. Wetland buffer monument placement shall be indicated on the plan set and shall be installed by the applicant before release of the final plat. 24. All drainage swales must be stabilized for the final 200 feet before exiting the property or entering a water of the state. The method of stabilization shall be indicated on the plan. 25. The estimated SWMP fees due at final plat are $8,841.00 Natural Resource Specialist: 1. Each lot will be required to plant one overstory tree in the front yard per city ordinance. 2. Building permit survey for each lot shall be required to show all inventoried trees and their removal or preservation status. Park and Recreation: 1. The developer shall pay park dedication fees at the rate in force upon final plat approval for three of the four lots prior to recording the final plat. Planning: 1. The shed located in the northeast corner of the property must be demolished or removed. All voted in favor and the motion carried unanimously with a vote of 5 to 0. 2013 STREET IMPROVEMENT PROJECT 13-01: CONTINUE DISCUSSION IN CONSIDERING RESOLUTION APPROVING PLANS & SPECIFICATIONS, ORDERING THE PROJECT AND AUTHORIZING ADVERTISING FOR BID. Paul Oehme reviewed the scope of the 2013 street improvement projects. Bruce Nord, 551 Indian Hill Road reiterated that the consensus of people who live on Indian Hill Road do not support this project and asked for clarification on the assessments. After comments from council members, the following motion was made. Resolution #2013-16: Councilwoman Ernst moved, Councilman McDonald seconded that the City Council approve the Resolution ordering the Horseshoe Curve/Indian Hills and Sandy Hook improvements, approving plans and specifications and authorizing advertising for bids for the 2013 Street Rehabilitation Project No. 13-01. All voted in favor and the motion carried unanimously with a vote of 5 to 0. TH 101 & PLEASANT VIEW ROAD INTERSECTION IMPROVEMENT PROJECT 11-05: A. ACCEPT BIDS AND AWARD CONSTRUCTION CONTRACT INCLUDING ALTERNATE FOR TH 41 TRAIL EXTENSION & PEDESTRIAN CROSSING ENHANCEMENTS. 4 City Council Summary – February 25, 2013 B. APPROVE AGREEMENT NO. 01581M WITH MnDOT FOR RAPID FLASHING BEACON LIGHT. C. APPROVE COSTING SHARING AGREEMENT WITH THE CITY OF EDEN PRAIRIE. Paul Oehme presented the staff report on these items. Councilman McDonald asked for clarification on the location of the crosswalk. Councilwoman Tjornhom asked about removal of the white bridge, trees and landscaping. Councilman Laufenburger asked for clarification on financing. Mayor Furlong asked about the possibility of signalizing the 101/Pleasant View Road intersection. Brandon Borden, a traffic engineer with Kimley-Horn and Associates, discussed the reasons why this intersection does not meet warrants for a traffic signal. After comments from council members, the following motions were made. Resolution #2013-17: Councilman McDonald moved, Councilman Laufenburger seconded that the City Council accepts bids and awards a contract to Eureka Construction, Inc. in the amount of $1,217,814.65 for the TH 101 and Pleasant View Road Intersection Improvements, City Project No. 11-05 including Alternate for TH 41 Trail Extension and Pedestrian Crossing Enhancements with modification to the 2013 CIP to bring funds forward from the 2012 CIP. All voted in favor and the motion carried unanimously with a vote of 5 to 0. Councilman McDonald moved, Councilman Laufenburger seconded that the City Council approves Agreement No. 01581M with MnDOT for Rapid Flashing Beacon Light. All voted in favor and the motion carried unanimously with a vote of 5 to 0. Councilman McDonald moved, Councilman Laufenburger seconded that the City Council approves Cost-Sharing Agreement with the City of Eden Prairie. All voted in favor and the motion carried unanimously with a vote of 5 to 0. AWARD OF BID, TH 41 TRAIL STAIRWAY CONNECTOR. Todd Hoffman presented the staff report on this item. Councilman Laufenburger asked staff to discuss the bidding process. Cory Zafke, 7030 Highover Drive voiced his opposition to the stairway connector project. After comments from council members, the following motion was made. Resolution #2013-18: Councilwoman Tjornhom moved, Councilman McDonald seconded that the City Council award the Trunk Highway 41 Trail Stairway Connector Project to Theis Construction Company, Inc. in the amount of $59,260 with modification to the 2013 CIP to bring funds forward from the 2012 CIP. All voted in favor, except Councilman Laufenburger and Councilwoman Ernst who opposed, and the motion carried with a vote of 3 to 2. COUNCIL PRESENTATIONS. Mayor Furlong informed the council of the State of the City th presentation he will be giving to the Chanhassen Rotary on Wednesday, March 6. ADMINISTRATIVE PRESENTATIONS. Todd Gerhardt provided highlights from a meeting arranged by the Minnehaha Watershed District with neighboring communities regarding Aquatic Invasive Species (AIS). CORRESPONDENCE DISCUSSION. Mayor Furlong pointed out the correspondence from Kate nd Aanenson regarding a joint meeting with the City Council and Planning Commission on April 2 in the Fountain Conference Room. 5 City Council Summary – February 25, 2013 Councilwoman Tjornhom moved, Councilman McDonald seconded to adjourn the meeting. All voted in favor and the motion carried unanimously with a vote of 5 to 0. The City Council meeting was adjourned at 9:20 p.m. Submitted by Todd Gerhardt City Manager Prepared by Nann Opheim 6